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Home My WebLink About00. BOARD AGENDA 07-07-11L Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday July 7, 2011 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS. BARBARA D. HOCKETT President JAMES A. N&IEDLY President Pro Tem MICHAEL K. McGILL MARIO M MF.NESINI DAVID R. WILLIAMS PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 - 7303. 0 Recycled Paper July 7, 2011 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. b. Introductions. • Associate Control Systems Engineer, Charles Burnash. (2 minute staff presentation.) Staff Recommendation: Welcome new employee. President Hockett will present the District pin. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of the following Board meetings: 1) June 2, 2011; and 2) June 16, 2011. b. Approve expenditures dated July 7, 2011. Reviewed by Budget and Finance Committee. C. Receive May 2011 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Deny claim for damages submitted by Ernie Guerrero. Reviewed by Budget and Finance Committee. e. Deny claim for damages submitted by Dennis Belillo. Reviewed by Budget and Finance Committee. f. Approve modifications to Mechanical Supervisor job classification description. Approval recommended by Human Resources Committee. g. Set August 4, 2011 at 2:00 p.m. as the date and time for a public hearing to consider placing Fiscal Year 2011 -12 assessments for installment payment programs on the Contra Costa County tax roll for collection. July 7, 2011 Board Agenda Page 3 h. Confirm publication of a summary of District Ordinance No. 264 adopting an uncodified Schedule of Environmental and Development - Related Rates and Charges in accordance with Chapter 6.30 of the District Code. i. Confirm publication of a summary of District Ordinance No. 265 adopting an uncodified Schedule of Capacity Fees, Rates and Charges in accordance with Chapter 6.12 of the District Code. j. Authorize the General Manager to execute a professional services agreement with Information Mapping in an amount not to exceed $35,000 for assistance with Standard Operating Procedure Development for the Treatment Plant — Phase One of Five. Reviewed by Budget and Finance Committee. 4. PUBLIC HEARINGS a. Conduct public hearing to consider adopting (1) Resolution 2011 -025 confirming and levying final assessments for the Sunnybrook Road Contractual Assessment District (CAD) No. 2010 -1; and (2) Resolution 2011 -026 directing that the 2011 - 12 assessments be placed on the Contra Costa County tax roll for collection. (5 minute staff presentation.) Staff Recommendation (Motion and 4 affirmative votes required): Adopt Resolution 2011 -025 confirming and levying final assessments for the Sunnybrook Road CAD No. 2010 -1, and Resolution 2011 -026 directing that the 2011 -12 assessments be placed on the Contra Costa County tax roll for collection. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. BIDS AND AWARDS a. Award a construction contract in the amount of $1,338,000 to K. J. Woods, Inc., the lowest responsive and responsible bidder for the Walnut Creek Sewer Renovations, Phase 8, District Project 5992; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award construction contract to K. J. Woods, Inc.; and authorize the General Manager to execute contract documents subject to submittal requirements. July 7, 2011 Board Agenda Page 4 7. REPORTS a. General Manager 1) Update on Collection System Operations Facility, District Project 8208. (5 minute staff presentation.) 2) Update on Contra Costa County Employees' Retirement Association ( CCCERA). (No presentation is planned, staff will be available to answer questions.) 3) Update on pension reform legislation. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation: Receive the updates. 4) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Menesini Member Williams Member McGill • June 29, 2011 - Horizon Leadership Series — recurring series of dynamic interactions with major decision makers regarding the future of this region; this event featured Congressman John Garamendi (expenses). Member Nejedly • June 20, 2011 -Ad Hoc CCCERA Committee meeting —Member Nejedly (stipend) and Member McGill (stipend). July 7, 2011 Board Agenda Page 5 • July 5, 2011 — Budget and Finance Committee meeting — Member Nejedly (stipend) and President Hockett (stipend). President Hockett • June 23, 28, 30 and July 1, 2011 - Ad Hoc Committee on 2011 -12 Succession Planning meetings — President Hockett (stipends) and Member McGill (stipends). Staff Recommendation: Receive the reports. 2) Provide direction regarding election of one of the following candidates as representative to the California Special Districts Association (CSDA) Board for Region 3, Seat C, for a three -year term: • Stanley R. Caldwell (incumbent) • Kathryn Slater - Carter Staff Recommendation (Motion Required): Provide direction regarding election. 3) Provide direction to the District's voting delegate, Michael McGill (Alternate), for the CSDA- Contra Costa County Chapter regarding the District's vote to fill the vacant Member -at- Large position on the Contra Costa County Chapter Executive Committee with one of the following candidates: • Stanley R. Caldwell • David R. Williams Staff Recommendation (Motion Required): Provide direction to voting delegate. 4) Provide direction regarding proposed amendments to California Special Districts Association Bylaws. Staff Recommendation: Provide direction. 5) Announcements Staff Recommendation: Receive the announcements. BREAK (Approximately 4:00 p.m.) July 7, 2011 Board Agenda Page 6 8. TREATMENT PLANT a. Authorize the General Manager to pre - purchase natural gas through a service agreement with Shell Energy North America, LP, for the period January 1, 2013 through December 31, 2014, at a price not to exceed $6.00 per decatherm. Reviewed by Budget and Finance Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to pre - purchase natural gas through a service agreement with Shell Energy North America, LP, for the period January 1, 2013 through December 31, 2014, at a price not to exceed $6.00 per decatherm. b. Authorize the General Manager to execute an amendment to an existing professional services agreement with RMC Water and Environment in the amount of $135,000 for a new contract ceiling of $185,000 for assistance with the National Pollutant Discharge Elimination System ( NPDES) permit renewal process. (5 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to execute an amendment to an existing professional services agreement with RMC Water and Environment in the amount of $135,000 for a new contract ceiling of $185,000 for assistance with the NPDES permit renewal process. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. CLOSED SESSION a. Conference with Legal Counsel — Existing Litigation pursuant to Government Code Section 54956.9(a): • Schaeffer, et al. v. Gre o Village Partners L.P. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Court Case No. MSC 11- 01307. b. Conference with Legal Counsel — Existing Litigation pursuant to Government Code Section 54956.9(a): • Cily of Brentwood et al. v. Robert Campbell, et al., Contra Costa County Superior Court Case No. N11 -1029. (Chevron ad valorem tax reimbursement issue.) July 7, 2011 Board Agenda Page 7 C. Conference with Legal Counsel — Anticipated Litigation — significant exposure to litigation pursuant to Government Code Section 54956.9(b) — one potential case: • Pimentel d. Personnel matter pursuant to Government Code Section 54957 — Performance Evaluation for General Manager. 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT July 7, 2011 Board Agenda Page 8 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION .DULY 2011 Tuesday Special Board Meeting to Interview Labor Board Room July 12 Negotiation and Benefit Consultants 1:00 P.M. Board of Directors Monday Contra Costa Special Districts Association St. Andrews Presbyterian Church July 18 Meeting Pleasant Hill 10:00 a.m. McGill Alternate) Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room July 18 Nejedly, Hockett 3:00 p.m. Wednesday Ad Hoc CCCERA Committee Meeting with Contra Costa County Employees' July 20 CCCERA Representatives Retirement Association ( CCCERA) 2:00 p.m. Nejedly, McGill Concord Thursday Board Meeting Board Room July 21 Board of Directors 2 :00 p.m. AUGUST 2011 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room August 1 Nejedly, Hockett 3:00 p.m. Thursday Board Meeting Board Room August 4 Board of Directors 2:00 p.m. August 10 -13 California Association of Sanitation Agencies San Diego (CASA) Annual Conference Hockett, McGill Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room August 29 Nejedly, Hockett 3:00 p.m. SEPTEMBER 2011 Thursday Board Meeting Board Room September 1 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 12 Nejedly, Hockett 3:00 p.m, Thursday Board Meeting Board Room September 15 Board of Directors' 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 7/1/11