HomeMy WebLinkAboutBUDGET AND FINANCE AGENDA 01-23-12central
Sanitary District
SPECIAL MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
BUDGET AND FINANCE COMMITTEE
Chair Williams
Member Nejedly
Monday, January 23, 2012
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
INFORMATION FOR THE PUBLIC
ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA
BOARD OF DIRECTORS:
JAMES A NEJEDLY
Prenh is
DAVID R WILLIAMS
President Pru Toni
BARBARA D. HOCKETT
MICHAEL R MICGILL
MIARIO Al. MIENESINI
PHONE: (925) 228 -9500
FAX: (925) 676 -7211
ivivw centralsan. org
Anyone wishing to address the Committee on an item listed on the agenda will be heard when the
Committee Chair calls for comments from the audience. The Chair may specify the number of minutes
each person will be permitted to speak based on the number of persons wishing to speak and the time
available. After the public has commented, the item is closed to further public comment and brought to the
Committee for discussion. There is no further comment permitted from the audience unless invited by the
Committee.
ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Committee is prohibited from discussing items not calendared on the
agenda. You may address the Committee on any items not listed on the agenda, and which are within their
jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be
referred to staff for action or calendared on a future agenda.
AGENDA REPORTS
Supporting materials on Committee agenda items are mailable for public review at the Reception Desk,
5019 Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours
of the meeting to a majority of the Committee are also available for public inspection at the Reception
Desk. During the meeting, information and supporting materials are available in the Conference Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and state law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone,
including those with disabilities. If you are disabled and require special accommodations to participate,
please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
Budget and Finance Committee
January 23, 2012
Page 2
1. Call Meeting to Order
2. Public Comments
3. Old Business
*a. Review responses to the outstanding questions:
• Bob Murray and Associates — Provide a breakdown of the charges.
• Our Savior's Lutheran Church —Provide detail for the payment.
• CR Fireline — Provide information as to what was purchased for
$274.
Staff Recommendation: Review staff's responses and provide
direction to staff if needed.
4. Risk Management
*a. Review Loss Control Report and discuss outstanding claims
Staff Recommendation: Review the report, discuss outstanding
claims and provide direction if needed.
b. Discuss new claims
1) Vehicle accident, Ms. Lisette Gonzales, Lafayette
Staff Recommendation: Discuss new claims and provide direction if
needed.
*5. Review November 2011 Public Agency Retirement Services (PARS) Statement
Staff Recommendation: Review the statement and provide direction if
needed.
6. Expenditures
a. Review Expenditures (Item 4.a. in Board Binder)
Staff Recommendation: Review and recommend Board approval.
Budget and Finance Committee
January 23, 2012
Page 3
*b. Review Legal Expenditure Summary
Staff Recommendation: Review Legal Expenditure Summary.
7. Reports and Announcements
8. Suggestions for future agenda items
9. Adjournment
* Attachment
3,a.
Central Contra Costa Sanitary District
January 20, 2012
TO: BOARD BUDGET AND FINANCE COMMITTEE
FROM: RANDALL MUSGRAVES, DIRECTOR OF ADMINISTRATION
DEBBIE RATCLIFF, CONTROLLER ,A
SUBJECT: January 9, 2012 COMMITTEE MEETING
There were three outstanding questions from the last Board Budget and Finance
Committee meeting which required additional staff research. The questions and
answers are provided below:
1. 187837 - Bob Murray and Associates — Provide a detailed breakdown of the
two invoices totaling $12,921.44.
Both charges were for the Director of Administration recruitment. Mr. Murray bills on
a monthly basis for services along with other miscellaneous charges. The total
contract amount for this recruitment is $24,000 which includes $17,500 for
professional fees plus expenses not to exceed $6,500.
Mr. Murray has completed his preliminary review of the candidates and has
submitted his recommendation to the District.
2. 34250 - Our Savior's Lutheran Church — Provide the details for the payment
of $24,500.
Right of Way valued the land for all easements associated with the Lafayette Phase
7 project at $25 a square foot, with recent supporting comparables. The Church
property contained two parcels where the District wanted to purchase a 10'
easement on each.
The easement located at 1003 Carol Lane had approximately 2544 sq ft in the
easement area ($25 x 1382 x 25% of fee value = $8,637). The District standard for
new easement area is 25% of fee value.
The second parcel located at 1035 Carol Lane had approximately 2,544 sq ft in the
easement area that the District wanted to acquire ($25 x 2544 x 25% of fee value =
$15,900).
Both easements together rounded to $24,500.
3. Procurement Card — CR Fireline — How did the invoice add up to an even
$275?
The pipe used was a special order to re -plumb our hydro unit #258. The reason for
the flat fee is the vender rounded up the price to cover picking up the part and
threading both ends. Staff was under a time constraint to get this part while the
District still had the loaner mobile column lifts.
r-
0
a
d
O
C
O
'U) 'w
Y/
O
J
N
r
r
r
O
N
cc
W
x
O
J
m
Q
J
J
Q
w
Z
W
O
C
d Cl)
m 2
cr m
� O Q8 O co
m
to 64 �+ 6J N
d:3- Cr) r-_
W 619,
O O O
W+ � �
Y
m
r
CU
co
J
O)
m
Q
7
Z
Cn
O O
N
7
co ca
CC
L
N64
L
CU O
O O
69
U � C
cz
as CD as
as
O
'O
J O
CU y O c0
U
Z E = 23
CD d
cn
M cz cn � �
co E• n LO S
r O co co O N
4 C6 0
O U') O �
tri O Cl] O M
MCMG_
O CMrJ N
cc
69 69 69 6a
MEf3 64
C'7
Vi
cc
W
x
O
J
m
Q
J
J
Q
w
Z
W
O
C
d Cl)
m 2
cr m
� O Q8 O co
m
to 64 �+ 6J N
d:3- Cr) r-_
W 619,
O O O
W+ � �
Y
m
> 5.
CU
O
�
J
O O O
m
Q
N cz
° rn
E5
Z
co
O O
O
co ca
o
L
N64
O .d
O O
69
CD CD CD C
69 64 G9 69
cn
Q
Z_
CC) Lo co M M
O
co co N M M
O
•� co LO LO
N co co CO
N
W
_
°
U d
Cl)
cc
>�o�
H
a
co
N c
LO
Z
cn co Ul)
LO
cc
y Y
� O
W
cc
a
E
Cl) T
°
d
0
W
iv
C1
mZ
c0
c
Oo
=ao
c
a
r
O° v
m
a
N
m
O
Lo ZC5
00
C, CD c
N
r
r c cz
(D CD
R CC>Zl m
Q
Q
J
..
Z
U
O
J J H
co
M
O
r
o
W
N
N
R_
N
N
Cl
N
N
T
e*
C)
W
r
CVN
o -v
�y
J
cn
N
CD
T
m c o
D
0
d
ru
i 0 a
U
Z
Q
0
0
d
O o cC
m c
w
H
cn
c
u E N
L
c rn
d N
O
J i
U-
S
LL
Q
Cl) r
M O
to
LU
O'
C
O
U C-
r-
o
CD
d -vi
t C
a
•`°
a� Vl
m
9 a
C `O
N
i
d
s
CZ
•C j
y O
C
(V
E Er
(D c 6
O
J
aciY
0
�>
O -
V 0) (n CD
r
r
r r
C
Q
co
co
O p
0 O N
N
n
N
aO
N N
aO O CO
f0
r
Z O Q. Q.
C\V
M CO
00 00 r
Qc(n
cOnU)
aaa
J
m
m m
o
o °O
8 8 8
Q
r N
N N N
N
N N
N N N
ft
Q
m r
N co st
7
N
d N
N d N
a
o
0 0
0 0 0
�nU
UU
UUU
cc
W
x
O
J
m
Q
J
J
Q
w
Z
W
O
C
d Cl)
m 2
cr m
� O Q8 O co
m
to 64 �+ 6J N
d:3- Cr) r-_
W 619,
O O O
W+ � �
Y
m
> 5.
CU
O
�
J
cn
m
Q
N cz
° rn
E5
Z
co
T
N
C
•C
co ca
o
D
O .d
tC
cn
Q
Z_
CC) Lo co M M
O
co co N M M
O
•� co LO LO
N co co CO
N
W
_
°
U d
O
>�o�
=3
U)
a
co
N c
LO
CA
c
cn co Ul)
LO
cc
y Y
� O
c
C Z a
m c D
�°wc�
yam, C
0 C 0 ••
0 o co
OCCUmY
r r r O
T
OI N N N O
T
Ih CO � M
N O
� r �
N J J J J
007007a
N I- �
o8S8
O O O O
N N N N
3kl r N M lL
C C
W O d y d
N U O
00
ftI
HIm
O
O
6?
G
6f
r
n
O
a
�a
O
I-
H
Z
W
O
U
Z
O
Q
�!1
y
7. C
> 5.
CU
O
�
N
N
m
Q
N cz
° rn
E5
>
O
T
N
C
•C
Q .cn
J
O .d
tC
cn
Q
Cc
CC) Lo co M M
O
co co N M M
O
•� co LO LO
N co co CO
N
b9
Ee9 EM9 E9 b9
4) 3c:
d C
0
m
�I Ln v v
> C\l C\l
N
cz
CO
O
N
CN
cn
O
O O O
� � �
C
> 5.
CU
4
N
N
=
Cc
V
N cz
° rn
E5
>
>
T
N
C
•C
-Jv�
J
cz
tC
a
N
U
G
=3
U)
N
N c
>
CA
c
_
E
cc
y Y
c
cc
a
E
Cl) T
°
d
0
iv
C1
mZ
c0
Oo
=ao
a
r
O° v
N
N
�Q
O
Lo ZC5
00
N
D
Q a
D
Q Q
Q
Q
Q
J
CO
co
M
O
r
o
N
N
N
R_
N
N
Cl
N
N
R
e*
C)
W
r
CVN
m
�y
w d' N
cn
N
m c o
0
0
d
O
O U
U
0
0
0
Q
N
O
N
PUBLIC
AGENCY
RETIREMENT
SERVICES
CENTRAL CONTRA COSTA SANITARY DISTRICT
PARS GASB 45 Program
Colette Curtis -Brown
Finance Administrator
Central Contra Costa Sanitary District
5019 Imhoff Place
Martinez, CA 94553
5
Monthly Account Report for the Period
11/1/2011 to 11/30/2011
Account Summary
Beginning Ending
Balance as of Balance as of
Source 11/1/2011 Contributions Earnings Expenses Distributions Transfers 11/30/2011
Employer Contribution $18,972,037.50 $375,600.00 - $139,227.47 $6,495.27 $0.00 $0.00 $19,201,914.76
Totals $18,972,037.50 $375,600.00 - $139,227.47 $6,495.27 50.00 $0.00 $19,201,914.76
Investment Selection
Central Contra Costa Sanitary District 115 Trust
Investment Objective
Individual account based on Moderate HighMark PLUS. The dual goals of the Moderate Strategy are growth of principal and income. It is
expected that dividend and interest income will comprise a significant portion of total return, although growth through capital appreciation
is equally important. The portfolio will be allocated between equity and fixed income investments.
Investment Return
Annt
1 -Month 3- Months 1 -Year 3 -Years I 5 -Years I 10 -Years I Inception Date I
-0.73% 0.31% 3.32% N/A N/A N/A 3/19/2009
Information as provided by Union Bank, Trustee for PARS GASB 45 Program, Not FDIC Insured, No Bank Guarantee, May Lose Value
Past Performance does not guarantee future results Performance returns may not reflect the deduction of applicable fees, which could reduce returns Information is deemed reliable but may
be subject to change
Investment Return Annualized rate of return is the return on an investment over a period other than one year multiplied or divided to give a comparable one -year return
Inception Date Plans inception date
4350 Von Karman Ave, Suite 100, Newport Beach, CA 92660 800 540 6369 Fax 949 250 1250 www pars org
A
cc
E
E
CO)
L
Q.
x
W
tm
J
0
Z
D
LL
W
Z
Z
LL
J
W
N
W
V)
Z
W
a
W
cD
Z
Z
Z
w
b �D,
N
r
O
N
CA
r
w
C
a
N
O
D
a
Z
Z
LL
p
U)
U)
Z
O
U)
0
C
U
C
ni
.0
c
U)
U
c
-e
a�
cc
U
�°
m
Q
06
C6
c
rn
to
Z
a)
rn
c
cn
U
U)
•0
•mac-.
i��
c�
c
0
e��
UU
U
S
o
a�i
m
o
a�
c°
ai
ccA
:a
aD
ca
�f°.,
V
�
O
O
.0
V
N
O
>
0
Cl)
)
a
C
O Cc
`
O
O
)
O
O
O
O
(D
Cf)
W
a
)
(9
m
p
N
(D
U)
(II
(B
`cv
�
U
E
.-
c
cvQ
c
co
n-8
a)
�coQ"�.N
o
ca
p
Q
c
O
c
J
J
o
O
-��
W
W
'2
N
O
?�
(�
Q
f2
s
cc0
m�
((
a-
CL
a>
.
.0
,C
r
r
72
N'
a)
.0
r
r
o
d
y
m
2
v
d
d
o
a)
d
v
E
d
d
r
r
r
r
r
J
CO
r
r
r
r
r
r
r
r
r
J
N=
r
r
r
r
2
m
m
m
r
r
0
0
MM
M
M
2
r
r
0U)U)0
00
000C�fACO0
00
Q
Q
Q
Q
Q
W
W
U
Q
Q
Q
Q
Q
W
W
W
0 C
Q
Q
V
0
0
0
0
0
0
0
0
0
z
z
z
z
z
Z
Z
z
z
z
CD
ti
N
00
"**
cc)
M
ti
M_.
h
'ct'
O
M
CO
O
�
O
Uf
O
U')
CD
ti
O
Lo
LO
M
N
�
CD
CD
Cr)
O
O
ti
O
M
Cr)
CD
M
CD
O
ll7
O
O
C
Li)
d•
CA
O
'Rt
00
LO
00
CD
M
N
M
M
ti
00
CO
O
O
U*)
Lf)
O
In
Li)
V
CA
CO
00
CD
OD
CD
c))
r
CO
CA
ti
O
CD
r
O
ti
Lc)
O
r
O
O
O
O
O
O
O
CO
CO
69
N
E9
LO
O
N
Cr)
E9
U)
CD
CD
69
N
d�?
69
LL7
et
di
CD
Qo
U
ll)
r
r
�
669
O�
�6M9�
69609
M
U69d�?�
CQ
d9
E9
N
M
M
M
M
M
M
M
M
M
M
M
M
M
N
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
0p
O
00
O
00
O
OD
O
co
O
00
O
0p
O
O
O
00
O
O
O
CD
O
r
00
O
co
O
OD
O
O
O
co
O
co
O
co
O
00 r
O
00,
O
00,
O
A r
O
..
C
O
O
O
O
O
O
O
O
O
O
C7
CV
O
M
O
O
O
O
0
O
0
O
0
O
0
O
0
O
0
CV
0
M
0
M
0
r
0
O
O
O
O
O
'IT
I
IT
�
'
�
�
�
�
�
�
IT
�
19
�
IT
O
O
O
O
O
CV
O
V'
O
U')
O
O
O
O
O
O
O
O
O
N
O
O
O
O
O
CV
O
d
O
Ul)
O
0
O
0
O
0
O
0
O
0
O
N
O
N
Q
9
9
9
9
9
N
9
N
9
Cf)
9
d
9
9
r
999999999.99
r
N
CV
CV
CQ
0
0
0
0
0
0
0
0
0
O
0
0
I
0
0
0
0
0
0
0
0
O
==
0
0
0
0
0
0
0
0
O
0
0
0
0
0
0
0
0
0
0
O
O
>
>
N
=
Y
m
Cc
Z
'c
CV
O
m
aj
cm
C
Z
Z
m
0
M
co
=
g
C
=
V3,
U�
U')
U')
CD
r
CYC
N
N
00
L
O
V
N
M
69
69
69
cn
co
O
M
M
C*
c
d•
ca')
N
r
O
N
CA
r
w
C
a
N
O
D
a
m
E
E
d
L
CL
W
J
H
W
O
w
0.
w
E
'co
.n U
E
Z M E
rn 0 E
JJ'caU
E E�
co c o (D
U a� a
C7 Q o
i a.
J J U
UC7¢n.
N
r
O
N
W
r
W
C
CL
N
O
N
N
cn
f0
d