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Home My WebLink AboutACTION SUMMARY 10-20-11J� Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY Board Room Thursday October 20, 2011 2:00 p.m. 1. ROLL CALL PRESENT: Members: McGill, Nejedly, Williams, Hockett ABSENT: Members: Menesini a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introductions. • Dulce Petagara, Administrative Assistant BOARD OF DIRECTORS: BARBARA D. HOCKE77' President JAMES A. NG/EDL Y Prewdent Pro lean MICHAEL R MoGILL MA RIO M. MEN:SINI DAVID R. WILLIAMS PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org • Mike Klubben, Construction Equipment Operator, Central System Operations BOARD ACTION: Welcomed new employees. President Hockett presented the District pins. 2. PUBLIC COMMENTS James R. Hunt, President of Walden District Improvement Association, requested that the Board consider adding a future agenda item to discuss landscaping trees on a District easement along the Iron Horse Trail. 3. CONSENT CALENDAR a. Approve minutes of September 15, 2011 Board meeting. b. Approve expenditures dated October 20, 2011. Reviewed by Budget and Finance Committee. October 20, 2011 Board Action Summary Page 2 C. Accept the contract work for the SCB Mechanical Room Improvements Project, District Project 7277, completed by R -E Corporation, and authorize filing of the Notice of Completion. d. Adopt Resolution 2011 -059 suspending application of the "Demand Charge" from the Schedule of Sewer Service Charges adopted under Ordinance No. 266, in accordance with District Code Section 1.24.020. Reviewed by Budget and Finance Committee. e. Authorize the General Manager to execute ten -year license, with automatic extensions unless either party cancels, with Pacheco Commercial Properties for District -owned strip of land at Concord Commerce Center (APN 125 -250- 002-8). Approval recommended by Real Estate Committee. BOARD ACTION: Adopted the Consent Calendar. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 5. BIDS AND AWARDS a. Award a contract in the amount of $929,000 to Pantano Excavating, Inc., the lowest responsive and responsible bidder for the Primary Structures Demolition Project, DP 7255; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute (1) the contract documents subject to submittal requirements and (2) an amendment in the amount of $30,000 to an existing professional services agreement with Complete Project Solutions, Inc. increasing the cost ceiling to $75,000 for design and construction support services related to said project. BOARD ACTION: Found that the project is exempt from CEQA; awarded a construction contract to Pantano Excavating, Inc.; authorized the General Manager to execute the contract documents subject to submittal requirements; and authorized the General Manager to execute an amendment in the amount of $30,000 to an existing professional services agreement with Complete Project Solutions, Inc. increasing the cost ceiling to $75,000 for design and construction support services related to said project. 6. REPORTS a. General Manager October 20, 2011 Board Action Summary Page 3 1) Review status of District Annexation 168C — Alhambra Valley outside urban limit line annexation. BOARD ACTION: Provided direction to staff. 2) Receive annual Household Hazardous Waste Report. Reviewed by Household Hazardous Waste Committee. 3) Update on Collection System Operations Facility, District Project 8208. 4) Update on Contra Costa County Employees' Retirement Association (CCCERA). BOARD ACTION: Received the reports. 5) Announcements a) Governor Signs Several Bills of Interest to the District b) 4th Quadrennial Contra Costa County Creek and Watershed Symposium c) Status of Contra Costa County Grand Jury Requests/ Responses d) Review of Board /District Policies and Procedures e) Retired Board Member Parke L. Boneysteele's Health f) Information Technology Administrator Mark Greenawalt to Retire g) Source Control Program - Pretreatment Compliance Audit h) Contractor Classification Allowed Permits for Building Sewer Work i) Trees in District Easements within the Iron Horse Corridor BOARD ACTION: Received the announcements. b. Counsel for the District None. C. Secretary of the District October 20, 2011 Board Action Summary Page 4 1) Reminder: Strategic Planning Workshop scheduled for November 3, 2011. BOARD ACTION: Received the reminder. 2) Final review of draft Board Calendar for 2012. BOARD ACTION: Directed staff to eliminate the second meeting in August. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member McGill October 6, 2011 — Contra Costa Council Mayors' Conference hosted by the City of San Pablo featuring a program on the challenges of implementing new Federal Health Care Law (expenses). • October 11, 2011 —Household Hazardous Waste Committee meeting — Member McGill (stipend) and Member Menesini (stipend). • October 15 -19, 2011 —Water Environment Federation Technical Exhibition and Conference (WEFTEC) held at the Los Angeles Convention Center (expenses). Member Nejedly • October 17, 2011 — Budget and Finance Committee meeting — Member Nejedly (stipend) and President Hockett (stipend). Member Williams • October 10, 2011 — Real Estate Committee Meeting — Member Williams (stipend) and Member Nejedly (stipend). President Hockett October 20, 2011 Board Action Summary Page 5 • October 6, 2011 — Contra Costa Council Mayors' Conference hosted by the City of San Pablo featuring a program on the challenges of implementing new Federal Health Care Law (expenses). BOARD ACTION: Received the reports. 2) Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 7. ENGINEERING a. Authorize the General Manager to execute a three -year contract with Acme Fill Corporation through October 31, 2014 for the discharged treated landfill leachate from the Acme Landfill located in Martinez, California. BOARD ACTION: Authorized the General Manager to either execute a three -year contract with Acme Fill Corporation or extend the existing contract for another month while negotiations continue. 8. BUDGET AND FINANCE a. Concur with staff recommendation for a contribution of $4,000 this year, and a similar contribution each year going forward, at the General Manager's discretion, to defray the cost of food for the District's annual Employee Activities Organization (EAO) holiday party. Reviewed by Budget and Finance Committee. BOARD ACTION: Concurred with the General Manager committing District funds to the EAO as recommended. (3 -1; Nejedly, No.) b. Receive and accept audited Financial Statements for fiscal year ended June 30, 2011, and approve extending the contract for audit services with Cropper Accountancy Corporation for a sixth year, through November 30, 2012. Approval recommended by Budget and Finance Committee. BOARD ACTION: (1) Received the report and accept the audited Financial Statements for the fiscal year ended June 30, 2011; and (2) approved extending the contract for audit services with Cropper Accountancy Corporation for a sixth year, through November 30, 2012. October 20, 2011 Board Action Summary Page 6 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 11. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq. • General Manager James Kelly • Deputy General Manager /Director of Engineering Ann Farrell • Director of Administration Randall Musgraves • Human Resources Manager Christopher Ko • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group BOARD ACTION: Held the closed session. 12. REPORT OUT OF CLOSED SESSION None. 13. ADJOURNMENT —at 4:51 p.m.