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HomeMy WebLinkAboutACTION SUMMARY 08-04-11 � Central Contra Costa Sanitary District m � '" ° � � �"ro ro � � � � � � m m A W J 0 W BOARD MEETING Bo�oF�zr�cTOr�s: B�RB�R�D.HOCKETT Presldent A C T I O N ,S� UMMA R Y san�'s�.�'�aE�L�� Pr�esldentPr�o Tem BOc`�rd ROOCY� 1L�RH�EI RIE.\ES\7 Thursday ��r��R.ti��rLLI��� August 4, 2011 Pxo��: �9as�aa8-9soo 2:00 p.m. F�I: r��s�<��-��11 ����.ce�rb°alsa�r.org 1. ROLL CALL PRESENT: Members: McGill, Menesini, Williams, Hockett ABSENT: Members: Nejedly a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Presentation of Annual Achievement of Excellence in Procurement Award for 2011 awarded by the National Purchasing Institute. BOARD ACTION: Accepted the award from Purchasing & Materials Manager Stephanie King. 4. CONSENT CALENDAR a. Approve minutes of the following Board meetings: 1) July 7, 2011; and 2) July 12, 2011. b. Approve expenditures dated August 4, 2011. Reviewed by Budget and Finance Committee. c. Receive June 2011 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. August 4, 2011 Board Action Summary Page 2 d. Authorize a public notice that documentation used in the determination of the appropriations limit shall be available fifteen days prior to the Board meeting to be held on September 1, 2011, at which the appropriations limit for the Sewer Construction Fund (tax revenue plus interest) for the 2011-12 Fiscal Year will be established. Reviewed by Budget and Finance Committee. e. Approve the continuance of the Employee Computer Hardware Purchase Assistance Program effective August 4, 2011 for a one-year period. Reviewed by Budget and Finance Committee. f. Accept contract work for Standby Power Facility Improvements Project, District Project 7248, completed by C. Overaa & Company, and authorize filing of the Notice of Completion. g. Set September 1, 2011 at 2:00 p.m. as the date and time for a public hearing to consider an uncodified ordinance to adopt the 2011 edition of the District Standard Specifications for Design and Construction in accordance with District Code Section 9.08.010. h. Authorize medical leave of absence without pay for Administrative Assistant Alma Kadic from July 25, 2011 through October 25, 2011. i. Direct staff to secure the services of an arbitrator in accordance with the District's disciplinary procedure. j. Approve agreement with Meyers Nave for Edward L. Kreisberg, Esq. to provide labor negotiation and benefit services for the two-year period August 4, 2011 through August 3, 2013. k. Confirm publication of a summary of District Ordinance No. 266 adopting an uncodified Schedule of Sewer Service Charge Rates. I. Confirm publication of a summary of uncodified District Ordinance No. 267 reinstating participation fees for the Connection Fee Deferral Program in the Schedule of Environmental and Development-Related Rates and Charges established by Ordinance No. 264. BOARD ACTION: Adopted the Consent Calendar with the exception of Item 4.i. Item 4.i. was continued to the Board meeting of September 1, 2011, with staff directed to provide additional information at that meeting. 5. PUBLIC HEARINGS a. Conduct public hearing to consider adopting Resolution 2011-030 directing that additional Fiscal Year 2011-12 assessments for Alhambra Valley Assessment Districts and other fee installment payment programs be placed on the Contra Costa County tax roll for collection. August 4, 2011 Board Action Summary Page 3 BOARD ACTION: Conducted public hearing and adopted Resolution 2011- 030 directing that additional Fiscal Year 2011-12 assessments for Alhambra Valley Assessment Districts and other fee installment payment programs be placed on the Contra Costa County tax roll for collection. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Item 9.a. was taken out of order. 7. REPORTS a. General Manager 1) Update on Collection System Operations Facility, District Project 8208. 2) Update on Contra Costa County Employees' Retirement Association (CCCERA). 3) Update on pension reform legislation. BOARD ACTION: Received the reports. 4) Review draft response to Grand Jury Report No. 1105 — "Ethics and Transparency Issues in Contra Costa County." BOARD ACTION: Reviewed and approved draft response. 5) Discuss event planning for Fall 2011 Ribbon Cutting Ceremony for the Collection System Operations Department (CSOD) facility, District Project 8208. Approval recommended by Outreach Committee. BOARD ACTION: Directed staff to allow time for the proper completion of the building before holding the ceremony. 6) Announcements a) Margaret Orr to Attend California Association of Sanitation Agencies Conference in San Diego from August 10 —August 13, 2011 b) Advertisement of the Primary Structures Demolition, District Project 7255 c) Margaret Orr Assigned to National Association of Clean Water Agencies Committee d) State Water Board Releases Whole Effluent Toxicity Policy that Changes Toxicity Assessments August 4, 2011 Board Action Summary Page 4 e) Recent Environmental Protection Agency Plant Inspections f) Sewer Service Charge Levy Submitted to County Auditor-Controller g) Payment of Capacity Fees for Monsoon Masala h) Pipeline Newsletter Information BOARD ACTION: Received the announcements. b. Counsel for the District District Counsel Kent Alm announced Closed Session Items 14.a. and b. c. Secretary of the District No reports. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Williams • July 7, 2011 - Contra Costa Mayors' Conference hosted by the City of Moraga. Program: Stormwater Quality Funding Initiative — paying for improved water quality mandated by the Municipal Regional Permit (expenses). President Hockett • August 1, 2011 — Budget and Finance Committee meeting — Member Nejedly (stipend) and President Hockett (stipend). BOARD ACTION: Received the reports. 2) Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. August 4, 2011 Board Action Summary Page 5 8. EMERGENCY PREPAREDNESS a. Adopt Resolution 2011-031 adopting Volume 1 and Chapter 27 of Volume 2 of the Contra Costa County Hazard Mitigation Plan. BOARD ACTION: Adopted Resolution 2011-031 adopting Volume 1 and Chapter 27 of Volume 2 of the Contra Costa County Hazard Mitigation Plan. b. Report on District's Emergency Preparedness Plan. BOARD ACTION: Received the report. 9. ENGINEERING a. Authorize General Manager to approve the substitution of Joseph Brothers Enterprise, Inc., the listed subcontractor, with a different subcontractor, if necessary, to complete the drywall installation and finish on the Collection System Operations Department (CSOD) Administration, Crew and Warehouse Facility, District Project 8208. BOARD ACTION: Authorized General Manager to substitute subcontractor, if necessary. b. Adopt following resolutions supporting grant applications to the U.S. Bureau of Reclamation for development of feasibility studies and associated environmental compliance documentation for the projects listed below: 1) Resolution 2011-032 - CCCSD — Concord Recycled Water Project. 2) Resolution 2011-033 - Contra Costa County Refinery Recycled Water Project. BOARD ACTION: Adopted Resolution 2011-032 and Resolution 2011-033. 10. HUMAN RESOURCES a. Amend the Fiscal Year 2011-12 Staffing Plan as follows: 1) Add a new Deputy General Manager position and designate Director of Engineering Ann Farrell as the Deputy General Manager. Reviewed by Ad Hoc 2011-12 Succession Planning Committee. 2) Replace the Administrative Technician (G-56) position in the Engineering Department — Capital Projects Division with an Administrative Assistant (G-57) position. August 4, 2011 Board Action Summary Page 6 BOARD ACTION: Amended the Fiscal Year 2011-12 Staffing Plan to (1) add a new Deputy General Manager position and designate Ann Farrell as the Deputy General Manager, and (2) replace the Administrative Technician (G- 56) position in the Engineering Department — Capital Projects Division with an Administrative Assistant (G-57) position. 11. BUDGET AND FINANCE a. Adopt Resolution 2011-034 amending and restating the 457 Deferred Compensation Plan to include new Roth provisions. Reviewed by Budget and Finance Committee. BOARD ACTION: Adopted Resolution 2011-034 amending and restating the 457 Deferred Compensation Plan to include new Roth provisions. 12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 13. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member McGill suggested that the Outreach Committee review Member Williams' suggestion of posting Committee agendas to the District's website, as well as a member of the public's suggestion for other items such as labor agreements to be added to the website, and formulate a recommendation to the Board. 14. CLOSED SESSION a. Conference with Legal Counsel regarding existing litigation pursuant to Government Code Section 54956.9(a): • Greqorv Villaqe Partners, L.P. v. Chevron U.S.A., Inc., M.B. Enterprises, and Central Contra Costa Sanitarv District, U.S. District Court, Northern District of California, Case No. CV 11 1597 JCS. b. Personnel matter pursuant to Government Code Section 54957 — Performance Evaluation for General Manager. BOARD ACTION: Held closed session. 15. REPORT OUT OF CLOSED SESSION No reportable action. 16. ADJOURNMENT — at 4:50 p.m.