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Home My WebLink About00. AGENDA 03-01-12Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday March 1, 2012 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEJEDLY President DAVID R. WILLIAMS President Pro Tem BARBARA D. HOCKETT MICHAEL R. McGILL MARIO M MENESINI PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk,'5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper March 1, 2012 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. b. Introductions. • Roy Li, Information Technology Administrator Staff Recommendation: Welcome new employee. President Nejedly will present the District pin. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) January 26, 2012; 2) February 2, 2012; 3) February 7, 2012; and 4) February 11, 2012. b. Approve expenditures dated March 1, 2012. Reviewed by Budget and Finance Committee. C. Receive January 2012 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Adopt Resolution 2012 -014 amending the District's Master Records Retention Schedules and rescinding Resolution 2010 -099. e. Authorize the attendance of Tina Miller, Administrative Services Supervisor, at the April 24 -25, 2012 American Records Management Association (ARMA) conference in Houston, Texas. Adopt Resolution 2012 -015 approving a revised boundary map for Harper Lane Contractual Assessment District (CAD) No. 2011 -2 in Danville and rescinding Resolution 2011 -054. g. Approve initiating the formation of a CAD for installation of sewer improvements to serve properties on Smith Road in Alamo by adopting two resolutions as follows: Resolution of Intention 2012 -016 to create the Smith Road CAD No. 2012 -1 for the purpose of installing sewer improvements and rescinding Resolution of Intention 2011 -051; and Resolution 2012 -017 approving a revised boundary map for said CAD and rescinding Resolution 2011 -052. March 1, 2012 Board Agenda Page 3 4. PUBLIC HEARINGS a. Hold public hearing to conduct a review of Board Member compensation and benefits and (1) consider adopting an ordinance amending Title 2, Administration, of District Code Section 2.04.030, "Compensation of Board Members," if a change in stipend is desired; (2) consider directing staff to amend other compensation and benefits; and (3) consider adopting Resolution 2012 -018 establishing a formal annual public review. Reviewed by Budget and Finance Committee. Staff Recommendation (Motion Required): Hold public hearing to conduct a review of Board Member compensation and benefits and (1) consider adopting an ordinance amending Title 2, Administration, of District Code Section 2.04.030, "Compensation of Board Members," if a change in stipend is desired; (2) consider directing staff to amend other compensation and benefits; and (3) consider adopting Resolution 2012- 018 establishing a formal annual public review. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS a. General Manager 1) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Menesini Member Williams Member Hockett • February 21, 2012 — Recycled Water Committee meeting — Member Hockett (stipend) and President Nejedly (stipend). March 1, 2012 Board Agenda Page 4 Member McGill • February 27, 2012 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). President Nejedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. 7. TREATMENT PLANT a. Accept the 2011 Recycled Water Quality and Distribution Annual Report. Approval recommended by Recycled Water Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Accept the 2011 Recycled Water Quality and Distribution Annual Report. b. Authorize the General Manager to amend the existing professional services agreement with Information Mapping, Inc. in an amount not to exceed $120,000 for a new contract ceiling of up to $150,000 for assistance with Standard Operating Procedure development for the Treatment Plant. (5 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to amend the existing professional services agreement with Information Mapping, Inc. in an amount not to exceed $120,000 for a new contract ceiling of up to $150,000 for assistance with Standard Operating Procedure development for the Treatment Plant. 8. COLLECTION SYSTEM a. Accept the 2011 Sewer System Management Plan (SSMP) Annual Audit Report. (5 minute staff presentation.) Staff Recommendation (Motion Required): Accept the 2011 Sewer Service Management Plan (SSMP) Annual Audit Report. March 1, 2012 Board Agenda Page 5 9. HUMAN RESOURCES a. Adopt Resolution 2012 -019 appointing Deputy General Manager /Director of Engineering Ann E. Farrell to the position of General Manager (Range M -05; $17,712.88 - $21,530.15) at a starting salary of $18,155.70 and rescinding Resolution 2006 -071, effective March 31, 2012, and approve Employment Agreement. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt Resolution 2012 -019 appointing Deputy General Manager /Director of Engineering Ann E. Farrell to the position of General Manager (Range M -05; $17,712.88 - $21,530.15) at a starting salary of $18,155.70 and rescinding Resolution 2006 -071, effective March 31, 2012, and approve Employment Agreement. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS 12. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq. • General Manager James Kelly • Deputy General Manager /Director of Engineering Ann Farrell • Director of Administration Randall Musgraves • Human Resources Manager Christopher Ko • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group 13. REPORT OUT OF CLOSED SESSION 14. ADJOURNMENT March 1, 2012 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION FEBRUARY 2012 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room February 27 McGill, Nejedly 3:00 p.m. MARCH 2012 Thursday Board Meeting Board Room March 1 Board of Directors 2:00 p.m. Tuesday Human Resources Committee Meeting Collection System Operations Conference March 8 Hockett, Williams Room, 1250 Springbrook Road, 3:00 p.m. Walnut Creek Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room March 12 McGill, Nejedly 3:00 p.m. March 12 -14 California Association of Sanitation Washington, D.C. Agencies (CASA) Legislative Conference Hockett Thursday Board Meeting Board Room March 15 Board of Directors 2:00 p.m. APRIL 2012 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room April 2 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room April 5 Board of Directors 2:00 p.m. Thursday Special Board Meeting (Capital Projects Board Room April 12 Workshop) 2:00 p.m. Board of Directors Monday California Special Districts Association — Central Contra Costa Sanitary District April 16 Contra Costa Chapter Meeting Multi Purpose Room 10:00 a.m. McGill Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room April 16 McGill, Nejedly 3:00 p.m. April 17 -20 California Water Environment Association Sacramento Convention Center (CWEA) Conference McGill Thursday Board Meeting Board Room April 19 Board of Directors 2:00 p.m. April 25 -27 California Association of Sanitation Napa Agencies (CASA) Spring Conference Hockett, McGill Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room April 30 McGill, Nejedly 3:00 p.m. unless ornerwise noted, an meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 2124112