HomeMy WebLinkAboutBUDGET & FINANCE AGENDA 07-18-11Central
Sanitary District
REGULAR MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
BUDGET AND FINANCE COMMITTEE
Chair Nejediy
Member Hockett
Monday, July 18, 2011
3:00 P.M.
Executive Conference Room
5019 Imhoff Place
Martinez, California
INFORMATION FOR THE PUBLIC
ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA
BOARD OF DIRECTORS:
BARBARA D. HOCKETT
President
JAMES A. NEJEDLY
President Pro Tem
MICHAEL R. MCGILL
MARIO M. MENESINI
DAVID R. WILLIAMS
PHONE: (925) 228 -9500
FAX: (925) 676 -7211
www.centralsan.org
Anyone wishing to address the Committee on an item listed on the agenda will be heard when the
Committee Chair calls for comments from the audience. The Chair may specify the number of minutes
each person will be permitted to speak based on the number of persons wishing to speak and the time
available. After the public has commented, the item is closed to further public comment and brought to the
Committee for discussion. There is no further comment permitted from the audience unless invited by the
Committee.
ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Committee is prohibited from discussing items not calendared on the
agenda. You may address the Committee on any items not listed on the agenda, and which are within their
jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be
referred to staff for action or calendared on a future agenda.
AGENDA REPORTS
Supporting materials on Committee agenda items are available for public review at the Reception Desk,
5019 Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours
of the meeting to a majority of the Committee are also available for public inspection at the Reception
Desk. During the meeting, information and supporting materials are available in the Conference Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and state law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone,
including those with disabilities. If you are disabled and require special accommodations to participate,
please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
Budget and Finance Committee
July 18, 2011
Page 2
1. Call Meeting to Order
2. Public Comments
*3. Old Business
a. Receive staff's response to a question regarding the ergonomic study
done by EORM, Inc.
Staff Recommendation: Receive the response.
4. Risk Management
*a. Review Loss Control Report
Staff Recommendation: Review the report and provide direction if
needed.
b. Discuss outstanding claims
1) Review Position Paper denying claim for damages submitted by
Louis Pimentel (Item 3.d. in Board Binder)
Staff Recommendation: Recommend Board denial of the claim.
Discuss outstanding claims and provide direction if needed.
C. Discuss new claims
1) Review new claims received, and of significant financial and/or
legal impact.
Staff Recommendation: Discuss new claims and provide direction if
needed.
5_ Expenditures
a. Review Expenditures (Item 3.a. in Board Binder)
Staff Recommendation: Review and recommend Board approval.
*b. Review Legal Expenditure Summary
Staff Recommendation: Review Legal Expenditure Summary.
Budget and Finance Committee
July 18, 2011
Page 3
6. Reports and Announcements
7. Suggestions for future agenda items
8. Closed Session
a. Conference with Legal Counsel -Anticipated Litigation -significant
exposure to litigation pursuant to Government Code Section 54956.9(b) —
One Potential Case -- Ernie Guerrero
9. Report out of Closed Session
10. Adjournment
* Attachment
91
Central Contra Costa Sanitary District
July 15, 2011
TO: BOARD BUDGET AND FINANCE COMMITTEE
FROM: RANDALL MUSGRAVES
DEBBIE RATCLIFF , ` , '
SUBJECT: July 5, 2011 COMMITTEE MEETING
There was one outstanding question from the last Board Budget and Finance
Committee meeting which required additional staff research. The question and answer
is provided below:
1. 185489 Environmental and Occupational Risk Management, Inc.
(EORM) — The hourly rate of $152 seems high. What service was
provided?
An ergonomic study as part of an ADA interactive process was performed by
EORM, Inc. This evaluation was more complicated than routine requests, since it
involved evaluating a significant physical impairment and modification to a work
cubicle. A consultant was hired to evaluate and provide recommendations based
on the doctor's findings.
A consultant was used and the cost of $152 per hour is due to a high level of
expertise required to evaluate this request. This company has been used before
and they only bill for actual time at the District. Two site visits and one phone
consult occurred, and three hours were billed to compile the written report. Also,
a senior consultant reviewed the report and signed off on the report.
2010 -11 Loss Control Report
Prior Year Incident
Ongoing Incident
New Incident
4.01.
GENERAL LIABILITY - OTHER
$4,585.00
Hess Rouhafza
$0.00
$918.35
OVERFLOWS AND PLUMBING REIMBURSEMENTS
Status
# ID#
T pe
DOL Other Party
Address
LOSS
$0.00
$6,500.00
Justin Ilagan
$0.00
$0.00
Closed
Status
#
1D#
82 Oak Knoll Loop
DOL
Other Party
Address
CitV
Reserve
Paid to Date
Paid to
Closed
4 2011002
GL
Me
51 Silverwood
Lafayette
Closed
5 2011015
GL
3/7/2011 Justin Ilagan
Moraga Blvd.
Closed
1
2011004
SSO
11/9/2010 Eagle Iron Works
100 Medbum St.
Concord
$396.65
ServieeMaster
$175.75
Roto Rooter
Closed
2
2011005
SSO
1112912010 Marc Limacher
640 BrackmanLane
Martinez
$2,898.75
Marc Limacher
Closed
3
2011006
SSO
1216/2010
Joe Doherty
30 Iris Lane
Walnut Creek
$211.75
Joe Doherty
$368.00
Roto - Rooter Sewer Service
$370.12
P Card - LPH
$237.99
P-Card - CSO
$6,320.84
Restoration Management
$8,604.64
Restoration Management
Closed
4
2011007
SSO
9/9/2010
_
Jason Hess
3371st Ave. South
Pacheco
$5,173.50
Jason Hess
Closed
5
2011008
SSO
1181201 f
Pat Hurley
2505 San Miguel Dr.
Walnut Creek
$150.00
Mrs. Hurley
$9,193.47
Restoration Management
Closed
6
2011009
SSO
1/10/2011
_
Shannon Butler
125 Meadow Lane
Orinda
$3,750.00
Premium Prop. (Mgt Co)
$7,171.61
Restoration Management
Closed
7
2011010
SSO
10/15/2010
Darlene Long
4130 S. Castro Street
Martinez
$159.75
Darlene Long
–Open-8
2011012
SSt)
2/17/2011
La Tapatla
536 Main St.
Martinez
$31,384.76
ServiceMaster
_
$1,638.75
P -Card
Closed
9
2011013
SSO
2/25/2011
Cheryl Cohen
9320 Woodyiew Ct.
Lafayette
$1,000.00
Cheryl Cohen
$12,250.00
C. Johnson & K. Mac(ain
$5,750.00
Dennis Riesche Heating
$40,200.73
ServioeMaster
$3,019.19
Lafayette Park Hotel (P -Card)
$4,240.66
Residence Inn (P -Card)
$400,00
Appraisal Expediters
$1,329.14
Four Seasons Vet Hosp (P -Card)
$133,515.96
Cheryl Cohen
$877.50
Hunter Plumbing Consulting
$16,507.60
ServioeMaster
Closed
10
2011014
SSO
2/24/2011
Ron Bossert
2164 Blackwood Drive
Walnut Creek
$150.00
Ron Bossed
Closed
11
2011016
SSO
3/24/2011
Mary Ann Balestried
550 Bertoia Street
Martinez
$115.00
Mary An Balestr ed
Closed
12
2011019
SSO
4/22/2011
Alta Fence
316 Ber –re IFsa St.
Martinez
$220A9
Restoration Management
Open
13
2011020
SSO
6114/2011
Gergana Ivanova
1660 Sunnyvale Ave.
Walnut Creek
$10,000.00
$364.65
Lafayette Park Hotel
Open
14
2011023
SSO
3/18/2011
Dennis Belillo
1310 Pine Street
Martinez
$0.00
$0.00
Total - Overflow:
$10,000.00
$298,147.25
GENERAL LIABILITY - OTHER
Open 6 2011017 GL 1011 -15/10 Kathleen Daly 025 Green Street Martinez
Open 7 2011018 GL 2/20/2011 Fireman's Fund 119 El Centro Diablo
Total - GL Other
Status # 1D# LOSS DOL Other Party
Type —
Open 1 2011021 Prop 5/1812011 NA
Status # ID# Loss
Type
Closed 1 2011003 AL
Closed 2 2011011 AL
Open 3 2011022 AL
PROPERTY INCIDENTS
Reserve Paid to Date Paid to
$0.00
$4,585.00
Hess Rouhafza
$0.00
$918.35
Rob Wilkinson
Status
# ID#
T pe
DOL Other Party
Address
Cit v
$0.00
$6,500.00
Justin Ilagan
$0.00
$0.00
Closed
2 2010024
GL
4/5/2010 Hess Rouhafza
82 Oak Knoll Loop
Walnut Creek
Closed
3 2011001
GL
811612010 Rob Wilkinson
Mayhew Way
Pleasant Hill
Closed
4 2011002
GL
8/16/2010 Frederick Foote
51 Silverwood
Lafayette
Closed
5 2011015
GL
3/7/2011 Justin Ilagan
Moraga Blvd.
Moraga
Open 6 2011017 GL 1011 -15/10 Kathleen Daly 025 Green Street Martinez
Open 7 2011018 GL 2/20/2011 Fireman's Fund 119 El Centro Diablo
Total - GL Other
Status # 1D# LOSS DOL Other Party
Type —
Open 1 2011021 Prop 5/1812011 NA
Status # ID# Loss
Type
Closed 1 2011003 AL
Closed 2 2011011 AL
Open 3 2011022 AL
PROPERTY INCIDENTS
Reserve Paid to Date Paid to
$0.00
$4,585.00
Hess Rouhafza
$0.00
$918.35
Rob Wilkinson
$0.00
$440.00
Frederick Foote
$0.00
$1,375.00
Lamorinda Tow
$0.00
$6,500.00
Justin Ilagan
$0.00
$0.00
$0.00
$0.00
$0.00 $13,818.35
Address CRY Reserve Paid to Date
4737 Imhoff Place, Bay Martinez $7,500.00
Total - Property $7,500.00 $0.00
AUTO INCIDENTS
DOL Other Party Location Veh#
10/12/2010 Steve Hobbs 2511 Monument Blvd #255
10/12/2010 Vanliner Insurance San Ramon #216
5/9/2011 Louis Pimentel 41 Lost Valley #252 Hodder
Total - Auto
Paid to
Reserve Paid to Date Paid to
$4,247.19 Concord Auto Body
$2,392.04
unknown $2,418.75
$0.00 $6,639.23
7/13/2011
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