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Home My WebLink AboutACTION SUMMARY 03-15-12J� Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY Board Room Thursday March 15, 2012 2:00 p.m. 1. ROLL CALL PRESENT: Members: McGill, Williams, Nejedly ABSENT: Members: Hockett, Menesini a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introductions. BOARD OF DIRECTORS: JAMES NEIEDLY Prcwdent DAVID R. WILLIAMS President Pro Tent BARBARA D. HOCKS% I' MICHAEL R. McGILL MARIO M. MENESINI PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org • Mike Zubrzycki, Staff Engineer, Capital Projects Division BOARD ACTION: Welcomed new employee. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Recognize 2011 Safety Suggestion of the Year Award recipient Household Hazardous Waste (HHW) Technician 11 Matthew Thomas for his suggestion to modify the HHW Collection Facility north and south gates by adding a guide track and wheel system to make the gates safer and easier to close. BOARD ACTION: President Nejedly presented the award. b. Adopt Resolution 2012 -020 recognizing General Manager James Kelly on his upcoming retirement. BOARD ACTION: Deferred action to future meeting. March 15, 2012 Board Action Summary Page 2 4. CONSENT CALENDAR a. Approve minutes of Board meetings held on the following dates: 1) February 16, 2012; and 2) February 22, 2012. b. Approve expenditures dated March 15, 2012. Reviewed by Budget and Finance Committee. C. Set public hearing on April 19, 2012 at 2:00 p.m. to consider adoption of a proposed uncodified ordinance to amend the Schedule of Environmental and Development - Related Rates and Charges. Reviewed by Budget and Finance Committee. d. Set public hearing on April 19, 2012 at 2:00 p.m. to consider adoption of a proposed uncodified ordinance to amend the Schedule of Capacity Fees. Reviewed by Budget and Finance Committee. e. Adopt Resolution 2012 -021 accepting an amendment to a grant of easement from Contra Costa County for Iron Horse Corridor (IHC) parcels located within the City of San Ramon (IHC - Parcels 59, 61 -66); adopt Resolution 2012 -022 authorizing execution of a quitclaim deed to Contra Costa County for sewer easements on IHC parcels located within the City of San Ramon (District Project 5554 — Parcels 1 -3); adopt Resolution 2012 -023 accepting an amendment to a grant deed to Contra Costa County for an IHC parcel located within the unincorporated area of Alamo (IHC — Parcel 32); and authorize staff to record documents with the Contra Costa County Recorder. Direct staff to secure the services of an arbitrator in accordance with the District's grievance procedure — Scott Kahlor. g. Direct staff to secure the services of an arbitrator in accordance with the District's grievance procedure — Shawn Bitle. h. Adopt the revised job classification for Information Systems Specialist. Recommended by Human Resources Committee. BOARD ACTION: Adopted the Consent Calendar as recommended. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. March 15, 2012 Board Action Summary Page 3 6. REPORTS a. General Manager 1) Financial analysis regarding possible funding alternatives for Contra Costa Employees' Retirement Association (CCCERA) Unfunded Actuarial Accrued Liability (UAAL). BOARD ACTION: Provided direction to staff. 2) Final draft report on Bartle Wells Associates' audit of the District's permit counter and connection fee collection practices. BOARD ACTION: Received the report. 3) Real properties owned by the District. BOARD ACTION: Received the report. 4) Announcements a) Staff Retirements scheduled 1) Controller Debbie Ratcliff on March 30, 2012 2) Field Operations Superintendent Steve Considine on March 30, 2012 3) Information Systems Specialist Ralph Bates on March16, 2012 4) Senior Plant Operator Robert Roberts on March 30, 2012 b) Clean Water Environmental Association (CWEA) Conference attendees updated c) Listing of the District's Major Compliance Reports d) Update on Retirements of Information Systems Specialist Ralph Bates and Field Operations Superintendent Steve Considine e) Collection System Operations Facility Open House scheduled for Saturday, May 5, 2012 from 10 a.m. to 3 p.m. f) District Hazard Mitigation Plan approved by the Federal Emergency Management Agency (FEMA) g) Lien to be released on El Sobrante property of Gregory and JeanMarie Reginato March 15, 2012 Board Action Summary Page 4 h) March 14, 2012 Regional Water Quality Control Board meeting on waste discharge requirements i) Vallejo National Pollutant Discharge Elimination System (NPDES) permit petitioned for review j) March 9, 2012 natural gas outage notification from Pacific Gas & Electric Company (PG &E) BOARD ACTION: Received the announcements. b. Counsel for the District Reported on recent court ruling on the District's Motion to Dismiss in the Gregory Village Partners, L.P. v. Chevron U.S.A., Inc., M. B. Enterprises, and Central Contra Costa Sanitary District litigation. C. Secretary of the District No reports. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Williams • March 8, 2012 — Human Resources Committee meeting — Member Hockett (stipend) and Member Williams (stipend). Member McGill • March 1, 2012 —Contra Costa Mayors' Conference hosted by the City of Pittsburg. Speakers: Kristin Connelly and others regarding State Budget and Governance Reforms being proposed as an Initiative Measure by California Forward (expenses). • March 12, 2012 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). BOARD ACTION: Received the reports. 2) Provide direction to Voting Delegate (Member McGill) regarding the District's vote for a candidate to fill the existing vacancy for the Special March 15, 2012 Board Action Summary Page 5 Districts representative for Local Area Formation Commission ( LAFCO). BOARD ACTION: Directed LAFCO Voting Delegate or Alternate to vote for District nominee Michael R. McGill to fill LAFCO vacancy and authorized same to cast any necessary subsequent vote using their discretion. 3) Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 7. TREATMENT PLANT a. Authorize the General Manager to amend the existing technical consulting services agreement with The Avogadro Group, LLC, in an amount not to exceed $125,005, for a new contract ceiling of up to $225,000, for assistance with multiple hearth furnace source testing. BOARD ACTION: Authorized the General Manager to amend the existing technical consulting services agreement with The Avogadro Group, LLC, in an amount not to exceed $125,005, for a new contract ceiling of up to $225,000, for assistance with multiple hearth furnace source testing. 8. HUMAN RESOURCES a. Adopt Resolution 2012 -024 appointing Principal Engineer Jarred Miyamoto- Mills to the position of Environmental Services Division Manager (Pay Range M -24; $11,087.39 - $13,476.82) at a monthly starting salary of $13,155.95 effective March 19, 2012. Recommended by Human Resources Committee. BOARD ACTION: Deferred action to future meeting. b. Authorize the addition of an Administrative Assistant position in the Plant Operations Department in the Fiscal Year 2011 -12 Staffing Plan. Recommended by Human Resources Committee. BOARD ACTION: Authorized the addition of Administrative Assistant position in the Plant Operations Department. March 15, 2012 Board Action Summary Page 6 9. BUDGET AND FINANCE a. Receive the 2011 Annual Report of the Deferred Compensation Plan Advisory Committee. Reviewed by Budget and Finance Committee. BOARD ACTION: Received the report. b. Approve the updated administrative procedures for emergency withdrawals from the District's 457 Deferred Compensation Plan, giving authority to the Deferred Compensation Advisory Committee to approve or deny emergency withdrawal requests, in accordance with IRS regulations. Reviewed by Budget and Finance Committee. BOARD ACTION: Approved the updated procedures. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 12. CLOSED SESSION a. Personnel matter pursuant to Government Code Section 54957 — Performance Evaluation for General Manager. No closed session held. 13. REPORT OUT OF CLOSED SESSION None. 14. ADJOURNMENT - at 3:25 p.m.