HomeMy WebLinkAbout05.f. Extend HHW agreement with City of San RamonCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 15, 2011
Subject: AUTHORIZE GENERAL MANAGER TO APPROVE EXTENSION OF
HOUSEHOLD HAZARDOUS WASTE (HHW) SERVICES AGREEMENT WITH THE
CITY OF SAN RAMON THROUGH DECEMBER 2, 2011
Submitted By: Initiating Dept. /Div.:
David Wyatt, HHW Supervisor Engineering / Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION
:&/— V1
yatt J. Mi amoto -Mills C. Swanson A. Farrell James M. K ly,
General M ager
ISSUE: The City of San Ramon has requested that our HHW services agreement be
restructured. The current agreement will automatically renew with its existing terms on
September 26, 2011. The terms of the agreement allow either party to cancel the
agreement by giving sixty days notice prior to the renewal date. Staff has been working
with the City to create options for the Board's consideration, however, the agreement
will renew before it can be completed.
RECOMMENDATION: Authorize the General Manager to extend the HHW Services
agreement with the City of San Ramon through December 2, 2011.
Staff will come back to the Board with options for a new agreement once negotiation of
the restructured agreement is completed.
FINANCIAL IMPACTS: No financial impacts are expected by extending the
agreement.
ALTERNATIVES /CONSIDERATIONS: Let the agreement automatically renew on
September 26, 2011 for another year. Do not accept San Ramon's request to
restructure the agreement and continue with the existing agreement language and
conditions.
BACKGROUND: In June, the City of San Ramon sent a written request asking that the
District restructure the current HHW services agreement that allows the roughly 5,000
San Ramon homes that are in the Dublin San Ramon Services District (DSRSD) to use
the HHW Program for a fee equivalent to what the District ratepayers pay for the HHW
Program. San Ramon wishes to reduce its costs by revising the method for which the
District charges them for HHW services. This will in turn help San Ramon pay for its
new door -to -door HHW collection program that began this past May.
The City of San Ramon has had the existing HHW Services agreement with the District
since 1997. Historically, the participation rate for San Ramon residents at the District
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POSITION PAPER
Board Meeting Date: September 15, 2011
Subject: AUTHORIZE GENERAL MANAGER TO APPROVE EXTENSION OF
HOUSEHOLD HAZARDOUS WASTE (HHW) SERVICES AGREEMENT WITH THE
CITY OF SAN RAMON THROUGH DECEMBER 2, 2011
HHWCF has been significantly lower than other communities. During 2009 -10, the San
Ramon household participation was 5% compared to an overall average of 15 %. The
San Ramon participation rate includes participants at an annual temporary collection
event that the District has conducted as a way to increase participation by San Ramon
households.
Staff is working with the City to create options for the Board's consideration. Staff
proposes to negotiate a new agreement with San Ramon that will base the City's cost
share for the HHWCF more on actual use rather than the percentage of households.
As San Ramon and the other HHWCF partners are billed in arrears, the payment
provisions of the proposed new agreement would be retroactive to the beginning of the
fiscal year, July 1, 2011. Staff has met with representatives of our other HHWCF
partners, the cities of Clayton and Concord, and the Mt. View Sanitary District to
discuss San Ramon's request. All of the partners support the proposal.
At its September 13 meeting, the Board Household Hazardous Waste Committee will
consider extension of the agreement through December 2, 2011.
RECOMMENDED BOARD ACTION: Authorize the General Manager to extend the
HHW Services agreement with the City of San Ramon through December 2, 2011.
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