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Home My WebLink About00. AGENDA 12-15-11Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday December 15, 2011 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS. BARBARA D. HOCKETT President JAMES A. NEJEDLY President Pro Tem MICHAEL R. McGILL MARIO M. MENESINI DAVID R. WILLIAMS PHONE: (925) 228 -9500 FAX: (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper December 15, 2011 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. b. Introductions. • Human Resources Analyst, Selina Zapien. Staff Recommendation: Welcome new employee. President Hockett will present the District pin. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) November 17, 2011; 2) November 21, 2011; and 3) November 28, 2011. b. Approve expenditures dated December 15, 2011. Reviewed by Budget and Finance Committee. C. Adopt Resolution 2011 -063 setting January 26, 2012 at 2:00 p.m. as the date and time for a public hearing to consider the establishment of a St. Mary's Road Contractual Assessment District (CAD) No. 2011 -1 in Lafayette. d. Confirm publication of a summary of District Ordinance No. 269 (uncodified) establishing reimbursement fees for the properties which could connect to Job 9476 (Sunnybrook Road CAD No. 2010 -1) in Alamo. e. Adopt Resolution 2011 -064 accepting a grant of easement from Stanley Gerry and Nannette Wyler Rand, property owners at 119 El Centro in the Calle del Casarillo neighborhood in Diablo, District Project 5953, Parcel 13, and authorizing staff to record the documents with the Contra Costa County Recorder. Accept the contract work for the Treatment Plant Elevator Modernization, District Project 7281, performed by Elevator Technology, and authorize filing of the Notice of Completion. December 15, 2011 Board Agenda Page 3 g. Authorize medical leave of absence without pay for Maintenance Crew Member II David Quintero through June 13, 2012. 4. PUBLIC HEARINGS a. Conduct a public hearing to consider adopting Resolution 2011 -066 to (1) declare the District's Kiewit property located off Imhoff Drive in Martinez (APN 159- 140 -051) as currently unneeded; and (2) consider amending the current lease with County Quarry (for use as a clean fill site) to extend it to December 31, 2012. Approval recommended by Real Estate Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Conduct the hearing. Adopt Resolution 2011 -066 declaring the District's Kiewit property located off Imhoff Drive in Martinez (APN 159 - 140 -051) as currently unneeded, and amending the current lease with County Quarry (for use as a clean fill site) to extend it to December 31, 2012. b. Conduct a public hearing to consider adopting Resolution 2011 -067 to (1) declare the District's property located at 5501 Imhoff Drive in Martinez (APN 159 - 140 -052) as currently unneeded; and (2) consider amending the current lease with County Quarry (for use as a concrete /asphalt operation and for the storage of crushed rock) to extend it to December 31, 2012. Approval recommended by Real Estate Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Conduct the hearing. Adopt Resolution 2011 -067 declaring the District's property located at 5501 Imhoff Drive in Martinez (APN 159 - 140 -052) as currently unneeded, and amending the current lease with County Quarry (for use as a concrete /asphalt operation and for the storage of crushed rock) to extend it to December 31, 2012. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS a. General Manager 1) Update on pension reform legislation. (No presentation is planned, staff will be available to answer questions.) 2) Report on potential El Toyonal -Alta Vista -Dos Osos Contractual Assessment District (CAD). Reviewed by Capital Projects Committee. (5 minute staff presentation.) December 15, 2011 Board Agenda Page 4 3) Report on possible installment payments of past due connection fees. Reviewed by Budget and Finance Committee. (5 minute staff presentation.) Staff Recommendation: Receive the reports. 4) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member McGill Member Menesini Member Williams Member Neiedly • December 12, 2011 — Budget and Finance Committee meeting — Member Nejedly (stipend) and President Hockett (stipend). President Hockett Staff Recommendation: Receive the reports. 2) Receive proposed 2012 Board Committee and other assignments - President -Elect Nejedly. Staff Recommendation: Receive the proposed Committee assignments. 3) Announcements Staff Recommendation: Receive the announcements. December 15, 2011 Board Agenda Page 5 7. ADMINISTRATIVE a. Adopt Resolution 2011 -065 setting forth and delegating certain authorities to the General Manager and rescinding prior Resolution 2010 -090; authorize revision to Table 3, "Capital Improvement Program Authorization Limits ", of the 2011 -12 Capital Improvement Budget; and authorize revisions to the chapters entitled "Approvals and Authorizations" and "District Projects" of the District's Purchasing Policies and Procedures Manual. Approval recommended by Capital Projects Committee. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion and 4 Affirmative Votes Required): Adopt Resolution 2011 -065 setting forth and delegating certain authorities to the General Manager and rescinding prior Resolution 2010 -090; and authorize revisions to the District's Purchasing Policies and Procedures Manual and Capital Improvement Budget (CIB). b. Approve updated Administrative Overhead Percentage of 194% for Fiscal Year 2012 -13. Reviewed by Budget and Finance Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Approve updated Administrative Overhead Percentage of 194% for Fiscal Year 2012 -13. 8. CAPITAL IMPROVEMENT BUDGET PLANNING WORKSHOP a. Receive presentation and discuss development of draft Fiscal Year 2012 -13 Capital Improvement Budget (CIB) and 2012 Capital Improvement Plan. Reviewed by Capital Projects Committee. (30 minute staff presentation.) Staff Recommendation: Receive presentation and discuss development of draft Fiscal Year 2012 -13 Capital Improvement Budget (CIB) and 2012 Capital Improvement Plan. 9. ENGINEERING a. Authorize the General Manager to execute an amendment in the amount of $275,000 to a professional engineering services agreement with KPFF Consulting Engineers, for a new cost ceiling of $406,580, for seismic improvements for the Headquarters Office Building (HOB), District Project 8226. Approval recommended by Capital Projects Committee. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to execute an amendment in the amount of $275,000 to a professional engineering services agreement with KPFF Consulting December 15, 2011 Board Agenda Page 6 Engineers, for a new cost ceiling of $406,580, for seismic improvements for the Headquarters Office Building (HOB), District Project 8226. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS 12. ADJOURNMENT December 15, 2011 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION JANUARY 2012 Monday Budget and Finance Committee Meeting Third Floor Executive Conference January 9 Room 3:00 p.m. Thursday Board Meeting Board Room January 12 Board of Directors 2 :00 p.m. Monday California Special Districts Association — Central Contra Costa Sanitary District January 23 Contra Costa Chapter Meeting Multi Purpose Room TBD Monday Budget and Finance Committee Meeting Third Floor Executive Conference January 23 Room 3:00 p.m. Thursday Board Meeting Board Room January 26 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference January 30 Room 3:00 p.m. BROARY 2012 Thursday Board Meeting Board Room February 2 Board of Directors 2:00 p.m. Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference February 14 Room 3:00 p.m. Thursday Board Meeting Board Room February 16 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference February 27 Room 3:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 1219111