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Home My WebLink About00. AGENDA 12-08-11 (Special)Jl Central Contra Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553 -4392 SPECIAL BOARD MEETING BOA RD OF DIRECTORS: BARBARA D. HOCKETT President AGENDA JAMESA NEIEDLY President Pro Tem Board Room MICHAEL R. McGILL Thursday MA RIO M MENESINI DAVID R. VILLIAMS December 8, 2011 2:00 PHONE: (925) 228 -9500 p.m. FAX- (925) 676 -7211 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. K, December 8, 2011 Special Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. APPOINTMENT OF NEW PRESIDENT AND PRESIDENT PRO TEM FOR 2012 a. Appoint Board President and President Pro Tern for one -year term commencing January 1, 2012. Staff Recommendation (Motion Required): 1) Appoint a President for a one -year term commencing January 1, 2012. 2) Appoint a new President Pro Tern for a one -year term commencing January 1, 2012. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of the following Board meetings: 1) October 20, 2011; 2) October 31, 2011; and 3) November 3, 2011. b. Approve expenditures dated December 8, 2011. Reviewed by Budget and Finance Committee. C. Receive October 2011 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Approve Comprehensive Annual Financial Report (CAFR) as of June 30, 2011 for submission to the Government Finance Officers Association. Recommended by Budget and Finance Committee. e. Adopt Resolution 2011 -062 approving a real property agreement with Stefan R. Jibodh and Sonya Sultan -Khan Jibodh, 51 San Gregorio Court, Danville, APN 196- 600 -001 to allow improvements on the property within a District easement; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize staff to record documents with the Contra Costa County Recorder. December 8, 2011 Special Board Agenda Page 3 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS a. General Manager 1) Update on Contra Costa County Employees' Retirement Association (CCCERA). (No presentation is planned; staff will be available to answer questions.) Staff Recommendation: Receive the report. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member McGill • November 29, 2011 — Contra Costa Council Lunch with State Senator Mark DeSaulnier in Pleasant Hill (expenses). • November 29 through December 2, 2011 — California Public Employers Labor Relations Association (CALPELRA) Annual Conference in Monterey (expenses). • December 6, 2011 —Horizon Leadership Series of the East Bay— Welcome State Senator Lois Wolk to Pleasant Hill and Martinez (expenses). • December 6, 2011 — Capital Projects Committee meeting — Member McGill (stipend) and President Hockett (stipend). December 8, 2011 Special Board Agenda Page 4 • December 6, 2011 —Contra Costa Council reception for State Senator Lois Wolk and Assemblywoman Susan Bonilla welcoming them to their new districts (expenses). Member Nejedly • November 28, 2011 — Budget and Finance Committee meeting — Member Nejedly (stipend) and President Hockett (stipend). President Hockett • November 29 through December 2, 2011 —California Public • Employers Labor Relations Association (CALPELRA) Annual Conference in Monterey (expenses). Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. 7. ENGINEERING a. Authorize the General Manager to execute a professional engineering services agreement in an amount not to exceed $220,000 with Carollo Engineers for design of the Concord Landscape Project, District Project 7299; and approve a supplemental authorization of $4,000,000 for the Recycled Water Program of the Fiscal Year 2011 -12 Capital Improvement Budget (CIB). Approval recommended by Recycled Water Committee. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorized the General Manager to execute a professional engineering services agreement in an amount not to exceed $220,000 with Carollo Engineers for design of the Concord Landscape Project, District Project 7299; and approve a supplemental authorization of $4,000,000 for the Recycled Water Program of the Fiscal Year 2011 -12 Capital Improvement Budget (CIB). b. Consider which properties to include in the final Environmental Impact Report (EIR) for the Alhambra Valley Outside Urban Limit Line Annexation, District Annexation 168C. (10 minute staff presentation.) Staff Recommendation: Select one of the options set forth in the Position Paper. December 8, 2011 Special Board Agenda Page 5 8. TREATMENT PLANT a. Authorize the General Manager to execute a professional consulting services agreement in an amount not to exceed $90,000 with Larry Walker and Associates for assistance with the National Pollutant Discharge Elimination System (NPDES) Permit Tentative Order. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a professional consulting services agreement in an amount not to exceed $90,000 with Larry Walker and Associates for assistance wit the National Pollutant Discharge Elimination System (NPDES) Permit Tentative Order. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. CLOSED SESSION (Board will adjourn to the Second Floor Conference Room for item 11.b.) a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b). • One potential case b. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq. • General Manager James Kelly • Deputy General Manager /Director of Engineering Ann Farrell • Director of Administration Randall Musgraves • Human Resources Manager Christopher Ko • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT December 8, 2011 Special Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION DECEMBER 2011 Monday Budget and Finance Committee Meeting CSO Conference Room December 12 Nejedly, Hockett 1250 Springbrook Road 3:00 p.m. Walnut Creek Monday Special Board Meeting CSO Conference Room December 12 Board of Directors 1250 Springbrook Road 3:30 p.m. Walnut Creek Thursday Board Meeting Board Room December 15 Board of Directors 2:00 p.m. JANUARY 2012 Monday Budget and Finance Committee Meeting Third Floor Executive Conference January 9 Room 3:00 p.m. Thursday Board Meeting Board Room January 12 Board of Directors 2:00 p.m. Monday California Special Districts Association — Central Contra Costa Sanitary District January 23 Contra Costa Chapter Meeting Multi Purpose Room TBD Monday Budget and Finance Committee Meeting Third Floor Executive Conference January 23 Room 3:00 p.m. Thursday Board Meeting Board Room January 26 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference January 30 Room 3:00 p.m. FEBRUARY 2012 Thursday Board Meeting Board Room February 2 Board of Directors 2:00 p.m. Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference February 14 Room 3:00 p.m. Thursday Board Meeting Board Room February 16 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference February 27 Room 3:00 p.m. un/ass UM&rw►se norea, an meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 1212111