HomeMy WebLinkAboutBUDGET AND FINANCE AGENDA 01-30-12central
Sanitary District
REGULAR MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
BUDGET AND FINANCE COMMITTEE
Chair Williams
Member Nejedly
Monday, January 30, 2012
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
INFORMATION FOR THE PUBLIC
ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA
BOARD OF DIRECTORS:
JAMES A NEJEDLY
President
DAVID R. WILLIAMS
President Pro Tent
BARBARA D. HOCKETT
MICHAEL R. MCGILL
MARIO A/ AIENESINI
PHONE: (925) 228 -9500
FAX. (925) 676 -7211
ivmv. cen tralsan. org
Anyone wishing to address the Committee on an item listed on the agenda will be heard when the
Committee Chair calls for comments from the audience. The Chair may specify the number of minutes
each person will be permitted to speak based on the number of persons wishing to speak and the time
available. After the public has commented, the item is closed to further public comment and brought to the
Committee for discussion. There is no further comment permitted from the audience unless invited by the
Committee.
ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Committee is prohibited from discussing items not calendared on the
agenda. You may address the Committee on any items not listed on the agenda, and which are within their
jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be
referred to staff for action or calendared on a future agenda.
AGENDA REPORTS
Supporting materials on Committee agenda items are available for public review at the Reception Desk,
5019 Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours
of the meeting to a majority of the Committee are also available for public inspection at the Reception
Desk. During the meeting, information and supporting materials are available in the Conference Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and state law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone,
including those with disabilities. If you are disabled and require special accommodations to participate,
please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
Budget and Finance Committee
January 30, 2012
Page 2
1. Call Meeting to Order
2. Public Comments
3. Old Business
*a. Review staff's responses to the Committee's requests for the following
items:
• invoices submitted by Bob Murray
• information regarding the California Association of Sanitation Agencies
(CASA)'s methodology in developing their membership fee and the
value of CASA membership to the District
Staff Recommendation: Review the responses and provide direction
if needed.
4. Risk Management
*a. Review Loss Control Report and discuss outstanding claims
Staff Recommendation: Review the report, discuss outstanding
claims and provide direction if needed.
5. Review December 2011 Financial Statements and Investment Reports (Item 3.c.
in Board Binder)
Staff Recommendation: Review and recommend Board approval.
*6. CCCSD Total Unfunded Liabilities trend analysis
Staff Recommendation: Receive the report.
*7. Review Preliminary Fiscal Year 2012 -13 Ten -Year Financial Plan Assumptions
and Draft Fiscal Year 2012 -13 Ten -Year Plan Scenario
Staff Recommendation: Discuss and provide direction to staff.
8. Expenditures
a. Review Expenditures (Item 3.b. in Board Binder)
Staff Recommendation: Review and recommend Board approval.
Budget and Finance Committee
January 30, 2012
Page 3
*b. Review Legal Expenditure Summary
Staff Recommendation: Review Legal Expenditure Summary.
*C. Review P -Card expenditures
Staff Recommendation: Review P -Card expenditures.
9. Reports and Announcements
10. Suggestions for future agenda items
11. Adjournment
* Attachment
3.a.
Central Contra Costa Sanitary District
January 27, 2012
TO: BUDGET AND FINANCE COMMITTEE
VIA: JAMES M. KELLY, GENERAL MANAGER fu_'�
FROM: RANDALL MUSGRAVES, DIRECTOR OF ADMINISTRATION 9k
SUBJECT: JANUARY 23, 2012 FINANCE COMMITTEE MEETING
There were two outstanding questions from the last Board Budget and Finance
Committee meeting which required additional staff research.
1. A request was made to receive copies of Bob Murray and Associates
invoices contract.
The response and copies are under separate memo, attached.
2. A question was asked as to the billing methodology used by CASA and the
benefit received from belonging to the organization.
The response and copies are under separate memo, attached.
3. A request was made to receive copies of claims trending information.
Staff was unable to collect the needed material due to the short turn around and
work being done for negotiations and the Ten Year Financial Plan. The
information will be provided at the next Budget and Finance Committee meeting,
February 13, 2012.
Central Contra Costa Sanitary District
January 27, 2012
TO: BUDGET AND FINANCE COMMITTEE
VIA: JAMES M. KELLY, GENERAL MANAGER &k
FROM: RANDALL MUSGRAVES, DIRECTOR OF ADMINISTRATION PIA
SUBJECT: RESPONSE TO QUESTIONS REGARDING BOB MURRAY &
ASSOCIATES RECRUITMENT BILLING
Attached are copies of the invoices and contract with from Bob Murray & Associates for
the recruitment of the Director of Administration position as requested by Committee
Member Nejedly. Also attached is a spreadsheet displaying three invoices paid and
one invoice staff has held pending management review.
The contract fee, Exhibit B, is based upon the Scope of Work, Exhibit A. The Scope of
Work is consistent with the recruitment process. The fee is $17,500 for professional
services plus expenses of $6,500, not to exceed $24,000. While Section 4.1.1 of the
contract is entitled "Hourly Rate With A Cost Ceiling ", based upon attachment B, it is a
fixed fee contract. This practice is common for professional contracts, such as
recruiters and financial consultants. One anomaly of the billings is the direct cost for
telephone, postage and photocopying. The charges are the same for each of the
invoices paid to date. Staff is contacting Mr. Murray for additional information. Most of
the professional services cost has been billed and paid, although 4 of the 18 Scope of
Work items are not complete. This is in part due to the recruitment was scheduled to be
completed by now.
cc: Christopher Ko, Human Resources Manager
Bob Murray
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Bob Murray & Associates
1677 Eureka Rd., Suite 202
Roseville, CA 95661
Phone(916)784 -9080
Fax (916) 784 -1985
Bill To
Ms. Cathryn Freitas
Human Resources Manager
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553
Terms
Due Upon Receipt
Description
Professional Services
Advertising - CWEA
Advertising - California Special Districts Association
Advertising - California Society of Municipal Finance Officers
Advertising - Air and Waste Management Association
Advertising - Western Region IPMA -HR
Total Reimbursable Expenses
Telephone
Postage
Photocopies
CENTRAL CONTRA
COSTA
SA NIT RY D
STRICT
ACCOUN'NUMBER
AMOUNT
col
TOTAL
S
!VOICE ACCURACY, 'D BY
?PRO D BY
'PROV BY
n
Invoice
Date Invoice #
9/16/2011 4393
ED
SEP 202011
CCCSD
HUMAN RESOURCES
Purchase Order # I position
Total
Dir. of Admin.
Amount
5,000.00
275.00
100.00
275.00
450.00
175.00
1,275.00
200.00
75.00
55.00
$6,605.00
Bob Murray & Associates
1677 Eureka Rd., Suite 202
Roseville, CA 95661
Phone(916)784 -9080
Fax(916)784 -1985
Bill To
Mr. Christopher Ko
Human Resources Manager
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553
Professional Services
Clerical Support
FcdEx
Advertising - Jobs Available
Advertising - Western City Magazine
Total Reimbursable Expenses (subtotal)
Telephone
Postage
Photocopies
Invoice
Date
Invoice #
10/17/2011
4420
®O
CEIVED
OCT 19,
CCCSD
HUMAN RESOUFICE8
Terms I Purchase Order # I Position
Due Upon Receipt
Dir. of Admin.
Description I Amount
CENTRAL CONTRA COSTA
SANITARY DISTRICT
ACCOUNT NUMBER AMOUNT
TOTAL S
INVOICE ACCURACY OK'D BY
APPROVED BY DATE
APPROVED BY DATE
6,000.00
32.50
11.15
441.00
603.50
1,088.15
200.00
75.00
55.00
Total $7,418.15
Bob Murray & Associates
1677 Eureka Rd., Suite 202
Roseville, CA 95661
Phone(916)784 -9080
Fax (916) 784 -1985
Bill To
Mr. Christopher Ko
Human Resources Manager
Central Contra Costa Sanitary District
5019 lmhoffPlace
Martinez, CA 94553
RECEIVED
NOV 17 ZU11
CCCSD
HUMAN RESOURCES
Invoice
Date
Invoice #
11/16/2011
4449
Bob Murray & Associates
1677 Eureka Rd., Suite 202
Roseville, CA 95661
Phone(916)784 -9080
Fax(916)784 -1985
Bill To
Mr. Christopher Ko
Human Resources Manager
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553
RECEIVED
DEC 19 zoil
CCCSD
HUMAN RESOURCES
Invoice
Date
Invoice #
12/16/2011
4474
Terms Purchase Order # Position
Due Upon Receipt Dir. ofAdmin.
Description
Amount
Professional Services
180 miles W— $0.555 /mile 1,500.00
Toll 9990
5.00
w ^rNTRAt~::_ON7ftF, CJ�TP
T.
iiPTi 1
Total $1,604.90
central
Sanitary ,Ditch
FAX- (925) 825 -1437
IAA1L•.SU KUL)
Cenoal Afanager
KENTON L. ALAI
Counsel for the Drsrncr
(S 10) 808 -1000
F_LAM R ROEHb1E
Sect elaty of the District
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
BETWEEN
CENTRAL CONTRA COSTA SANITARY DISTRICT
AND
BOB MURRAY & ASSOCIATES
AGREEMENT NO. 038622
THIS AGREEMENT is made this day of_ S4.„f 2011, by and
between the CENTRAL CONTRA COSTA SANITARY DISTRICT, 5019 Imhoff Place.
Martinez, California, hereinafter called the "DISTRICT," and BOB MURRAY &
ASSOCIATES, (Address) 1677 Eureka, Suite 202, Roseville, California, 95661,
hereinafter called "CONSULTANT."
WITNESSETH:
WHEREAS, the DISTRICT desires to contract with CONSULTANT to provide
professional consulting services necessary in connection with the Director of
Administration recruitment; and
WHEREAS, the CONSULTANT is willing, and holds itself capable and qualified to
contract with the DISTRICT to provide such professional consulting services;
NOW, THEREFORE, in consideration of the mutual promises, covenants, agreements
and the faithful performance of the terms and conditions set forth herein, the parties
hereto agree as follows:
ARTICLE 1 ENGAGEMENT OF CONSULTANT AND AUTHORIZATION TO
PROCEED
1.1 The DISTRICT hereby engages CONSULTANT who hereby accepts the
engagement to perform certain professional consulting services, namely, Director
of Administration recruitment (See Exhibit A.)(Professional consulting services to
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18
Rew[tao NP-T
be performed in connection with said piece of work shall hereinafter be referred
to as "Assignment. ")
1.2 The date of entering the Agreement and the engagement of CONSULTANT will
be the date set forth on page 1 which is the date the signature of the second
party to the Agreement is obtained. The engagement of CONSULTANT shall
continue until December. If the engagement of CONSULTANT is not extended
by mutual written consent of the DISTRICT and CONSULTANT, then this
Agreement shall be terminated on the date set forth above, provided that
CONSULTANT shall not be relieved of any of the obligations or covenants
contained in this Agreement until the tasks provided for within the scope of work
have been completed.
1.3 It is further provided that the obligations or covenants contained in Articles 6.6,
6.9, 6.12, 6.15, and 6.18 shall continue in full force and effect after termination of
this Agreement due to completion or pursuant to Article 6.8.
1.4 Authorization for CONSULTANT to proceed will be granted in writing by the
DISTRICT as soon as both parties sign the Agreement and applicable insurance
documents are received and are accepted by the DISTRICT. Under no
circumstances is CONSULTANT authorized to begin work unless and until
CONSULTANT has complied with the insurance provisions of Article 6.3.
1.5 It is expressly understood between the parties hereto that no employee /employer
or agency relationship is intended, the relationship of CONSULTANT to the
DISTRICT being that of an independent contractor. The DISTRICT will not be
required to make any payroll deductions or provide Workers' Compensation
Insurance coverage or health benefits to CONSULTANT.
ARTICLE 2 SERVICES OF CONSULTANT
2.1 The scope of professional services included in this Agreement are described in
the Scope(s) of Work, and shall, where not specifically addressed, include all
services ordinarily provided by a professional recruitment services under same or
similar circumstances.
2.2 CONSULTANT hereby warrants that CONSULTANT and all of said
CONSULTANT's employees and subcontractors hold, have obtained, and shall
continue to maintain during the course of this Agreement, all professional
licenses or other statutorily mandated certifications requisite to the performance
of the work set forth in the Scope(s) of Work, as may be required in the State of
California, if any. Failure of CONSULTANT, its employees and subcontractors,
to obtain and /or maintain in good standing such licenses or certificates shall
constitute a breach of this Agreement and shall provide grounds for the
immediate termination of this Agreement.
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ARTICLE 3 RESPONSIBILITIES OF THE DISTRICT AND OF CONSULTANT
3.1 The DISTRICT, without cost to CONSULTANT, will provide all pertinent
information reasonably available to it which is necessary for performance by
CONSULTANT under this Agreement, including pertinent previous plans, reports
and data. The DISTRICT does not guarantee or ensure the accuracy of any
reports, information, and /or data so provided. To the extent that any reports,
information, and /or other data so provided was supplied to the DISTRICT by
person or persons not employees of the DISTRICT, any liability resulting from
inaccuracies and /or omissions contained in said reports, information or data shall
be limited to liability on behalf of the party who prepared the information for the
DISTRICT or otherwise supplied that information, report or data to the
DISTRICT.
3.2 The DISTRICT will designate Chris Ko as the person to act as the DISTRICT's
representative with respect to the Assignment to be performed under this
Agreement. Such person will have complete authority to transmit instructions,
receive information, and interpret and define the DISTRICT's policies and
decisions pertinent to the work. In the event the DISTRICT wishes to make a
change in the DISTRICT's representative, the DISTRICT will notify
CONSULTANT of the change in writing.
3.3 CONSULTANT shall perform the Assignment in such a manner as to fully comply
with all applicable professional standards of care, including professional quality,
technical accuracy, timely completion, and the coordination of all designs,
drawings, specifications, surveys, software specific to the Assignment, systems,
networks, maps, opinions, recommendations, reports, and other services
furnished and /or work undertaken by CONSULTANT pursuant to this Agreement.
3.4 The DISTRICT's review of software, systems, networks, drawings, designs,
specifications, reports, opinions, recommendations and incidental consulting
work or materials furnished hereunder will not in any way relieve CONSULTANT
of responsibility for the professional and /or technical adequacy of its work.
Neither the DISTRICT's review, acceptance of, nor payment for, any of the
services will be construed to operate as a waiver of any rights under this
Agreement or of any cause of action arising out of the performance of this
Agreement.
3.5 During the period of this Agreement, upon request by the DISTRICT,
CONSULTANT, shall provide information related to this Assignment that is
reasonably necessary to assist the DISTRICT in its coordination of the efforts of
others performing services related to this Assignment.
ARTICLE 4 COMPENSATION
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4.1 The DISTRICT will pay CONSULTANT for work performed under this
Agreement, which can be verified by the DISTRICT, on the basis of the following:
4.1.1 HOURLY RATE WITH A COST CEILING
Compensation for consulting services performed under this
Agreement shall be determined on the basis of CONSULTANT's
regular hourly rates per CONSULTANT's Fee Schedule, attached
as Exhibit B. The regular hourly rates shall compensate
CONSULTANT for the costs of all direct labor, fringe benefits,
indirect labor costs, overhead, and CONSULTANT's profit.
CONSULTANT's compensation also may include other non -labor
direct charges borne by CONSULTANT. Allowable non -labor direct
charges shall be billed at cost; however, outside consultant charges
and charges for subcontracts may be billed at cost plus a markup
for administrative costs if such markup is specifically provided for
elsewhere herein. For the purpose of determining payments to
CONSULTANT allowable non -labor direct charges shall be defined
as follows:
(a) Allowable non -labor direct charges which may be billed at
cost include such typical expenses as cost of transportation
and subsistence, printing and reproduction, computer time
and programming costs, identifiable supplies, and charges
by reviewing authorities.
(b) Other allowable non -labor direct charges may include
outside consultant charges and subcontractor's charges
which have been authorized by the DISTRICT under
ARTICLE 6.2 of this Agreement. Such consultant charges
and subcontractor charges may include a zero percent (0 %)
markup for administrative costs associated with the
engagement of the outside consultant and /or subcontractor.
A firm cost ceiling has been established in ARTICLE 4.3 for the
work and such ceiling shall constitute the maximum payment for the
scope(s) of work and shall not be exceeded without prior written
authorization of the DISTRICT. In the event the scope of work is
expanded or reduced by the DISTRICT, the cost ceiling shall be
subject to renegotiation, upward and downward, to reflect the
changes in services and their costs. The adjustment to cost and
times shall be done in accordance with the terms of ARTICLE 6.4.
In no event shall CONSULTANT be entitled to compensation over
and above the original amount where changes in the scope of work
or time for performance are necessitated by the negligence of
CONSULTANT, or any subcontractor performing under it.
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CONSULTANT shall notify the DISTRICT when the costs incurred
for the total work approximate seventy -five percent (75 %) of the
cost ceiling. With the notification, CONSULTANT shall indicate
whether the sum of the current costs incurred plus the estimated
total cost to complete the task or tasks set forth in the scope(s) of
work will be greater or less than the cost ceiling. Receipt by the
DISTRICT of said notification that the cost for completion of all
tasks shall exceed the established cost ceiling will not constitute an
approval or authorization to increase the established cost ceiling or
a waiver of any rights which the DISTRICT may have under this
Agreement.
4.2 MONTHLY PAYMENT TO CONSULTANT
Payment will be made by the DISTRICT within thirty (30) calendar days after
receipt of an invoice setting forth the Agreement Number and the District's
Project Manager, from CONSULTANT, provided that all invoices are
accompanied by cost documentation determined to be sufficient by the
DISTRICT to allow the determination of the reasonableness or accuracy of said
invoice. In the event that a payment dispute arises between the parties,
CONSULTANT shall provide to the DISTRICT full and complete access to
CONSULTANT's labor cost records and other direct cost data, and copies
thereof if requested by the DISTRICT.
HOURLY RATE WITH A COST CEILING
Charges are to be invoiced based on the agreed upon hourly rates invoiced on a
monthly basis. Other direct charges as provided for in ARTICLE 4.1.1 shall be
invoiced on a monthly basis.
4.3 ESTIMATED CHARGES
The total estimated charges for all work under this Agreement is $24,000 and
such amount is the cost ceiling as described herein.
4.4 COST OF REWORK
CONSULTANT shall, at no cost to the DISTRICT, prepare any necessary rework
occasioned by CONSULTANT's failure to provide the services specified in Article
2, Services of Consultant, herein, in a satisfactory manner, due to any act or
omission attributable to CONSULTANT, or its agents, including subcontractors.
ARTICLE 5 COMPLETION SCHEDULE
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5.1 The completion schedule for the assignment is as follows, with all times identified
from the date that this Agreement was entered into, and all number of days
referring to calendar days, unless otherwise noted:
All Tasks completed November 30, 2011
5.2 It is expected that CONSULTANTSs work shall begin on or about August 31,
2011, and shall be completed in accordance with the above schedule. Time is of
the essence for this Agreement.
5.3 The parties hereto agree to immediately and diligently proceed with their
respective duties as set forth herein so that the Assignment will be completed
satisfactorily within the shortest reasonable time.
ARTICLE 6 GENERAL PROVISIONS
6.1 SCOPE OF AGREEMENT
This writing constitutes the entire Agreement between the parties relative to
professional consulting services to be provided hereunder and no modification
hereof shall be effective unless and until such modification is evidenced by a
writing signed by both parties to this Agreement.
6.2 SUBCONSULTANTS AND OUTSIDE CONSULTANTS
No subcontract shall be awarded or an outside consultant engaged by
CONSULTANT unless prior written approval is obtained from the DISTRICT. No
additional approval shall be required for subcontracting with or engagement of
any outside consultant set forth in an exhibit to this Agreement (Exhibit A).
6.3 INSURANCE
CONSULTANT shall secure and maintain in full force and effect at its own cost
and expense until the completion of all services such insurance as shall protect it
and the DISTRICT in such a manner and at such amounts as set forth below.
The premiums for said insurance coverage shall be paid by CONSULTANT.
Said policies of insurance shall stipulate that this insurance shall operate as
primary insurance, and that no other insurance effected by the DISTRICT or
other named insured will be called on to cover a loss covered thereunder.
6.3.1 The DISTRICT shall be furnished with certificates of insurance and
original endorsements affecting coverage, signed by a person
authorized by the insurer to bind coverage on its behalf verifying
the insurance coverage as required by this Agreement. These
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certificates of insurance and original endorsements shall be
delivered to the DISTRICT within fifteen (15) calendar days of
execution of this Agreement. All insurance certificates and original
endorsements must be received and approved by the DISTRICT
prior to the commencement of any work under this Agreement. The
DISTRICT reserves the right to require and have delivered
complete and accurate copies of all insurance policies required
under this Agreement.
6.3.2 The insurance policies certified for compliance with this Agreement
shall include the following provisions or have them incorporated by
endorsements:
6.3.2.1 Coverage provided by CONSULTANT's policies shall
be primary coverage.
6.3.2.2 The DISTRICT shall receive thirty (30) days prior
written notice of a policy cancellation or reduction in
coverage.
6.3.3 CONSULTANT shall provide insurance coverage through carriers
which have at least an "A" policyholder's rating and a "VII" financial
rating in accordance with the current Best's Key Rating Guide.
6.3.4 In the event any change is made in the insurance carrier, policies,
or nature of coverage required under this Agreement,
CONSULTANT shall be required to notify the DISTRICT prior to
making such changes.
6.3.5 The insurance provided under this Agreement shall include policies
providing coverage to include each of the requirements set forth
below in amounts which meet or exceed the minimums set forth
herein:
6.3.5.1 Workers Compensation
CONSULTANT shall maintain Workers'
Compensation Insurance as required by law in the
State of California and Employers' Liability Insurance
(including disease coverage) in an amount not less
than $1,000,000 per occurrence. This insurance shall
also waive all rights of subrogation against the
DISTRICT, its employees, representatives, and
agents.
6.3.5.2 General Liability
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CONSULTANT shall obtain and keep in full force and
effect General Liability Insurance including provisions
for contractual liability, personal injury, independent
contractors, and broad form property damage
coverages. This insurance shall have an
endorsement or policy language naming the
DISTRICT as an additional insured and with standard
cross liability clause and endorsement shall be not
less than $1,000,000 per occurrence combined single
limit for bodily injury and property damage.
6.3.5.3 Automobile Liability
CONSULTANT shall maintain Automobile Liability
Insurance with coverage for any vehicle including
those owned, leased, rented or borrowed. This
insurance shall have an endorsement naming the
DISTRICT as an additional insured and with a
standard cross liability clause or endorsement. The
limit amount for this insurance shall be not less than
$1,000,000 per occurrence combined single limit for
bodily injury and property damage.
6.4 CHANGES IN SCOPE OR TIME
If the DISTRICT requests a change in the scope of work or time of completion by
either adding to or deleting from the original scope or time of completion, an
equitable adjustment shall be made and this Agreement shall be modified in
writing accordingly. CONSULTANT must assert any claim for adjustment under
this clause in writing within thirty (30) calendar days from the date of receipt from
the DISTRICT of the notification of change unless the DISTRICT grants a further
period of time for asserting of claim before the date of final payment under this
Agreement.
6.5 NOTICES
All notices to either party by the other shall be made in writing and delivered or
mailed to such party at their respective addresses as follows, or to other such
address as either party may designate, and said notices shall be deemed to have
been made when delivered or five (5) days after mailing.
To the District:
CENTRAL CONTRA COSTA SANITARY DISTRICT
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5019 Imhoff Place
Martinez, CA 94553
Attention:
Agreement No.
Telephone
Chris Ko
038622
925 -229 -7309
The District's Project Manager for this work is Chris Ko
To Consultant:
BOB MURRAY & ASSOCIATES
1677 Eureka, Suite 202
Roseville, CA 95661
Attention:
Telephone:
Bob Murray
916 -784 -9080
6.6 POSSESSION AND OWNERSHIP OF DRAWINGS, SPECIFICATIONS, AND
NOTES
6.6.1 All rights, title, royalties, and interest to all work product of
CONSULTANT resulting from its performance under this
Agreement, including software, systems, networks, drawings and
specifications, , data, reports, estimates, opinions,
recommendations, summaries, and any other such information and
materials as may be accumulated by CONSULTANT in performing
work under this Agreement, whether complete or in progress, shall
be vested in the DISTRICT, and none shall be revealed,
disseminated, or made available by CONSULTANT to others
without prior consent of the DISTRICT. If this Agreement is
canceled in accordance with Article 6.8 CONSULTANT shall deliver
such documents within two weeks of cancellation.
6.6.2 All dealings of the parties under this Agreement shall be
confidential and no report, data, information, or communication
developed, prepared, or assembled by CONSULTANT under this
Agreement shall be revealed, disseminated, or made available by
CONSULTANT to any person or organization other than the
DISTRICT without the prior written consent of the DISTRICT.
6.6.3 It is understood that CONSULTANT's work product is prepared for
the specific assignment at hand, Any reuse of said work products
NAPURCHASING\Contracts and Agreements\Bob Murray and Assoclates, Dir of Admin recruitment, Chris Ko, 038622.docPage 9 of
18
by the DISTRICT for an application other than reasonably
contemplated by the Assignment will be at the DISTRICT's own
risk. Any.use by the DISTRICT of incomplete software, systems,
drawings, specifications, or other related materials without the
express written authorization of CONSULTANT will also be at the
DISTRICT's own risk.
6.7 CONSULTANT'S ASSIGNED PERSONNEL
CONSULTANT designates Bob Murray to have immediate responsibility for the
performance of the Assignment and for all matters relating to performance under
this Agreement. CONSULTANT designates the following persons for the
indicated functions:
Substitution of any of these assigned personnel shall require the prior written
approval of the DISTRICT. If the DISTRICT determines that a proposed
substitution is not acceptable, then, at the request of the DISTRICT,
CONSULTANT shall substitute with a person acceptable to the DISTRICT.
6.8 TERMINATION
6.8.1 Either party may terminate this Agreement for cause, in whole or in
part, if the other party fails to fulfill its obligations under this
Agreement through no fault of the terminating party. However, no
such termination for cause may be effected unless the other party
is given: (1) not less than ten (10) calendar days' written notice
(delivered by Certified Mail, return receipt requested) of the intent to
terminate, and (2) an opportunity for consultation with the
terminating party before termination.
6.8.2 If the DISTRICT terminates this Agreement pursuant to Article 6.8.1
above, nothing set forth in this Article is intended to require the
DISTRICT to compensate CONSULTANT for any services which
may be claimed to have been provided or be in progress, and the
DISTRICT reasonably concludes that further compensation is
unwarranted.
6.8.3 The DISTRICT may terminate this Agreement, in whole or in part,
whether or not CONSULTANT has failed to fulfill its obligations, if
the DISTRICT has a reasonable basis for termination (such as
major changes in the assignment requirements, cancellation of the
assignment, loss of outside funding, or failure of the Board of
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of 18
Directors to authorize funding in subsequent fiscal years.)
CONSULTANT will be given: (1) not less than ten (10) calendar
days' written notice (delivered by Certified Mail, return receipt
requested) of intent to terminate, and (2) an opportunity for
consultation with the DISTRICT before termination.
6.8.4 Upon receipt of a termination notice, CONSULTANT shall: (1)
promptly discontinue all services affected (unless the notice directs
otherwise), and (2) deliver within two weeks or otherwise make
available to the DISTRICT all software, systems, networks, data,
drawings, specifications, reports, estimates, summaries,
recommendations, and such other information and materials as
CONSULTANT may have accumulated in performing this
Agreement, whether completed or in process.
6.8.5 Upon termination under Article 6.8.3, the sole right and remedy of
CONSULTANT shall be to receive payment for all amounts due and
not previously paid to CONSULTANT for services completed or in
progress in accordance with the Agreement prior to such date of
termination and for services thereafter completed at the request of
the DISTRICT and any other reasonable cost incidental to such
termination of services. Such payments available to
CONSULTANT under this paragraph shall not include costs related
to lost profit associated with the expected completion of the work or
other such payments relating to the benefit of the bargain.
6.9 REMEDIES
In the event that either the DISTRICT or CONSULTANT brings an action or
proceedings for damages for an alleged breach of any provision of this
Agreement, the prevailing party will be entitled to recover as part of such action
or proceeding, all litigation and collection expenses, including witness fees, court
costs, and reasonable attorneys' fees. Arbitration shall be attempted if both
parties mutually agree before, during, or after litigation has begun.
6.10 INDEMNITY
6.10.1 CONSULTANT shall indemnify, hold harmless and assume the
defense of, in any actions at law or in equity, the DISTRICT, its
officers, employees, agents, and elective and appointive boards,
from all claims, losses, damage, including property damage,
personal injury, including death, and liability of every kind, nature
and description, arising out of or in any way connected with the
negligent acts, errors or omissions, or the willful misconduct of
CONSULTANT or any person directly or indirectly employed by, or
acting as agent for, CONSULTANT, directly or indirectly related to
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of 18
the provision of any professional services provided hereunder, but
not including the sole or active negligence, or the willful misconduct
of the DISTRICT. This indemnification shall extend to claims,
losses, damage, injury and liability for injuries occurring after the
completion of the aforesaid operations, arising from
CONSULTANT's work.
Submission of insurance certificates or submission of other proof of
compliance with the insurance requirements does not relieve
CONSULTANT from liability under this indemnification and hold
harmless clause. The obligations of this indemnity article shall
apply whether or not such insurance policies shall have been
determined to be applicable to any of such damages or claims for
damages.
6.10.2 The DISTRICT does not authorize the impermissible use of any
patent or the reproduction of any copyrighted material by
CONSULTANT which exceeds "fair use" in the performance of this
Agreement. CONSULTANT is solely responsible for any such
infringement.
CONSULTANT shall indemnify the DISTRICT against and save it
harmless from any and all losses, damage, costs, expenses, and
attorneys' fees suffered or incurred as a result of or in connection
with any claims or actions based upon infringement or alleged
infringement of any patent, copyright, or trade secret, and arising
out of the use of the equipment or materials utilized to perform
under this Agreement or specified by or procured by
CONSULTANT, or out of the processes or actions employed by, or
on behalf of, CONSULTANT in connection with the performance of
this Agreement.
6.10.3 CONSULTANT shall also indemnify the DISTRICT against and
save it harmless from any and all loss, damage, costs, expenses,
and attorneys' fees suffered or incurred on account of any breach
by CONSULTANT, or its employees, agents, or subcontractors, of
the aforesaid obligations and covenants, and any other provisions
or covenant of this Agreement.
6.11 SAFETY
CONSULTANT shall perform the work in full compliance with applicable state
and federal safety requirements including but not limited to Occupational Safety
and Health Administration requirements, and shall assume sole and complete
responsibility during the course of completion of the assignment for job site
safety of CONSULTANT's employees and subcontractor's employees and their
NAPURCHASING \Contracts and Agreements \Bob Murray and Associates, Dir of Admin recruitment, Chris Ko, 038822.docPage 12
of 18
property, applicable at all times, and not limited to normal working hours,
Nothing in this Article requires CONSULTANT to be responsible for job site
safety of the DISTRICT's property or the DISTRICT's personnel or the property
or personnel of any third parties over which CONSULTANT has no authority or
control.
6.12 EXAMINATION OF RECORDS
CONSULTANT agrees that the DISTRICT will have access to and the right to
examine any directly pertinent books, documents, papers, and records of any
and all the transactions relating to this Agreement at any time after the inception
of this Agreement upon reasonable notice.
6.13 TERMS
No alteration or variation of the terms of this Agreement shall be valid unless
made in writing and signed by the parties hereto. No oral understanding or
agreement not incorporated herein will be binding on any of the parties hereto.
6.14 ASSIGNMENT
CONSULTANT shall not assign any rights or duties or transfer its interest in this
Agreement to a third party without prior written consent of the DISTRICT.
6.15 GOVERNING LAW
This Agreement shall be governed by the laws of the State of California.
6,16 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAW
CONSULTANT shall at all times observe all applicable provisions of federal,
state, and local law and regulations including, but not limited to, those related to
equal opportunity employment.
6.17 HEADINGS
Article headings in this Agreement are for convenience only and are not intended
to be used in interpreting or construing the terms, covenants, and conditions of
this Agreement.
6.18 PARTIAL INVALIDITY
If any term, covenant, condition, or provision of this Agreement is found by a
court of competent jurisdiction to be invalid, void, or unenforceable, the
remainder of the provisions hereof shall remain in full force and effect, and shall
in no way be affected, impaired, or invalidated thereby.
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of 18
6.19 AUTHORIZATION
Both the DISTRICT and CONSULTANT do covenant that each individual
executing this document by and on behalf of each party is a person duly
authorized to execute contracts for that party.
6.20 REPORTING REQUIREMENTS
If CONSULTANT is an individual or sole proprietor, CONSULTANT must furnish
its Social Security Number (SSN). If CONSULTANT is a corporation or
partnership, CONSULTANT must furnish its Federal. Employer Identification
Number (FEIN). CONSULTANT shall complete the Taxpayer I.D. Number
section below.
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of 18
IN WITNESS WHEREOF, the parties hereto have executed the Agreement in the day
and year first above written.
BOB MURRAY ASSOCIATES
By:
Name Printed:
Title:
Date:
By: 5" *4a
Name Printed: CWM-00 N. AivrlAqy'
Title:L'L
Date:
Taxpaver I.D:
SSN - -
FEIN
CENTRAL CONTRA COSTA SANITARY DISTRICT
By:
Anthony Holt
Senior Buyer D�
Date: !
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of 18
EXHIBIT A
BOB MURRAY AND ASSOCIATES
SCOPE OF WORK AND FEE SCHEDULE
CONSULTANT shall perform the following tasks:
1. Meet with District management to develop ideal candidate profile.
2. Develop and implement recruitment and advertisement strategy.
3. Develop and print a professionally produced recruitment brochure. The brochure
will highlight the strengths of the District, its government structure and services,
its mission and goals, pertinent facts regarding the position, and necessary and
desirable candidate qualifications.
4. Mail recruitment brochure to target audience, including the Consultant's network
and contacts, other public agencies, special districts, cities, counties, and other
public agencies, both locally and statewide.
5. Write and place recruitment advertisements in the Contra Costa Times and
appropriate newsletters, job bulletins, Internet websites, professional magazines,
industry trade journals, professional organizations, public sector newsletters, etc.
within one week of the opening of the recruitment.
6. Identify candidates from diverse backgrounds. Make direct telephone contact
with the Consultant's network and contacts. Provide each potential candidate
with a copy of the recruitment brochure via personal letter and /or email, and
encourage them to apply for the position. Provide the District with a list of
targeted candidates that have provided a positive response.
7. Follow up with target audience as identified in #6 above.
8. Receive resumes and screen resumes based on the merits of each candidate
and their appropriateness for hire, including their professional and education
credentials.
9. Conduct preliminary personal interviews with ten (10) to twelve (12) top
candidates. Assess their reasons for interest in the position, level of
commitment, personal and professional attributes based on the District's
requirements, and clarify any issues raised by the submitted documents.
10. Conduct public records search, Internet, media and newspaper searches on the
top candidates.
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of 18
11. Meet with District management to discuss recommended finalists. Provide a
written recommendation and analysis of the finalists.
12.Assist the District in arranging an oral board panel consisting of the number of
raters identified by District management, develop a set of key questions, and
complete all necessary communications with the oral board members and
candidates.
13. Provide oversight during the final interview process and facilitate the panel's
discussion with the final candidates.
14. Maintain all required legal documentation developed and /or gathered throughout
the recruitment process.
15. Provide ongoing communications to all candidates informing them of the process
and their disposition.
16. Conduct final reference and background checks on the selected candidate. This
review should include, at minimum, employment and professional references,
confirmation of educational degrees, driving record check, criminal record search
and a financial history check. If a background contract firm is used, it must meet
all federal and state reporting requirements.
17. Negotiate terms and conditions of employment, such as salary, benefits, and
other prerequisites, if requested by the District.
18. Maintain regular and ongoing communications with District management and the
Human Resources Manager throughout the recruitment process.
Fees Schedule: $17,500 in professional services plus expenses not to exceed $6,500,
with a maximum allowable fee of $24,000. CONSULTANT shall provide supporting
documentation for all expenses.
The District will also reimburse CONSULTANT for any travel costs incurred for meetings
and /or interviews. The maximum expenses allowed are stated as follows:
Item
Maximum
Mileage
The maximum mileage reimbursement will be
subject to the IRS limit, which is currently $0.555
per mile. Car rental is not authorized unless
otherwise specifically approved by the District.
Meals
$65 per day
Hotel
$150 per day
Daily Maximum (excluding mileage)
$215 per day
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of 18
EXHIBIT B
FEE SCHEDULE
The total estimated charges for all work under this Agreement is $24,000 and such
amount is the cost ceiling as described herein.
N: \PURCHASING \Contracts and Agreements \Bob Murray and Associates, Dir of Admin recruitment, Chris Ko, 038622.docPage 18
of 18
Central Contra Costa Sanitary District
January 27, 2012
TO: BUDGET AND FINANCE COMMITTEE
VIA: JAMES M. KELLY, GENERAL MANAGER ,Q
FROM: RANDALL MUSGRAVES, DIRECTOR OF ADMINISTRATION r
SUBJECT: CALIFORNIA ASSOCIATION OF SANITATION AGENCIES
MEMBER BENEFIT AND DUES INFORMATION
A request was made by Board Committee Member Nejedly regarding the method of
billing by CASA and the benefit to belong to the organization. These questions were
asked at the February 14, 2007 and the February 1, 2010 Budget and Finance
Committee meetings. Staff has attached copies of the pertinent material from those
responses.
The CASA fee is based upon the agency's Operations and Maintenance (O &M) budget.
The first attachment is General Manager's, Jim Kelly, memo to the Committee
discussing the benefits of belonging to CASA.
The second attachment is a copy of the $18,000 invoice and check for payment.
The third copy is the material sent to the Committee responding to the questions at the
February 14, 2007 Committee meeting.
The last attachment, attachment 4, is a spreadsheet displaying all member fees.
cc: Elaine Boehme, Secretary of the District
57,46
Central Contra Costa Sanitary District
January 28, 2010
TO: BUDGET AND FINANCE COMMITTEE
FROM: JAMES M. KELLY, GENERAL MANAGER
SUBJECT: CALIFORNIA ASSOCIATION OF SANITATION AGENCIES MEMBER
BENEFIT AND DUES INFORMATION
For over 50 years, the California Association of Sanitation Agencies (CASA) has been
ensuring clean water for Californians. In the mid- 1950s, former State Senator John
Nejedly who was Counsel for the Central Contra Costa Sanitary District (CCCSD),
conceptualized the need for a professional organization to represent all of the state's
sanitary districts. As a result of Mr. Nejedly's efforts, the "California Sanitary District
Association" was formed in 1956 and later became CASA. While the issues have
changed since the formation of CASA, the need for representation of the state's
wastewater collection and treatment agencies remain.
CASA, through its staff and member volunteers, provides its members with the
following:
1. Representation before the State Water Resources Control Board ( SWRCB),
regional boards, and other state agencies on decisions and policies including both
submittal of comments and testifying. The upcoming SWRCB reconsideration of
the Waste Discharge Requirement for Sanitary Sewer Overflows is a current
example of where member agencies' interests are represented.
2. Direct and grassroots advocacy on the federal, state, and local levels on legislation
and regulations affecting public wastewater agencies. CASA represented our
interest in limiting the amount of property tax that was borrowed from us last year.
3. Tracking and commenting on emerging and pending regulations.
4. CASA holds three conferences a year to keep members up -to -date on important
technical, regulatory, and legislative matters, and on emerging trends.
5. The Washington D.C. Annual CASA Conference provides up -to -date national
regulatory and legislative information, and an opportunity to meet directly with our
elected officials and the federal regulatory officials.
6. CASA Attorney Members provide up -to -date legal information and litigation support
to the membership.
7. CASA Associate Members offer current technical information and expertise through
networking at the conferences and identifying key topics for presentations.
8. CASA Sponsors Tri -TAC — A technical advisory committee representing CASA,
League of California Cities, and the California Water Environment Association. Tri-
TAC meets monthly to improve environmental programs by working with state and
federal regulatory agencies as well as interest groups on matters related to Publicly
Owned Treatment Works.
As a result of these efforts, CASA is viewed and accepted as a trustworthy and
influential source of information at the federal level by the Environmental Protection
Agency, the state level by the SWRCB, and at the local level by the regional boards.
CASA has been able to attract outstanding persons in the field of water quality to share
their expertise, knowledge, and insight with the organization at its conferences for the
benefit of its members.
Attached is a list of 2009 CASA members and their membership dues. Also attached is
the 2009 CASA Annual Report, and an Annual Dues Calculation Statement.
'ALIFORNIA ASSOCIATION of SANITATION AGENCIES
1215 K Street, Suite 2290 • Saernmento, CA 95814 • TEL: (916),146-0388 — FAX (916) 231 -2141 • www.casaweb.org
December 3, 2009
James M. Kelly, GM
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553
RE: 2010 CASA Membership Dues Renewal
Dear Jim:
On behalf of the California Association of Sanitation Agencies (CASA), I want to
personally thank you for your ongoing commitment'to. CASA., For over 50 years, CASA
has been recognized as the leading voice on water quality and related environmental
wastewater policy issues throughout California and Washington, DC. Today, as we look
to the future and collectively face significant challenges resulting from the current
economic environment; CASA remains committed to protecting local revenues essential
to so many as well as,working to advocate for additional funding mechanisms allowing
our agencies to'respond to their constituents which they are dedicated to serve. With
your support, CASA can continue to serve California by providing leadership, advocacy
and up -to -date information to promote, clean water that protects both public health and
the environment:.
Enclosed you will find your 2010 CASA membership renewal statement based on a
calendar year. The CASA Council approved the rates that have no increase in dues at the
annual conference in August.- If you have any questions or;rieed- assistance with the .
renewal process, please contact Debbie. Welch at dwelch 'casaweb.org or, call the office
(916) 446 -0388.
Your membership is vital to CASA's ability to be successful on our issues and serve our
members. We rely on our members continued involvement as we embark on new
challenges in the years ahead.
On behalf of the CASA Executive Board and staff, I thank you for your support of CASA
and wish you a happy holiday season.
Sincerely,
Ronald E. Young, P.E., D.E.I.
President
California Association of Sanitation Agencies
2010 Agency Membership Dues Statement
TAX I.D. 68.- 0018896 Remit to: 1215 K Street Suite 2290, Sacramento, CA 95814
PH: (916) 446 -0388 — FX: (916)231 -2141 — Website: casaweb.org
'Please return a copy of the Dues Statement with your check
December 3, 2009
Central Contra Costa Sanitary District CAMPV
James M. Kelly, GM Email: Skelly @centraisan.org
5019 Imhoff Place
Martinez, CA 94553
�kLEA-S—E —DETERMINE YOUR AGENCY'S ANNUAL DUES AS FOLLOWS:
1. Agency 2009/2010 Operations and Maintenance Budget for sewerage collection,
$ (1)
treatment, disposal and reclamation (including administrative costs,,unless your agency
is multi - purpose ):
%5'
3. Budget between $1,000,000 up to $2,500,000•
-. $ 4,000
2. For multi - purpose agencies, allocate proportional share. of administrative budget for
$ (2)
sewage services.
``-
3. Subtract budgeted revenues to be received from other agencies that are members of
$ ---, (3)
CASA, if any.
$ 18,000
4. Total for membership dues determination (1 +2 -3).
$ S� q/J e- 1 (4)
5. 2010 Dues Payment insert-from chart below the'appropriate fee for membership',
$ A /\ (5)
� J
`Please return a copy of the dues statement with your check.
Thank You
"Ensuring Clean Water for California"
k)��CAK 1,60,j
1. Minimum rate maximum budget up to $500,000 _
$ 800
2. Budget between $500,000 up to $1,000,000•
$ 1,500
3. Budget between $1,000,000 up to $2,500,000•
-. $ 4,000
4. Budget between $2,500,000 up to $5,000,000.,''
$ 8,000
5. Budget between $5,000,000 up to $10,000,000
$ 12,000
6. Budget between $10,000,000 up to $20,000,000
$ 15,000
7. Budget between $20,000,000 up to $100,000,000
$ 18,000
8. Budget over $100,000,000
$ 25,000
`Please return a copy of the dues statement with your check.
Thank You
"Ensuring Clean Water for California"
k)��CAK 1,60,j
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Executive Board
UFORNIA ASSOCIATION of SANITATION AGENCIES
215 K Street, Suite 2290 • Sacramento, CA 95814 • TEL: (916) 446 -0388 — FAX: (916) 231 -2141 • vmm casaweb orq
President
GARY W. DARLING
Delta Diablo Sanitation District
t st Vice President
JOHN E. HOAGLAND
Rancho California Water District
2nd Vice President
STEPHEN A. HOGG
City of Fresno
Secretary- Treasurer
TOM SELFRIDGE
Truckee Sanitary District
TIMOTHY P. BECKER
Oro Loma Sanitary District
PAUL BUSHEE
Leucadia Wastewater District
JOSEPH A. LAURIA
ARCADIS /Pirnie
KEVIN M. HARDY
Encina Wastewater Authority
BARBARA D. HOCKETT
Central Contra Costa Sanitary District
JEFF M. MOORHOUSE
Carpinteria Sanitary District
MARGIE L. RICE
Midway City Sanitary District
November 22, 2011
James M. Kelly, GM
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez CA 94553
Subject: 2012 CASA Membership Dues Renewal
RF- CENV_ED
. NOV 282011
BY:
On behalf of the California Association of Sanitation Agencies (CASA), I want to
personally thank you for your ongoing commitment to our Association. For
more than 50 years, CASA has been recognized as the leading voice on water
quality and related environmental wastewater policy issues throughout
California and Washington, D.C. With your support, CASA can continue to serve
California by providing leadership, advocacy, and up -to -date information to
promote clean water that protects both public health and the environment.
Enclosed you will find your 2012 CASA membership renewal statement based on
the calendar year. In August, the Council adopted the rates with no increase in
dues for a third year. If you have any questions or need assistance with the
renewal process, please contact Debbie Welch at dwelch @casaweb.org or call
the office 916 - 446 -0388.
DAVID R. WILLIAMS
Your membership is vital to CASA's ability to successfully fulfill our mission and
East Bay Municipal Utility District
serve our members. We rely on our members continued involvement as we
RONALD E. YOUNG, P.E.,
Elsinore Valley Municipal Water ter District
embark on new challenges in the ears ahead.
g Y
On behalf of our Executive Board, Committees' and staff, thank you for your
CATHERINE A. SMITH
Executive Director
support and I wish you a Happy Holiday Season and a New Year filled with health
MICHAEL F. DILLON
and prosperity.
State Lobbyist
GREG KESTER
Sincerely,
Biosolids Program Manager
ROBERTA L. LARSON
Director of Legal &Regulatory Affairs
ERIC SAPIRSTEIN V`
Federal Legislative Advocate
Gary W. Darling
President
Ensuring Clean Water for California
California Association of Sanitation Agencies
CASA D
-'� 2012 Agency Membership Dues Statement
TAX I.D. 68 - 0018896
Remit to: 1215 K Street Suite 2290, Sacramento, CA 95814
PH: (916)446 -0388 — FX: (916)231 -2141 — Web site: casaweb.org
` Please return a copy of the Dues Statement with your check
CONTACT •R • •
Name: Central Contra Costa Sanitary District
Manager: James M. Kelly, GM
Address: 5019 Imhoff Place
Cit : Martinez
State: CA
Zip: 94553
Phone: 925 228 -9500
$ 8,000
E -mail: jkelly@centralsan.org
Website: www.centralsan.or
' • •
STY
2. Budget between $500,000 up to $1,000,000
1. Agency 2011/2012 Operations and Maintenance Budget for sewerage collection,
$
(1)
treatment, disposal and reclamation (including administrative costs, unless your agency
is multi - purpose).
$ 8,000
r
$ 12,000
6. Budget between $10,000,000 up to $20,000,000
$ 15,000
2. For multi - purpose agencies, allocate proportional share of administrative budget for
$
(2)
sewage services.
3. Subtract budgeted revenues to be received from other agencies that are members of
$
(3)
CASA, if any.
4. Total for membership dues determination (1 +2 -3).
$ / /
J f``)k� (4)
5. 2012 Dues Payment insert from chart below the appropriate fee for membership
$ /
ax) (5)
CHART
1. Minimum rate maximum budget up to $500,000
$ 800
2. Budget between $500,000 up to $1,000,000
$ 1,500
3. Budget between $1,000,000 up to $2,500,000
$ 4,000
4. Budget between $2,500,000 up to $5,000,000
$ 8,000
5. Budget between $5,000,000 up to $10,000,000
$ 12,000
6. Budget between $10,000,000 up to $20,000,000
$ 15,000
7. Budget between $20,000,000 up to $100,000,000
$ 18,000
8. Budget over $100,000,000
$ 25,000
'Please return a copy of the dues statement with your check.
Thank You
"Ensuring Clean Water for California"
1
12
Mai
0
0
W
Q
Check No. 188392
Date
invoice
Number
Description
Amount
11/22/11
2012 DUES CCCSD
MEMBERSHIP DUES 2012
18,000.00
CASA
1443
18, 000.00
RED S BLUE BORDER AND BACKGROUND PLUS A KNK9HT S FINGERPRINT WATERMARK ON THU BACK. HOLD AT ANGLE To VIEW
iCentral Contra Costa Sanitary District
5019 Imhoff Place, Martinez, CA 945534392
Date
I Fund
I Check Ro.
Amount
01/0512012
3408
1 188392
$"'18,000.00
WELLS FARGO BANK, MARTINEZ, CA 11.241225
1210(8)
PAY EIGHTEEN THOUSAND AND 00/100 DOLLARS "" """""" ""** "*"" "• "•'"'••'"""*"
CASA
To 1215 K STREET SUITE 2290
The SACRAMENTO CA 95814
Order
Of
111 3406 L88 3 9 2116 1: 12 L000 2481:4 2 25 0 2 76 140
�..r.. G y1�. //__
7'� 7
PRESIDENT
SeER€iXkv
CHECK VOID 9 MONTHS AFTER DATE OF ISSUE
State Legislative Advocacy
CASA is the voice of the public wastewater agencies at the State Capitol
in Sacramento. The Executive Director and staff monitor hundreds of bills
each year, dealing with water quality, environmental regulation, special
district issues, local finance and property taxes, public contracting, and
liability.
A State Legislative Committee comprised of member agency
representatives provides policy guidelines and establishes CASA's
positions on specific legislative proposals. The Association has an
excellent record of success with its legislative agenda and representing
water quality issues.
Federal Legislative Advocacy
CASA's Washington, D,C. office provides liaison with Califomia's
Congressional delegation. CASA advocates positions before Congress
on a broad range of environmental, public health and natural resource
policies. CASA has a Federal Legislative Advocate headquartered in
Washington, D.C. and hosts an annual Washington, D.C. conference for
member agencies to meet directly with their federal representatives.
Important federal issues in which CASA has played a pivotal role include:
- Total Maximum Daily Loads
- State Revolving Fund Appropriations
- Resource Conservation and Recovery Act
- Clean Water Act
- Clean Air Act
- Biosolids
- Climate Change
- Safe Disposal of Pharmaceuticals
- Chemical Security Legislation
- Renewable Resources
CASA's Federal Legislative and Liaison Committee oversees its federal
advocacy program.
Regulatory Analysis and Advocacy
CASA assists its member agencies in understanding and complying with
the ever - increasing array of federal and state environmental regulations.
The Association represents member interests in the development of new
and revised regulations through written comments, testimony before
regulatory agency boards, and participation on advisory committees and
work groups. CASA keeps members informed on important regulatory
developments through the Association's Air, Land and Water Forums
and other publications of interest.
Legal Services
CASA's Attorney Committee consists of the general counsels of
each of the CASA member agencies. The Committee provides
information to the membership regarding newly enacted
laws, recent court decisions and emerging legal issues. The
Committee also represents CASA in preparation of amicus
briefs in important cases.
CASA also represents the interests of its members in state and
federal litigation on key issues.
Conferences
CASA meets three times each year at various locations
throughout California (January, May and August). Conferences
provide the opportunity for the exchange of information and
feature presentations by distinguished speakers on topics of
current interest. Sessions are targeted to governing officials,
management and technical staff members, and attorneys.
Conferences are open only to CASA members. CASA also
sponsors one -day seminars on emerging issues on an as-
needed basis.
Website /E- alerts
CASA keeps members informed on key issues with E- alerts,
newsletters and other publications. The latest information
regarding emerging issues, membership, conferences,
committees and other CASA programs is ava :fable on the CASA
website at www.casaweb.org.
Awards
Each year, the CASA Executive Board recognizes the
achievements of its members. Awards are presented in four
categories:
Technical Achievement
- Public Outreach/Education
- Organizational Innovation
- Outstanding Capital, Projects
Winners are invited to make a presentat'on regarding their
award- winning program at the Mid -Year Conference to share
their insight and success with other attendees.
2012 CASA 2012 COMMITTEE
EXECUTIVE BOARD CHAIRPERSONS
Gary W. Darling - President Vivian Housen, Associates Chair
Delta Diablo Sanitation District Carl P.A. Nelson, Attorneys Chair
John E. Hoagland - 1 st Vice President E.J. Shalaby Awards Chair
Rancho California Water District Tom Selfridge, Budget & Audit Chair
Stephen A. Hogg - 2nd Vice President
City of Fresno, Department of Public Utilities
Tom Selfridge - Secretary- Treasurer
Truckee Sanitary District
Timothy P Becker - Director -at -Large
Oro Loma Sanitary District (Director)
Paul Bushee - Director -at -Large
Leucadia Wastewater District
Kevin M. Hardy - Director -at -Large
Encina Wastewater Authority
Joseph A. Laurira, PE. - Director -at -Large
Malcolm Pirnie
Jeff Moorhouse - Director -at -Large
Carpinteria Sanitary District (Director)
Ronald E. Young P.E., DEE, Bylaws Chair
Michele McKinney Underwood, Communications
Chair
Jean Mariani, Directors Chair
Gary W. Darling, Evaluation Chair
Ann Farrell, Federal Liaison & Legislative Chair
Ed McCormick, Managers Chair
Barbara D. Hockett, Nominations Chair
Grace Chan, Program Planning Chair
Jeff Moorhouse, State Legislative Chair
Joyce Gwidt, Conference Arrangements Chair
Lisa Rothbart, Air Issues Forum Chair
Mike Sullivan, Land Issues Forum Chair
Margie L. Rice - Director -at -Large
Laura Pagano, Water Issues Forum Chair
Midway City Sanitary District (Director)
Richard Althouse, SWRCB - WW Treatment Plant
David R. Williams - Director -at -Large
Operator Certification Advisory Committee
East Bay Municipal Utility District
Representative
Barbara D. Hockett, RN, M.S. Ed - Past
Wyatt Troxel, SWRCB - WW Treatment Plant
President
Operator Certification Advisory Committee
Central Contra Costa Sanitary District (Director)
Representative
Ronald E. Young P.E., DEE - Past President Terrie Mitchell, Tri -TAC Chair
Elsinore Valley Municipal Water District
California Association of
Sanitation Agencies
CASH 1215 K Street, Suite 2290
Sacramento, CA 95814
916.446.0388 phone
916.231.2141 fax
www.casaweb.org
CASA
STAFF MEMBERS
Catherine Smith, Executive Director
Ashley Bradley, Communications
Manager
Mike Dillon, State Legislative Lobbyist
Zeynep Erdal, Climate Change
Program Coordinator
Greg Kester, Biosolids Program
Manager
Roberta L. Larson, Director of Legal
& Regulatory Affairs
Justin Lewis, IT Manager
Eric Sapirstein, Federal Legislative
Advocate
Simone Parker, Conference Staff
Debbie Welch, Conference
Coordinator /Executive Assistant
Fiona Young, D.C. Conference/
Admin. Assistant
Mission Statement
The mission of the California Association of Sanitation Agencies is to provide
leadership, advocacy and information to our members, legislators and the public,
and to promote partnerships on clean water and beneficial reuse issues that
protect public health and the environment.
CASA Member Benefits I California Association of Sanitation Agencies
California Association of Sanitation Agencies
Environment
Page 1 of 2
Ensuring Clean Water for California
Topics
about us member benefits
Members
Education
CASA provides
resources for
educators and
wastewater
professionals —
current and new[
Explore Education
http: / /casaweb.org /member- benefits 1/24/2012
Events Resources Advocacy
The California
Newsroom
Home About Us
Association of
Alerts
CASA Member Benefits
Sanitation Agencies
Current News
provides leadership,
CASA is the leading voice for public wastewater agencies at the local, state and
federal levels regarding regulatory, legislative and legal issues. Membership in
advocacy and
CASA provides:
information to our
About Us
• Dedicated professionals in the areas of legislative advocacy. regulatory and
legal affairs, biosolids, and climate change,
members, legislators
Histo ry
• Access to CASA's business meetings and conferences held three times a
and the public, and
year in California and annually in Washington, D.0 These meetings provide
Awards Program
comprehensive educational programs specifically tailored to governing
promotes partnerships
Board Profiles
officials and water quality professionals to gain first -hand knowledge about
on clean water and
National, State and
clean water issues and beneficial reuse resources on technical, regulatory
and legislative matters They also offer members an opportunity to network
beneficial reuse issues
Regional Affiliates
with colleagues and share information;
More
• Opportunities to attend special educational seminars on important technical
that protect public
and regulatory issues;
health and the
• Biosolids sustainable management policies, practices and scientific studies
that advocate the beneficial use of this resource in California;
environment
• In -house legal defense fund and active attorneys' committee brief members
regarding key legal developments and litigation matters related to California's
public water quality community. CASA is a Slate Bar of California MCLE
1215 K St Ste 2290
approved provider,
• Direct and grassroots advocacy at the federal, state and local levels
Sacramento, CA 95814
regarding legislation and regulations affecting public wastewater agencies;
p 916 446 0388
• Representation before the Federal and State Legislature, Water Board,
CalRecycle, regional boards, and other California localities on decisions and
f 916 231 2141
policies including but not limited to both submittal of comments and
testimony,
• Access to studies focused on sound science research, which enables CASA
to represent members in front of decision- making bodies: and
• Members only access to the CASA website, which provides a plethora of
water quality information and timely updates.
Topics
about us member benefits
Members
Education
CASA provides
resources for
educators and
wastewater
professionals —
current and new[
Explore Education
http: / /casaweb.org /member- benefits 1/24/2012
Central Contra Costa Sanitary District
February 23, 2007
TO: BOARD BUDGET AND FINANCE COMMITTEE
FROM: RANDALL MUSGRAVES
DEBBIE RATCLIFF
SUBJECT: February 14, 2007 Finance Committee Meeting
There was one outstanding question from the last Board Budget and Finance
Committee meeting which required additional staff research. The question and answer
is provided below:
1. A question was asked regarding how membership fees are determined for
the various associations to which the District belongs.
Three of the largest membership fees for the District are paid to California
Association of Sanitation Agencies (CASA), California Special Districts
Association (CSDA) and Bay Area Clean Water Agency ( BACWA).
CASA and CSDA applications are attached which show the calculation for
agencies depending on the size of their budget.
BACWA has a different basis for determining the membership fee. There are five
principal agencies (of which the District is one) that pay $90,000 each and this is
based on BACWA's annual budget. Also, there are thirty associate agencies that
pay a lesser membership fee. We also pay an additional $90,000 to support the
Clean Estuary Project that develops TMDLs which is a requirement of the
District's NODES permit.
December 7, 2006
Agency Name
County
Address
City
Telephone
website
General Manager
E -mail
CALIFORNIA ASSOCIATION OF SANITATION AGENCIES
2007 Membership Dues Statement
TAX I.D. 68.- 0018896
Remit to: 1215 K Street Suite 2290, Sacramento, CA 95814
PH: (916) 446 -0388 FX: (916) 231 -2141
Website: casaweb.org
'Please return a copy of the hues Statement with your check
CA Zip
Fax
PLEASE DETERMINE YOUR AGENCY'S ANNUAL DUES AS FOLLOWS:
1. Agency 2006/2007 Operations and Maintenance
Budget for sewerage collection, treatment and
disposal (including administrative costs unless
your agency is multi - purpose). $ (1)
2. For multi - purpose agencies, allocate proportional
share of administrative budget for sewage services. $ (2)
3. Subtract budgeted revenues to be received from
other agencies that are members of CASA, if any $ (3)
4. Total for membership dues determination (1 +2 -3) $ (4)
5.2007 Dues Formula =Total line 4 x 52.21 $ (5)
1000
6.2007 Dues Payment $ (6)
If formula calculation is less than minimum chart, enter minimum dues on line 6•
If formula calculation is less than chart level No. 2., enter formula $ on line 6.
If formula calculation is greater than chart amount, enter chart level $ in line 6.
Chart
'Please return a copy of the dues statement with your check.
Thank You
"Ensuring Clean Water for California"
$ 741
2.
Maximum dues for budget under $10 million
$11,823
4.
Maximum dues for budget more than $20 million
$14,727
'Please return a copy of the dues statement with your check.
Thank You
"Ensuring Clean Water for California"
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(40.
Central Contra Costa Sanitary District
JANUARY 27, 2012
TO: BUDGET AND FINANCE COMMITTEE
FROM: JIM KELLY, GENERAL MANAGER
SUBJECT: DISTRICT TOTAL UNFUNDED LIABILITIES REND
The attached chart presents the District's unfunded liabilities from 2005 projected
through 2014. The unfunded liabilities include CCCERA, UAAL, GASB 45, Outstanding
Debt, and Accrued Compensation Absences. GASB 45 was not officially counted as a
liability until FY 2006 — 07. The greatest increase has been in CCCERA UAAL and
GASB 45. The UAAL has increased due to the 2008 market losses, depooling, and
changed demographic assumptions. GASB 45 liability has continued to rise due to
higher than projected increases in health care premiums and change demographic
assumptions.
cc: Board of Directors
Colette Curtis - Brown, Finance Manager
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-47.
Central Contra Costa Sanitary District
January 27, 2012
TO: BOARD BUDGET AND FINANCE COMMITTEE
VIA: JAMES M. KELLY, GENERAL MANAGER ?4
FROM: ANN E. FARREL P Y GENERAL MANAGER/DIRECTOR OF
ENGINEERING
SUBJECT: PRELIMINARY 2012 -13 10 -YEAR FINANCIAL PLAN INFORMATION
Last year at this time, staff and the Board were starting a complex and very critical 10-
year financial planning process. Rates had not been increased for two years and there
were several very costly regulatory initiatives in play which were expected to add
significant expense to our capital budget. In addition, health care and pension
obligation costs continued to increase at rates significantly higher than inflation. After
examining multiple expenditure and revenue scenarios, the Board requested that staff
send out a Proposition 218 notice indicating that a two year rate increase of $30 per
year was being considered. On June 2, 2011, after hearing public comments, the Board
voted to adopt the two year $30 per year increase.
Staff is starting the annual financial planning process, as we have done in past years,
by bringing suggested assumptions and preliminary calculations to the Budget and
Finance Committee for their review and input. This year we have also included a
preliminary draft of the 10 -Year Plan. After incorporating the committee input, the draft
10 -Year Plan will be prepared and issued to the full Board. A presentation of the 10-
Year Plan is scheduled for the February 16, 2012 Board meeting.
On the following pages, the Committee will find a comparison of last year's and this
year's 10 -year expenditure /revenue projections highlighting major differences followed
by Attachment One, the detailed assumptions listing and spreadsheet for the
preliminary draft FY 2012 -13 10 -Year Plan Scenario. This scenario represents the Prior
Year Recommended Scenario updated with the Capital Expenditure recommendations
from the December 2011 Board Workshop and updated benefit and other assumptions
as documented. Attachment Two follows for comparison, which is the detailed
assumptions and spreadsheet for the FY 2011 -12 Recommended Scenario.
WWI 0-Year Financial Plan \10 -Year Financial Plan\2012 -13 \10 yr plan BF Committee memo -AEF Comments 1- 24- 12.doc
-1-
The table below summarizes changes to the scenario model from 2011 to 2012 for the
10 -year period 2011 -12 to 2012 -13:
Assum tion
2011 Model
2012 Model
Capital Project
Total capital expenditures of
Total Capital expenditures of $373.1
Spending
$386.8 million in the 10 -year
million included in the 10 -Year Plan.
period.
This is $13.7 million less than prior
year due to costs for new solids
treatment were shifted to future years
outside of the 10 -year window.
Total Employee
Current rate increase
Current rate increase assumptions
Benefits
assumptions used — total
used — total employee benefits in the
(Including CCCERA
employee benefits in the 10 -year
10 -year period = $386.2 million or
and GASB 45)
period = $369.8 million.
$16.4 million higher than last year.
CCCERA
UAAL was $71 million for
UAAL increased to $122.5 million for
2011 - 12 rate setting and grew to
the 2013 -14 rate - setting — annual
$100 million for 2012 - 13 rate
additional amount paid over 18 future
setting.
years is approximately $1.9 million per
year. Total CCCERA cost over 10
years is $24.7 million more than in last
year's model.
GASB 45 /OPEB
$57.3 million in the 10 -year
$83.0 million in the 10 -year period, and
period.
$25.7 million more than in 2011.
Total O &M Expenses
Total O &M expenses were
Total O &M expenses in the 10 -year
(Including CCCERA
projected to be $846.7 million in
period are $863.6 million and are $16.9
and GASB 45)
the 10 -year period.
million higher than in 2011. Increases
in CCCERA and GASB 45 costs are
offset by lower projections in other line
items.
SSC RUE 's
Total RUE was 169,537 in 2011-
Total RUE significantly less due to
12 to 178,437 in 2020 -21.
lower number of connection and lower
Commercial SSC revenue was
water usage of commercial accounts.
anticipated to recover in 2 years
Total RUE ranges from 163,658 in
which was overly optimistic.
2011 - 12 to 177,$58 in 2020 - 21.
SSC Increase
Total of $256 over 10 years
Total of $306 over 10 years resulting in
Projected by Model
resulting in SSC of $597 in
SSC of $677 in 2021 — 22.
2021-22.
SSC Capital
Assumed Capital Component
Capital Component reduced from $39
Component
increase from $39 to $49 in
to $27 in 2012 — 13 to accommodate
2012-13.
additional O &M expenses.
As summarized above and detailed in the following attachments, significant increases in
CCCERA and GASB 45 liabilities have resulted in associated increases in the sewer
service charge to fund the 10 -Year Plan. While last years 10 -Year Plan resulted in the
need for a SSC of $597 in year 2021 -22, in this year's preliminary draft plan the
required SSC in year 2021 -22 has increased to $677, an increase of $80 over what was
projected last year.
Staff will be present to answer questions and receive input at the January 30, 2012
Committee meeting. This input will be incorporated into the Draft FY 2012 -13 Financial
Plan which will be distributed to the Board in early February for discussion at the
February 16, 2012 Board meeting.
NAGM \10 -Year Financial Plan \10 -Year Financial Plan\2012 -13 \10 yr plan BF Committee memo -AEF Comments 1- 24- 12.doc
-2-
Attachment
One
ATTACHMENT ONE
CENTRAL CONTRA COSTA SANITARY DISTRICT
FEBRUARY 16, 2012 BOARD FINANCIAL PLANNING WORKSHOP
PRELIMINARY DRAFT SCENARIO ASSUMPTIONS
For January 23, 2012 Board Budget & Finance Committee
Scenario Premise:
• The 2 -year, up to $30 SSC rate increase approved by the Board for 2011 -12 and 2012 -13 is
displayed in the preliminary draft of the baseline scenario.
The 2011 -12 O &M projection is based on 6 -month budget review and is the basis of future
year projections.
• The goal of this year's preliminary scenario is to change only significant assumptions used
in the model for ease of comparison to the 2011 recommended scenario. The bullets in this
section highlight significant differences from last year to this year.
o Capital project spending assumptions presented at the December 15, 2011 CIB
Workshop are used in the model. The impact in the 10 -year period is a $13.7 million
reduction in the current year preliminary scenario because project costs for new
solids treatment (digesters or new furnaces) were shifted to future years outside of
the 10 -year window.
o Employee benefits are updated based on current information and include known rate
increases. The largest impacts are in the CCCERA rate increases and the GASB 45
Annual Required Contribution (ARC) discussed below.
The CCCERA unfunded liability will increase by another $22 million for the
2012 -13 rate- setting process. $1.9 million per year, which is the approximate
annual amount that is amortized over 18 years, is included beginning in 2012-
13 in the 10 -Year Plan model. This is in addition to the assumed regular
annual increase for normal costs. CCCERA rate increases that are multiplied
times salary are: 9.17% rate increase in 2011 -12, 13.79% rate increase in
2012 -13 and 10.34% rate increase in 2013 -14. Retirement costs in this
year's model over the 10 -year period are $24.7 million higher than what was
assumed in the 2011 model, mainly due to the large unanticipated UAAL
increases in recent years due to de- pooling.
■ The GASB OPEB ARC increased to $8.3 million /year. The ARC used in the
2011 scenario ranged from $5.5 million to $6.0 million per year. The impact
in the 10 -year period is $25.7 million more in the current 10 -Year Preliminary
Scenario.
o Positive O &M expense account variances in other line items, including salaries
because of assumed savings due to retirements and hiring lags, help offset the
additional CCCERA and OPEB costs. Total O &M expenses in the 10 -year period
are $16.9 million higher in the current model compared to last year's 10 -Year model.
!! FILENAME \p N. \GM \10 -Year Financial Plan \10 -Year Financial Plan\2012 -13 \10 yr plan Attachment One - Prelim Scenario Assump 2012 13 AEF 1-
24- 12.docl
-t-
ATTACHMENT ONE
CENTRAL CONTRA COSTA SANITARY DISTRICT
FEBRUARY 16, 2012 BOARD FINANCIAL PLANNING WORKSHOP
PRELIMINARY DRAFT SCENARIO ASSUMPTIONS
For January 23, 2012 Board Budget & Finance Committee
o The total number of RUE's is calculated by taking total SSC revenue in any given
year divided by the SSC rate for that year. The total RUE count was significantly
reduced in 2009 -10 ( -3,996 RUE) due to lower number of connection equivalents
and lower water usage of commercial accounts that are billed based on water usage.
In last year's model, staff assumed the total RUE count would return to previous
levels in 2 years and added back 2,000 additional RUE in each of the 2 years. This
was too optimistic.
In this year's model, the 2011 -12 projected RUE is even lower and is calculated to
be almost 6,000 RUE lower than the assumption used in 2011. To phase back RUE
over time, 600 RUE per year are added back in the current model beginning in 2013-
14. The total RUE count almost catches up to the numbers used in the 2011
scenario; in 2020 -21 the current model shows total RUE at about 1,000 less than the
prior year 2011 scenario. If last year's SSC rate increases were applied to the lower
RUE assumptions, revenue would have calculated $14.6 million lower in the current
model in the 10 -year period.
Higher revenue amounts in other line items, such as Concord revenue from
treatment plant capital improvements, helped soften projected SSC rate increases in
the current 2012 scenario.
The section below provides more information on assumptions used in the 10 -Year Plan scenarios.
Revenue:
• Interest Rates: 2010 -11 was updated to actual average interest rate of 0.40 %. Future
years remained the same as the 2011 assumptions and gradually increase from 0.75% in
2012 -13 to a cap of 5.0 %.
• Current 2011 -12 Property Tax Revenue is estimated to be $12.0 million versus a total
budget of $12.2 million. In the 2011 model, property tax revenue was estimated to be $12.2
million for 2011 -12.
• No property tax revenue growth is predicted through 2012 -13, and then 1 % per year
increases are assumed through 2014 -15, 2% per year in 2015 -16, and then 3% per year
going forward.
• The State repayment of borrowed property tax in the amount of $1.1 million is the same
assumption in this year's and last year's scenario..
!! FILENAME \p N: \GM \l0 -Year Financial Plan \10 -Year Financial Plan\2012 -13 \10 yr plan Attachment One - Prelim Scenario Assump 2012 -13 AEF l-
24- 12.docl
-2-
ATTACHMENT ONE
CENTRAL CONTRA COSTA SANITARY DISTRICT
FEBRUARY 16, 2012 BOARD FINANCIAL PLANNING WORKSHOP
PRELIMINARY DRAFT SCENARIO ASSUMPTIONS
For January 23, 2012 Board Budget & Finance Committee
• Connection fee rates are the same as in the 2011 model; in 2011 -12 the facility capacity fee
is $5,465 and increases to $6,900 by 2021 -22. The pump zone fee is $7,071 in 2011 -12
and increases to $8,300 by 2020 -21.
• The number of new connections per year is the same as projected in the 2011 scenario
which were 800 connections in 2011 -12, 900 connections in 2012 -13, and then increase to
1,000 connections per year in 2013 -14 going forward.
Expense /Expenditures /Debt:
• Capital Project expenditures, that are based on the figures presented at the December 15,
2011 Board Workshop, are inflated by 1% in 2013-14,1.5% in 2014 -15, 2.0% in 2015 -16
and then 3% per year thereafter. These inflation assumptions are used in last year's and
this year's scenarios.
• O &M annual inflation varies in the 10 years projected, but in general, salaries are inflated
by 3.5% per year and all other accounts by 3% per year, except for chemicals and utilities
that fluctuate according to current market conditions.
• Salary vacancy of 3 %, and benefit vacancy of 4% are used in the model. This means
projections are reduced by 3% per year for salaries and 4% per year for benefits to account
for unfilled positions.
• Employee retiree and refilling assumptions are updated in 2011 -12 and remain the same as
last year for future years.
• For consistency when comparing scenarios, the large annual payments beginning in 2015-
16 to pay down our CCCERA UAAL presented in last year's Recommended Scenario are
also included in the 2012 Recommended Scenario. In both scenarios, the payments total
$75 million.
• There is no new debt issued in either scenario.
GASB 45 /OPEB:
• The OPEB /GASB 45 ARC is $8.3 million per year ($50 of the SSC rate) based on the
actuarial estimate by John Bartell. The $8.3 million per year is assumed in all 10 years.
1! FILENAME \p N: \GM \10 -Year Financial Plan \10 -Year Financial Plan\2012 -13 \10 yr plan Attachment One - Prelim Scenario Assump 2012 -13 AEF I-
24- 12.docl
-3-
ATTACHMENT ONE
CENTRAL CONTRA COSTA SANITARY DISTRICT
FEBRUARY 16, 2012 BOARD FINANCIAL PLANNING WORKSHOP
PRELIMINARY DRAFT SCENARIO ASSUMPTIONS
For January 23, 2012 Board Budget & Finance Committee
Funds Required /Available:
The Funds Required calculation remains the same: 32% of next year's O &M + 30% of next
year's Capital costs + 100% of Debt Service. The Funds Required formula is reviewed
each year compared to actual spending. Funds required are defined as the amount of
money held in cash and investments (liquid assets) that is needed on June 30th of any fiscal
year to meet our cash flow needs through mid - December, when we receive our first sewer
service charge and property tax payment from Contra Costa County.
• Funds Available are made up of Running Expense, Sewer Construction Fund cash, and
investment accounts. Keeping Funds Available above Funds Required eliminates the need
for short -term borrowing for cash flow
!! FILENAME \p N: \GM \10 -Year Financial Plan \10 -Year Financial Plan\2012 -13 \10 yr plan Attachment One - Prelim Scenario Assump 2012 -13 AEF I-
24- 12.doc1
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Attachment
Two
ATTACHMENT TWO
CENTRAL CONTRA COSTA SANITARY DISTRICT
MARCH 3, 2011 BOARD FINANCIAL PLANNING WORKSHOP
PRIOR YEAR SCENARIO ASSUMPTIONS
For January 19, 2011 Board Budget & Finance Committee
Revenue:
• Assumptions for interest rates were lowered based on current information. Interest
rates range from 0.5% in 2010 -11 and 2011 -12 and caps at 5.0% in 2020 -21. The
2010 scenario used a range from 1.3% to 5.5 %.
• 2010 -11 Capital Revenue projections are estimated to be around $3 million less
than budget.
• O &M estimated revenue is based on the 6 -month review process, and is anticipated
to be lower than budget. Our largest revenue source, the 2010 -11 SSC Revenue is
anticipated to be $750,000 - $1.0 million below budget due to drought impact on
commercial customers and the poor economy in general.
• Current 2010 -11 Property Tax Revenue is estimated to be $12.2 million versus a
total budget of $12.5 million.
• The State repayment of borrowed property tax of $1.1 million is included in 2012-
2013.
• No property tax revenue growth is predicted through 2012 -13, and then 1% per year
increases are assumed through 2014 -15, 2% per year in 2015 -16, and then 3% per
year going forward.
Expense/Expenditures/Debt:
• Capital Project spending assumptions presented at the December 16, 2010 CIB
Workshop and updated after adoption of CAA 129 regulations for incinerator are
used in the model. Specifically, the model includes a new nitrification project ($70
million in current dollars) but does not include the Concord Recycled Water project
which would be partially funded by grants.
• Capital Project inflation was reduced from 3 per year to 1% in 2012 -13, 1.5% in
2013 -14, 2.0% in 2014 -15 and then 3% per year thereafter.
• O &M annual inflation varies in the 10 years projected, but in general, salaries are
inflated by 3.5% per year and all other accounts by 3% per year, except for
chemicals and utilities that fluctuate according to current market conditions.
!! FILENAME \p MGM\10 -Year Financial Plan \10 -Year Financial Plan\2012 -13 \10 yr plan Attachment Two -Assumptions 2012 AEF 1-24 -
12.doc—
-1-
ATTACHMENT TWO
CENTRAL CONTRA COSTA SANITARY DISTRICT
MARCH 3, 2011 BOARD FINANCIAL PLANNING WORKSHOP
PRIOR YEAR SCENARIO ASSUMPTIONS
For January 19, 2011 Board Budget & Finance Committee
• Includes employee retiree and refilling assumptions, and expense account
assumption changes from Department Directors' review (such as utility cost
fluctuations).
• Salary vacancy of 3 %, and benefit vacancy of 4% are used in the model. This
means projections are reduced by 3% per year for salaries and 4% per year for
benefits to account for unplanned unfilled positions.
Significant increases to retirement rates are included in the model. In 2011 -12, a
9% rate increase is confirmed, and includes de- pooling costs. 2012 -13 and 2013-
14 include 5% per year rate increases to cover market losses that will be carried
forward on a rolling 5 -year smoothing basis. 2015 -16 forward assumes 1 % rate
increases per year — this year's model retirement costs over a 10 -year period are
$12 million higher than what was assumed in the January 2010 Workshop
scenarios.
• Additional $75 million in payments beginning in 2015 -16 to pay down the CCCERA
UAAL.
Medical Premiums are projected to increase by almost 16% in 2011 -12 (based on
HealthNet projection to HR 12/2010). The increase is due in part to the Health Care
Reform Act. 6.5% - 7.5% rate increases are used in future years based on the
GASB 45 actuarial assumptions for consistence. Medical expenses are $10 million
higher in total in the 2011 scenario compared to 2010, mainly due to the large
increase in 2011 -12, and the compounding effect in future years. 2012 -13 based on
current actuarial assumptions.
GASB 45 /OPEB:
The OPEB /GASB 45 annual required contribution (ARC) is $6,676,364 ($39 of the
SSC rate) based on the actuarial estimate and then ranges from $5.5 - $6.0 million
in future years. Updated information will be provided after the actuarial analysis is
done.
Funds Required/Available:
• The Funds Required calculation remains the same: 32% of next year's O &M + 30%
of next year's Capital costs + 100% of Debt Service. The Funds Required formula
is reviewed each year compared to actual spending.
• Funds Available are made up of Running Expense and Sewer Construction Fund
cash and investment accounts. Keeping Funds Available above Funds Required
eliminates the need for short-term borrowing for cash flow.
!! FILENAME \p N: \GM\I0 -Year Financial Plan \10 -Year Financial Plan\2012 -13\10 yr plan Attachment Two -Assumptions 2012 AEF 1-24 -
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