HomeMy WebLinkAboutBUDGET & FINANCE ACTION SUMMARY 08-01-1111 Central Contra Costa Sanitary District
REGULAR MEETING OF THE Bo4RDOFDIRECTORS
CENTRAL CONTRA COSTA BdRBdR D.HOCxETT
President
SANITARY DISTRICT JAAIESA NEJEDLY°
President Pro Tem
BUDGET AND FINANCE COMMITTEE
,1IICH.4EL R. AICGILL
AL 4RI0 AL ,1IE. \ESL\ I
DdT7DR. TILLIAAIS
ACTION SUMMARY
PHOlE: (925 ) 228 -9500
E-I: (925) 676 -7211
Chair Nejedly ww. .centt-ahin.orx
Member Hockett
Monday, August 1, 2011
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
PRESENT: Jim Nejedly, Barbara Hockett, Jim Kelly, Randy Musgraves, Debbie Ratcliff,
Jarred Miyamoto -Mills
1. Call Meeting to Order
Chair Nejedly called the meeting to order at 3:00 p.m.
2. Public Comments
None.
3. Receive the Second Quarter GASB 45 Trust Report (presentation by
Andrew Brown from HighMark Capital Management)
Mr. Brown reported that total assets in the GASB 45 Trust at the end of June 30,
2011 were $18,077,291 and that the return for the last twelve months was
18.79 %. Return for inception -to -date was a cumulative 19.16 %. Mr. Brown also
reported that one fund was eliminated from the portfolio due to lower performance
and changes in fund management. Mr. Brown also reported that the latest
monthly payment received from the District is being held in a cash account until
the debt ceiling issue is resolved in Washington, D. C. Mr. Brown was asked if any
changes were needed to the portfolio, to which he replied that the portfolio is in
line with the District's investment goals.
COMMITTEE ACTION: Received the report.
Budget and Finance Committee
August 1, 2011
Page 2
4. Receive update on outstanding delinquent fees
Principal Engineer Jarred Miyamoto -Mills reported that Monsoon Masala made
their first payment on the outstanding capacity fees owed; however, they have not
returned the signed promissory note. The property management company
indicated that Monsoon Masala will not be renewing the lease, which will expire in
April 2012.
Mr. Miyamoto -Mills also stated that the Board previously directed staff to file a
Certificate of Unpaid Charges for capacity fees owed by Gregory Reginato. Mr.
Reginato has until September 16, 2011 to pay the fees. After that date, a lien will
be established against his personal residence in El Sobrante.
COMMITTEE ACTION: Received the update.
5. Discuss demand charge for permitted businesses
Mr. Miyamoto -Mills indicated that staff researched the origin of "Demand Charges"
and could not find a "nexus" with actual cost of service being provided. Other
agencies use Demand Charges to recoup extraordinary costs associated with
seasonal discharge variations. The businesses included for this charge do not
have a significant seasonal variance. Costs to serve these businesses are
recovered through connection and discharge permit fees. Therefore, staff
recommends that these Demand Charges be deleted from the Schedule of Sewer
Service Charge (SSC) Rates. This would require a change in the SSC ordinance.
Until that time, staff proposes not to charge a demand charge to the businesses.
COMMITTEE ACTION: Concurred with staff recommendation and
recommended Board approval.
6. Risk Management
a. Review Loss Control Report
COMMITTEE ACTION: Reviewed the report.
b. Discuss outstanding claims
COMMITTEE ACTION: None.
C. Discuss new claims
There were no new claims to discuss.
COMMITTEE ACTION: None.
Budget and Finance Committee
August 1, 2011
Page 3
7. Review Position Paper authorizing a public notice that documentation used in the
determination of the appropriations limit shall be available fifteen days prior to the
Board meeting to be held on September 1, 2011, at which the appropriations limit
for the Sewer Construction Fund (tax revenue plus interest) for the 2011 -12 Fiscal
Year will be established (Item 4.d. in Board Binder)
COMMITTEE ACTION: Recommended Board authorization of the public
notice.
8. Review Position Paper approving the continuance of the Employee Computer
Hardware Purchase Assistance Program effective August 4, 2011 for a one -year
period (Item 4.e. in Board Binder)
COMMITTEE ACTION: Recommended Board approval of the program
continuance.
9. Review Position Paper adopting Resolution 2011 -034 amending and restating the
457 Deferred Compensation Plan to include new Roth provisions (Item 11.a. in
Board Binder)
COMMITTEE ACTION: Recommended Board adoption of the Resolution.
10. Review June 2011 Financial Statements and Investment Reports (Item 4.c. in
Board Binder)
COMMITTEE ACTION: Reviewed and recommended Board approval.
11. Expenditures
a. Review Expenditures (Item 4.b. in Board Binder)
COMMITTEE ACTION: Reviewed and recommended Board approval.
b. Review Legal Expenditure Summary
COMMITTEE ACTION: Reviewed Legal Expenditure Summary.
C. Review litigation expenses by Meyers Nave
COMMITTEE ACTION: Reviewed expenses.
Budget and Finance Committee
August 1, 2011
Page 4
d. Review P -Card expenditures
The Committee had one question regarding six separate purchases of seal
gauges from WW Grainger, which staff will research and bring to the next
Committee meeting. *
COMMITTEE ACTION: Reviewed P -Card expenditures.
12. Reports and Announcements
1►Cyn
13. Suggestions for future agenda items
Chair Nejedly requested a report regarding the cost of using goats to mow
the back basin area.
14. Adjournment at 3:40 p.m.
* see attached memo
�j
Central Contra Costa Sanitary District
August 4, 2011
TO: BOARD BUDGET AND FINANCE COMMITTEE
VIA: RANDALL MUSGRAVES, DIRECTOR OF ADMINISTRATION AIA
FROM: DEBBIE RATCLIFF, CONTROLLER leAL
SUBJECT: OUTSTANDING EXPENDITURE QUESTION
Attached is the answer to the outstanding expenditure question from the August 1, 2011
Committee meeting. Since the next Committee meeting is not until August 29, staff
researched the answer to the outstanding question immediately to provide a timely
response.
KIFinance Committee Aug 1, 2011 -cover memo.doc
V%
Central Contra Costa Sanitary District
August 4, 2011
TO: BOARD BUDGET AND FINANCE COMMITTEE
FROM: RANDALL MUSGRAVES, DIRECTOR OF ADMINISTRATION fAAk
DEBBIE RATCLIFF, CONTROLLER
SUBJECT: August 1, 2011 COMMITTEE MEETING
There was one outstanding question from the last Board Budget and Finance
Committee meeting which required additional staff research. The question and answer
is provided below:
1. 186162 Procurement Card Purchases -- WW Grainger- Why were three
separate orders placed for the same product on both 5125 and 6107?
It appeared that staff placed three orders each on two separate days; however,
only one order was placed for a total of six gauges. Grainger had to obtain the
gauges from two different locations and then billed separately on two different
days. Each charge was for one seal gauge for a total of six gauges. Grainger
bills by item so six charges appeared.
These gauges are Used to replace damaged seal water gauges in eight primary
sludge pumps, six grit pumps and two primary scum pumps. There are two seal
water gauges associated with each pump for a total of 32 gauges. A picture of
the gauge is attached.
fer;'specify
from table.
alrro Ranee
psi, _Q113 2000 psi
p3i 4 to 3000 psi
ptl� -0 to 4000 psi
p- �.0 to 5000 psi
psi- - U tc 8000 psi
psi -
GlFc dnfill f
1. Each
.1T 14.29
42 1524
77 18.76
.5; 22.95
ler, speciiy-
rom table,
Pressure & Vacuum Measuring Gauges
iLarge Face Boiler Gauges
.UcuracrA.5% Polycarbonate- window models have max. pressure register
r ri.Cast- aluminum case pointers that are adjustable from the front of the gauge.
. Connection/intemal material: brasslbronze
1(4" NPT lower connection
- - 0111slz4pn.1 416 414 6 Is4 12
16621111111terfal Glass Potycarbonate Glass Glass Glass
Tarp. Hangs (F) -40' to 140' -40' to 1401 40' to 200' -40'10200* -40• to 200'
1fq Rana Chem1cal and Petroleum Process Gauges
oe 1-Ho 1000 a- . 4%" dial Glycerin- filled models vent for atmospheric pres-
pg• Q 14 2000 F4 . Accuracy: #0.5% sure and temp. compensation and feature Suna N
-F�
pd Too � p a Solld ftnVblowourt back case 0 -ring seal. Glass- window models feature damp -
Psl NFrr lower connection ening action to reduce pointer vibration.
aryeerin FINed
Kem
i
Kam
t
Rem
0
Kam
f
Item
8
Rmpr:
No.
Each
No.
Each
No.
Each
No.
Each
No.
Each
�0 to 15 psi
-
-
-
-
4FGA2 J
227.75
4FOC9 J
372.50
4FGE7 J
1,025.00
o to m psl
'`"ilto6ppsl
2MCV9 J
2MCW7 ✓
WAS
53 -M
NLY4 ✓
-
221.25
4FGA3 ✓
06M J
W-75
227.75
JIMM ✓
4FG02 ✓
372.50
372.5
4FGE8 ✓
4FGE9 ✓
1,025.00
1,020.00
-' OtQ foo Psi
2MCW2 If
53.85
ftV5 ✓
221.25
4FGA5 1
227.75
4FG03 ✓
$72.5c
4FGF1 J
1,028.00
81o160psi
2NICW3 J
63,05
21KLY8 J
M-25
4FGA1 J
227.75
06114 i
372.50
4FGF2 ✓
1,020.00
tg200Psl
21NCW4 J
53.95
21MLV7 ✓
221.25
4Fr.A7 J
227.75
4FG05 ✓
372.50
4FGF3 J
1,020.00
o to 300 psi
- -6 to406psi
2NCW5 ✓
, WK5 J
53.85
53.65
211111LV0 ✓
4FFKS ✓
221.25
221.25
4FOA8 ✓
227.75
*605 ✓
372.50
4FGF4 J
1,020.00
to Solidpsl -
'
OW J
227.75
4FG07 ✓
372.50
4FGF5 ✓
1,020.00
€� tlh}660psi
to -iOOU psi
W6 ✓
1FFN7 J
63.65
53.85
2MLV9 ✓
4FFK9 J
221.15
221.25
4FGC1 ✓
-
227.75
-
4FG05 J
-
372.50
-
4FGFG J
-
1,020.85
4ac too
'
21lCV6 J
53.85
-
OW J
227.75
4FGCZ ✓' -
372.50
,. *809 ✓
1,026.00
3Q" IfQ fu 15 psi
4FFK3 ✓
53.05
-
-
OFFS J
2`17.75
4fOC3 J,
872.50
IFBEi J
1,028.00
No IOU-9 30 os
�M� f
63.OS
-
- - -z
-. 4FFI6_L
12T 73-; 4FGC4 -,( ..
372.50 - O'GE9_4
1,028.ua
He Vr_to 60 Psi
4FFK4 ✓
58.35
-
-
4FM J
227.7$
; 4FG65 ✓ '
372.50
49GE3 ✓
1,028.00
A 17Wtie 100 psi
Vac to 150 psi
2MCY7 J
2MCY5 J
53.as
53.85
-
-
-
-
4FFZ8 4
4FFZ4 V
.
227.75
227.75'
� 06011 ✓
JIM ✓
372.50
372.50
VCH J
4F4E5
1,020.00
tto 300 psi
WKS ✓
68.E
-
-
4FGA; J
227.76
,
: 4FCe0 ✓
372.60
✓
IFGEfi ;
1,021.00
1;016.00
1fq Rana Chem1cal and Petroleum Process Gauges
oe 1-Ho 1000 a- . 4%" dial Glycerin- filled models vent for atmospheric pres-
pg• Q 14 2000 F4 . Accuracy: #0.5% sure and temp. compensation and feature Suna N
-F�
pd Too � p a Solld ftnVblowourt back case 0 -ring seal. Glass- window models feature damp -
Psl NFrr lower connection ening action to reduce pointer vibration.
aryeerin FINed
Auhriiir
Glass
Phenolic
Acrolt:
rm
o.
;?!Fa
Each
,,,,�,., Mthll
w
Brass
Aluminum
Brass
386
77',65
.� �atartal
phosphor Bronze
Phosphor Bronze
361 -
ti0.5e
Tiiii6Wfdi
None
Glycerin
(F)
-50° to 150•
0' to f50'
}�p
17.70
No
'.
.
Rom
m
-ltuh
ZAFW1
✓ 221.25
i
R
aim J 01.15
N
✓ 221,25
f 221.25
0 to 300 psi 10 400'
0 to 800 to
2AFX3
- 11FJxY8 01.16
69YC5
✓ 106.10
2AFX4
✓ 221.25
r to 46pei
fi0iipif
'SRXYO J 91.15
5RYC8
✓ 106.10
tom
E aa111111 FtaYiq Cammillw aN NaNearhen Fm
c "4;
50X10 J 01.15
SRYC7
J 106.11
wa
Faeh
4.21
1t's` Ati.,_
6NXZ1 J 01.18 _
SRXZL ' % -01.15
-
8RYC0
-
% 106.10
1123
5.04
3��51 .
1 '�d to 40if jiF
BR1(ZS 01.15
SIIYCI
! 106.10
WN
f
6.11
Y.85
6;
I
51X24 ,i 91.15
5RXZ5 J 01.11
Mhwo
-
J 106.10
1psT-
_6R)w { 91.15
-
-
.,R 3-A pal
a m
- -
to Solidpsl -
'
-
>F`�+ ll0Tvac Ia 0
36`FIO Vac to 30 psi
5RXY2 ✓ f00.90
SRXY3 ✓ 1611.90
-
-
HO YaC to eD psi
WW4 ✓ 100.90
-
-
�0_ to ibe Ps
1k Vac to 150psi
5R1tY5 ✓ 100.00
5hXY6 J 100.00
-
Glass
Thermoplastic
JAL Stainless Sleal
316L Stainless Steel
None
-50' to 150'
No Each
5RYA2 ,/ 70.15
6RYA3 J 70.15
5RYA4 J 70.13
5RYM 1 70.15
5RYA6 a 70 :f5
5RYA7 J 7015
WAS ✓ 70.15
6RYA9 ✓ 70:16
tRyce J 70.15
50c1 ✓ 70.15
SRYC2 ✓ 79.5
511YC3 J 79.35
5RYC4 ✓ 79.35
S1110127 J 74.90
SRXZB ✓ 74.94
5RX29 ✓ 74.90
SRYAO J 74.10
SOYA! ✓ 74.2b
Acrylic
Aluminum
316L Skmiess Steel
81BL Stainless Stee!
G'tQ 150•
Ram i
No. Enh
5RYbf J 120.25
5RYd2 ✓ 120.25
5RY09 J 120.25
5RY04 ✓ 120.25
5RY55 J 120.25
5RY06 ✓ 120.25
Glass
Phenolic
316 Stainlesi Steel
316 Stainless tied
None
-40' to 150'
Rom Each
4TA42 t 152.00
4TA43 t 152.00
4TA45 t 152.00
4TA46 t 152.00
4TM7 t 152.00
4TA46 t 152.00
4TA42 t 152.00
4TA50 t 152.00
4TA5i t 152.00
4TA52 t 152.00
4TA53 t 152.60
4TA$4 t 152.00
4TA55 t 152.00
4TA37 t 152,00
AT= t 152.00
4TA39 t 152,01
4TA40 t 152,00
4TA41 t 152.00
Easily adjustable, self - locking
micrometer pointer. For use
in applications that require
protection from chemicals and
solids that can damage your
gauge.
slalnl4
Sts4
NM11JO M°
w
w a,
awes
window
s ■�
• w.
tvoly4rarbanate
window
► ASHCROF *
o sy
M
Cast
a
Alranou4�
� CiM
A% CROFT'
tty AvallOW Find even MORE at Grainger cor ni" GRAUMM. 777
frte�
e from table.'"
ProiCiss Pressure Gauges with Seals
yPnemre Repo! -
;. $ � 41 i" dial
* � cmilecy: full
6-ID 300 Psi
#0.5% scale
ft. 464;a--
Md -front safety case
o to 1000
1101rp wive materials compatible with stainless steel or Hastelloy
R'�IOwerCOnnection
I Men
Rt.
fir'
A-71
01375 N•n
rimes O�peralinq Temp. Range (F)
24d bell wNh FMA" lY� Wpada FM
No
'.
Each
01377 i7
01370 8316
ant
„ 0 to eo psi to 400
- 6-ti 100 400'
ZAFW1
✓ 221.25
61871 8f 72
6131"
psi to
0 to 200 psi to 400-
2AFX1
2AFX2
✓ 221,25
f 221.25
0 to 300 psi 10 400'
0 to 800 to
2AFX3
✓ 221.26
psi 400'
H�
2AFX4
✓ 221.25
vac to 60 psi to 400'
2AFW9
J 224.25
i
E aa111111 FtaYiq Cammillw aN NaNearhen Fm
c "4;
• '' ±
0 to 80 psi -70' to 300•
0 to t00
2AFX5
J ti 293.25
psi -10• to 300•
0 to 200
2AFX7
NW
J 293.25
psi -70* to 300'
_ Q su 300 psi -70• to 300'
iWill
✓ 290.25
✓ 293.25
0 to 600 psi -70' to 300'
2AFY1
✓ 293.25
a _ He Vac to 60 psr -70' fo 8000
Mid
✓ 253.25
Acrylic
Aluminum
316L Skmiess Steel
81BL Stainless Stee!
G'tQ 150•
Ram i
No. Enh
5RYbf J 120.25
5RYd2 ✓ 120.25
5RY09 J 120.25
5RY04 ✓ 120.25
5RY55 J 120.25
5RY06 ✓ 120.25
Glass
Phenolic
316 Stainlesi Steel
316 Stainless tied
None
-40' to 150'
Rom Each
4TA42 t 152.00
4TA43 t 152.00
4TA45 t 152.00
4TA46 t 152.00
4TM7 t 152.00
4TA46 t 152.00
4TA42 t 152.00
4TA50 t 152.00
4TA5i t 152.00
4TA52 t 152.00
4TA53 t 152.60
4TA$4 t 152.00
4TA55 t 152.00
4TA37 t 152,00
AT= t 152.00
4TA39 t 152,01
4TA40 t 152,00
4TA41 t 152.00
Easily adjustable, self - locking
micrometer pointer. For use
in applications that require
protection from chemicals and
solids that can damage your
gauge.
slalnl4
Sts4
NM11JO M°
w
w a,
awes
window
s ■�
• w.
tvoly4rarbanate
window
► ASHCROF *
o sy
M
Cast
a
Alranou4�
� CiM
A% CROFT'
tty AvallOW Find even MORE at Grainger cor ni" GRAUMM. 777
frte�