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Home My WebLink AboutBUDGET & FINANCE AGENDA 06-13-1111 Central Contra Costa Sanitary District REGULAR MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT BUDGET AND FINANCE COMMITTEE Chair Nejedly Member Hockett Monday, June 13, 2011 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California INFORMATION FOR THE PUBLIC ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA BO4RD OF DIRECTORS BARBAR 4 D. HOC'KETT Presldent J. 4AIESA. AEJEDLY Presldent Pro Tem AITCH.4EL R. A1('GILL AL 4RI0 AL ,1IE. \ESL\ I DAT7DR. TILLIAAIS PHOAE: (925) 228 -9500 F II: (925) 676 -7211 www centralsan.org Anyone wishing to address the Committee on an item listed on the agenda will be heard when the Committee Chair calls for comments from the audience. The Chair may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Committee for discussion. There is no further comment permitted from the audience unless invited by the Committee. ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Committee is prohibited from discussing items not calendared on the agenda. You may address the Committee on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a fixture agenda. AGENDA REPORTS Supporting materials on Committee agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours of the meeting to a majority of the Committee are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Conference Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. Budget and Finance Committee June 13, 2011 Page 2 1. Call Meeting to Order 2. Public Comment 3. Risk Management *a. Review Loss Control Report Staff Recommendation: Review the report and provide direction if needed. b. Discuss outstanding claims 1) Review Position Paper denying claim from Susan McCollom (Item 4.d. in Board Binder) Staff Recommendation: Discuss outstanding claims and provide direction if needed. Recommend Board denial of the claim. C. Discuss new claims 1) Dennis Belillo, 1310 Pine Street in Martinez Staff Recommendation: Discuss new claims and provide direction if needed. 4. Review Position Paper authorizing the General Manager to execute a Reprographics Services Agreement with Xerox Corporation for a term of five years at an estimated total cost of $1,490,000 ($298,000 per year) (Item 4.h. in Board Binder) Staff Recommendation: Review and recommend Board approval of the agreement. 5. Review Position Paper conducting a public hearing to receive comments on the following matters (Item 5.a. in Board Binder): 1) Consider adopting Resolution 2011 -019 directing that a Certificate of Unpaid Charges be recorded to establish a lien on residential property owned by Gregory M. and Jeanmarie Reginato at 5231 San Pablo Dam Road, El Sobrante (APN 433 - 230 - 024 -5), in connection with unpaid capacity fees and charges related to residential property at 161 Twin Peaks Drive in Walnut Creek. Budget and Finance Committee June 13, 2011 Page 3 2) Consider adopting the following resolutions regarding delinquent charges related to Monsoon Masala Restaurant at 2375 Contra Costa Boulevard in Pleasant Hill (property owned by Loja Pleasant Hill LLC, APN 150 -300- 012-5): • Resolution 2011 -020 directing that delinquent charges be placed on the 2011 -12 Contra Costa County tax roll for collection; • Resolution 2011 -021 directing that a Certificate of Unpaid Charges be recorded to establish a lien upon this retail property owned by Loja Pleasant Hill LLC, in connection with unpaid capacity fees and charges for Monsoon Masala Restaurant; and /or Resolution 2011 -022 authorizing termination of sewer service at 2375 Contra Costa Boulevard in Pleasant Hill by disconnection of the property on August 1, 2011. Staff Recommendation: Review and recommend Board action on proposed resolutions. 6. Review Position Paper conducting a public hearing to receive comments on and consider adoption of following resolution and ordinance regarding the Connection Fee Deferral Program (Item 5.b. in Board Binder): Resolution 2011 -023 extending the program for subdivisions for two years, to June 30, 2013; and Ordinance No. 267 (uncodified) reinstating the program participation fees in the Schedule of Environmental and Development - Related Rates and Charges, established by Ordinance No. 264, in accordance with District Code Chapter 6.30. Staff Recommendation: Review and recommend Board action on the proposed resolution and ordinance. 7. Update on Contra Costa County Employees' Retirement Association (CCCERA) (Item 8.a.2) in Board Binder) Staff Recommendation: Receive the update. 8. Expenditures a. Review Expenditures (Item 4.b. in Board Binder) Staff Recommendation: Review and recommend Board approval. Budget and Finance Committee June 13, 2011 Page 4 *b. Review Legal Expenditure Summary Staff Recommendation: Review Legal Expenditure Summary. 9. Reports and Announcements 10. Suggestions for future agenda items 11. Adjournment * Attachment 2010 -11 Loss Control Report Prior Year Incident Ongoing Incident New Incident S'61' Total - Overfloi $0.00 $297,782.60 GENERAL LIABILITY -OTHER Status N ID# Loss DOL Other Pa Address C*t Reserve Paid to Date Paid to 'r-_ Closed 3 2011001 GL 8/16/2010 Rob Wilkinson Mayhew Way Closed 4 2011002 GL 8/16/2010 Frederick Foote 51 Silverwood Closed 5 2011015 GL 3/7/2011 Justin lagan Moraga Blvd. Open 6 2011017 GL 1 011 -1 511 0 Kathleen Daly 025 Green Street Open 7 2011018 GL 2/2012011 F reman's Fund 119 El Centro Pleasant Hill $0.00 $918.35 Rob Wilkinson Lafayette OVERFLOWS AND PLUMBING REIMBURSEMENTS $440.00 Frederick Foote Moraga $0.00 $1,375.00 Lamorinda Tow $0.00 $6,500.00 Justin Ilagan Status # ID# � DOL Other Pa Address Ceti Reserve Paid to Date Paid to $0.00 $13,818.35 Closed 1 2011004 SSO 111/9/2010 Eagle Iron Works 100 Medbum St. Concord $396.65 ServiceMaster $175.75 Roto Rooter Closed 2 2011005 SSO 11/29/2010 Marc Limacher 640 Brackman Lane Martinez $2,898.75 Marc Liimacher Closed 3 2011006 SSO 12/6/2010 Joe Doherty 30 Iris Lane Walnut Creek $211.75 Joe Doherty $368.00 Roto- Rooter Sewer Service $370.12 P Card - LPH $237.99 P -Card - CSO $6,320.84 Restoration Management $8,604.64 Restoration Management Closed 4 2011007 SSO 9/9/2010 Jason Hess 3971st Ave. South Pacheco $5,173.50 _ Jason Hess Closed 5 2011008 SSO 1/8!2011 Pat Hurley 2505 San Miguel Dr. Walnut Creek $150.00 Mrs. Hurley $9,193.47 Restoration Management Closed 6 2011009 SSO 1/10/2011 Shannon Butler 125 Meadow Lane Odnda $3,750.00 Premium Prop. (Mgt Co.) $7,171.61 Restoration Management 7 2011010 SSO 10115/2010 Darlene Long 4130 S. Castro Street Martinez $159.75 Darlene Long _Closed Open 8 2011012 SSO 2/17/2011 La Tapatia 536 Main St. Martinez $31,384.76 ServiceMaster $1,638.75 P -Card Closed 9 2011013 SSO 2/2512011 Cheryl Cohen 3320 Woodview Ct. Lafayette $1,000.00 Cheryl Cohen $12,250.00 C. Johnson & K. MacKain $5,750.00 Dennis Riesche Heating $40,200.73 ServiceMaster $3,019.19 Lafayette Park Hotel (P -Card) $4,240.66 Residence Inn (P -Card) $400.00 Appraisal Expediters $1,329.14 Four Seasons Vet Hosp (P -Card) $133,515.96 Cheryl Cohen $877.50 Hunter Plumbing Consulting $16,507.60 ServiceMaster Closed 10 2011014 SSO 2/24/2011 Ron Bossert 2164 Blackwood Drive Walnut Creek $150.00 _ Ron Bossert Closed 11 2011016 SSO 3124/2011 Many Ann Balestried 550 Be6la Street _ Martinez $115.00 Mary An Balestrier Total - Overfloi $0.00 $297,782.60 GENERAL LIABILITY -OTHER Status N ID# Loss DOL Other Pa Address C*t Reserve Paid to Date Paid to 'r-_ Closed 3 2011001 GL 8/16/2010 Rob Wilkinson Mayhew Way Closed 4 2011002 GL 8/16/2010 Frederick Foote 51 Silverwood Closed 5 2011015 GL 3/7/2011 Justin lagan Moraga Blvd. Open 6 2011017 GL 1 011 -1 511 0 Kathleen Daly 025 Green Street Open 7 2011018 GL 2/2012011 F reman's Fund 119 El Centro Pleasant Hill $0.00 $918.35 Rob Wilkinson Lafayette $0.00 $440.00 Frederick Foote Moraga $0.00 $1,375.00 Lamorinda Tow $0.00 $6,500.00 Justin Ilagan Martinez $0.00 $0.00 Diablo $0.00 $0.00 Total - GL $0.00 $13,818.35 PROPERTY INCIDENTS Status # ID# LOSS DOL Other Party Address Cltv Reserve Paid to Date TVDe 1 1 ZiF mliwTace, Bajf Martinez Total - Propert $3,000.00 $0.00 AUTO INCIDENTS Status # ID# Loss Closed 1 2011003 AL Closed 2 2011011 AL DOL Other Party Location Veh# 1 011 2/201 0 Steve Hobbs 2511 Monument Blvd #255 10/12/2010 Vanliner Insurance San Ramon #216 Total - Auto Reserve Paid to Date $4,247.19 $2,392.04 $0.00 $6,639.23 Paid to Paid to Concord Auto Body 6/8/2011 cc E E d L f+ Q. x W a z m U- U.1 Z a cn Z LL J W ca L cd } = cis Z o D U- J to E o co m U �- 1 A U E ca U J c� (D C CD 0 J U) E a E U m o CL L Q CL 1 tL Q c+ N m Q c CL.