The URL can be used to link to this page

Home My WebLink About00 AGENDA 06-02-11L Central Contra Costa Sanitary District BOARD MEETING AGENDA BOARD OF DIRECTORS. BARBARA D. HOCKETT President JAMES A. NCJEDLY President Pro 'Pent Board Room Thursday MICHAFI, R. McGILL MARIO M. MENESINI DAVIDR. WILLIAMS June 2, 2011 2:00 p.m. PHONE: (925) 228 -9500 FAX: (925) 676 -7211 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper June 2, 2011 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATION a. Accept Western Regional Award for Excellence from the International Public Management Association — Human Resources (WRIPMA -HR). (2 minute staff presentation.) Staff Recommendation: Christopher Ko, Provisional Human Resources Manager, will present the award to the Board. 4. CONSENT CALENDAR Staff Recommendation (Motion Required); Adopt the Consent Calendar as recommended. a. Approve minutes of the following Board meetings: 1) April 21, 2011; and 2) May 5, 2011. b. Approve expenditures dated June 2, 2011. Reviewed by Budget and Finance Committee. C. Receive April 2011 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Deny claim for damages submitted by Kathleen Daly. Reviewed by Budget and Finance Committee. e. Authorize the General Manager to renew insurance coverage for Fiscal Year 2011 -12 for excess liability, pollution (Household Hazardous Waste) liability, employment practices liability, property coverage, and Workers' Compensation coverage. Reviewed by Budget and Finance Committee. f. Authorize the General Manager to execute an amendment to increase the cost ceiling of an existing consulting services agreement with DKF Solutions from $23,000 to $75,000 to provide safety program consulting services. Reviewed by Budget and Finance Committee. June 2, 2019 Board Agenda Page 3 g. Set July 7, 2011 as the date and time for a public hearing to approve the final assessments for Sunnybrook Road Contractual Assessment District (CAD) No. 2010 -1, and consider placing the 2011 -12 assessments on the Contra Costa County tax roll for collection. Reviewed by Budget and Finance Committee. 5. PUBLIC HEARINGS a. Conduct a public hearing on the following matter. (5 minute staff presentation.): 1) Consider adopting the Fiscal Year 2011 -12 Capital Improvement Budget for inclusion in the Fiscal Year 2011 -12 District Budget; approving the 2011 Ten -Year Capital Improvement Plan; and making the finding that these documents are exempt from the California Environmental Quality Act (CEQA). Staff Recommendation (Motion Required): Conduct the public hearing and take the following actions: • Adopt the Fiscal Year 2011 -12 Capital Improvement Budget for inclusion in the Fiscal Year 2011 -12 District Budget; • Approve the 2011 Ten -Year Capital Improvement Plan; • Find that the documents are exempt from CEQA. b. Conduct a public hearing on the following matters. Reviewed by Budget and Finance Committee. (15 minute staff presentation.): 1) Consider adopting the following budgets for Fiscal Year 2011 -12: • Operations and Maintenance Budget, • Debt Service Fund Budget, and • Self- Insurance Fund Budget. Staff Recommendation (Motion Required): Approve and adopt the Fiscal Year 2011 -12 Operations and Maintenance Budget, Debt Service Fund Budget and Self- Insurance Fund Budget. 2) Consider adopting Uncodified Ordinance No. 266 establishing an increase in the annual Sewer Service Charge of $30 for Fiscal Year 2011 -12, effective July 1, 2011, for a total of $341 per Residential Unit Equivalent; and an additional $30 increase for Fiscal Year 2012 -13, effective July 1, 2012, for a total of $371 per Residential Unit Equivalent. June 2, 2011 Board Agenda Page 4 Staff Recommendation (Motion and 4 Affirmative Votes Required): Adopt Uncodified Ordinance No. 266 increasing the annual Sewer Service Charge by $30 for Fiscal Year 2011 -12, effective July 1, 2011, for a total of $341 per Residential Unit Equivalent; and an additional $30 increase for Fiscal Year 2012 -13, effective July 1, 2012, for a total of $371 per Residential Unit Equivalent. 3) Consider adopting Resolution 2011 -017 directing that the Sewer Service Charges for Fiscal Years 2011 -12 and 2012 -13 be placed on the Contra Costa County tax roll for collection. Staff Recommendation (Motion and 4 Affirmative Votes Required): Adopt Resolution No. 2011 -017 directing that the Sewer Service Charges for Fiscal Years 2011 -12 and 2012 -13 be placed on the Contra Costa County tax roll for collection. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 597P a. a. Award a construction contract in the amount of $110,605 to Golden Bay Fence Plus Iron Works, the lowest responsive bidder for the Perimeter Fencing Project, District Project 7282; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award construction contract to Golden Bay Fence Plus Iron Works; and authorize the General Manager to execute contract documents subject to submittal requirements. b. Award a construction contract in the amount of $672,285 to Roto Rooter Plumbing Services, the lowest responsive bidder for the Sewer TV Inspection Project (Phase 2), District Project 5948; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award construction contract to Roto Rooter Plumbing Services; and authorize the General Manager to execute contract documents subject to submittal requirements. June 2, 2011 Board Agenda Page 5 8. REPORTS a. General Manager 1) Update on Collection System Operations Facility, District Project 8208. (5 minute staff presentation.) 2) Update on pension reform legislation. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation: Receive the reports. 3) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Settlement of claim regarding sewer overflow at 3320 Woodview Court, Lafayette. (Continued from May 19, 2011.) (2 minute presentation by District Counsel.) Staff Recommendation: Receive the report. C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member McGill Member Williams Member Menesini • May 25, 2011 —Outreach Committee meeting —Member Menesini (stipend) and Member Williams (stipend). Member Neiedly • May 31, 2011 - Budget and Finance Committee meeting - Member Nejedly (stipend) and President Hockett (stipend). June2,2011BoardAgenda Page6 PresidentHockett StaffRecommendation:Receivethereports. 2)Announcements StaffRecommendation:Receivetheannouncements. BREAK (Approximately4:00p.m.) 9.ENGINEERING a.AuthorizetheGeneralManagertoamendanexistingprofessionalservices agreementintheamountof$350,000,toincreasethecostceilingfrom $235,000to$585,000,withURSfortheAlternativeEnergyandGreenhouse GasReductionPlan,DistrictProject7256.ReviewedbyBudgetandFinance Committee.(5minutestaffpresentation.) StaffRecommendation(MotionRequired):AuthorizetheGeneral Managertoamendanexistingprofessionalservicesagreementinthe amountof$350,000,toincreasethecostceilingfrom$235,000to $585,000,withURSfortheAlternativeEnergyandGreenhouseGas ReductionPlan,DistrictProject7256. 10.TREATMENTPLANT a.AuthorizetheGeneralManagertoexecuteacogenerationsystem maintenancecontractwithWoodGroupGTS(GasTurbineServices)for $1,250,000foratermoffiveyears.ReviewedbyBudgetandFinance Committee.(Nopresentationisplanned;staffwillbeavailabletoanswer questions.) StaffRecommendation(MotionRequired):AuthorizetheGeneral Managertoexecuteanagreementrenewingacogenerationsystem maintenancecontractwithWoodGroupGTS(GasTurbineServices)for $1,250,000foratermoffiveyears. 11.EMERGENCYSITUATIONSREQUIRINGBOARDACTION 12.SUGGESTIONSFORFUTUREAGENDAITEMS 13.CLOSEDSESSION a.ConferencewithLegalCounselregardingexistinglitigationpursuantto GovernmentCodeSection54956.9(a): June 2, 2011 Board Agenda Page 7 • Gregory Village Partners, L.P. v. Chevron U.S.A., Inc., M.B. Enterprises, and Central Contra Costa Sanitary District, U.S. District Court, Northern District of California, Case No. CV 11 1597 JCS. b. Conference with Legal Counsel - Anticipated Litigation — significant exposure to litigation pursuant to Government Code Section 54956.9(b): • Schaeffer claim (Paladin Law Group). C. Conference with Legal Counsel - Anticipated Litigation initiation of litigation pursuant to Government Code Section 54956.9(c): • Chevron ad valorem tax reimbursement issue. 14. REPORT OUT OF CLOSED SESSION 15. ADJOURNMENT June 2,2011 Board Agenda Page 8 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION JUNE 2011 Thursday Human Resources Committee Meeting Third Floor Executive Conference Room June 9 Hockett, Nejedly 3:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 13 Nejedly, Hockett 3:00 p.m. Thursday Board Meeting Board Room June 16 Board of Directors 2:00 p.m. JULY 2011 Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room July 5 Nejedly, Hockett 3:00 p.m. Thursday Board Meeting Board Room July 7 Board of Directors 2:00 p.m. Monday Contra Costa Special Districts Association St. Andrews Presbyterian Church July 18 Meeting Pleasant Hill 10:00 a.m. Williams Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room July 18 Nejedly, Hockett 3:00 p.m. Thursday Board Meeting Board Room July 21 Board of Directors 2:00 p.m. AUGUST 2011 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room August 1 Nejedly, Hockett 3:00 p.m. Thursday Board Meeting Board Room August 4 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room August 29 Nejedly, Hockett 3:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 5/27/11