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HomeMy WebLinkAbout00 AGENDA 01-12-12 (Special)Jl Central Contra Costa Sanitary District SPECIAL BOARD MEETING BOARD OF DIRECTORS: Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper JAMES A. NEJEDLY President AGENDA DAVID R. WILLIAMS President Pro Tem Board Room BARBARA D.HOCKETT Thursday MICHAEL R. McGILL MAR10 M. MENESINI January 12, 2012 PHONE: (925) 228 -9500 2:00 p.m. FAX.- (925) 676 -7211 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper January 12, 2012 Special Board Meeting Agenda Page 2 SPECIAL JOINT MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT AND CENTRAL CONTRA COSTA SANITARY DISTRICT FACILITIES FINANCING AUTHORITY ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Adopt Resolution 2012 -001 commending Barbara D. Hockett for her service as President of the Central Contra Costa Sanitary District Board of Directors for 2011. Staff Recommendation (Motion Required): Adopt the resolution. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) December 5, 2011; 2) December 8, 2011; and 3) December 12, 2011. b. Approve expenditures dated January 12, 2012. Reviewed by Budget and Finance Committee. C. Receive November 2011 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Adopt Resolution 2012 -002 approving amendments to the District's Section 457 Deferred Compensation Plan and the 401(a) Money Purchase Plan in accordance with the Heroes Earnings Assistance and Relief Tax Act of 2008 (HEART) which amended the Internal Revenue Code. Reviewed by Budget and Finance Committee. e. Adopt Resolution 2012 -003 accepting a grant of easement from the Martinez Early Childhood Center, Inc., 615 Arch Street, Martinez (District Job 1847 — Parcel 1), and authorize staff to record documents with the Contra Costa County Recorder. January 12, 2012 Special Board Meeting Agenda Page 3 Adopt Resolution 2012 -004 accepting a grant of easement from Culver L. Williams, Jr. and Beverly J. Williams for an easement at 1973 Dora Avenue in Walnut Creek (District Project 5972 — Parcel 18), and authorize staff to record documents with the Contra Costa County Recorder. g. Adopt Resolution 2012 -005 accepting a grant of easement from W. Thomas Amen and Donna M. Amen for an easement at 1056 Hacienda Drive in Walnut Creek (District Project 5992 — Parcel 1), and authorize staff to record documents with the Contra Costa County Recorder. h. Approve the Outfall Improvements, Phase 6, District Project 7290, for California Environmental Quality Act (CEQA) compliance and permitting purposes, find that the project is exempt from CEQA; and direct staff to file a Notice of Exemption with the Contra Costa County Clerk. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS a. General Manager 1) Update re National Pollutant Discharge Elimination System (NPDES) Permit renewal. (5 minute staff presentation.) Staff Recommendation: Receive the update. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Legal and legislative update. (5 minute staff presentation.) Staff Recommendation: Receive the update. C. Secretary of the District 1) Announce new law requiring posting of agendas on District website. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation: Receive the announcement. January 12, 2012 Special Board Meeting Agenda Page 4 d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Menesini Member Hockett Member McGill • January 5, 2012 —Contra Costa Mayors' Conference hosted by the City of Martinez featuring Congressman George Miller (expenses). • January 10, 2012 — Contra Costa Board of Supervisors Annual Board Reorganization Luncheon hosted by 2012 Chair, Supervisor Mary Nejedly Piepho (expenses). Member Williams • January 9, 2012 — Budget and Finance Committee meeting — Member Williams (stipend) and President Nejedly (stipend). President Nejedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. 7. BUDGET AND FINANCE a. Adjourn Board meeting and reconvene as the Central Contra Costa Sanitary District Facilities Financing Authority to conduct its Annual Meeting. (5 minute staff presentation.) Staff Recommendation: Reconvene as Board of Directors of the Central Contra Costa Sanitary District Facilities Financing Authority to conduct its Annual Meeting. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS January 12, 2012 Special Board Meeting Agenda Page 5 10. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq. • General Manager James Kelly • Deputy General Manager /Director of Engineering Ann Farrell • Director of Administration Randall Musgraves • Human Resources Manager Christopher Ko • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group 11. REPORT OUT OF CLOSED SESSION 12. ADJOURNMENT January 12, 2012 Special Board Meeting Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION JANUARY 2012 Monday Special Board Meeting (Closed Session) Collection System Operations (CSO) January 16 Board of Directors Conference Room 3:00 p.m. 1250 Springbrook Road Walnut Creek Monday California Special Districts Association — Central Contra Costa Sanitary District January 23 Contra Costa Chapter Meeting Multi Purpose Room 10:00 a.m. McGill Monday Budget and Finance Committee Meeting CSO Conference Room January 23 Williams, Nejedly 1250 Springbrook Road 3:00 p.m. Walnut Creek Monday Special Board Meeting (Closed Session) CSO Conference Room January 23 Board of Directors 1250 Springbrook Road 3:30 p.m. Walnut Creek Thursday Special Board Meeting Board Room January 26 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room January 30 Williams, Nejedly 3:00 p.m. FEBRUARY 2012 Thursday Board Meeting Board Room February 2 Board of Directors 2:00 p.m. Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room February 14 Nejedly, McGill (Alt.) 3:00 p.m. Thursday Board Meeting Board Room February 16 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room February 27 Williams, Nejedly 3:00 p.m. MARCH 2012 Thursday Board Meeting Board Room March 1 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room March 12 Nejedly, McGill (Alt.) 3:00 p.m. Thursday Board Meeting Board Room March 15 Board of Directors 2:00 p.m. urness otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 116112