HomeMy WebLinkAboutBUDGET & FINANCE AGENDA 07-18-11Central Sanitary District REGULAR MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT BUDGET AND FINANCE COMMITTEE Chair Nejediy Member Hockett Monday, July 18, 2011 3:00 P.M. Executive Conference Room 5019 Imhoff Place Martinez, California INFORMATION FOR THE PUBLIC ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA BOARD OF DIRECTORS: BARBARA D. HOCKETT President JAMES A. NEJEDLY President Pro Tem MICHAEL R. MCGILL MARIO M. MENESINI DAVID R. WILLIAMS PHONE: (925) 228 -9500 FAX: (925) 676 -7211 www.centralsan.org Anyone wishing to address the Committee on an item listed on the agenda will be heard when the Committee Chair calls for comments from the audience. The Chair may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Committee for discussion. There is no further comment permitted from the audience unless invited by the Committee. ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Committee is prohibited from discussing items not calendared on the agenda. You may address the Committee on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on Committee agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours of the meeting to a majority of the Committee are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Conference Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. Budget and Finance Committee July 18, 2011 Page 2 1. Call Meeting to Order 2. Public Comments *3. Old Business a. Receive staff's response to a question regarding the ergonomic study done by EORM, Inc. Staff Recommendation: Receive the response. 4. Risk Management *a. Review Loss Control Report Staff Recommendation: Review the report and provide direction if needed. b. Discuss outstanding claims 1) Review Position Paper denying claim for damages submitted by Louis Pimentel (Item 3.d. in Board Binder) Staff Recommendation: Recommend Board denial of the claim. Discuss outstanding claims and provide direction if needed. C. Discuss new claims 1) Review new claims received, and of significant financial and/or legal impact. Staff Recommendation: Discuss new claims and provide direction if needed. 5_ Expenditures a. Review Expenditures (Item 3.a. in Board Binder) Staff Recommendation: Review and recommend Board approval. *b. Review Legal Expenditure Summary Staff Recommendation: Review Legal Expenditure Summary. Budget and Finance Committee July 18, 2011 Page 3 6. Reports and Announcements 7. Suggestions for future agenda items 8. Closed Session a. Conference with Legal Counsel -Anticipated Litigation -significant exposure to litigation pursuant to Government Code Section 54956.9(b) — One Potential Case -- Ernie Guerrero 9. Report out of Closed Session 10. Adjournment * Attachment 91 Central Contra Costa Sanitary District July 15, 2011 TO: BOARD BUDGET AND FINANCE COMMITTEE FROM: RANDALL MUSGRAVES DEBBIE RATCLIFF , ` , ' SUBJECT: July 5, 2011 COMMITTEE MEETING There was one outstanding question from the last Board Budget and Finance Committee meeting which required additional staff research. The question and answer is provided below: 1. 185489 Environmental and Occupational Risk Management, Inc. (EORM) — The hourly rate of $152 seems high. What service was provided? An ergonomic study as part of an ADA interactive process was performed by EORM, Inc. This evaluation was more complicated than routine requests, since it involved evaluating a significant physical impairment and modification to a work cubicle. A consultant was hired to evaluate and provide recommendations based on the doctor's findings. A consultant was used and the cost of $152 per hour is due to a high level of expertise required to evaluate this request. This company has been used before and they only bill for actual time at the District. Two site visits and one phone consult occurred, and three hours were billed to compile the written report. Also, a senior consultant reviewed the report and signed off on the report. 2010 -11 Loss Control Report Prior Year Incident Ongoing Incident New Incident 4.01. GENERAL LIABILITY - OTHER $4,585.00 Hess Rouhafza $0.00 $918.35 OVERFLOWS AND PLUMBING REIMBURSEMENTS Status # ID# T pe DOL Other Party Address LOSS $0.00 $6,500.00 Justin Ilagan $0.00 $0.00 Closed Status # 1D# 82 Oak Knoll Loop DOL Other Party Address CitV Reserve Paid to Date Paid to Closed 4 2011002 GL Me 51 Silverwood Lafayette Closed 5 2011015 GL 3/7/2011 Justin Ilagan Moraga Blvd. Closed 1 2011004 SSO 11/9/2010 Eagle Iron Works 100 Medbum St. Concord $396.65 ServieeMaster $175.75 Roto Rooter Closed 2 2011005 SSO 1112912010 Marc Limacher 640 BrackmanLane Martinez $2,898.75 Marc Limacher Closed 3 2011006 SSO 1216/2010 Joe Doherty 30 Iris Lane Walnut Creek $211.75 Joe Doherty $368.00 Roto - Rooter Sewer Service $370.12 P Card - LPH $237.99 P-Card - CSO $6,320.84 Restoration Management $8,604.64 Restoration Management Closed 4 2011007 SSO 9/9/2010 _ Jason Hess 3371st Ave. South Pacheco $5,173.50 Jason Hess Closed 5 2011008 SSO 1181201 f Pat Hurley 2505 San Miguel Dr. Walnut Creek $150.00 Mrs. Hurley $9,193.47 Restoration Management Closed 6 2011009 SSO 1/10/2011 _ Shannon Butler 125 Meadow Lane Orinda $3,750.00 Premium Prop. (Mgt Co) $7,171.61 Restoration Management Closed 7 2011010 SSO 10/15/2010 Darlene Long 4130 S. Castro Street Martinez $159.75 Darlene Long –Open-8 2011012 SSt) 2/17/2011 La Tapatla 536 Main St. Martinez $31,384.76 ServiceMaster _ $1,638.75 P -Card Closed 9 2011013 SSO 2/25/2011 Cheryl Cohen 9320 Woodyiew Ct. Lafayette $1,000.00 Cheryl Cohen $12,250.00 C. Johnson & K. Mac(ain $5,750.00 Dennis Riesche Heating $40,200.73 ServioeMaster $3,019.19 Lafayette Park Hotel (P -Card) $4,240.66 Residence Inn (P -Card) $400,00 Appraisal Expediters $1,329.14 Four Seasons Vet Hosp (P -Card) $133,515.96 Cheryl Cohen $877.50 Hunter Plumbing Consulting $16,507.60 ServioeMaster Closed 10 2011014 SSO 2/24/2011 Ron Bossert 2164 Blackwood Drive Walnut Creek $150.00 Ron Bossed Closed 11 2011016 SSO 3/24/2011 Mary Ann Balestried 550 Bertoia Street Martinez $115.00 Mary An Balestr ed Closed 12 2011019 SSO 4/22/2011 Alta Fence 316 Ber –re IFsa St. Martinez $220A9 Restoration Management Open 13 2011020 SSO 6114/2011 Gergana Ivanova 1660 Sunnyvale Ave. Walnut Creek $10,000.00 $364.65 Lafayette Park Hotel Open 14 2011023 SSO 3/18/2011 Dennis Belillo 1310 Pine Street Martinez $0.00 $0.00 Total - Overflow: $10,000.00 $298,147.25 GENERAL LIABILITY - OTHER Open 6 2011017 GL 1011 -15/10 Kathleen Daly 025 Green Street Martinez Open 7 2011018 GL 2/20/2011 Fireman's Fund 119 El Centro Diablo Total - GL Other Status # 1D# LOSS DOL Other Party Type — Open 1 2011021 Prop 5/1812011 NA Status # ID# Loss Type Closed 1 2011003 AL Closed 2 2011011 AL Open 3 2011022 AL PROPERTY INCIDENTS Reserve Paid to Date Paid to $0.00 $4,585.00 Hess Rouhafza $0.00 $918.35 Rob Wilkinson Status # ID# T pe DOL Other Party Address Cit v $0.00 $6,500.00 Justin Ilagan $0.00 $0.00 Closed 2 2010024 GL 4/5/2010 Hess Rouhafza 82 Oak Knoll Loop Walnut Creek Closed 3 2011001 GL 811612010 Rob Wilkinson Mayhew Way Pleasant Hill Closed 4 2011002 GL 8/16/2010 Frederick Foote 51 Silverwood Lafayette Closed 5 2011015 GL 3/7/2011 Justin Ilagan Moraga Blvd. Moraga Open 6 2011017 GL 1011 -15/10 Kathleen Daly 025 Green Street Martinez Open 7 2011018 GL 2/20/2011 Fireman's Fund 119 El Centro Diablo Total - GL Other Status # 1D# LOSS DOL Other Party Type — Open 1 2011021 Prop 5/1812011 NA Status # ID# Loss Type Closed 1 2011003 AL Closed 2 2011011 AL Open 3 2011022 AL PROPERTY INCIDENTS Reserve Paid to Date Paid to $0.00 $4,585.00 Hess Rouhafza $0.00 $918.35 Rob Wilkinson $0.00 $440.00 Frederick Foote $0.00 $1,375.00 Lamorinda Tow $0.00 $6,500.00 Justin Ilagan $0.00 $0.00 $0.00 $0.00 $0.00 $13,818.35 Address CRY Reserve Paid to Date 4737 Imhoff Place, Bay Martinez $7,500.00 Total - Property $7,500.00 $0.00 AUTO INCIDENTS DOL Other Party Location Veh# 10/12/2010 Steve Hobbs 2511 Monument Blvd #255 10/12/2010 Vanliner Insurance San Ramon #216 5/9/2011 Louis Pimentel 41 Lost Valley #252 Hodder Total - Auto Paid to Reserve Paid to Date Paid to $4,247.19 Concord Auto Body $2,392.04 unknown $2,418.75 $0.00 $6,639.23 7/13/2011 q cc E E yC W D z U- W z ca z LL J W ca CD .n CD is Z Cc') O J fA E o w L U d U � E U CO J fU c Cb Ca J C7 E. v> cv E U 'cu a U CL o o Q CL ' U CL Q 5.10. 0 ci ti -a a� G a