HomeMy WebLinkAboutBUDGET & FINANCE AGENDA 08-01-1111 Central Contra Costa Sanitary District
REGULAR MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
BUDGET AND FINANCE COMMITTEE
Chair Nejedly
Member Hockett
Monday, August 1, 2011
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
INFORMATION FOR THE PUBLIC
ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA
BO4RD OF DIRECTORS
BARBAR 4 D. HOC'KETT
Presldent
J. 4AIESA. AEJEDLY
Presldent Pro Tem
AITCH.4EL R. A1('GILL
AL 4RI0 AL ,1IE. \ESL\ I
DAT7DR. TILLIAAIS
PHOAE: (925) 228 -9500
F II: (925) 676 -7211
www centralsan.org
Anyone wishing to address the Committee on an item listed on the agenda will be heard when the
Committee Chair calls for comments from the audience. The Chair may specify the number of minutes
each person will be permitted to speak based on the number of persons wishing to speak and the time
available. After the public has commented, the item is closed to further public comment and brought to the
Committee for discussion. There is no further comment permitted from the audience unless invited by the
Committee.
ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Committee is prohibited from discussing items not calendared on the
agenda. You may address the Committee on any items not listed on the agenda, and which are within their
jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be
referred to staff for action or calendared on a fixture agenda.
AGENDA REPORTS
Supporting materials on Committee agenda items are available for public review at the Reception Desk,
5019 Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours
of the meeting to a majority of the Committee are also available for public inspection at the Reception
Desk. During the meeting, information and supporting materials are available in the Conference Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and state law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone,
including those with disabilities. If you are disabled and require special accommodations to participate,
please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
Budget and Finance Committee
August 1, 2011
Page 2
1. Call Meeting to Order
2. Public Comments
*3. Receive the Second Quarter GASB 45 Trust Report (presentation by
Andrew Brown from HighMark Capital Management)
Staff Recommendation: Receive the report.
*4. Receive update on outstanding delinquent fees
Staff Recommendation: Receive the update and provide direction if
needed.
*5. Discuss demand charge for permitted businesses
Staff Recommendation: Provide input to staff.
6. Risk Management
*a. Review Loss Control Report
Staff Recommendation: Review the report and provide direction if
needed.
b. Discuss outstanding claims
Staff Recommendation: Discuss outstanding claims and provide
direction if needed.
C. Discuss new claims
1) Review new claims received of significant financial and /or legal
nature
Staff Recommendation: Discuss new claims and provide direction if
needed.
Budget and Finance Committee
August 1, 2011
Page 3
7. Review Position Paper authorizing a public notice that documentation used in the
determination of the appropriations limit shall be available fifteen days prior to the
Board meeting to be held on September 1, 2011, at which the appropriations limit
for the Sewer Construction Fund (tax revenue plus interest) for the 2011 -12
Fiscal Year will be established (Item 4.d. in Board Binder)
Staff Recommendation: Recommend Board authorization of the public
notice.
8. Review Position Paper approving the continuance of the Employee Computer
Hardware Purchase Assistance Program effective August 4, 2011 for a one -year
period (Item 4.e. in Board Binder)
Staff Recommendation: Recommend Board approval of the program
continuance.
9. Review Position Paper adopting Resolution 2011 -034 amending and restating
the 457 Deferred Compensation Plan to include new Roth provisions (Item 11.a.
in Board Binder)
Staff Recommendation: Recommend Board adoption of the Resolution.
10. Review June 2011 Financial Statements and Investment Reports (Item 4.c. in
Board Binder)
Staff Recommendation: Review and recommend Board approval.
11. Expenditures
a. Review Expenditures (Item 4.b. in Board Binder)
Staff Recommendation: Review and recommend Board approval.
*b. Review Legal Expenditure Summary
Staff Recommendation: Review Legal Expenditure Summary.
*c. Review litigation expenses by Meyers Nave
Staff Recommendation: Review expenses.
*d. Review P -Card expenditures
Staff Recommendation: Review P -Card expenditures.
Budget and Finance Committee
August 1, 2011
Page 4
12. Reports and Announcements
13. Suggestions for future agenda items
14. Adjournment
* Attachment
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2010 -11 Loss Control Report
Prior Year Incident
Ej Ongoing Incident
New Incident
(0-00
GENERAL LIABILITY -OTHER
# ID#
LOSS
DOL Other Party
OVERFLOWS AND PLUMBING REIMBURSEMENTS
citv
Reserve Paid to Date
Paid to
Status
t ID#
T
DOL Other Pa
Address
C�
Reserve Paid to Date
Paid to
Status
#
ID#
Type
DOL Other Party
Address
City Reserve Paid to Date
Paid to
Closed
2 2010024
GL
4/512010 Hess Rouhafza
82 Oak Knoll Lop
Walnut Creek
$4,585.00
Hess Rouhafza
Closed
Closed
1
2011004
SSO
11/9/2010 Eagle Iron Works
100 Medburn St.
Concord
$396.65
ServiceMaster
GL
8/16=10 Frederick Foote
51 Silverwood
Lafayette
$440.00
Frederick Foote
Closed
$175.75
Roto Rooter
Closed
2
2011005
SSO
11129010 Marc Limacher
640 Brackman Lane
Martinez
$2,898.75
_
Marc Limacher
Closed
3
2011006
$SO
1216/2010 Joe Doherty
30 Iris Lane
Walnut Creek
$211.75
Joe Dohertyc
Martinez
$0.00
1 2011003
Open
7 2011018
GL
2/20/2011 Fireman's Fund
$368.00
Roto- Rooter Sewer Service
$0.00
APD
$370.12
P Card - LPH
Russo Auto Body
Closed
2 2011011
AL
10/12/2010 Vanliner Insurance
San Ramon
4241
$237.99
P -Card - CSO
APD
$6,320.84
Restoration Management
GG Truck Center
Open
3 2011022
AL
5/912011 Louis Pimentel
41 Lost Valley
8252 Rodder
$6,604.64
R_ estoration Management
Closed
4
2011007
SSO
9/9/2010 Jason Hess
3371 st Ave. South
Pacheco
$5.173.50
Jason Hess
Closed
5
2011008
SSO
1/812011 Pat Hurley
2505 San Miguel Dr.
Walnut Creek
_
$150.00
Mrs. Hurley
Open
5 2011025
APD
4/28/2011 Carl Roman
N Main - Walnut Creek
#184
$9,193.47
Restoration Management
Closed
6
2011009
SSO
111012011 Shannon Butler
125 Meadow Lane
Orinda
$3,750A0
Premium Prop. (Mgt Co.)
$7,171.61
Restoration Maropment
Closed
7
2011010
SSO
10/1512010 Darlene lor1 4130 S. Castro Street
Martinez
$159.75
Darlene Long
Open
8
2011012
SSO
2/17/2011 La Tapatia
536 Main St.
Martinez
$31,384.76
ServiceMaster
$1,638.75
P -Card
Closed
9
2011013
SSO
2!2512011 Cheryl Cohen
3320 Woodview Ct.
Lafayette
$1,000.00
Cheryl Cohen
$12,250.00
C. Johnson & K. MacKain
$5,750.00
Dennis Riesche Heating
$40,20033
ServiceMaster
$3,019.19
Lafayette Park Hotel (P -Cardi
$4,240.66
Residence Inn (P -Card)
$400.00
Appraisal Expediters
$1,329.14 t=our Seasons Vet Hosp (P -Card)
$133,515.96
Cheryl Cohen
$877.50
Hunter Plumbing Consulting
$16,507.60
ServiceMaster
Closed
10
2011014
SSO
2!2412011 Ron Bossed
2164 Blackwood Drive
Walnut Creek
$150.00
Ron Bossed
Closed
11
2011016
SSO
3/24/2011 Mary Ann Balestried
550 Bertola Street
Martinez
$115.00
Mary Ann Baleslrieri
Closed
12
2011019
SSO
4/22/2011 Alta Fence
310 Berrellesa St.
Martinez
$220.49
Restoration Management
Closed
13
2011020
SSO
6/14/2011 Gergana Ivanova
1660 Sunnyvale Ave.
Walnut Creek
7,608.01
$364.65 Lafa a Park Hotel
Open
14
2011023
SSO
3/18/2011 Dennis Belillo
1310 Pine Street
Mart inez $0.00
$0.00
_
Total - Overflow: $0.00
$305,755.26
GENERAL LIABILITY -OTHER
4 ;1#1a 4:11'[I111131114Zik
Status
# ID#
LOSS
DOL Other Party
Address
citv
Reserve Paid to Date
Paid to
Status
t ID#
T
DOL Other Pa
Address
C�
Reserve Paid to Date
Paid to
Closed
1 2011021
Prop
511812011 NA
4737 Imhoff Place, Bay
Martinez
Closed
2 2010024
GL
4/512010 Hess Rouhafza
82 Oak Knoll Lop
Walnut Creek
$4,585.00
Hess Rouhafza
Closed
3 2011001
GL
8/16/2010 Rob Wilkinson
Maytrew Way
Pleasant Hill
$918.35
Rob Wilkinson
Closed
4 2011002
GL
8/16=10 Frederick Foote
51 Silverwood
Lafayette
$440.00
Frederick Foote
Closed
5 2011015
GL
3!712011 Justin Ilagan
Moraga Blvd.
Moraga
$1,375.00
Lamorinda Tow
Location
Veh#
Reserve
Paid to Date
Paid to
$6,500.00
Justin Ilagan
Open
6 2011017
GL
1011.15/10 Kathleen Daly
025 Green Street
Martinez
$0.00
1 2011003
Open
7 2011018
GL
2/20/2011 Fireman's Fund
119 El Centro
Diablo
$0.00
APD
Total - GL Other
$0.00 $13,818.35
Russo Auto Body
4 ;1#1a 4:11'[I111131114Zik
Status
# ID#
LOSS
DOL Other Party
Address
citv
Reserve Paid to Date
Paid to
Type
Closed
1 2011021
Prop
511812011 NA
4737 Imhoff Place, Bay
Martinez
$5,348.31
Restoration Mgt
$2,509.67
Paul Davis Restoration
Total - Property
$0.00
$7,857.98
AUTO INCIDENTS
Status
# ID#
Loss
OOL Other Party
Location
Veh#
Reserve
Paid to Date
Paid to
Type
Closed
1 2011003
AL
10/1212010 Steve Hobbs
2511 Monument Blvd
6255
$4 247, 19
Concord Auto Body
APD
$3.490.98
Russo Auto Body
Closed
2 2011011
AL
10/12/2010 Vanliner Insurance
San Ramon
4241
$2.392.04
APD
$2 .. 13.37
GG Truck Center
Open
3 2011022
AL
5/912011 Louis Pimentel
41 Lost Valley
8252 Rodder
unknown
$2,418.75
APD
$695.65
Closed
4 2011024
APD
10/13/2010 None
Lafayette
8216
$2,614.59
Open
5 2011025
APD
4/28/2011 Carl Roman
N Main - Walnut Creek
#184
- $3,248.04
53,248 04
GG Truck Center
Total - Auto
$0.00
530,143.58
712 P.:'2t, -11
4.
Central Contra Costa Sanitary District
July 29, 2011
TO: BUDGET AND FINANCE COMMITTEE
VIA: JAMES M. KELLY, GENERAL MANAGER
ANN E. FARRELL, DIRECTOR OF ENGINE IR
CURTIS W. SWANSON, ENVIRONMENTAL S DIVISION
MANAGER
FROM: JARRED MIYAMOTO- MILLS, PRINCIPAL ENGINEER ,yc� Ott
SUBJECT: UPDATE ON DELINQUENT FEES
Monsoon Masala
On June 16, following a Public Hearing, the CCCSD Board of Directors directed staff to
negotiate a new Promissory Note with Monsoon Masala, a restaurant that had been
operating in a previous retail space in Pleasant Hill without payment of capacity fees for
the change in use from retail to restaurant. The business owners had made partial
payment of the capacity fees under a Promissory Note but had suspended payments,
citing the poor economy. Staff sent a new Promissory Note for approximately $32,000
including interest to Monsoon Masala for signature on June 29, with a return deadline of
July 13, and a due date for the first payment of July 30, 2011.
As of July 26, the signed Promissory Note has not been returned to the District, but the
business owner has made the first payment due under the note. Staff has made
several phone calls and sent a letter on July 22 requesting the signed note be returned.
On July 26, the business owner, Priyanka Kumar, called to say that she would send the
signed Promissory Note in the next few days.
The property management company, Colliers International, informed staff in a phone
conversation on July 22 that their tenant, Monsoon Masala, has indicated that they
would not seek renewal of the lease on the space. The current lease expires in April,
2012. The property manager did not know whether Monsoon Masala intended to move
or close down, but the property manager intends to find a new restaurant tenant for the
space, and Monsoon Masala has agreed to vacate the space early if the new tenant
wants to occupy it before April 2012.
N:l EWRSEC 1Admin\Miyamoto- MilisWemos\Memo to Boani Budget and Finance Cmte July 20117-29-1 1,doc
Budget and Finance Committee
Page 2
July 29, 2011
Reginato
At the same June 16 meeting, the Board also directed staff to execute a Certificate of
Unpaid Charges for capacity fees and other charges due for the connection of a house
to the sanitary sewer by developer, Gregory Reginato, without payment of capacity
fees. The Board further directed staff to hold the Certificate for three months to give Mr.
Reginato additional time to pay the outstanding balance of his delinquent fees. The
Certificate has been executed and is being held in the Secretary of the District's office
pending receipt of $2,190.56 from Mr. Reginato. As of July 28, no payment has been
received. Mr. Reginato has until September 16, 2011, to pay the outstanding balance.
If payment in full is not received by close of business on September 16, staff will file the
Certificate with the Contra Costa County Recorder's office. Filing the Certificate of
Unpaid Charges with the Recorder's office will establish a lien on Mr. Reginato's
personal residence in El Sobrante until such time as the amount is paid in full.
JM21EM:sdh
N:I ENVRSEC1Admin \Miyamoto- Mills\Memos\Memo to Board Budget and Finance Cmte July 20117-29-11 -doc
so
Central Contra Costa Sanitary District
July 29, 2011
TO: BUDGET AND FINANCE COMMITTEE
VIA: JAMES M. KELLY, GENERAL MANAGER
ANN FARRELL, ENGINEERING DEPART NT MANAGER all'o�r
CURT SWANSON, ENVIRONMENTAL SERVICES DIVISION MANAGE
r�
FROM: JARRED MIYAMOTO - MILLS, PRINCIPAL ENGINEER -wit
SUBJECT: APPLICATION OF "DEMAND CHARGES" TO CUSTOMERS WITH
WATERWATER DISCHARGE PERMITS
Historically, the Schedule of Sewer Service Charge Rates has included a rate for
industrial customers called "Demand." Attachment 1 presents an excerpt from the
current rate schedule with the demand rate highlighted for your reference.
Until three years ago, this rate was routinely applied to customers regulated under
Class I or Class 11 Wastewater Discharge Permits or Special Discharge Permits. At that
time, staff assigned to administer the Sewer Service Charge (SSC) program had
questions regarding the purpose of the charge and the proper procedure for its
application. Since each charge applied must have a "nexus" with the actual cost of the
service being provided, staff searched the District's Revenue Program documents,
Code, ordinances, specifications and other regulations for a protocol, application
procedure or definition for the "demand charge." No information pertaining to the
charge could be found.
Other sewering agencies have used "Demand Charges" to recoup extraordinary costs
associated with standby facilities and/or staffing needed to accommodate significant
seasonal discharge variations, such as those from canneries or resorts. This may have
been the rationale for initially establishing a demand rate in the District's SSC program.
The four major hospitals in the service area, the Contra Costa Newspapers' Shadelands
facility, a water treatment company, and an instrument manufacturer are the businesses
that would be most impacted by resuming demand charges in the manner used in the
past. A list of potentially affected businesses is presented in Attachment 2. Staff has
determined that none of these businesses exhibit a significant seasonal variation in its
discharge volume.
The District's capital and O &M costs to serve these businesses are recovered through
connection and discharge permit fees, and the SSC rates for flow, biochemical oxygen
demand (BOD) and suspended solids (TSS). For this reason, staff recommends that
the demand charge not be resumed for permit dischargers, and that it be deleted from
the current Schedule of Sewer Service Charge Rates.
JM2:
Attachments
ATTACHMENT 1
Excerpt from Ordinance No. 266
Schedule of Sewer Service Charge Rates (Uncodified)
This schedule of Sewer Service Charges (to be effective July 1, 2011, was established
by Central Contra Costa Sanitary District Ordinance No. 266, adopted June 2, 2011.
User Group Fiscal Year
2011 -2012
Fisca[ Year
2012-2013
Residential (rate per living unit):
Single Family Dwellings, Mobile Homes, Townhouses,
Condominium Units, Multi-Family Units
$341.00
$371.00
Commercial / Non - Industrial (rates per hundred cubic feet):
Bakeries
$8.72
$9.48
Supermarkets w /garbage disposals
$6.58
$7.16
$6.75
Mortuaries
$6.21
Restaurants
$6.46
$7.03
Others
$3.16
$3.44
Minimum Annual Charge $354.00 $385.00
Industrial (rates per unit specified):
Wastewater Flow (per hundred cubic feet) $1.30 $1.42
Biochemical Oxygen Demand (per 1,000 pounds)
$725.00
$789.00
Suspended Solids (per 1,000 pounds)
$519.00
$564.00
Demand (per hundred cubic feettday in peak month)
$156.33 $170.08
Minimum Annual Charge
$354.00 $385.00
Special Discharge Permits & Contractual Agreements:
Determined Determined
Individually Individual)
ATTACHMENT 2
Potential 2011 -12 Demand Charges for Permitted Industries
User Peak Q Demand
(HCFlday) Charge
Independent Construction
0.0380
$5.94
Aerotest Operations
1.1280
$176.34
Republic Services (Allied Waste)
0.7280
$113.81
Applied Process Technology
0.3741
$58.48
Black Diamond Brewery
0.7240
$113.18
Caffe Classico
2.6560
$415.21
CCTA
3.7790
$590.77
Conco Cement
2.7190
$425.06
Contra Costa Newspapers -WC
27.3010
$41267.97
CC Regional Medical Center
56.6190
$81851.25
James Marchese Chromate Coating
0.1058
$16.53
John Muir Hospital
79.0680
$12,360.70
Kaiser Hospital -WC
73.3010
$11,459.15
]sing's Culligan Water
11.7020
$1,829.37
San Ramon Medical Center
35.1230
$57490.78
SEG Trucking /Concord Disposal
0.1070
$16.73
Kinder Morgan (SFPP)
3.0440
$475.87
Varian Technologies
12.0190
$1,878.93
Total:
$48,546.07
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2010
January
February
March
April
May
June
July
August
September
October
November
December
2011
January
February
March
April
May
June
July
August
September
October
November
December
Meyers, Nave
Nellie
Gregory
Freeman V
Village
CCCSD
Partners
3,979.96
2,825.66
352.62
3,006.61
514.24
10,679.09
105.06
1,276.17
2,271.82
475.52
384.72
1,563.54
6,076.83
1,376.08
2,350.46
86.52
815.76
4,628.82
12,71 9.47
11,341.61
28,662.55
23,889.28
49,777.93
8,020.14
134,410.98
Totals $16,755.92 $139,039.80
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