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Home My WebLink AboutACTION SUMMARY 03-01-12Central Contra Costa Sanitary District BOARD MEETING BOARD OF DIRECTORS: ACTION SUMMARY JAMES A. NF./EDLY President DA WD R WILLIAMS Board Room President Pro Tem Thursday BARBARA D. HOCKETT March 1, 2012 MICHAEL R A&G /LL MARIO M MENESINI 2:00 p.m. PHONE: (925) 228 -9500 FAX- (925) 676 -7211 www. centralsan. org 1. ROLL CALL PRESENT: Members: Hockett, McGill, Menesini, Williams, Nejedly ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introductions. BOARD ACTION: Welcomed new employee, Information Technology Administrator Roy Li. 2. PUBLIC COMMENTS None. 3. CONSENT CALENDAR a. Approve minutes of Board meetings held on the following dates: 1) January 26, 2012; 2) February 2, 2012; 3) February 7, 2012; and 4) February 11, 2012. b• Approve expenditures dated March 1, 2012. Reviewed by Budget and Finance Committee. C. Receive January 2012 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. z: March 1, 2012 Board Action Summary Page 2 d. Adopt Resolution 2012 -014 amending the District's Master Records Retention Schedules and rescinding Resolution 2010 -099. e. Authorize the attendance of Tina Miller, Administrative Services Supervisor, at the April 24 -25, 2012 American Records Management Association (ARMA) conference in Houston, Texas. f. Adopt Resolution 2012 -015 approving a revised boundary map for Harper Lane Contractual Assessment District (CAD) No. 2011 -2 in Danville and rescinding Resolution 2011 -054. g. Approve initiating the formation of a CAD for installation of sewer improvements to serve properties on Smith Road in Alamo by adopting two resolutions as follows: Resolution of Intention 2012 -016 to create the Smith Road CAD No. 2012 -1 for the purpose of installing sewer improvements and rescinding Resolution of Intention 2011 -051; and Resolution 2012 -017 approving a revised boundary map for said CAD and rescinding Resolution 2011 -052. BOARD ACTION: Adopted the Consent Calendar as recommended, including changes to Item 3.d. as detailed in staffs memo distributed at the meeting. 4. PUBLIC HEARINGS a. Hold public hearing to conduct a review of Board Member compensation and benefits and (1) consider adopting an ordinance amending Title 2, Administration, of District Code Section 2.04.030, "Compensation of Board Members," if a change in stipend is desired; (2) consider directing staff to amend other compensation and benefits; and (3) consider adopting Resolution 2012 -018 establishing a formal annual public review. Reviewed by Budget and Finance Committee. BOARD ACTION: Held public hearing to conduct a review of Board Member compensation and benefits and (1) adopted Ordinance 270 amending Title 2, Administration, of District Code Section 2.04.030, "Compensation of Board Members," to reduce the compensation from $221 to $185 per day of service; (2) elected to review other compensation and benefits once 2012 labor negotiations have concluded; and (3) adopted Resolution 2012 -018 establishing a formal annual public review. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. March 1, 2012 Board Action Summary Page 3 6. REPORTS a. General Manager 1) Announcements a) Retirement Update — Finance Administrator Colette Curtis -Brown and Accounting Technician II Ann Chiappelone will retire on March 30, 2012 b) Temporary Clerical Help Needed in the Plant Operations Department c) Human Resources Manager Christopher Ko Selected to Serve on Next Generation Taskforce d) Vehicle and Equipment Maintenance Supervisor Nick Wright to Attend "The Work Truck Show" Conference in Indianapolis, Indiana from March 5 through March 8, 2012 e) Staff Attendance at California Water Environment Association (CWEA) Annual Conference in Sacramento, CA from April 17- 20, 2012 f) Collection System Operations (CSO) Moves Back to Walnut Creek g) National Pollutant Discharge Elimination System (NPDES) Compliance Evaluation Inspection h) Advertisement of the Outfall Improvements, District Project 7290 (Phase 6) i) Bay Area Regional Desalination Project BOARD ACTION: Received the announcements. b. Counsel for the District District Counsel Kent Alm reported that the dispute with Bobo Construction regarding the permeable concrete installed at the Collection System Operations (CSO) Facility in Walnut Creek has reached a settlement. C. Secretary of the District No reports. March 1, 2012 Board Action Summary Page 4 d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Hockett • February 21, 2012 — Recycled Water Committee meeting — Member Hockett (stipend) and President Nejedly (stipend). Member McGill • February 27, 2012 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). BOARD ACTION: Received the reports. 2) Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 7. TREATMENT PLANT a. Accept the 2011 Recycled Water Quality and Distribution Annual Report. Approval recommended by Recycled Water Committee. BOARD ACTION: Accepted the 2011 Recycled Water Quality and Distribution Annual Report. b. Authorize the General Manager to amend the existing professional services agreement with Information Mapping, Inc. in an amount not to exceed $120,000 for a new contract ceiling of up to $150,000 for assistance with Standard Operating Procedure development for the Treatment Plant. BOARD ACTION: Authorized the General Manager to amend the existing professional services agreement with Information Mapping, Inc. in an amount not to exceed $120,000 for a new contract ceiling of up to $150,000 for assistance with Standard Operating Procedure development for the Treatment Plant. March 1, 2012 Board Action Summary Page 5 8. COLLECTION SYSTEM a. Accept the 2011 Sewer System Management Plan (SSMP) Annual Audit Report. BOARD ACTION: Accepted the 2011 Sewer Service Management Plan (SSMP) Annual Audit Report. 9. HUMAN RESOURCES a. Adopt Resolution 2012 -019 appointing Deputy General Manager /Director of Engineering Ann E. Farrell to the position of General Manager (Range M -05; $17,712.88 - $21,530.15) at a starting salary of $18,155.70 and rescinding Resolution 2006 -071, effective March 31, 2012, and approve Employment Agreement. BOARD ACTION: Adopted Resolution 2012 -019 appointing Deputy General Manager /Director of Engineering Ann E. Farrell to the position of General Manager (Range M -05; $17,712.88 - $21,530.15) at a starting salary of $18,155.70 and rescinding Resolution 2006 -071, effective March 31, 2012, and approved Employment Agreement (4 -1; Nejedly, No). 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member McGill encouraged the Board and staff to transition toward paperless options, including ways to view and download electronic versions of full agenda packets, and suggested that the topic be put forth for discussion and research. 11. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq. • General Manager James Kelly • Deputy General Manager /Director of Engineering Ann Farrell • Director of Administration Randall Musgraves • Director of Collection System Operations Curtis Swanson • Human Resources Manager Christopher Ko • Secretary of the District Elaine Boehme March 1, 2012 Board Action Summary Page 6 Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group BOARD ACTION: Did not hold the closed session. 12. REPORT OUT OF CLOSED SESSION None. 13. ADJOURNMENT —at 2:51 p.m.