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Home My WebLink About00. BOARD AGENDA 08-04-11Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday August 4, 2011 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: BARBARA D. HOCKETT President JAMES A. NEIEDLY President Pro Tem MICHAEL R. McGILL MARIO M. MENESINI DAVID R. WILLIAMS PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper August 4, 2011 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Presentation of Annual Achievement of Excellence in Procurement Award for 2011 awarded by the National Purchasing Institute. (2 minute staff presentation.) Staff Recommendation: Purchasing & Materials Manager Stephanie King will present the award to the Board. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of the following Board meetings: 1) July 7, 2011; and 2) July 12, 2011. b. Approve expenditures dated August 4, 2011. Reviewed by Budget and Finance Committee. C. Receive June 2011 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Authorize a public notice that documentation used in the determination of the appropriations limit shall be available fifteen days prior to the Board meeting to be held on September 1, 2011, at which the appropriations limit for the Sewer Construction Fund (tax revenue plus interest) for the 2011 -12 Fiscal Year will be established. Reviewed by Budget and Finance Committee. e. Approve the continuance of the Employee Computer Hardware Purchase Assistance Program effective August 4, 2011 for a one -year period. Reviewed by Budget and Finance Committee. Accept contract work for Standby Power Facility Improvements Project, District Project 7248, completed by C. Overaa & Company, and authorize filing of the Notice of Completion. g. Set September 1, 2011 at 2:00 p.m. as the date and time for a public hearing to consider an uncodified ordinance to adopt the 2011 edition of the District August 4, 2011 Board Agenda Page 3 Standard Specifications for Design and Construction in accordance with District Code Section 9.08.010. h. Authorize medical leave of absence without pay for Administrative Assistant Alma Kadic from July 25, 2011 through October 25, 2011. Direct staff to secure the services of an arbitrator in accordance with the District's disciplinary procedure. Approve agreement with Meyers Nave for Edward L. Kreisberg, Esq. to provide labor negotiation and benefit services for the two -year period August 4, 2011 through August 3, 2013. k. Confirm publication of a summary of District Ordinance No. 266 adopting an uncodified Schedule of Sewer Service Charge Rates. Confirm publication of a summary of uncodified District Ordinance No. 267 reinstating participation fees for the Connection Fee Deferral Program in the Schedule of Environmental and Development - Related Rates and Charges established by Ordinance No. 264. 5. PUBLIC HEARINGS a. Conduct public hearing to consider adopting Resolution 2011 -030 directing that additional Fiscal Year 2011 -12 assessments for Alhambra Valley Assessment Districts and other fee installment payment programs be placed on the Contra Costa County tax roll for collection. (5 minute staff presentation.) Staff Recommendation (Motion and 4 Affirmative Votes Required): Adopt Resolution 2011 -030 directing that additional Fiscal Year 2011 -12 assessments for Alhambra Valley Assessment Districts and other fee installment payment programs be placed on the Contra Costa County tax roll for collection. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 7. REPORTS a. General Manager 1) Update on Collection System Operations Facility, District Project 8208. (5 minute staff presentation.) 2) Update on Contra Costa County Employees' Retirement Association (CCCERA). (No presentation is planned; staff will be available to answer questions.) August 4, 2011 Board Agenda Page 4 3) Update on pension reform legislation. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation: Receive the reports. 4) Review draft response to Grand Jury Report No. 1105 — "Ethics and Transparency Issues in Contra Costa County." (No presentation is planned; staff will be available to answer questions.) Staff Recommendation: Review draft response and provide direction to staff. 5) Discuss event planning for Fall 2011 Ribbon Cutting Ceremony for the Collection System Operations Department (CSOD) facility, District Project 8208. Approval recommended by Outreach Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation: Provide direction to staff. 6) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member McGill Member Menesini Member Williams July 7, 2011 - Contra Costa Mayors' Conference hosted by the City of Moraga. Program: Stormwater Quality Funding Initiative — paying for improved water quality mandated by the Municipal Regional Permit (expenses). August 4, 2011 Board Agenda Page 5 President Hockett • August 1, 2011 — Budget and Finance Committee meeting — Member Nejedly (stipend) and President Hockett (stipend). Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. BREAK (Approximately 4:00 p.m.) 8. EMERGENCY PREPAREDNESS a. Adopt Resolution 2011 -031 adopting Volume 1 and Chapter 27 of Volume 2 of the Contra Costa County Hazard Mitigation Plan. (10 minute staff presentation.) Staff Recommendation (Motion Required); Adopt Resolution 2011 -031 adopting Volume 1 and Chapter 27 of Volume 2 of the Contra Costa County Hazard Mitigation Plan. b. Report on District's Emergency Preparedness Plan. (30 minute staff presentation.) Staff Recommendation: Receive the report. 9. ENGINEERING a. Authorize General Manager to approve the substitution of Joseph Brothers Enterprise, Inc., the listed subcontractor, with a different subcontractor, if necessary, to complete the drywall installation and finish on the Collection System Operations Department (CSOD) Administration, Crew and Warehouse Facility, District Project 8208. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize General Manager to substitute subcontractor, if necessary. August 4, 2011 Board Agenda Page 6 b. Adopt following resolutions supporting grant applications to the U.S. Bureau of Reclamation for development of feasibility studies and associated environmental compliance documentation for the projects listed below (No presentation is planned; staff will be available to answer questions.): 1) Resolution 2011 -032 - CCCSD — Concord Recycled Water Project. 2) Resolution 2011 -033 - Contra Costa County Refinery Recycled Water Project. Staff Recommendation (Motion Required): Adopt Resolution 2011 -032 and Resolution 2011 -033. 10. HUMAN RESOURCES a. Amend the Fiscal Year 2011 -12 Staffing Plan as follows: (No presentation is planned; staff will be available to answer questions.) 1) Add a new Deputy General Manager position and designate Director of Engineering Ann Farrell as the Deputy General Manager. Reviewed by Ad Hoc 2011 -12 Succession Planning Committee. 2) Replace the Administrative Technician (G -56) position in the Engineering Department — Capital Projects Division with an Administrative Assistant (G -57) position. Staff Recommendation (Motion Required): Amend the Fiscal Year 2011 -12 Staffing Plan to (1) add a new Deputy General Manager position and designate Ann Farrell as the Deputy General Manager, and (2) replace the Administrative Technician (G -56) position in the Engineering Department — Capital Projects Division with an Administrative Assistant (G -57) position. 11. BUDGET AND FINANCE a. Adopt Resolution 2011 -034 amending and restating the 457 Deferred Compensation Plan to include new Roth provisions. Reviewed by Budget and Finance Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt Resolution 2011 -034 amending and restating the 457 Deferred Compensation Plan to include new Roth provisions. 12. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 13. SUGGESTIONS FOR FUTURE AGENDA ITEMS August 4, 2011 Board Agenda Page 7 14. CLOSED SESSION a. Conference with Legal Counsel regarding existing litigation pursuant to Government Code Section 54956.9(a): • Gregory Village Partners, L.P. v. Chevron U.S.A., Inc., M.B. Enterprises, and Central Contra Costa Sanitary District, U.S. District Court, Northern District of California, Case No. CV 11 1597 JCS. b. Personnel matter pursuant to Government Code Section 54957 — Performance Evaluation for General Manager. 15. REPORT OUT OF CLOSED SESSION 16. ADJOURNMENT August 4, 2011 Board Agenda Page 8 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION AUGUST 2011 August 10 -13 California Association of Sanitation Agencies San Diego (CASA) Annual Conference Hockett, McGill Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room August 29 Nejedly, Hockett 3:00 p.m. SEPTEMBER 2011 Thursday Board Meeting Board Room September 1 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 12 Nejedly, Hockett 3:00 p.m. Thursday Board Meeting Board Room September 15 Board of Directors 2:00 p.m. OCTOBER 2011 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room October 3 Nejedly, Hockett 3:00 p.m. Thursday Board Meeting Board Room October 6 Board of Directors 2:00 p.m. October 15 -19 Water Environment Federation Technical Los Angeles Exhibition and Conference (WEFTEC) Hockett Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room October 17 Nejedly, Hockett 3:00 p.m. Monday Contra Costa Special Districts Association St. Andrews Presbyterian Church October 17 Meeting Pleasant Hill 6:00 p.m. Williams Thursday Board Meeting Board Room October 20 Board of Directors 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 7/29/11