HomeMy WebLinkAbout07.b. Award contract to Precision Engineering, Inc. for Lafayette Sewer Renovations, Phase 7, DP 5990Board Meeting Date: June 16, 2011
Subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO
SUBMITTAL REQUIREMENTS WITH PRECISION ENGINEERING, INC. FOR THE
CONSTRUCTION OF THE LAFAYETTE SEWER RENOVATIONS, PHASE 7,
DISTRICT PROJECT NO. 5990
Submitted By: Initiating Dept. /Div.:
Wesley Adams, Assistant Engineer Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
W. Adams T. od My
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A. Antkowiak
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ames M. Ily,
General Manager
'A. Farrell
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ISSUE: On May 26, 2011, six (6) sealed bids were received and opened for the
construction of the Lafayette Sewer Renovations, Phase 7, District Project No. 5990.
The Board of Directors must award the contract or reject bids within 50 days of the bid
opening. Authorize the General Manager to execute the contract documents subject to
SUBMITTAL requirements.
RECOMMENDATION: Find that the project is exempt from the California
Environmental Quality Act (CEQA), award a construction contract, and authorize the
General Manager to execute the Contract Documents subject to favorable review of
insurance certificates, bond submittals, appropriate Contractor license, and any other
required submittals (SUBMITTALS).
FINANCIAL IMPACTS: Approximately $2,765,000, including design, bid price,
contingency, and construction management.
ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended.
BACKGROUND: This project is the seventh (7th) phase of thirteen (13) phases
anticipated in the City of Lafayette (see Attachment 1). The Lafayette Sewer
Renovations, Phase 7 project will renovate approximately 14,000 linear feet of 6 -, 8 -,
12 -, and 15 -inch sewer lines in public streets and private easements in the City of
Lafayette. Construction of the sewers in easements will involve close cooperation with
customers for site access and restoration.
District staff prepared the plans and specifications for the project. The Engineer's
estimate for construction of the Lafayette Sewer Renovations, Phase 7, is $2,000,000.
This project was advertised on May 9 and May 16, 2011. Six (6) sealed bids, ranging
from $1,638,900 to $1,992,144, were received and publicly opened on May 26, 2011.
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POSITION PAPER
Board Meeting Date: June 16, 2011
subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO
SUBMITTAL REQUIREMENTS WITH PRECISION ENGINEERING, INC. FOR THE
CONSTRUCTION OF THE LAFAYETTE SEWER RENOVATIONS, PHASE 7,
DISTRICT PROJECT NO. 5990
The Engineering Department conducted a technical and commercial review of the bids
and determined that Precision Engineering, Inc. is the lowest responsive bidder with a
bid amount of $1,638,900. A summary of bids received is shown in Attachment 2.
The District will administer the construction contract and will provide contract
administration, inspection, survey, office engineering, and submittal review. The funds
required to complete this project, as shown in Attachment 3, are $2,214,680. The total
cost of the Lafayette Sewer Renovations, Phase 7, is anticipated to be $2,764,680.
This project is included in the fiscal year (FY) 2010 -11 Capital Improvement Budget
(CIB) on page 19. Staff has conducted a cash -flow analysis of the Collection System
Program budget and concluded that adequate funds are available for this project.
Staff has concluded that this project is exempt from the California Quality Act (CEQA)
under CCCSD CEQA Guidelines Section 15302, because it involves replacement of
existing sewer facilities at substantially the same locations and with the same purpose
and level of activity as the facilities being replaced. Any capacity increases are for
non - growth inducing, wet weather purposes. This project also is exempt under District
CEQA Guidelines Section 15061(b)(3), since it can be seen with certainty that there is
no possibility that the activity in question may have a significant effect on the
environment. This certainty is based on the District's past experience with numerous
sewer construction projects of this nature, the relatively short distances involved, and
the District's mitigating construction specifications. These specifications are
standardized general and special conditions that are made part of the project bid
documents to address environmental considerations, such as protecting trees and
riparian areas, as well as compliance with applicable federal, state, county, district,
municipal and local laws, ordinances, orders, and regulations. Approval of this project
will establish the Board of Directors' independent finding that this project is exempt from
CEQA.
RECOMMENDED BOARD ACTION: Staff recommends the following:
1. Find that the project is exempt from CEQA,
2. Award a construction contract in the amount of $1,638,900 for the construction of
the Lafayette Sewer Renovations, Phase 7, District Project No. 5990, to
Precision Engineering, Inc., the lowest responsive bidder, and
3. Authorize the General Manager to execute the Contract Documents subject to
SUBMITTAL requirements.
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Sanitary District LAFAYETTE SEWER RENOVATION PHASE 7
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Page 3 of 5
ATTACHMENT 2
LAFAYETTE SEWER RENOVATIONS, PHASE 7
DISTRICT PROJECT 5990
SUMMARY OF BIDS
PROJECT NO.: 5990 DATE: MAY 26 2011
PROJECT NAME: LAFAYETTE SEWER RENOVATIONS, PHASE 7
PROJECT LOCATION: LAFAYETTE
NO. OF ADDENDA: 1
ENGINEER EST.: $2,000,000
NO.
BIDDER
BID PRICE
1
Precision Engineering, Inc.
$1,638,900
San Francisco, CA 94105
2
D'Arcy and Harty Construction, Inc.
$1,748,710
San Francisco, CA 94124
3
McGuire and Hester
$1,892,231
Oakland, CA 94603
4
K. J. Woods
$1,894,000
San Francisco, CA 94124
5
Carone and Company, Inc.
$1,897,233
Concord, CA 94520
6
Mountain Cascade
$1,992,144
Livermore, CA 94551
BIDS OPENED BY /s/ Elaine Boehme
DATE Mav 26. 2011
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ATTACHMENT 3
LAFAYETTE SEWER RENOVATIONS, PHASE 7
DISTRICT PROJECT NO. 5990
POST -BID / PRECONSTRUCTION ESTIMATE
No.
Item Description
Amounts
% Construction Cost
1.
CONSTRUCTION
a. Construction Contract
$1,638,900
b. Contingency at 20%
$327,780
c. Permit
$30,000
SUBTOTAL - CONSTRUCTION COST
$1,996,680
100%
2.
CONSTRUCTION MANAGEMENT
a. District Forces
- Inspection
$128,000
- Construction Management
$57,000
- Public Relations
$13,000
b. Consultants
- Material Testing
$12,000
- Geotechnical and Arborist
$10.000
SUBTOTAL - CONSTRUCTION MANAGEMENT
$220,000
11%
3.
PREBID EXPENDITURES
a. Engineering
$407,000
20%
b. Right of Way
$35,000
2%
c. Survey
$106,000
5%
SUBTOTAL - PREBID EXPENDITURES
$548,00 0
27%
4.
TOTAL PROJECT COST
$2,764,680
5.
FUNDS AUTHORIZED TO DATE
$550,000
6.
ADDITIONAL ALLOCATION NEEDED TO
COMPLETE PROJECT (Line 4 - Line 5)
$2,214,6-80
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