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HomeMy WebLinkAboutBUDGET & FINANCE ACTION SUMMARY 08-29-11 � Central Contra Costa Sanitary District m � '" ° � � �"ro ro � � � � � � m m A W J 0 W REGULAR MEETING OF THE Bo�oF�zr�cTOr�s: CENTRAL CONTRA COSTA B�RB�R��H°`'�'TT Presldent SANITARY DISTRICT s���s� �r�E�L�� Pr�esldentPr�o Tem BUDGET AND FINANCE COMMITTEE ,1IICH.�EL R,l ICGILL ,1 L�RIO,1 L,1IE.\ESI.\I D�L7DR.iI�7LLI�!1LS ACTION SUMMARY PHOlE: �9�5���8-9500 F�I: C9�SJ C7C-7�11 Chair Nejedly ,�,�,�:��,�t�-�r�.s�r,�.��,-x Member Hockett Monday, August 29, 2011 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California PRESENT: Jim Nejedly, Barbara Hockett, Randy Musgraves, Debbie Ratcliff, Ann Farrell, David Wyatt, Elaine Boehme 1. Call Meeting to Order Chair Nejedly called the meeting to order at 3:00 p.m. 2. Public Comments None. 3. Receive Internal Audit Report on the Household Hazardous Waste (HHW) program (presentation by Wallace Rowe of Wallace Rowe and Associates) Mr. Rowe reviewed the results of the interna/audit on the HHW Facility. One recommendation was to eliminate the process of allowing cash to be received for payment from small businesses. Chair Nejedly felt strongly that staff continue allowing cash, as smaller businesses may not have credit cards or company checks. This will ensure collection of the materia/at the HHW Facility rather than dumped at the side of the road because they only had cash for the transaction. The amount of cash received/ast year was approximate/y $500. COMMITTEE ACTION: Reviewed the report and recommended that cash payments continue to be allowed. Budget and Finance Committee August 29, 2011 Page 2 4. Risk Management a. Review Loss Control Report COMMITTEE ACTION: Reviewed the report. b. Discuss outstanding claims There were no outstanding claims to discuss. COMMITTEE ACTION: None. c. Discuss new claims 1) Review new claims received, and of significant financial and/or legal impact. There were no new c/aims to discuss. 2) Review Position Paper denying claim for damages submitted by Connie Easterly, 15 Green Street, Martinez (Item 4.m. in Board Binder) COMMITTEE ACTION: Recommended Board denial of the claim. 5. Discuss development of District policy regarding expression of sympathy for death or illness of employees and Board Members Secretary of the District E/aine Boehme discussed the topic. COMMITTEE ACTION: Recommended that flowers not be sent at District expense. Individual collections may be taken for flowers or cards, or a letter of condolence or sympathy may be sent from the District if appropriate. 6. Review adjusted Period 13 Operations and Maintenance (O&M) June 2011 Year- End Financial Statements and Investment Reports (Item 10.a. in Board Binder) COMMITTEE ACTION: Reviewed and recommended Board approval. Budget and Finance Committee August 29, 2011 Page 3 7. Review Position Paper adopting Resolution No. 2011-050 establishing the Sewer Construction Fund appropriations limit in the amount of $80,226,515 for Fiscal Year 2011-12, in accordance with Article XIII B of the California Constitution and select the change in the California per capita personal income percentage for use in computing the appropriations limit (Item 4.c. in Board Binder) COMMITTEE ACTION: Reviewed and recommended Board approval. 8. Review the Statement of Investment Policy for District assets and the Investment Guidelines Document for the GASB 45 Trust (Item 4.d. in Board Binder) COMMITTEE ACTION: Reviewed and recommended Board approval. 9. Expenditures a. Review Expenditures (Item 4.b. in Board Binder) COMMITTEE ACTION: Reviewed and recommended Board approval. b. Review Legal Expenditure Summary COMMITTEE ACTION: Reviewed Legal Expenditure Summary. c. Review P-Card expenditures COMMITTEE ACTION: Reviewed P-Card expenditures. 10. Reports and Announcements None. 11. Suggestions for future agenda items None. 12. Closed Session a. Conference with Legal Counsel - Anticipated Litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b) — One potential case COMMITTEE ACTION: Held the closed session. Budget and Finance Committee August 29, 2011 Page 4 13. Report out of Closed Session District Counsel Kent Alm reported that the Committee provided direction to staff. 14. Adjournment — at 3:50 p.m.