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Home My WebLink About00. AGENDA 04-05-12 (Revised)Central BOARD MEETING REVISED AGENDA Board Room Thursday April 5, 2012 2:00 p.m. INFORMATION FOR THE PUBLIC Sanitary District BOARD OF DIRECTORS: JAMES A NEJEDLY President DAVID R WILLIAMS President Pro Tens BARBARA D. HOCKE7T MICHAEL R. WGILL MARIO bf. MENESINI PHONE: (925) 228 -9500 FAX: (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. April 5, 2012 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. b. Introduce three newly hired Utility Workers in the Plant Operations Department. • Jason Atoigue • Brian Walters • Jon Nicolaus Staff Recommendation: Welcome new employees. President Nejedly will present the District pins. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) March 1, 2012; and 2) March 5, 2012. b. Approve expenditures dated April 5, 2012. Reviewed by Budget and Finance Committee. C. Receive February 2012 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Accept the financial status and budget of the Self- Insurance Fund and approve allocation for Fiscal Year 2012 -13 Operations and Maintenance Budget. Reviewed by Budget and Finance Committee. e. Authorize modification of Controller job title to Finance Manager and adopt revised job classification description. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER April 5, 2012 Board Agenda Page 3 5. BIDS AND AWARDS a. Award a construction contract in the amount of $270,000 to Pacific Infrastructure Corporation, the lowest responsive and resonsible bidder for the San Ramon Pumping Station Upgrades, District Project 6003; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award construction contract to Pacific Infrastructure Corporation; and authorize the General Manager to execute the contract documents subject to submittal requirements. 6. REPORTS a. General Manager 1) Update on permit counter and connection fee collection matters. (5 minute staff presentation.) Staff Recommendation: Receive the update. 2) Announcements Staff Recommendation: Receive the announcements. 3) Update on Solids Conditioning Building co -gen incident of March 29, 2012. (5 minute staff presentation.) Staff Recommendation: Receive the update. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Menesini April 5, 2012 Board Agenda Page 4 Member Williams Member Hockett • March 12 -14, 2012 — California Association of Sanitation Agencies (CASA) Legislative Conference in Washington, D.C. (expenses). • April 3, 2012 — Capital Projects Committee meeting — Member McGill (stipend) and Member Hockett (stipend). President Nejedly • April 2, 2012 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. 7. ENGINEERING a. Consider amending the District's Contractual Assessment District (CAD) policy to allow the District to fund the cost of non - participants in areas, such as El Toyonal, where the cost of sewers is comparatively high. (5 minute staff presentation.) Staff Recommendation (Motion Required): Make no change to the District's current CAD policy. b. Adopt Resolution 2012 -025 approving a revised boundary to accommodate 13 properties for St. Mary's Road CAD No. 2011 -1 in Lafayette and rescinding Resolution 2011 -009, and consider request for the District to cover some of the non - participant costs. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt Resolution 2012 -25 approving a revised boundary for St. Mary's Road Contractual Assessment District (CAD) No. 2011 -1 in Lafayette and rescinding Resolution 2011 -009, and deny the request for the District to cover some of the non - participant costs in accordance with the District's current CAD policy. April 5, 2012 Board Agenda Page 5 8. HUMAN RESOURCES a. Approve Staffing Plan for Fiscal Year 2012 -13. Approval recommended by Human Resources Committee. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve the Staffing Plan for Fiscal Year 2012 -13. b. Authorize hiring of 36 students for seasonal employment for Fiscal Year 2012 -13. Approval recommended by Human Resources Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize hiring of 36 students for seasonal employment for Fiscal Year 2012 -13. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. CLOSED SESSION a. Conference with Legal Counsel — Existing Litigation pursuant to Government Code Section 54956.9(a): • Schaeffer, et al. v. Gregory Village Partners, L.P., Central Contra Costa Sanitary District, et al., Contra Costa County Superior Court Case No. MSC11- 01307. b. Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(a): • Gregory Village Partners, L.P. v. Chevron U.S.A., Inc., M.B. Enterprises, and Central Contra Costa Sanitary District, U.S. District Court, Northern District of California, Case No. CV 11 1597 JCS C. Conference with Legal Counsel — Anticipated Litigation — initiation of litigation pursuant to Government Code Section 54956.9(c). • One Potential Case 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT April 5, 2012 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION APRIL 2012 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room April 2 McGill, Nejedly 3:00 p.m. Tuesday Capital Projects Committee Meeting Second Floor Conference Room April McGill, Hockett 3:00 p.m. Thursday Board Meeting Board Room April 5 Board of Directors 2:00 p.m. Thursday Special Board Meeting (Capital Projects Board Room April 12 Workshop) 2:00 p.m. Board of Directors Monday California Special Districts Association — Central Contra Costa Sanitary District April 16 Contra Costa Chapter Meeting Multi Purpose Room 10:00 a.m. McGill Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room April 16 McGill, Nejedly 3:00 p.m. April 17 -20 California Water Environment Association Sacramento Convention Center (CWEA) Conference McGill Thursday Board Meeting Board Room April 19 Board of Directors 2:00 p.m. April 25 -27 California Association of Sanitation Napa Agencies (CASA) Spring Conference Hockett, McGill Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room April 30 McGill, Nejedly 3:00 p.m. MAY 2012 Thursday Board Meeting Board Room May 3 Board of Directors 2:00 p.m. Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room May 15 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room May 17 Board of Directors 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 3130112