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HomeMy WebLinkAboutBUDGET AND FINANCE ACTION SUMMARY 04-02-12Central Contra Costa Sanitary District SPECIAL MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT BUDGET AND FINANCE COMMITTEE ACTION SUMMARY Chair McGill Member Nejedly Monday, April 2, 2012 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California BOARD OF DIRECTORS: JAMES A NEJEDLY President DAVID R WILLIAMS President Prr, Tem BARBARA D. HOCKETT MICHAEL R MCGILL MARIO M MENESINI PHONE: (925) 228 -9500 FAX: (925) 676 -7211 mm. cen tralsan. o rg PRESENT: Mike McGill, Jim Nejedly, Ann Farrell, Shari Deutsch, Thea Vassallo 1. 2. 3. Call Meeting to Order Chair McGill called the meeting to order at 3:00 p.m. Public Comments None. Old Business a. Review Andrew Brown of HighMark Capital's research on the District's contractual agreement regarding the ability to stay with Mr. Brown and HighMark if any significant changes occur later b. Review the proposed 5 -7% increase in overhead charges incorporated into the proposed amendment to the Schedule of Environmental and Development - Related Rates and Charges set for public hearing on April 19, 2012 C. Review staff's response to the Committee's request for information on the following items: Budget and Finance Committee April 2, 2012 Page 2 payment for locks at the Collection System Operations Building payment to DMS Facility Services COMMITTEE ACTION: Reviewed the information. 4. Risk Management a. Review Loss Control Report and discuss outstanding claims COMMITTEE ACTION: Reviewed the report and discussed outstanding claims. b. Discuss new claims Staff provided a brief update on the March 29, 2012 cogeneration incident. COMMITTEE ACTION: Discussed new claims. 5. Review Position Paper accepting the financial status and budget of the Self - Insurance Fund and approve allocation for Fiscal Year 2012 -13 Operations and Maintenance Budget (Item 3.d. in Board Binder) COMMITTEE ACTION: Reviewed the Position Paper and recommended Board approval. 6. Discuss fiduciary responsibilities under the Deferred Compensation Plan and staff's interest in contracting for a benchmark study of the reasonableness of fees charged by the three providers COMMITTEE ACTION: Directed staff to contract with Trucker Huss to do a benchmark study. 7. Discuss approach to selling bonds to allow for payment of a portion of the District's Unfunded Actuarial Accrued Liability (UAAL) COMMITTEE ACTION: Directed staff to continue to work with CCCERA to determine their procedure for early payments of UAAL. Suggested calling the Fire Districts, who have already negotiated such early payments, to review the terms they negotiated with CCCERA. Requested staff invite 2 -3 financial advisors to do a presentation to the Committee on financial bond structuring and their approach to negotiating a favorable agreement with CCCERA for prepayment, preferably at the April 30, 2012 Budget and Finance Committee meeting. Budget and Finance Committee April 2, 2012 Page 3 8. Receive update on Contra Costa County Employees' Retirement Association (CCCERA) five -year projection of employer rate changes (Item 6.a.2)f) in Board Binder) COMMITTEE ACTION: Received the update. 9. Discuss update on permit counter and connection fee collection matters (Item 6.a.1) in Board Binder) General Manager Ann Farrell noted that one of the factors has been the difficulty in using the SunGard BP database and the inability to incorporate some functions which would make recordkeeping more accurate. The first priority is to clean up the open applications report and maximize the collection of fees. The second priority is to evaluate the software to determine if there are any upgrades which would facilitate better recordkeeping. COMMITTEE ACTION: Received the update and concurred with staff's suggestion regarding software improvements and upgrades. 10. Discuss extension of existing contract with Bulldog Gas and Power, Inc. to purchase Landfill Gas COMMITTEE ACTION: Directed staff to negotiate a one -year extension of the landfill gas agreement at a minimum 25% discount. Authorized the General Manager to extend the agreement for one month if an agreement cannot be reached in time to bring the Position Paper to the April 19, 2012 Board meeting (agreement expires May 1, 2012). 11. Review February 2012 Financial Statements and Investment Reports (Item 3.c. in Board Binder) COMMITTEE ACTION: Reviewed and recommended Board approval. 12. Expenditures a. Review Expenditures (Item 3.b. in Board Binder) COMMITTEE ACTION: Reviewed and recommended Board approval. Asked for additional information on the expenditures for Water Environment Federation (WEF) membership and certifications listed on page 27. Budget and Finance Committee April 2, 2012 Page 4 b. Review Legal Expenditure Summary COMMITTEE ACTION: Reviewed Legal Expenditure Summary. C. Review P -Card expenditures COMMITTEE ACTION: Reviewed P -Card expenditures. 15. Closed Session a. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(a) • Louis Pimentel v. CCCSD & Anthony Nathan Harbaugh, Contra Costa County Superior Court Case No. C11 -02394 COMMITTEE ACTION: Did not hold closed session. 16. Report out of Closed Session None. 17. Adjournment — at 4:15 p.m.