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Home My WebLink About00. AGENDA 11-17-11Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday November 17, 2011 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS BARBARA D. HOCKETT Presiden! JAMES A. NEIEDLY President Pro Tem MICHAEL R. McGILL MARIO M. MENESINI DAVID R. WILLIAMS PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper November 17, 2011 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. b. Introductions. • Charles Waltmire, Graphics Technician • Margaret Asuncion, Human Resources Analyst Staff Recommendation: Welcome new employees. President Hockett will present the District pin. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated November 17, 2011. Reviewed by Budget and Finance Committee. b. Approve a restructured Household Hazardous Waste collection services agreement with the City of San Ramon retroactive to July 1, 2011, with automatic renewal each year. Approval recommended by Household Hazardous Waste Committee. C. Accept the contract work for the Lafayette /Pleasant Hill Road Trunk Sewer, District Project 5994, performed by Mountain Cascade, Inc., and authorize filing of the Notice of Completion. d. Set December 15, 2011 at 2:00 p.m. as the date and time for a public hearing to (1) declare the District's Kiewit property located off Imhoff Drive in Martinez (APN 159- 140 -051) as currently unneeded, and (2) consider amending the current lease with County Quarry (for use as a clean fill site) to extend it to December 31, 2012. Approval recommended by Real Estate Committee. e. Set December 15, 2011 at 2:00 p.m. as the date and time for a public hearing to (1) declare the District's property located at 5501 Imhoff Drive in Martinez (APN 159 - 140 -052) as currently unneeded, and (2) consider amending the current lease with County Quarry to extend it to December 31, 2012. Approval recommended by the Real Estate Committee. Approve Board Member attendance at California Public Employers Labor Relations Association (CALPELRA) Annual Conference from November 30 through December 2, 2011 in Monterey. November 17, 2011 Board Agenda Page 3 g. Deny claim for damages submitted by Ameriprise Insurance on behalf of its insured. Reviewed by Budget and Finance Committee. h. Adopt the arbitrator's recommendation in the Engineering Assistant 1 /11 grievance matter. Adopt revised job classification for Environmental Services Division Manager. Adopt revised job classification for Information Technology Administrator. k. Adopt Resolution 2011 -061 appointing Ba. T. Than as Plant Operations Division Manager, Pay Range M -24 ($11,087.39 - $13,476.82), effective November 18, 2011. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. REPORTS a. General Manager 1) Update on Contra Costa County Employees' Retirement Association (CCCERA). (No presentation is planned; staff will be available to answer questions.) Staff Recommendation: Receive the report. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Menesini Member Neiedly November 17, 2011 Board Agenda Page 4 Member Williams Member McGill • October 24, 2011 — Industrial Association of Contra Costa County Annual Supervisors Luncheon in Pleasant Hill (expenses). • October 30, 2011 — Pleasant Hill Instructional Garden Open House (stipend). • November 3, 2011 — Contra Costa Mayors' Conference hosted by the City of Antioch. Speaker: David O. Livingston, Contra Costa County Sheriff (expenses). • November 15, 2011 — Recycled Water Committee meetings — Member Nejedly (stipend) and Member McGill (stipend). • November 17, 2011 — 4t" Quadrennial Contra Costa County Creek and Watershed Symposium. Topic: Changing landscapes, evolving perspectives (expenses). President Hockett • October 25 and 26, 2011 — California Association of Sanitation Agencies (CASA) Executive Board meetings in Pardee (stipend). • October 31 and November 14, 2011 — Budget and Finance Committee meetings — Member Nejedly (stipend) and President Hockett (stipend). Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. 6. ENGINEERING a. Authorize the General Manager to execute a three -year contract for Household Hazardous Waste Services with PSC, LLC to be effective December 14, 2011 through December 13, 2014, with District options to extend the contract for two additional one -year terms. Reviewed by Household Hazardous Waste Committee. (No presentation is planned; staff will be available to answer questions.) November 17, 2011 Board Agenda Page 5 Staff Recommendation (Motion Required): Authorize the General Manager to execute a three -year contract for Household Hazardous Waste Services with PSC, LLC to be effective December 14, 2011 through December 13, 2014, with District options to extend the contract for two additional one -year terms. b. Authorize the General Manager to execute a professional engineering services agreement with HDR, Inc. with a cost ceiling of $180,000, for pre - design of the Primary Treatment Renovations, District Project 7285. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a professional engineering services agreement with HDR, Inc. with a cost ceiling of $180,000 for pre- design of the Primary Treatment Renovations, District Project 7285. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEM 9. CLOSED SESSION (Board will adjourn to the Second Floor Conference Room) a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq. • General Manager James Kelly • Deputy General Manager /Director of Engineering Ann Farrell • Director of Administration Randall Musgraves • Human Resources Manager Christopher Ko • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support /Confidential Group (MS /CG) • Management Group 10. REPORT OUT OF CLOSED SESSION 11. ADJOURNMENT November 17, 2011 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION NOVEMBER 2011 Monday Special Board Meeting Third Floor Executive Conference November 21 Board of Directors Room 3:30 p.m. Monday Budget and Finance Committee Meeting TBD November 28 Nejedly, Hockett 3:00 p.m. Monday Special Board Meeting TBD November 28 Board of Directors 3:30 p.m. November 30- California Public Employers Labor Relations Monterey December 2 Association (CALPELRA) Annual Conference Hockett, McGill DECEMBER 2011 Thursday, ecember 1 Regular Board Meeting CANCELED Saturday Open House at new Collection System 1250 Springbrook Road December 3 Operations(CSO) Facility Walnut Creek 10:00 a.m. to 1:00 p.m. Monday Special Board Meeting CSO Conference Room December 5 Board of Directors 1250 Springbrook Road 3:30 p.m. Walnut Creek Tuesday Capital Projects Committee Meeting CSO Conference Room December 6 McGill, Hockett 1250 Springbrook Road 4:00 p.m. Walnut Creek Thursday Special Board Meeting Board Room December 8 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting CSO Conference Room December 12 Nejedly, Hockett 1250 Springbrook Road 3:00 p.m. Walnut Creek Monday Special Board Meeting CSO Conference Room December 12 Board of Directors 1250 Springbrook Road 3:30 p.m. Walnut Creek Thursday Board Meeting Board Room December 15 Board of Directors 2:00 p.m. JANUARY 2012 Monday Budget and Finance Committee Meeting Third Floor Executive Conference January 9 Room 3:00 p.m. Thursday Board Meeting Board Room January 12 Board of Directors 2:00 p.m. Monday California Special Districts Association — Central Contra Costa Sanitary District January 23 Contra Costa Chapter Meeting Multi Purpose Room TBD Monday Budget and Finance Committee Meeting Third Floor Executive Conference January 23 Room 3:00 p.m. Thursday Board Meeting Board Room January 26 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference January 30 Room 3:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 11/10/11