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HomeMy WebLinkAboutBUDGET AND FINANCE ACTION SUMMARY 03-12-12SPECIAL MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT BUDGET AND FINANCE COMMITTEE ACTION SUMMARY Chair McGill Member Nejedly Monday, March 12, 2012 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California BOARD OF DIRECTORS: JAMES A. NEJEDLY President DAVID R. WILLIAMS President Pro Tem BARBARA D. HOCKETT MICHAEL R MCGILL HAND AJ MENESINI PHONE: (925) 228 -9500 FAX: (925) 676 -7211 www.centralsan.org PRESENT: Mike McGill, Jim Nejedly, Jim Kelly, Randy Musgraves, Debbie Ratcliff, Jarred Miyamoto - Mills, Tom Godsey, Daphne Reese 1. Call Meeting to Order Chair McGill called the meeting to order at 3:00 p.m. 2. Public Comments None. 3. Old Business a. Review additional information from Andrew Brown requested by the Committee on last year's 4th Quarter GASB 45 Trust performance b. Review response to question regarding voided and reissued check to Sheri Cabral. COMMITTEE ACTION: Reviewed the information. Budget and Finance Committee March 12, 2012 Page 2 4. Risk Management a. Review Loss Control Report and discuss outstanding claims There were no new claims to report. Member Nejedly requested a status report regarding Mr. Louis Pimentel litigation. COMMITTEE ACTION: Reviewed the report and discussed outstanding claims. 5. Review Position Paper setting a public hearing on April 19, 2012 at 2:00 p.m. to consider adoption of a proposed uncodified ordinance to amend the Schedule of Environmental and Development - Related Rates and Charges (Item 4.c. on Board agenda) Provisional Environmental Services Division Manager Jarred Miyamoto -Mills reported that the environmental rates and charges increased by 5 -7%. Staff was asked to review the increase in overhead charges and bring back to the Committee. COMMITTEE ACTION: Reviewed and recommended the Board set the public hearing. 6. Review Position Paper setting a public hearing on April 19, 2012 at 2:00 p.m. to consider adoption of a proposed uncodified ordinance to amend the Schedule of Capacity Fees (Item 4.d. on Board agenda) Provisional Environmental Services Division Manager Jarred Miyamoto -Mills reported that an outreach package was sent to the Home Builders Association, various architects and builders. An informal meeting was scheduled, but no one attended. COMMITTEE ACTION: Reviewed and recommended the Board set the public hearing. 7. Final draft report on Bartle Wells Associates' audit of the District's permit counter and connection fee collection practices (Item 6.a.2) on Board agenda) Provisional Environmental Services Division Manager Jarred Miyamoto -Mills discussed the findings noted in the audit report indicating that staff has been working on the SunGard report of uncollected fees. Approximately two - thirds of the line items listed were applications that were either cancelled or closed. Staff is continuing to review the remaining line items on the report to assess the Budget and Finance Committee March 12, 2012 Page 3 amount of uncollected fees and the reasonableness to seek payment. Staff will provide the Board with an Action Plan and Schedule. COMMITTEE ACTION: Received the report. 8. Review the 2011 Annual Report of the Deferred Compensation Plan Advisory Committee and corresponding letter from Trucker Huss regarding Board fiduciary responsibility (Item 9.a. in Board Binder). Staff to discuss the District's fiduciary responsibilities and staff's interest in contracting for a benchmark study of the reasonableness of fees charged by the three providers at the next Committee meeting. COMMITTEE ACTION: Reviewed the report. 9. Review the updated administrative procedures for emergency withdrawals from the District's 457 Deferred Compensation Plan, giving authority to the Deferred Compensation Advisory Committee to approve or deny emergency withdrawal requests, in accordance with IRS regulations (Item 9.b. in Board Binder) COMMITTEE ACTION: Reviewed and recommended clarifying language in the administrative procedures regarding Controller approval and recommended that the Budget and Finance Committee be informed of any emergency withdrawals that the Controller and Deferred Compensation Advisory Committee approve. Recommended Board approval. 10. Expenditures a. Review Expenditures (Item 4.b. in Board Binder) The Committee asked staff to research and bring back details for the $15,030 expense for DMS Facility Services and the $2,774 expense for Pacific Lock and Door. COMMITTEE ACTION: Reviewed and recommended Board approval. b. Review Legal Expenditure Summary COMMITTEE ACTION: Reviewed Legal Expenditure Summary. C. Review P -Card expenditures COMMITTEE ACTION: Reviewed P -Card expenditures. Budget and Finance Committee March 12, 2012 Page 4 11. Financial analysis regarding possible funding alternatives for Contra Costa Employees' Retirement Association (CCCERA) Unfunded Actuarial Accrued Liability (UAAL) (Item 6.a.1) in Board Binder) Staff reviewed the various options to pay off the District's unfunded liability. The recommended scenario was discussed which involves the sale of $75 million in Revenue Bonds and three annual sewer service charge rate increases. COMMITTEE ACTION: Reviewed and recommended Board approval of the recommended scenario dependant upon satisfactory answers and written agreements with CCCERA. 12. Reports and Announcements None. 13. Suggestions for future agenda items None. 14. Adjournment — at 4:05 p.m.