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Home My WebLink About09.b.1) Grant application re Concord Recycled Water ProjectCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: August 4, 2011 subject: RESOLUTION SUPPORTING GRANT APPLICATION TO THE U.S. BUREAU OF RECLAMATION FOR THE DEVELOPMENT OF A FEASIBILITY STUDY AND ASSOCIATED ENVIRONMENTAL COMPLIANCE DOCUMENTATION FOR THE CCCSD — CONCORD RECYCLED WATER PROJECT Submitted By: Initiating Dept. /Div.: Don Berger, Associate Engineer Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: L . N�. —A—W D. Berger C. Swanson A. Farrell Kenton L. Alm Counsel for the District 0/�Z& ames M. Ke eneral Manager ISSUE: Grant applications to the U.S. Bureau of Reclamation (USBR) require the District to adopt and submit a resolution by the Board of Directors in support of the application. RECOMMENDATION: Adopt resolution supporting grant application to the USBR for the development of a feasibility study and associated environmental compliance documentation for the CCCSD — Concord Recycled Water Project (Concord Landscape Project). FINANCIAL IMPACTS: If awarded, the grant would reimburse the District up to $97,006.20 for prior expenditures for preparing the Feasibility Study and environmental documents for the project, which is approximately 50% of the cost for this work. ALTERNATIVES /CONSIDERATIONS: An alternative would be to not support the grant funding application. However, the District would lose this opportunity to receive reimbursement for prior project expenditures. BACKGROUND: As part of the Bay Area Recycled Water Coalition ( BARWC), the District is seeking federal funding assistance for the Concord Landscape Project through the Title XVI Program. District staff recently learned that approximately $2 million in appropriated but unallocated money may be available from USBR and must be allocated by September 30, 2011, the end of the Federal fiscal year. These funds are limited to use for Title XVI feasibility studies and associated environmental compliance documentation. The funds can either be spent for retroactive reimbursement of feasibility studies and environmental compliance activities already completed or for new studies. These monies will be distributed based on BARWC recommendations for members of the Coalition that have projects ready to go and who have the ability to match the grant funds with a contribution of their own. N: \ENVRSEC \Position Papers \Berger \2011 \Pos Paper Concord Project 8- 4- 11.doc POSITION PAPER Board Meeting Date: August 4, 2011 Subject: RESOLUTION SUPPORTING GRANT APPLICATION TO THE U.S. BUREAU OF RECLAMATION FOR THE DEVELOPMENT OF A FEASIBILITY STUDY AND ASSOCIATED ENVIRONMENTAL COMPLIANCE DOCUMENTATION FOR THE CCCSD — CONCORD RECYCLED WATER PROJECT District staff has nominated the Concord Landscape Project for grant funding and have received support from the Coalition. For the nomination to move forward, the District must adopt and submit a copy of a resolution by the Board of Directors in support of the application by August 26, 2011. This grant would provide retroactive funding of the Feasibility Study and environmental compliance documents, which were both recently completed. If awarded, the grant would reimburse the District for up to $97,006.20 or approximately 50% of the money already spent on this work. The Concord Landscape Project is included in the District's 2011 -12 Capital Improvement Budget (CIB) beginning on page RW -4. At this time, budget is only included for planning activities and to pursue outside funding assistance. In addition to pursuing Title XVI funding, the District has applied for State grant funding. In May 2011, the project was tentatively listed by the Department of Water Resources to receive a Proposition 84 Implementation Grant of $1,030,000. A final award notice is expected by September 30, 2011. At that point, the Board will be asked if they wish to move forward with the project and authorize the project for construction. RECOMMENDED BOARD ACTION: Adopt a resolution supporting grant application to the USBR for the development of a feasibility study and associated environmental compliance documentation for the CCCSD — Concord Recycled Water Project (Concord Landscape Project). N: \ENVRSEC \Position Papers \Berger \2011 \Pos Paper Concord Project 8- 4- 11.doc RESOLUTION NO. 2011 -032 A RESOLUTION OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT AUTHORIZING APPLICATION TO THE U.S. BUREAU OF RECLAMATION The Board of Directors of the Central Contra Costa Sanitary District ( "District "), a public agency located in Contra Costa County, California, formed under the Sanitary District Act of 1923, hereby states and resolves as follows: WHEREAS, the General Manager, James M. Kelly, and his designee have reviewed and support the application submitted to the U.S. Bureau of Reclamation for funding of a feasibility study and associated environmental compliance activities for the CCCSD — Concord Recycled Water Project; and WHEREAS, based on the review of the application submitted to the U.S. Bureau of Reclamation for funding of the feasibility study, the District seeks to move forward with the application process and procure partial reimbursement from the U.S. Bureau of Reclamation for this feasibility study; and WHEREAS, the District has fully funded all applicable activities for the feasibility study and associated environmental compliance activities for the CCCSD — Concord Recycled Water Project, and is seeking the maximum available reimbursement for such activities, which by law cannot exceed 50% of the total cost, not to exceed $97,006.20 for the U.S. Bureau of Reclamation's portion. NOW, THEREFORE, BE IT RESOLVED BY THE Board of Directors of the Central Contra Costa Sanitary District as follows: a. Upon award of federal financial assistance, the General Manager, James M. Kelly, is hereby authorized and directed to enter into an agreement with the U.S. Bureau of Reclamation for the funding of the feasibility study and associated environmental compliance activities for the CCCSD — Concord Recycled Water Project; and b. The General Manager, James M. Kelly, is hereby authorized and directed to work with the U.S. Bureau of Reclamation to meet the established deadlines for entering into a cooperative agreement for reimbursement of costs for the feasibility study and associated environmental compliance activities for this project; and C. In order to fulfill the requirements of the Funding Opportunity Announcement (Number R11AF20020), the General Manager, James M. Kelly, is hereby authorized and directed to exercise the full authority of the District to submit a copy of this resolution to the U.S. Bureau of Reclamation and to take such other actions on behalf of Resolution 2011 -032 Page 2 the District as may be required by the U.S. Bureau of Reclamation to complete the application process and obtain the federal financial assistance. PASSED AND ADOPTED this 4th day of August 2011, by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Barbara D. Hockett President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CIVIC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to form: Kenton L. Alm, Esq. Counsel for the District