Loading...
HomeMy WebLinkAboutACTION SUMMARY 09-01-11 BOARD OF DIRECTORS: BARBARA D. HOCKETT President JAMES A. NEJEDLY President Pro Tem MICHAEL R. McGILL MARIO M. MENESINI DAVID R. WILLIAMS PHONE: (925) 228-9500 FAX: (925) 676-7211 www.centralsan.org BOARD MEETING A C T I O N S U M M A R Y Board Room Thursday September 1, 2011 2:00 p.m. 1. ROLL CALL PRESENT: Members: McGill (arr ived at 2:07 p.m.), Men esini, Nejedly, Williams, Hockett ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introduction of five new Maintenance Cr ew Members I in the Collection System Operations Department: • Justin Stoops • Jason Brown • Brian Stiltner • Joshua Whitman • Chris Tholcke BOARD ACTION: Welcomed new employees. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Adopt Resolution Nos. 2011-035 through 2011-049 recognizing 2011 Service Award recipients. BOARD ACTION: Adopted the resolutions. b. Present the National Associati on of Clean Water Agencies (NACWA) Platinum 13 Peak Performance Award. September 1, 2011 Board Action Summary Page 2 __________________________________________________________________________________________ BOARD ACTION: Received the award. 4. CONSENT CALENDAR a. Approve minutes of th e following Board meetings: 1) July 21, 2011; and 2) August 4, 2011. b. Approve expenditures dated September 1, 2011. Reviewed by Budget and Finance Committee. c. Adopt Resolution No. 2011-050 establishing the Sewer Construction Fund appropriations limit in the amount of $80,226,515 for Fiscal Year 2011-12, in accordance with Article XIII B of the Cali fornia Constitution and select the change in the California per capita personal inco me percentage for use in computing the appropriations limit. Reviewed by Budget and Finance Committee. d. Review and approve the Statement of Investment Po licy for District assets and the Investment Guidelines Document for the GASB 45 Trust. Reviewed by Budget and Finance Committee. e. Accept contract work for Wet We ather Bypass Improvem ent Project, District Project 7241, completed by Siteworks Cons truction, Inc., and authorize filing of the Notice of Completion. f. Accept contract work for Diablo Se wer Renovation (Phase 1), District Project 5953, completed by California Trenchless, Inc., and authorize filing of the Notice of Completion. g. Accept contract work for the Perime ter Fencing Project, District Project 7282, completed by Golden Bay Fence Plus Iron Works, Inc., and authorize filing of the Notice of Completion. h. Accept contract work for the Solid s Handling Improvemen t Project, District Project 7260, completed by Manito Constr uction, Inc., and authorize filing of the Notice of Completion. i. Accept contract work for the Trea tment Plant Piping Renovations (Phase 5), District Project 7276, completed by Trinet Construction, Inc., and authorize filing of the Notice of Completion. j. Approve initiating the formation of a Contractual Assessment District (CAD) for installation of sewer improvements to serve properties on Smith Road in Alamo by adopting two resolutions as follows: Resolution of Intention No. 2011-051 to create the Smith Road CA D No. 2011-1 for the purpose of installing sewer improvements, and Resolution No. 2011-052 approving the boundary map for said CAD. September 1, 2011 Board Action Summary Page 3 __________________________________________________________________________________________ k. Approve initiating the formation of a CAD for installation of sewer improvements to serve properties in the Harper Lane ar ea of Alamo by adopting two resolutions as follows: Resolution of Intention No. 2011-053 to create the Harper Lane CAD No. 2011-2 for the purpose of inst alling sewer improvements, and Resolution No. 2011-054 approving the boundary map for said CAD. l. Set October 6, 2011 at 2:00 p.m. as the date and ti me for public hearing to consider establishing reimbursement fees for the Sunnybrook Road CAD No. 2010-1 in Alamo, District Project 6476. m. Deny claim for damages submitted by Connie Easterly. Reviewed by Budget and Finance Committee. n. Adopt changes to job classification of Graphic Technician III position and eliminate Graphic Technician I and II positions. BOARD ACTION: Adopted the Consent Calendar. 5. PUBLIC HEARINGS a. Conduct public hearing to consider adopting uncodified Ordinance No. 268 establishing the “CCCSD Standard Specif ications for Design and Construction, 2011 Edition” as the District’s standard specifications in accordance with District Code Section 9.08.010. BOARD ACTION: Conducted the public hearing and adopted uncodified Ordinance No. 268 establishing the “CCCSD St andard Specifications for Design and Construction, 2011 Editi on,” as the District’s standard specifications in accordance with Dist rict Code Section 9.08.010. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Items 13.a. and 14. were taken out of order. 7. ITEMS HELD OVER FROM PREVIOUS BOARD MEETINGS a. Direct staff to secure the services of an arbitrator in accordance with the District’s Memorandum of Understanding (MOU). Continued from August 4, 2011. BOARD ACTION: Directed staff to secure the services of an arbitrator in accordance with the District’s MO U (3-2; McGill and Nejedly, No). 8. REPORTS a. General Manager 1) Update on Collection System Operat ions Facility, District Project 8208. September 1, 2011 Board Action Summary Page 4 __________________________________________________________________________________________ 2) Update on Contra Costa County Employees’ Retirement Association (CCCERA). 3) Update on pension reform legislation. BOARD ACTION: Received the reports. 4) Discussion of expected outcomes for November 3, 2011 Board Strategic Planning Workshop. BOARD ACTION: Concurred wi th staff recommendations. 5) Announcements a) California Special Districts A ssociation (CSDA) Election Results b) North American Hazardous Ma terials Management Association National Conference Attendance by Staff in Portland, Oregon – September 25-29, 2011 c) Retirement of Plant Operations Division Manager d) CCCSD Awarded $1,030,000 Stat e Proposition 84 Grant for Concord Recycled Water Landscape Project e) Whole Effluent Toxicity Policy f) Collection System Projects Meet All Interim Milestones g) Human Resources Hosts “Tools and Technology for Healthy Living Brown Bag Seminar” – September 14, 2011 h) SB 27 and AB 340 Pension Related Bill Updates i) Human Resources Manager Appointment BOARD ACTION: Received the announcements. b. Counsel for the District No reports. c. Secretary of the District No reports. September 1, 2011 Board Action Summary Page 5 __________________________________________________________________________________________ d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend ; and meetings or conferences for which the District paid their expenses . Member McGill • August 4, 2011 – Contra Costa County Mayors’ Conference hosted by the City of Pleasant Hi ll. Program: Exploring the disconnect between the efforts of the Conference and Ca lifornia cities in general and the actions of the current legislators (expenses). • August 10-13, 2011 – CASA Annual Conference in San Diego (expenses). • August 19, 2011 – Contra Costa Council luncheon with featured speaker Assemblymember Nancy Skinner in Lafayette (expenses). • August 30, 2011 – Capital Projects Committee meeting – Member McGill (stipend) and President Hockett (stipend). BOARD ACTION: Received the report. Concurred with Committee recommendation to increase General Manager authority, to be brought back to the Board for approval. Member Menesini • August 23, 2011 – Outreach Committee meeting – Member Menesini (stipend) and Member Williams (stipend). BOARD ACTION: Received the report. Concurred with Committee recommendation to post labor agreements and Committee agendas to the District’s website. Member Nejedly • August 18, 2011 – Recycled Water Committee meeting – Member Nejedly (stipend) and Member McGill (stipend). • August 29, 2011 – Budget and Fin ance Committee meeting – Member Nejedly (stipend) and President Hockett (stipend). BOARD ACTION: Received the report. September 1, 2011 Board Action Summary Page 6 __________________________________________________________________________________________ President Hockett • August 10-13, 2011 – CASA Annual Conference (expenses) and Executive Board Meetings (stipend) in San Diego. BOARD ACTION: Received the report. 2) Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 9. ENGINEERING a. Authorize the Gener al Manager to execute an amendment to an existing agreement with Complete Project Solutions, Inc. to increase the cost ceiling from $60,000 to $280,000 for professional engineering services for design of seismic upgrades for the Pump and Blower Building, District Project 7291. Reviewed by Capital Projects Committee. BOARD ACTION: Authorized th e General Manager to execute an amendment to an existing agreement with Complete Project Solutions, Inc. to increase the cost ceiling from $60,000 to $280,000 for professional engineering services for design of seismic upgrades for the Pump and Blower Building, District Proj ect 7291 (4-1; Nejedly, no). b. Authorize execution of an agreement with the Ori nda Union School District to continue the District’s operations and ma intenance services for the existing Wagner Ranch Pumping Station. BOARD ACTION: Authorized execution of an agreement with the Orinda Union School District to contin ue the District’s operations and maintenance services for the existi ng Wagner Ranch Pumping Station. 10. BUDGET AND FINANCE a. Receive Adjusted Period 13 Operations and Maintenance (O&M) June 2011 Year-End Financial Statements and Invest ment Reports. Reviewed by Budget and Finance Committee. BOARD ACTION: Received Adjusted O&M June 2011 Year-End Financial Statements and Investment Reports. b. Receive Capital Improvement Budget (CIB) Year-End Report. Reviewed by Capital Projects Committee. BOARD ACTION: Received CIB Year-End Report. September 1, 2011 Board Action Summary Page 7 __________________________________________________________________________________________ c. Approve the revised Fiscal Year (FY) 2011-12 CIB funding authorization table (Table 1) with actual rather than estimated authorized but unspent funds allocated to ongoing projects and total FY 2011-12 authorizations. Reviewed by Capital Projects Committee. BOARD ACTION: Approved the revised FY 2011-12 CIB funding authorization table (Table 1) with act ual rather than estimated authorized but unspent funds allocated to ongoi ng projects and total FY 2011-12 authorizations. 11. EMERGENCY SITUATIONS RE QUIRING BOARD ACTION None. 12. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Nejedly suggested discontinuing the practice of holding only one Board meeting in the month of August. The pr oposed 2012 calendar will be brought to the Board for consideration in October. 13. CLOSED SESSION a. Closed Session pursuant to Section 54957 of the Government Code – Public Employee Discipline. BOARD ACTION: Held the closed session. 14. REPORT OUT OF CLOSED SESSION None. 15. ADJOURNMENT – at 3:50 p.m.