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Home My WebLink About00. AGENDA 03-15-12Central Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553 -4392 BOARD BOARD OF I' AGENDA Board Room Thursday March 15, 2012 2:00 p.m. INFORMATION FOR THE PUBLIC JAMES A. NEJEDLY President DAVID R. WILLIAMS President Pro Tent BARBARA D. HOCKEI7 MICHAEL R. MCGILL MARIO M. MENESINI PHONE: (925) 228 -9500 FAX: (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. March 15, 2012 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. b. Introductions. • Mike Zubrzycki, Staff Engineer, Capital Projects Division Staff Recommendation: Welcome new employee. President Nejedly will present the District pin. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Recognize 2011 Safety Suggestion of the Year Award recipient Household Hazardous Waste (HHW) Technician II Matthew Thomas for his suggestion to modify the HHW Collection Facility north and south gates by adding a guide track and wheel system to make the gates safer and easier to close. (5 minute staff presentation.) Staff Recommendation: Following the report, President Nejedly will present the award. b. Adopt Resolution 2012 -020 recognizing General Manager James Kelly on his upcoming retirement. (5 minute presentation.) Staff Recommendation (Motion Required): Adopt Resolution 2012 -020 recognizing General Manager James Kelly. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) February 16, 2012; and 2) February 22, 2012. b. Approve expenditures dated March 15, 2012. Reviewed by Budget and Finance Committee. C. Set public hearing on April 19, 2012 at 2:00 p.m. to consider adoption of a proposed uncodified ordinance to amend the Schedule of Environmental and Development - Related Rates and Charges. Reviewed by Budget and Finance Committee. March 15, 2012 Board Agenda Page 3 d. Set public hearing on April 19, 2012 at 2:00 p.m. to consider adoption of a proposed uncodified ordinance to amend the Schedule of Capacity Fees. Reviewed by Budget and Finance Committee. e. Adopt Resolution 2012 -021 accepting an amendment to a grant of easement from Contra Costa County for Iron Horse Corridor (IHC) parcels located within the City of San Ramon (IHC - Parcels 59, 61 -66); adopt Resolution 2012 -022 authorizing execution of a quitclaim deed to Contra Costa County for sewer easements on IHC parcels located within the City of San Ramon (District Project 5554 — Parcels 1 -3); adopt Resolution 2012 -023 accepting an amendment to a grant deed to Contra Costa County for an IHC parcel located within the unincorporated area of Alamo (IHC — Parcel 32); and authorize staff to record documents with the Contra Costa County Recorder. Direct staff to secure the services of an arbitrator in accordance with the District's grievance procedure — Scott Kahlor. g. Direct staff to secure the services of an arbitrator in accordance with the District's grievance procedure — Shawn Bitle. h. Adopt the revised job classification for Information Systems Specialist. Recommended by Human Resources Committee. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS a. General Manager 1) Financial analysis regarding possible funding alternatives for Contra Costa Employees' Retirement Association (CCCERA) Unfunded Actuarial Accrued Liability (UAAL). (15 minute staff presentation.) Staff Recommendation: Provide direction to staff. 2) Final draft report on Bartle Wells Associates' audit of the District's permit counter and connection fee collection practices. (10 minute presentation by Doug Dove of Bartle Wells Associates.) Staff Recommendation: Receive the report. March 15, 2012 Board Agenda Page 4 3) Real properties owned by the District. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation: Receive the report. 4) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Menesini Member Williams • March 8, 2012 — Human Resources Committee meeting — Member Hockett (stipend) and Member Williams (stipend). Member McGill • March 1, 2012 — Contra Costa Mayors' Conference hosted by the City of Pittsburg. Speakers: Kristin Connelly and others regarding State Budget and Governance Reforms being proposed as an Initiative Measure by California Forward (expenses). • March 12, 2012 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). President Nejedly Staff Recommendation: Receive the reports. March 15, 2012 Board Agenda Page 5 2) Provide direction to Voting Delegate (Member McGill) regarding the District's vote for a candidate to fill the existing vacancy for the Special Districts representative for Local Area Formation Commission ( LAFCO). Staff Recommendation (Motion Required): Provide voting direction to LAFCO Voting Delegate or Alternate, and authorize same to cast any necessary subsequent vote in the event of a tie or runoff. 3) Announcements Staff Recommendation: Receive the announcements. 7. TREATMENT PLANT a. Authorize the General Manager to amend the existing technical consulting services agreement with The Avogadro Group, LLC, in an amount not to exceed $125,005, for a new contract ceiling of up to $225,000, for assistance with multiple hearth furnace source testing. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to amend the existing technical consulting services agreement with The Avogadro Group, LLC, in an amount not to exceed $125,005, for a new contract ceiling of up to $225,000, for assistance with multiple hearth furnace source testing. 8. HUMAN RESOURCES a. Adopt Resolution 2012 -024 appointing Principal Engineer Jarred Miyamoto- Mills to the position of Environmental Services Division Manager (Pay Range M -24; $11,087.39 - $13,476.82) at a monthly starting salary of $13,155.95 effective March 19, 2012. Recommended by Human Resources Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt Resolution 2012 -024 appointing Jarred Miyamoto -Mills as Environmental Services Division Manager effective March 19, 2012. b. Authorize the addition of an Administrative Assistant position in the Plant Operations Department in the Fiscal Year 2011 -2012 Staffing Plan. Recommended by Human Resources Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the addition of Administrative Assistant position in the Plant Operations Department. March 15, 2012 Board Agenda Page 6 9. BUDGET AND FINANCE a. Receive the 2011 Annual Report of the Deferred Compensation Plan Advisory Committee. Reviewed by Budget and Finance Committee. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation: Receive the report. b. Approve the updated administrative procedures for emergency withdrawals from the District's 457 Deferred Compensation Plan, giving authority to the Deferred Compensation Advisory Committee to approve or deny emergency withdrawal requests, in accordance with IRS regulations. Reviewed by Budget and Finance Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve the updated procedures. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS 12. CLOSED SESSION a. Personnel matter pursuant to Government Code Section 54957 — Performance Evaluation for General Manager. 13. REPORT OUT OF CLOSED SESSION 14. ADJOURNMENT March 15, 2012 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION MARCH 2012 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room March 12 McGill, Nejedly 3:00 p.m. March 12 -14 California Association of Sanitation Washington, D.C. Agencies (CASA) Legislative Conference Hockett Thursday Board Meeting Board Room March 15 Board of Directors 2:00 p.m. Thursday Special Board Meeting (Closed Session) Collection System Operations Conference March 29 Board of Directors Room, 1250 Springbrook Road, 3:00 p.m. Walnut Creek APRIL 2012 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room April 2 McGill, Nejedly 3:00 p.m. Tuesday Capital Projects Committee Meeting Second Floor Conference Room April McGill, Hockett 3:00 p.m. Thursday Board Meeting Board Room April 5 Board of Directors 2:00 p.m. Thursday Special Board Meeting (Capital Projects Board Room April 12 Workshop) 2:00 p.m. Board of Directors Monday California Special Districts Association — Central Contra Costa Sanitary District April 16 Contra Costa Chapter Meeting Multi Purpose Room 10:00 a.m. McGill Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room April 16 McGill, Nejedly 3:00 p.m. April 17 -20 California Water Environment Association Sacramento Convention Center (CWEA) Conference McGill Thursday Board Meeting Board Room April 19 Board of Directors 2:00 p.m. April 25 -27 California Association of Sanitation Napa Agencies (CASA) Spring Conference Hockett, McGill Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room April 30 McGill, Nejedly 3:00 p.m. V111a00 UUMUWwa nv u, an meetings are neia at the District U11ce, 5019 Imhoff Place, Martinez, CA 319112