HomeMy WebLinkAbout07.b. Award contract to Roto Rooter Plumbing Services for Sewer TV Inspection Project (Phase 2), DP 5948Central Contra Costa Sanitary District .b. ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 2, 2011 Subject: AWARD A CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH ROTO ROOTER PLUMBING SERVICES FOR THE CONSTRUCTION OF THE SEWER TV INSPECTION PROJECT, PHASE 2, DISTRICT PROJECT NO. 5948 Submitted By: Initiating Dept. /Div.: Tom Godsey, Associate Engineer Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: A. flak 0 Z A ca l Godsey . Rozul A. Antkowiak A. Farrell ames M. elly, General Manager ISSUE: On May 23, 2011, five (5) sealed bids were received and opened for the construction of the Sewer TV Inspection Project, Phase 2, District Project No. 5948. The Board of Directors must award the contract or reject bids within 50 days of the bid opening. Authorize the General Manager to execute the contract documents subject to SUBMITTAL requirements. RECOMMENDATION: Find that the project is exempt from the California Environmental Quality Act (CEQA), award a service contract, and authorize the General Manager to execute the Contract Documents subject to favorable review of insurance certificates, bond submittals, appropriate Contractor license, and any other required submittals (SUBMITTALS). FINANCIAL IMPACTS: Approximately $1,095,285, including design, bid price, contingency, and construction management. ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended. BACKGROUND: In 2002, the District began the Sewer TV Inspection Program. The intention of this program was to assess the condition of the entire collection system by televising every sewer in the District. The first phase is now complete, and the data collected has been used in developing the small Sewer Renovation Program as well as optimizing CSO's cleaning efforts. The second phase of the TV inspection program will pursue a two -tier approach. Lines that are on a 12 -month or more frequent maintenance schedule or lines that are rated in below average condition will be TV'd over the next five years. This represents 450,000 feet for this year. In addition, pipe in good condition will be TV inspected over the next 10 years; this represents 300,000 feet this first year, bringing the total footage to 750,000. The focus of this year's TV effort is N: \PESUP \Cbradley \POSITION PAPERS \Godsey \5948 Award PP - Sewer TV Insp.doc Page 1 of 5 POSITION PAPER Board Meeting Date: June 2, 2011 subject: AWARD A CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH ROTO ROOTER PLUMBING SERVICES FOR THE CONSTRUCTION OF THE SEWER TV INSPECTION PROJECT, PHASE 2, DISTRICT PROJECT NO. 5948 the Lafayette and Orinda service areas, which historically have the largest number of sewer overflows. District staff prepared the plans and specifications for the project. The Engineer's estimate for completion of the Sewer TV Inspection Project, Phase 2, is $1,300,000. This project was advertised on May 12 and May 17, 2011. Five (5) sealed bids, ranging from $672,285 to $1,223,260, were received and publicly opened on May 23, 2011. The Engineering Department conducted a technical and commercial review of the bids and determined that Roto Rooter Plumbing Services is the lowest responsive bidder with a bid amount of $672,285. A summary of bids received is shown in Attachment 1. The District continues to receive highly favorable bids on the TV inspection work, which is reflective of the current economic environment, increased competition (five bids versus three bids in 2009), and improved efficiencies /productivity of TV inspection equipment/crews. For comparison purposes, the low bid for the Orinda area in 2001 was $2.60 per linear foot. Orinda is one of the more difficult areas to TV inspect due to access and terrain issues. The current low bid was $0.89 per linear foot and the Engineer's estimate was $1.73 per foot. Taking into account additional tasks added to the current bids (manhole inspection, pavement evaluation, weekly downloads to CSO, and additional reporting requirements), the bid results are highly favorable to the District. The District will administer the contract and will provide contract administration, inspection, office engineering, and submittal review. The funds required to complete this project, as shown in Attachment 2, are $395,285. The total cost of the Sewer TV Inspection Project, Phase 2, is anticipated to be $1,095,285. This project is included in the fiscal year (FY) 2010 -11 Capital Improvement Budget (CIB) on pages 32 -33. Staff has conducted a cash -flow analysis of the Collection System Program budget and concluded that adequate funds are available for this project. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 15262, since it will provide information for design of sewer improvements and will not have a legally binding effect on later activities. Authorization of the award of the contract for this project will establish the Board of Directors' independent finding that the project is exempt from CEQA. N: \PESUP \Cbradley \POSITION PAPERS \Godsey \5948 Award PP - Sewer TV Insp.doc Page 2 of 5 POSITION PAPER Board Meeting Date: June 2, 2011 Subject: AWARD A CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH ROTO ROOTER PLUMBING SERVICES FOR THE CONSTRUCTION OF THE SEWER TV INSPECTION PROJECT, PHASE 2, DISTRICT PROJECT NO. 5948 RECOMMENDED BOARD ACTION: Staff recommends the following: 1. Find that the project is exempt from CEQA, 2. Award a contract in the amount of $672,285 for the completion of the Sewer TV Inspection Project, Phase 2, District Project No. 5948, to Roto Rooter Plumbing Services, the lowest responsive bidder, and 3. Authorize the General Manager to execute the Contract Documents subject to SUBMITTAL requirements. NVESUMbradley \POSITION PAPERS \Godsey \5948 Award PP - Sewer TV Insp.doc Page 3 of 5 ATTACHMENT 1 SEWER TV INSPECTION PROJECT, PHASE 2 DISTRICT PROJECT 5948 SUMMARY OF BIDS PROJECT NO.: 5948 DATE: MAY 23, 2011 PROJECT NAME: SEWER TV INSPECTION PROJECT, PHASE 2 PROJECT LOCATION: VARIOUS LOCATIONS NO. OF ADDENDA: 1 ENGINEER EST.: $1,300,000 NO. BIDDER BID PRICE Roto Rooter Plumbing Services $672,285 Concord, CA 94525 2 Coastline Water Resources $736,345 Sacramento, CA 95834 3 Quality Pipe Services $854,800 Denver, CO 80223 4 Nor -Cal Pipeline Services $1,133,760 Yuba City, CA 95992 5 National Plant Services, Inc. $1,223,260 Long Beach, CA 90813 BIDS OPENED BY /s/ Donna Anderson DATE May 23, 2011 WPESUP\Cbradley \POSITION PAPERS \Godsey \5948 Award PP - Sewer TV Insp.doc Page 4 of 5 ATTACHMENT 2 SEWER TV INSPECTION PROJECT, PHASE 2 DISTRICT PROJECT NO. 5948 POST -BID / PRE -WORK ESTIMATE No. Item Description Amounts % Contract Cost 1 CONTRACT COST $672,285 2 PERMITS $5,000 1% SUBTOTAL — CONTRACT AND PERMITS $677,285 3 CONTRACT ADMINISTRATION $100,000 15% 4 PREBID EXPENDITURES* - Contract Administration $50,000 7% - TV Contractor — Phase 1 $195,000 29% - Analysis of results $50,000 7% - Bid preparation $23,000 3% 5 TOTAL PROJECT COST $1,095,285 6 FUNDS AUTHORIZED TO DATE $700,000 7 ADDITIONAL ALLOCATION NEEDED $395,285 TO COMPLETE PROJECT Line 4 — Line 5 *Includes $195,000 for TV inspection work completed in Phase 1 of the TV inspection project, but accounted for in the Phase 2 budget. WPESUMbradley \POSITION PAPERS \Godsey \5948 Award PP - Sewer TV Insp.doc Page 5 of 5