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Home My WebLink AboutBOARD MINUTES 11-17-11MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON NOVEMBER 17, 2011 The Board of Directors of the Central Contra Costa Sanitary District convened in a regular meeting in the Board Room, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on Thursday, November 17, 2011. President Hockett called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: McGill, Williams, Hockett ABSENT: Members: Menesini, Nejedly a. PLEDGE OF ALLEGIANCE TO THE FLAG The Board and staff joined in the Pledge of Allegiance. b. INTRODUCTIONS • Charles Waltmire, Graphics Technician • Margaret Asuncion, Human Resources Analyst The Board Members welcomed new employee Charles Waltmire; Ms. Asuncion was not present as she had voluntarily terminated her employment with the District for medical reasons. 2. PUBLIC COMMENTS Vance Williams spoke on behalf of his parents, Culver and Beverly Williams, to request resolution of the District's purchase of a sewer easement on the Williams' property located on Dora Avenue in Walnut Creek. President Hockett referred them to Principal Engineer Jarred Miyamoto - Mills. 3. CONSENT CALENDAR It was moved by Member McGill and seconded by Member Williams to adopt the Consent Calendar as recommended. Motion passed by the following vote of the Board: AYES: Members: McGill, Williams, Hockett NOES: Members: None ABSENT: Members: Menesini, Nejedly Book 61— Page 96 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of November 17, 2011 a. Approve expenditures dated November 17, 2011. Reviewed by Budget and Finance Committee. b. Approve a restructured Household Hazardous Waste collection services agreement with the City of San Ramon retroactive to July 1, 2011, with automatic renewal each year. Approval recommended by Household Hazardous Waste Committee. C. Accept the contract work for the Lafayette /Pleasant Hill Road Trunk Sewer, District Project 5994, performed by Mountain Cascade, Inc., and authorize filing of the Notice of Completion. d. Set December 15, 2011 at 2:00 p.m. as the date and time for a public hearing to (1) declare the District's Kiewit property located off Imhoff Drive in Martinez (APN 159 - 140 -051) as currently unneeded, and (2) consider amending the current lease with County Quarry (for use as a clean fill site) to extend it to December 31, 2012. Approval recommended by Real Estate Committee. e. Set December 15, 2011 at 2:00 p.m. as the date and time for a public hearing to (1) declare the District's property located at 5501 Imhoff Drive in Martinez (APN 159 - 140 -052) as currently unneeded, and (2) consider amending the current lease with County Quarry to extend it to December 31, 2012. Approval recommended by the Real Estate Committee. Approve Board Member attendance at California Public Employers Labor Relations Association (CALPELRA) Annual Conference from November 30 through December 2, 2011 in Monterey. g. Deny claim for damages submitted by Ameriprise Insurance on behalf of its insured. Reviewed by Budget and Finance Committee. h. Adopt the arbitrator's recommendation in the Engineering Assistant 1 /II grievance matter. i. Adopt revised job classification for Environmental Services Division Manager. Adopt revised job classification for Information Technology Administrator. k. Adopt Resolution 2011 -061 appointing Ba T. Than as Plant Operations Division Manager, Pay Range M -24 ($11,087.39 - $13,476.82), effective November 18, 2011. None. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Book 61— Page 97 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of November 17, 2011 5. REPORTS a. GENERAL MANAGER 1) _Update on Contra Costa County Employees' Retirement Association ( CCCERA) General Manager James Kelly said a copy of the October 26 and November 9, 2011 CCCERA Board meeting agendas and a brief explanatory memorandum were included in the agenda packet. The Board received the information without comment. 2) Announcements The following written announcements were included with the agenda packet: a) Director of Plant Operations Margaret Orr to Attend National Association of Clean Water Agencies' 2011 Fall Strategic Leadership Retreat in Charleston, South Carolina from November 14 thru November 17, 2011 b) Collection System Operations Open House and Staff Move -In Update c) Single Wall Piping Notice of Violations at Moraga and Orinda Crossroads Pumping Stations d) Treatment Plant Natural Gas Purchase The following additional written announcements were distributed at the meeting: e) Update on Shine and Show for Employees at Collection System Operations f) District Recent Staff Promotions — Lee Sutherland and Tom Brown g) Tahoe Joe's Restaurant Enforcement Action h) Pavement Repair along Dewing Lane, Walnut Creek i) Recycled Water Leak at Pleasant Hill Community Center on November 16, 2011 General Manager James Kelly announced that as a result of ongoing construction at a shopping center in Pleasant Hill, a collection system pipe owned by the shopping center was damaged, causing sewage to spill into Book 61— Page 98 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of November 17, 2011 Grayson Creek. District staff is assisting the shopping center to stop the leak and protect the environment. General Manager James Kelly also made an announcement with respect to the District's National Pollutant Discharge Elimination System (NPDES) permit. Thus far, two comments have been received on the Tentative Order, from San Francisco Baykeeper and from the State Water Contractors and San Luis & Delta- Mendota Water Authority. The State Water Contractors and San Luis & Delta- Mendota Water Authority have asked to be a designated party, which, if granted, would make this a semi - judicial process. Staff is looking at retaining the services of a consultant to prepare the District's general responsive comments. District Counsel Kent Alm explained the procedural process going forward and responded to several questions from Board Members. b. COUNSEL FOR THE DISTRICT With regard to the Schaeffer v. Gregory Village Partners, CCCSD, et al. litigation, District Counsel Kent Alm reported that the matter has been remanded from Federal court to state court. C. SECRETARY OF THE DISTRICT Secretary of the District Elaine Boehme announced that there will be a Special Board Meeting on Monday, November 21, 2011. d. BOARD MEMBERS 1) Board Member reports on recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses; future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses Member McGill Member McGill reported on his attendance at the October 24, 2011 Industrial Association of Contra Costa County Annual Supervisors Luncheon in Pleasant Hill and the October 30, 2011 Pleasant Hill Instructional Garden Open House. He reported on the November 3, 2011 Contra Costa Mayors' Conference hosted by the City of Antioch, featuring speaker David O. Livingston, Contra Costa County Sheriff. Member McGill reported on the November 15, 2011 Recycled Water Committee meetings which were also attended by Member Nejedly. In Member Nejedly's absence, he summarized the Action Summaries and the Board received the report without comment. Book 61— Page 99 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of November 17, 2011 Member McGill also reported on his attendance at the November 17, 2011 4th Quadrennial Contra Costa County Creek and Watershed Symposium. Topic: Changing landscapes, evolving perspectives. President Hockett President Hockett reported on her attendance at the October 25 and 26, 2011 California Association of Sanitation Agencies (CASA) Executive Board meetings in Pardee. She also reported on the October 31 and November 14, 2011 Budget and Finance Committee meetings which were also attended by Member Nejedly. In Member Nejedly's absence, she summarized the Action Summaries and the Board received the report without comment. 2) Announcements Member McGill provided a written report covering Announcements. He also announced that due to redistricting, State Senator Lois Wolk now represents the cities of Martinez and Pleasant Hill, replacing State Senator Mark DeSaulnier. 6. ENGINEERING a. AUTHORIZE THE GENERAL MANAGER TO EXECUTE A THREE -YEAR CONTRACT FOR HOUSEHOLD HAZARDOUS WASTE SERVICES WITH PSC LLC TO BE EFFECTIVE DECEMBER 14. 2011 THROUGH DECEMBER 13 2014, WITH DISTRICT OPTIONS TO EXTEND THE CONTRACT FOR TWO ADDITIONAL ONE -YEAR TERMS General Manager James Kelly stated that the current Household Hazardous Waste (HHW) Services Agreement with PSC, LLC will expire on December 13, 2011. The current agreement is for services such as hazardous waste transportation and disposal, labor support, materials, and emergency response support for the HHW Collection Facility, treatment plant and collection system. The term of the contract was for three years with a District option to extend the contract for a fourth year, which was exercised. As more fully explained in the agenda packet, it was recommended that a new contract with the lowest bidder, PSC, LLC be executed effective December 14, 2011 through December 13, 2014, with District options to extend the contract for two additional one -year terms. Member McGill noted that the HHW Committee had discussed the two proposals received by the District at its meeting on October 11, 2011 and was satisfied with the proposal being presented to the Board. Book 61— Page 100 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of November 17, 2011 It was moved by Member McGill and seconded by Member Williams to execute a three -year contract for Household Hazardous Waste Services with PSC, LLC to be effective December 14, 2011 through December 13, 2014, with District options to extend the contract for two additional one -year terms. Motion passed by the following vote of the Board: AYES: Members: NOES: Members: ABSENT: Members: McGill, Williams, Hockett None Menesini, Nejedly b. AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH HDR, INC. WITH A COST CEILING OF $180,000, FOR PRE - DESIGN OF THE PRIMARY TREATMENT RENOVATIONS, DISTRICT PROJECT 7285 None. None. General Manager James Kelly stated that authorization was being sought to execute a professional engineering services agreement with HDR, Inc. for pre - design of the primary treatment renovations, as more fully explained in the agenda packet. In response to a question from Member Williams, Mr. Kelly said HDR would focus on grit handling facilities and then make recommendations to staff. Member Williams asked if HDR would be looking at any different systems than exist at present. Deputy General Manager and Director of Engineering Ann Farrell responded that staff has made a couple of site visits to look at equipment options for grit cleaning. The existing grit removal system utilizing aerated grit will not be changed. It was moved by Member Williams and seconded by Member McGill to authorize the General Manager to execute a professional engineering services agreement with HDR, Inc. with a cost ceiling of $180,000 for pre- design of the Primary Treatment Renovations, District Project 7285. Motion passed by the following vote of the Board: AYES: Members: McGill, Williams, Hockett NOES: Members: None ABSENT: Members: Menesini, Nejedly 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS Book 61— Page 101 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of November 17, 2011 9. CLOSED SESSION The Board recessed at 2:43 p.m. to reconvene in the 2nd Floor Conference Room in closed session to confer with Legal Counsel regarding the following matter: a. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6 District Negotiators: • Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq. • General Manager James Kelly • Deputy General Manager /Director of Engineering Ann Farrell • Director of Administration Randall Musgraves • Human Resources Manager Christopher Ko • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group The Board recessed at 3:54 p.m. to reconvene in the Board Room in open session. None. 10. REPORT OUT OF CLOSED SESSION 11. ADJOURNMENT There being no further business to come before the Board, President Hockett adjourned the meeting at 3:54 p.m. 4arbara D. Hockett President of the Board of Directors Central Contra Costa Sanitary District COUNTERSIGNED: County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boohme, CIVIC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Book 61— Page 102