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Home My WebLink AboutACTION SUMMARY 11-17-11BOARD MEETING ACTION SUMMARY Board Room Thursday November 17, 2011 2:00 p.m. 1. ROLL CALL PRESENT: Members: McGill, Williams, Hockett ABSENT: Members: Menesini, Nejedly a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introductions. • Charles Waltmire, Graphics Technician • Margaret Asuncion, Human Resources Analyst BOARD OF DIRECTORS: BARBARA D.HOCKETT President JAMESA. NEEDLY President Pro Tern MICHAEL R. MCGILL MARIO M. MENESINI DAVID R. WILLIAMS PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org BOARD ACTION: Welcomed new employee Charles Waltmire. President Hockett presented the District pin. Ms. Asuncion was not present as she had voluntarily terminated her employment with the District for medical reasons. 2. PUBLIC COMMENTS Vance Williams spoke on behalf of his parents, Culver and Beverly Williams, to request resolution of the District's purchase of a pending sewer easement on the Williams' property located on Dora Avenue in Walnut Creek. President Hockett referred them to Principal Engineer Jarred Miyamoto - Mills. 3. CONSENT CALENDAR a. Approve expenditures dated November 17, 2011. Reviewed by Budget and Finance Committee. ® Recycled Paper November 17, 2011 Board Action Summary Page 2 b. Approve a restructured Household Hazardous Waste collection services agreement with the City of San Ramon retroactive to July 1, 2011, with automatic renewal each year. Approval recommended by Household Hazardous Waste Committee. C. Accept the contract work for the Lafayette /Pleasant Hill Road Trunk Sewer, District Project 5994, performed by Mountain Cascade, Inc., and authorize filing of the Notice of Completion. d. Set December 15, 2011 at 2:00 p.m. as the date and time for a public hearing to (1) declare the District's Kiewit property located off Imhoff Drive in Martinez (APN 159- 140 -051) as currently unneeded, and (2) consider amending the current lease with County Quarry (for use as a clean fill site) to extend it to December 31, 2012. Approval recommended by Real Estate Committee. e. Set December 15, 2011 at 2:00 p.m. as the date and time for a public hearing to (1) declare the District's property located at 5501 Imhoff Drive in Martinez (APN 159 - 140 -052) as currently unneeded, and (2) consider amending the current lease with County Quarry to extend it to December 31, 2012. Approval recommended by the Real Estate Committee. Approve Board Member attendance at California Public Employers Labor Relations Association (CALPELRA) Annual Conference from November 30 through December 2, 2011 in Monterey. g. Deny claim for damages submitted by Ameriprise Insurance on behalf of its insured. Reviewed by Budget and Finance Committee. h. Adopt the arbitrator's recommendation in the Engineering Assistant 1 /11 grievance matter. Adopt revised job classification for Environmental Services Division Manager. Adopt revised job classification for Information Technology Administrator. k. Adopt Resolution 2011 -061 appointing Ba. T. Than as Plant Operations Division Manager, Pay Range M -24 ($11,087.39 - $13,476.82), effective November 18, 2011. BOARD ACTION: Adopted the Consent Calendar as recommended. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. November 17, 2011 Board Action Summary Page 3 5. REPORTS a. General Manager 1) Update on Contra Costa County Employees' Retirement Association (CCCERA). BOARD ACTION: Received the report. 2) Announcements a) Director of Plant Operations Margaret Orr to Attend National Association of Clean Water Agencies' 2011 Fall Strategic Leadership Retreat in Charleston, South Carolina from November 14 thru November 17, 2011 b) Collection System Operations Open House and Staff Move -In Update c) Single Wall Piping Notice of Violations at Moraga and Orinda Crossroads Pumping Stations d) Treatment Plant Natural Gas Purchase e) Update on Shine and Show /Open House for employees at new Collection System Operations facility f) District Recent Staff Promotions — Lee Sutherland and Tom Brown g) Tahoe Joe's Restaurant Enforcement Action h) Pavement Repair Along Dewing Lane in Walnut Creek i) Recycled Water Leak at Pleasant Hill Community Center on November 16, 2011 BOARD ACTION: Received the announcements. b. Counsel for the District None. November 17, 2011 Board Action Summary Page 4 C. Secretary of the District Announced upcoming Special Board Meeting to be held on Monday November 21, 2011. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member McGill • October 24, 2011 — Industrial Association of Contra Costa County Annual Supervisors Luncheon in Pleasant Hill (expenses). • October 30, 2011 — Pleasant Hill Instructional Garden Open House (stipend). • November 3, 2011 — Contra Costa Mayors' Conference hosted by the City of Antioch. Speaker: David O. Livingston, Contra Costa County Sheriff (expenses). • November 15, 2011 — Recycled Water Committee meetings — Member Nejedly (stipend) and Member McGill (stipend). • November 17, 2011 — 4th Quadrennial Contra Costa County Creek and Watershed Symposium. Topic: Changing landscapes, evolving perspectives (expenses). President Hockett • October 25 and 26, 2011 — California Association of Sanitation Agencies (CASA) Executive Board meetings in Pardee (stipend). • October 31 and November 14, 2011 — Budget and Finance Committee meetings — Member Nejedly (stipend) and President Hockett (stipend). BOARD ACTION: Received the reports. November 17, 2011 Board Action Summary Page 5 2) Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 6. ENGINEERING a. Authorize the General Manager to execute a three -year contract for Household Hazardous Waste Services with PSC, LLC to be effective December 14, 2011 through December 13, 2014, with District options to extend the contract for two additional one -year terms. Reviewed by Household Hazardous Waste Committee. BOARD ACTION: Authorized the General Manager to execute a three - year contract for Household Hazardous Waste Services with PSC, LLC to be effective December 14, 2011 through December 13, 2014, with District options to extend the contract for two additional one -year terms. b. Authorize the General Manager to execute a professional engineering services agreement with HDR, Inc. with a cost ceiling of $180,000, for pre - design of the Primary Treatment Renovations, District Project 7285. BOARD ACTION: Authorized the General Manager to execute a professional engineering services agreement with HDR, Inc. with a cost ceiling of $180,000 for pre- design of the Primary Treatment Renovations, District Project 7285. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 1Lrey 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 9. CLOSED SESSION (Board adjourned to the Second Floor Conference Room) a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq. • General Manager James Kelly • Deputy General Manager /Director of Engineering Ann Farrell • Director of Administration Randall Musgraves • Human Resources Manager Christopher Ko November 17, 2011 Board Action Summary Page 6 • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support /Confidential Group (MS /CG) • Management Group BOARD ACTION: Held the closed session. 10. REPORT OUT OF CLOSED SESSION None. 11. ADJOURNMENT - at 3:54 p.m.