HomeMy WebLinkAbout10.c. Approved revised FY 2011-12 CIB funding authorization tableCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS /0-0,
POSITION PAPER
Board Meeting Date: September 1, 2011
Subject: APPROVE A REVISED 2011 -12 CAPITAL IMPROVEMENT BUDGET
FUNDING AUTHORIZATION TABLE (TABLE 1) WITH ACTUAL RATHER THAN
ESTIMATED CARRYOVER OF UNSPENT FUNDS PEVIOUSLY ALLOCATED TO
ONGOING PROJECTS, AND REVISED TOTAL 2011 -12 AUTHORIZATIONS FOR
EACH PROGRAM
Submitted By: Initiating Dept. /Div.:
Earlene Millier, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
V
Earlene Millier J. Miyamoto -Mills C. Swanson A. Farrell James M. Kelly
General Manager
ISSUE: Board approval of the revised 2011 -12 Capital Improvement Budget (CIB)
funding authorization table (Table 1) will result in an accurate presentation of the
actual authorized funding level for the current budget year.
RECOMMENDATION: Approve a revised 2011 -12 Capital Improvement Budget
(CIB) funding authorization table (Table 1).
FINANCIAL IMPACTS: Planned expenditures have not changed.
ALTERNATIVES /CONSIDERATIONS: The Board could direct staff to modify the CIB
by canceling and closing some ongoing projects to reduce the carryover of previously
allocated funds, or defer some planned 2011 -12 allocations to reduce "Allocations this
FY" and thus keep the total funding authorization level consistent with the estimates
included in the approved CIB. This alternative is not recommended.
BACKGROUND: The Board approved the CIB for inclusion in the FY 2011 -12 District
Budget and adopted the budget on June 2, 2011. Final expenditures for
FY 2010 -11 were not known at that time, and therefore, Table 1 of the CIB included
estimated amounts for funds previously allocated to ongoing projects, but unspent at
the end of the fiscal year, referred to as "carryover ". Now that actual 2010 -11
expenditures for capital projects are known, Table 1 has been revised to reflect the
actual carryover amounts.
The difference in carryover between estimated and actual carryover (approximately
$5.6 M) is due primarily to delays or changes in projects, which left allocated funds
unspent. Allocated but unspent amounts are carried over to the next fiscal year.
Because of the project delays or changes and consequent higher carryover, the Total
Proposed Authorization is now $35,445,250.
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POSITION PAPER
Board Meeting Date: September 1, 2011
subject: APPROVE A REVISED 2011 -12 CAPITAL IMPROVEMENT BUDGET
FUNDING AUTHORIZATION TABLE (TABLE 1) WITH ACTUAL RATHER THAN
ESTIMATED CARRYOVER OF UNSPENT FUNDS PEVIOUSLY ALLOCATED TO
ONGOING PROJECTS, AND REVISED TOTAL 2011 -12 AUTHORIZATIONS FOR
EACH PROGRAM
It is appropriate for the Board to approve the revised 2011 -12 CIB funding
authorization table (Table 1) with actual, rather than estimated carryover of allocated,
but unspent funds for ongoing projects, and total 2011 -12 authorizations for each
program.
Attachment 1 includes the original Table 1 included in the approved CIB and a revised
table that includes actual carryover and total program authorizations.
RECOMMENDED BOARD ACTION: Approve the revised 2011 -12 Capital
Improvement Budget (CIB) funding authorization table (Table 1) with actual, rather
than estimated, previously allocated but unspent funds for ongoing projects
( "Carryover from FY 2010 -11 ") and "Total 2011 -12 Authorizations."
N: \ENVRSEC \Position Papers\Millier\201 1 \9-1 -11 \PP Approve Revised Table 1 CIB FINAL v2 9- 1- 11.doc Page 2 of 2
ATTACHMENT 1
ORIGINAL - Table 1: Capital Improvement Budget Summary for Fiscal Year (FY) 2011 -12
(Adopted June 2011)
Program
Estimated
Allocation
this FY
Estimated
Carryover from
Previous FY
Total Proposed
Authorization
Estimated
FY 2011 -12
Expenditures
Treatment Plant
$5,141,000
$3,134,200
$8,275,200
$7,082,000
Collection System
$10,909,000
$2,017,000
$12,926,000
$12,840,000
General Improvements
$3,952,000
$4,024,000
$7,976,000
$5,4427000
Recycled Water
$215,000
$405,000
$620,000
$550,000
Total this Fiscal Year
$20,217,000
$9,580,200
$29,797,200
$25,914,000
REVISED - Table 1: Capital Improvement Budget Summary for Fiscal Year (FY) 2011 -12
(Revised September 2011)
Program
Estimated
Allocation
this FY
Actual Carryover
from Previous FY
Total Proposed
Authorization
Estimated
FY 2011 -12
Expenditures
Treatment Plant
$5,141,000
$4,873,612
$10,014,612
$7,082,000
Collection System
$10,909,000
$5,733,390
$16,642,390
$12,840,000
General Improvements
$3,952,000
$4,470,836
$8,422,836
$5,442,000
Recycled Water
$215,000
$150,412
$365,412
$550,000
Totals:
$20,217,000
$15,228,250
$35,445,250
$25,914,000