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Home My WebLink About00 AGENDA 10-20-11Central Contra BOARD MEETING AGENDA Board Room Thursday October 20, 2011 2:00 p.m. Sanitary District INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS BARHAItA D. HOCK/,,77 Pr¢vidcrrl JAMHSA. NIJI.DLY Pre,rldcnl Prn %'em MICHAN, R. A1,G11.1, MARIO Al. MHNPSINI DAVID R. WILLIAMS PHONE: (925) 228 -9500 FAX (925) 676 -7211 www.cenrralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper October 20, 2011 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. b. Introductions. • Mike Klubben, Construction Equipment Operator, Central System Operations • Dulce Petagara, Administrative Assistant Staff Recommendation: Welcome new employees. President Hockett will present the District pins. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. Approve minutes of September 15, 2011 Board meeting. b. Approve expenditures dated October 20, 2011. Reviewed by Budget and Finance Committee. C. Accept the contract work for the SCB Mechanical Room Improvements Project, District Project 7277, completed by R -E Corporation, and authorize filing of the Notice of Completion. d. Adopt Resolution 2011 -059 suspending application of the "Demand Charge" from the Schedule of Sewer Service Charges adopted under Ordinance No. 266, in accordance with District Code Section 1.24.020. Reviewed by Budget and Finance Committee. e. Authorize the General Manager to execute ten -year license, with automatic extensions unless either party cancels, with Pacheco Commercial Properties for District -owned strip of land at Concord Commerce Center (APN 125 -250- 002-8). Approval recommended by Real Estate Committee. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER October 20, 2011 Board Agenda Page 3 BIDS AND AWARDS Award a contract in the amount of $929,000 to Pantano Excavating, Inc., the lowest responsive and responsible bidder for the Primary Structures Demolition Project, DP 7255; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute (1) the contract documents subject to submittal requirements and (2) an amendment in the amount of $30,000 to an existing professional services agreement with Complete Project Solutions, Inc. increasing the cost ceiling to $75,000 for design and construction support services related to said project. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to Pantano Excavating, Inc.; authorize the General Manager to execute the contract documents subject to submittal requirements; and authorize the General Manager to execute an amendment in the amount of $30,000 to an existing professional services agreement with Complete Project Solutions, Inc. increasing the cost ceiling to $75,000 for design and construction support services related to said project. 6. REPORTS a. General Manager 1) Review status of District Annexation 168C — Alhambra Valley outside urban limit line annexation. (10 minute staff presentation.) Staff Recommendation: Provide direction to staff. 2) Receive annual Household Hazardous Waste Report. Reviewed by Household Hazardous Waste Committee. (5 minute staff presentation.) 3) Update on Collection System Operations Facility, District Project 8208. (5 minute staff presentation.) 4) Update on Contra Costa County Employees' Retirement Association (CCCERA). (No presentation is planned; staff will be available to answer questions.) Staff Recommendation: Receive the reports. October 20, 2011 Board Agenda Page 4 5) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District 1) Reminder: Strategic Planning Workshop scheduled for November 3, 2011. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation: Receive reminder. 2) Final review of draft Board Calendar for 2012. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation: Provide direction in setting the 2012 Board Calendar. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Menesini Member McGill • October 6, 2011 — Contra Costa Council Mayors' Conference hosted by the City of San Pablo featuring a program on the challenges of implementing new Federal Health Care Law (expenses). October 11, 2011 — Household. Hazardous Waste Committee meeting — Member McGill (stipend) and Member Menesini (stipend). • October 15 -19, 2011 — Water Environment Federation Technical Exhibition and Conference (WEFTEC) held at the Los Angeles Convention Center (expenses). October 20, 2011 Board Agenda Page 5 Member Neiedly • October 17, 2011 — Budget and Finance Committee meeting — Member Nejedly (stipend) and President Hockett (stipend). Member Williams October 10, 2011 — Real Estate Committee Meeting — Member Williams (stipend) and Member Nejedly (stipend). President Hockett October 6, 2011 — Contra Costa Council Mayors' Conference hosted by the City of San Pablo featuring a program on the challenges of implementing new Federal Health Care Law (expenses). Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. 7. ENGINEERING a. Authorize the General Manager to execute a three -year contract with Acme Fill Corporation through October 31, 2014 for the discharged treated landfill leachate from the Acme Landfill located in Martinez, California. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a three -year contract with Acme Fill Corporation. 8. BUDGET AND FINANCE a. Concur with staff recommendation for a contribution of $4,000 this year, and a, similar contribution each year going forward, at the General Manager's discretion, to defray the cost of food for the District's annual Employee Activities Organization (EAO) holiday party. Reviewed by Budget and Finance Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Concur with committing District funds to the EAO as recommended. October 20, 2011 Board Agenda Page 6 b. Receive and accept audited Financial Statements for fiscal year ended June 30, 2011, and approve extending the contract for audit services with Cropper Accountancy Corporation for a sixth year, through November 30, 2012. Approval recommended by Budget and Finance Committee. (10 minute presentation by Cropper Accountancy Corporation.) Staff Recommendation (Motion Required): (1) Receive the report and accept the audited Financial Statements for the fiscal year ended June 30, 2011; and (2) approve extending the contract for audit services with Cropper Accountancy Corporation for a sixth year, through November 30, 2012. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Neootiators: • Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq. • General Manager James Kelly • Deputy General Manager /Director of Engineering Ann Farrell • Director of Administration Randall Musgraves • Human Resources Manager Christopher Ko • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT October 20, 2011 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION OCTOBER 2011 Monday Budget and Finance Committee Meeting Third Floor Executive Conference October 31 Nejedly, Hockett Room 3:00 p.m. NOVEMBER 2011 Thursday Special Board Meeting /Board Strategic Planning Multi Purpose Room November 3 Workshop 12:00 p.m. Board of Directors Monday Budget and Finance Committee Meeting Third Floor Executive Conference November 14 Nejed/y, Hockett Room 3:00 p.m. Thursday Board Meeting Board Room November 17 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference November 28 Nejed/y, Hockett Room 3:00 p.m. November 29- California Public Employers Labor Relations Monterey December 2 Association (CALPELRA) Annual Conference McGill DECEMBER 2011, Thursday Board Meeting Board Room December 1 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference December 12 Nejedly, Hockett Room 3:00 p.m. Thursday Board Meeting Board Room December 15 Board of Directors 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 10114/11