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HomeMy WebLinkAboutACTION SUMMARY 06-02-11Central Contra Costa Sanitary District
BOARD MEETING
ACTION SUMMARY
Board Room
Thursday
June 2, 2011
2:00 p.m.
1.
2.
3.
4.
ROLL CALL
BOARD OF DIRECTORS:
BARBARA D. HOCKVT
President
JAMES A. NGJEDLY
!'resident Pro T em
MICHAEL R. MerILL
MARIO M MF.NFSINI
DA YID R. WILLIAMS
PHONE: (925) 228 -9500
FAX. (925) 676 -7211
www.centralsan.org
PRESENT: Members: McGill, Menesini, Nejedly, Williams, Hockett
ABSENT: Members: None
a. Pledge of Allegiance to the Flag.
BOARD ACTION: Said Pledge of Allegiance.
PUBLIC COMMENTS
None.
AWARDS AND COMMENDATION
a. Accept Western Regional Award for Excellence from the International Public
Management Association — Human Resources (WRIPMA -HR).
BOARD ACTION: Accepted the award from Christopher Ko, Provisional
Human Resources Manager.
CONSENT CALENDAR
a. Approve minutes of the following Board meetings:
1) April 21, 2011; and
2) May 5, 2011.
b. Approve expenditures dated June 2, 2011. Reviewed by Budget and Finance
Committee.
C. Receive April 2011 Financial Statements and Investment Reports. Reviewed
by Budget and Finance Committee.
Rec�O,A a
June 2, 2011 Board Action Summary
Page 2
d. Deny claim for damages submitted by Kathleen Daly. Reviewed by Budget
and Finance Committee.
e. Authorize the General Manager to renew insurance coverage for Fiscal Year
2011 -12 for excess liability, pollution (Household Hazardous Waste) liability,
employment practices liability, property coverage, and Workers'
Compensation coverage. Reviewed by Budget and Finance Committee.
Authorize the General Manager to execute an amendment to increase the
cost ceiling of an existing consulting services agreement with DKF Solutions
from $23,000 to $75,000 to provide safety program consulting services.
Reviewed by Budget and Finance Committee.
g. Set July 7, 2011 as the date and time for a public hearing to approve the final
assessments for Sunnybrook Road Contractual Assessment District (CAD)
No. 2010 -1, and consider placing the 2011 -12 assessments on the Contra
Costa County tax roll for collection. Reviewed by Budget and Finance
Committee.
BOARD ACTION: Adopted the Consent Calendar as recommended (4 -1;
Williams, Abstain from Item 4.a.1) only).
5. PUBLIC HEARINGS
a. Conduct a public hearing on the following matter:
1) Consider adopting the Fiscal Year 2011 -12 Capital Improvement
Budget for inclusion in the Fiscal Year 2011 -12 District Budget;
approving the 2011 Ten -Year Capital Improvement Plan; and making
the finding that these documents are exempt from the California
Environmental Quality Act (CEQA).
BOARD ACTION:
• Adopted the Fiscal Year 2011 -12 Capital Improvement
Budget for inclusion in the Fiscal Year 2011 -12 District
Budget;
• Approved the 2011 Ten -Year Capital Improvement Plan;
• Found that the documents are exempt from CEQA.
b. Conduct a public hearing on the following matters. Reviewed by Budget and
Finance Committee:
1) Consider adopting the following budgets for Fiscal Year 2011 -12:
• Operations and Maintenance Budget,
• Debt Service Fund Budget, and
• Self- Insurance Fund Budget.
June 2, 2011 Board Action Summary
Page 3
BOARD ACTION: Approved and adopted the Fiscal Year 2011 -12
Operations and Maintenance Budget, Debt Service Fund Budget
and Self- Insurance Fund Budget.
2) Consider adopting Uncodified Ordinance No. 266 establishing an
increase in the annual Sewer Service Charge of $30 for Fiscal Year
2011 -12, effective July 1, 2011, for a total of $341 per Residential Unit
Equivalent; and an additional $30 increase for Fiscal Year 2012 -13,
effective July 1, 2012, for a total of $371 per Residential Unit
Equivalent.
BOARD ACTION: Adopted Uncodified Ordinance No. 266
increasing the annual Sewer Service Charge by $30 for Fiscal
Year 2011 -12, effective July 1, 2011, for a total of $341 per
Residential Unit Equivalent; and an additional $30 increase for
Fiscal Year 2012 -13, effective July 1, 2012, for a total of $371 per
Residential Unit Equivalent.
3) Consider adopting Resolution 2011 -017 directing that the Sewer
Service Charges for Fiscal Years 2011 -12 and 2012 -13 be placed on
the Contra Costa County tax roll for collection.
BOARD ACTION: Adopted Resolution No. 2011 -017 directing that
the Sewer Service Charges for Fiscal Years 2011 -12 and 2012 -13
be placed on the Contra Costa County tax roil for collection.
6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
None.
7. BIDS AND AWARDS
a. Award a construction contract in the amount of $110,605 to Golden Bay
Fence Plus Iron Works, the lowest responsive bidder for the Perimeter
Fencing Project, District Project 7282; find that the project is exempt from
California Environmental Quality Act (CEQA); and authorize the General
Manager to execute the contract documents subject to submittal
requirements.
BOARD ACTION: Found that the project is exempt from CEQA; awarded
construction contract to Golden Bay Fence Plus Iron Works; and
authorized the General Manager to execute contract documents subject
to submittal requirements.
b. Award a construction contract in the amount of $672,285 to Roto Rooter
Plumbing Services, the lowest responsive bidder for the Sewer TV Inspection
Project (Phase 2), District Project 5948; find that the project is exempt from
June 2, 2011 Board Action Summary
Page 4
California Environmental Quality Act (CEQA); and authorize the General
Manager to execute the contract documents subject to submittal
requirements.
BOARD ACTION: Found that the project is exempt from CEQA; award
construction contract to Roto Rooter Plumbing Services; and authorize
the General Manager to execute contract documents subject to
submittal requirements.
8. REPORTS
a. General Manager
1) Update on Collection System Operations Facility, District Project 8208.
2) Update on pension reform legislation.
BOARD ACTION: Received the reports.
3) Announcements
a) District Receives the National Association of Clean Water
Agencies (NACWA) 2010 Peak Performance Award
b) Human Resources Committee Board Review
Recommendations from the May 11, 2011 Meeting
c) Staff Travel to Streater, Illinois from June 20 — 22, 2011 to
Inspect New Vactor Jetter Equipment
d) Bay Area Recycled Water Coalition Amended Agreement
e) 2011 Annual Recycled Water Rate Increase
f) Report of Waste Discharge (ROWD) to the San Francisco
Regional Water Quality Control Board (RWQCB)
g) United States Energy Information Administration (EIA) Annual
Report
h) Invitation to Join Bay Area Biosolids to Energy Coalition
(BAB2E)
i) Primary Effluent Control Valve Actuator Failure
June 2, 2011 Board Action Summary
Page 5
j) Field Demonstration Trial of T3 Motion's Electric Stand -up
Vehicle
k) Deferral of Amendment To Agreement With URS for
Professional Engineering Services for the Alternative Energy
and Greenhouse Gas Reduction Plan
1) District - Concord Recycled Water Project State of California
Proposition 84 Grant Funding
BOARD ACTION: Received the announcements.
b. Counsel for the District
1) Settlement of claim regarding sewer overflow at 3320 Woodview Court,
Lafayette. (Continued from May 19, 2011.)
BOARD ACTION: Received the report.
C. Secretary of the District
Announced upcoming Human Resources Committee meeting on June 9,
2011.
d. Board Members
1) Board Member reports on future meetings or conferences for which
they will receive the stipend or for which the District will pay their
expenses; recent meetings for which they received the stipend; and
meetings or conferences for which the District paid their expenses.
Member Menesini
• May 25, 2011 —Outreach Committee meeting —Member Menesini
(stipend) and Member Williams (stipend).
Member Ne'edl
• May 31, 2011 — Budget and Finance Committee meeting — Member
Nejedly (stipend) and President Hockett (stipend).
BOARD ACTION: Received the reports.
2) Announcements
a) Member McGill provided a written report covering
Announcements.
June 2, 2011 Board Action Summary
Page 6
BOARD ACTION: Received the announcements.
9. ENGINEERING
a. Authorize the General Manager to amend an existing professional services
agreement in the amount of $350,000, to increase the cost ceiling from
$235,000 to $585,000, with URS for the Alternative Energy and Greenhouse
Gas Reduction Plan, District Project 7256. Reviewed by Budget and Finance
Committee.
Staff recommended this work be deferred and the Position Paper be
pulled from the agenda.
10. TREATMENT PLANT
a. Authorize the General Manager to execute a cogeneration system
maintenance contract with Wood Group GTS (Gas Turbine Services) for
$1,250,000 for a term of five years. Reviewed by Budget and Finance
Committee.
BOARD ACTION: Authorized the General Manager to execute a
cogeneration system maintenance contract with Wood Group GTS (Gas
Turbine Services) for $1,250,000 for a term of five years.
11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION
None.
12. SUGGESTIONS FOR FUTURE AGENDA ITEMS
None.
13. CLOSED SESSION
a. Conference with Legal Counsel regarding existing litigation pursuant to
Government Code Section 54956.9(a):
• Gregory Village Partners, L.P. v. Chevron_ U.S.A., Inc., M.B. Enterprises,
and Central Contra Costa Sanitary District, U.S. District Court, Northern
District of California, Case No. CV 11 1597 JCS.
b. Conference with Legal Counsel - Anticipated Litigation — significant exposure
to litigation pursuant to Government Code Section 54956.9(b):
Schaeffer claim (Paladin Law Group).
June 2, 2011 Board Action Summary
Page 7
C. Conference with Legal Counsel - Anticipated Litigation - initiation of litigation
pursuant to Government Code Section 54956.9(c):
• Chevron ad valorem tax reimbursement issue.
BOARD ACTION: Held closed session.
14. REPORT OUT OF CLOSED SESSION
No reportable action on Items 3.a. or 3.b. With regard to Item 3.c., the Board
authorized joining the litigation.
15. ADJOURNMENT — at 3:54 p.m.