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Home My WebLink AboutCAPITAL PROJECTS ACTION SUMMARY 12-06-11 � Central Contra Costa Sanitary District m � '" ° � � �"ro ro � � � � � � m m A W J 0 W SPECIAL MEETING OF THE Bo�oF�zr�cTOr�s: CENTRAL CONTRA COSTA B�RB�R��H°`'�'TT Presldent SANITARY DISTRICT s��s� �r�E�L�� Pr�esldentPr�o Tem CAPITAL PROJECTS COMMITTEE ,1IICH.�EL R,l ICGILL ,1 L�RIO,1 L,1IE.\ESI.\I D�L7DR.iI�7LLI�!1LS ACTION SUMMARY PHOlE: �9�5��8-9500 F�I: C9�SJ C7C-7�11 Cha i r McG i l l 1�1�1�:��,?t��7�.s�7,?.��x Member Hockett Tuesday, December 6, 2011 4:00 p.m. Collection System Operations Department (CSOD) Facility Conference Room 1250 Springbrook Road Walnut Creek, California PRESENT: Mike McGill, Barbara Hockett, Ann Farrell, Jim Kelly, Tad Pilecki, Margaret Orr, Jarred Miyamoto-Mills, Tom Godsey, Andrew Antkowiak, Russ Leavitt, Elaine Boehme 1. Call Meeting to Order Chair McGill called the meeting to order at 4:00 p.m. 2. Public Comments None. 3. Review preliminary 2012 Ten-Year Capital Plan and Fiscal Year 2012-13 Capital Budget. Deputy General Manager/Director of Engineering Ann Farrell reviewed the memo that was attached to the agenda, which set out the proposed 2012-13 Fiscal Year Capita/P/an and Fiscal Year 2012-13 Capita/Budget. She noted that the recommended baseline spending to accomplish approximately a 100-year replacement of all assets is $30 million per year. The proposed Ten-Year P/an spending is approximately $358 million over ten years and includes $70 million for a future ammonia removal project and $20 million for removal of contaminated soi/s in the area where new treatment facilities would be Capital Projects Committee December 6, 2011 Page 2 constructed. Ms. Farrell emphasized that, even with the two-year rate increase that the Board adopted last year, there is still a need to significantly increase the capital component of the sewer service charge (SSC) to fund the proposed program. The capita/component for Fiscal Year 2012-13 will be $39 per RUE but an amount of approximately $84-86 would be needed to fully fund a $30 million annual capital program. COMMITTEE ACTION: Reviewed the preliminary Ten-Year Capital Plan and FY 2012-13 Capital Budget and recommended Board approval of proceeding with recommended expenditure levels. *4. Review of 2011-12 Capital Improvement Budget and Plan preliminary revenue projections and requirements to meet planned expenditures Ms. Farrell and Capita/Projects Division Manager Tad Pilecki reviewed the revenue requirements for the proposed Ten-Year Capital Plan (attached) in more detail. COMMITTEE ACTION: Reviewed the revenue requirements and concurred that the required future capital component to fund the recommended expenditures can likely be accommodated either through SSC increases or bond funding for larger expenditures. 5. Review draft Position Paper adopting Resolution 2011-065 revising General Manager authority and rescinding prior Resolution 2010-090; authorizing revision to Table 3, "Capital Improvement Program Authorization Limits," of the 2011-12 Capital Improvement Budget as recommended; and authorizing revision to the chapter entitled "Approvals and Authorizations" and chapter entitled "District Projects" of the District's Purchasing Policies and Procedures Manual as recommended. The Committee discussed the proposal and agreed with increasing the General Manager(GM) authority. They requested that announcements be prepared periodically to inform the Board of significant contract awards and equipment purchases that are within the GM authority but would be of interest to the Board, particularly if those items are c/ose to the GM $100,000 authority limit. COMMITTEE ACTION: Recommended Board adoption of the Resolution and authorization of revisions which increase General Manager authority to $100,000 for most agreements and contracts. Capital Projects Committee December 6, 2011 Page 3 6. Discuss potential EI Toyonal —Alta Vista — Dos Osos Contractual Assessment District (CAD) and the District's funding alternatives Provisiona/Environmenta/ Services Division Manager Jarred Miyamoto-Mills reviewed the details of the proposed El Toyonal CAD that were also discussed in a memo attached to the agenda. Because this particular CAD is so cost/y, the proponents will be addressing the Board to request that the District fund the cost of the non-participants'share. The Committee was willing to consider such funding but their preliminary thoughts were that the District should require that there be a critical mass of participants, significantly more than 50% of the properties as an example, such that District funds at risk were minimized. The CAD proponents will be attending the December 15, 2011 Board meeting to present their proposal for District participation. COMMITTEE ACTION: Supported the formation of a CAD and were open to considering District assistance with funding of non-participant costs, with the caveat that the proponents increase the number of participants to minimize the risk to the District. *7. Update and discussion on selected Capital Projects: Seismic Program: Budget update and discussion of Headquarters Office Building seismic upgrade alternatives and recommended approach to relocate staff out of the building during the seismic upgrades. (presentation attached) Future Facilities: Review of plant site contaminated soils issue and impact on cost of future treatment facilities should they need to be located in the contaminated area. (presentation attached) Information Technology Plan: Discuss incorporating Board input into Information Technology Plan and Budget. COMMITTEE ACTION: Received the update and agreed to bring a preliminary discussion of Information Technology Plans back to the Committee in early 2012. 8. Reports and Announcements None. 9. Adjournment — at 5:30 p.m. * Attachment