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Home My WebLink About06.a. Award Construction Contract to K. J. Woods Construction, Inc.Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: May 19, 2011 subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH K. J. WOODS CONSTRUCTION, INC. FOR THE CONSTRUCTION OF THE SOUTH ORINDA SEWER RENOVATIONS, PHASE 5, DISTRICT PROJECT NO. 5989 Submitted By. Initiating Dept /Div.: Alex Rozul, Senior Engineer Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION. G� C�Z A. N. NKIina A. Rozul A. Antkowiak A. Farrell James M. y, General Manager ISSUE: On May 3, 2011, ten (10) sealed bids were received and opened for the construction of the South Orinda Sewer Renovations, Phase 5, District Project No. 5989. The Board of Directors must award the contract or reject bids within 50 days of the bid opening. Authorize the General Manager to execute the contract documents subject to SUBMITTAL requirements. RECOMMENDATION: Find that the project is exempt from the California Environmental Quality Act (CEQA), award a construction contract, and authorize the General Manager to execute the Contract Documents subject to favorable review of insurance certificates, bond submittals, appropriate Contractor license, and any other required submittals (SUBMITTALS). FINANCIAL IMPACTS: Approximately $2,757,000 including design, bid price, contingency, and construction management. ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended. BACKGROUND: South Orinda Sewer Renovations, Phase 5, is part of the ongoing Collection System Renovation Program. The project will install approximately 11,000 linear feet of 6- and 8 -inch sewer lines within public rights -of -way and easements by using horizontal directional drilling, pipe- burst, and open -cut methods. Construction of the sewers in easements will involve close cooperation with customers for site access and restoration. Included in the project is the easement sewer construction at Camino Encinas, which was removed from the Hall Drive project last year due to right -of -way issues. NAPESUP \Cbradley \POSITION PAPERS \Rozul \5989 -Award Contract PP.doc Page 1 of 5 POSITION PAPER Board Meeting Date: May 19, 2011 subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH K. J. WOODS CONSTRUCTION, INC. FOR THE CONSTRUCTION OF THE SOUTH ORINDA SEWER RENOVATIONS, PHASE 5, DISTRICT PROJECT NO. 5989 District staff prepared the plans and specifications for the project. The Engineer's estimate for construction of the South Orinda Sewer Renovations, Phase 5, is $2,285,000. This project was advertised on April 14 and 19, 2011. Ten (10) sealed bids, ranging from $1,538,000 to $2,099,000, were received and publicly opened on May 3, 2011. The Engineering Department conducted a technical and commercial review of the bids and determined that K. J. Woods Construction, Inc. is the lowest responsive bidder with a bid amount of $1,538,000. A summary of bids received is shown in Attachment 2. The District will administer the construction contract and will provide contract administration, survey, office engineering, and submittal review. Inspection will be performed by J.N Engineering under an existing contract. The estimated cost for inspection services is $120,000. The funds required to complete this project, as shown in Attachment 3, are $2,107,000. The total cost of the South Orinda Sewer Renovations, Phase 5, is anticipated to be $2,757,000. This project is included in the fiscal year (FY) 2010 -11 Capital Improvement Budget (CIB) on page CS -25. Staff has conducted a cash -flow analysis of the Collection System Program, budget and concluded that adequate funds are available for this project. At its January 6, 2011 meeting, the CCCSD Board of Directors independently found that this project is exempt from the California Quality Act (CEQA) under CCCSD CEQA Guidelines Section 15302 and Section 15061(b)(3). A Notice of Exemption has been filed with the Contra Costa County Clerk. RECOMMENDED BOARD ACTION: Staff recommends the following: Award a construction contract in the amount of $1,538,000 for the construction of the South Orinda Sewer Renovations, Phase 5, District Project No. 5989, to K. J. Woods Construction, Inc., the lowest responsive bidder, and 2. Authorize the General Manager to execute the Contract Documents subject to SUBMITTAL requirements. NAPESUP\Cbradley \POSITION PAPERS \Rozul \5989 -Award Contract PP.doc Page 2 of 5 ATTACHMENT 1 CJ �P�j 7 1 \ OV O � BLVD► p, 24 ORINDA p —/ SITES 1 t r M LOCATION MAP p�0 .L QWL HILL RD 1 \ 09 \ JO s � % \` Ab o � XXXE $ 0 low 2= �ry S v k Central Contra Costa Drawing No. s sanitary District SOUTH ORINDA SEWER z ' RENOVATION PHASE 5 MAP s NAPESUP\Cbradley \POSITION PAPERS \Rozul \5989 -Award Contract PP.doc Page 3 of 5 ATTACHMENT 2 SOUTH ORINDA SEWER RENOVATIONS, PHASE 5 DISTRICT PROJECT 5989 SUMMARY OF BIDS PROJECT NO.: 5989 DATE: MAY 3, 2011 PROJECT NAME: SOUTH ORINDA SEWER RENOVATIONS, PHASE 5 PROJECT LOCATION: ORINDA, CA NO. OF ADDENDA: 1 ENGINEER EST.: $2,285,000 NO. BIDDER BID PRICE 1 K. J. Woods Construction, Inc. $1,538,000 San Francisco, CA 94124 2 D'Arcy & Harty Construction $1,686,930 San Francisco, CA 94124 3 McNamara and Smallman Construction, Inc. $1,693,625 Livermore, CA 94550 4 Carone and Company $1,706,115 Concord, CA 94520 5 McGuire and Hester $1,783,145 Oakland, CA 94603 6 Pfister Excavating $1,878,481 American Canyon, CA 94503 7 California Trenchless, Inc. $1,909,945 Hayward, CA 94545 8 Precision Engineering $1,946,000 San Francisco, CA 94105 9 W. R. Forde Associates $1,986,556 Richmond, CA 94801 10 J. W. Ebert Corporation $2,099,000 San Jose, CA 95112 BIDS OPENED BY /s/ Elaine Boehme DATE May 3, 2011 NAPESUP\Cbradley \POSITION PAPERS \Rozu1\5989 -Award Contract PP.doc Page 4 of 5 ATTACHMENT 3 SOUTH ORINDA SEWER RENOVATIONS, PHASE 5 DISTRICT PROJECT NO. 5989 PORT -Rln / PRFCnN4TR11(_TI[1N I =CTIIIAATG No. Item Description - - - -- - - - - -- ----- - - - - -- Amounts % Construction Cost 1. CONSTRUCTION a. Construction Contract $1,538,000 b. Contingency at 15% $231,000 c. Permit $10,000 SUBTOTAL - CONSTRUCTION COST $1,779,000 100% 2. CONSTRUCTION MANAGEMENT a. District Forces - Inspection $120,000 - Construction Management $75,000 - Public Relations $20,000 b. Consultants - Material Testing $15,000 - Geotechnical and Arborist $20,000 SUBTOTAL - CONSTRUCTION MANAGEMENT $250,000 14% 3. PREBID EXPENDITURES a. Engineering $383,000 21% b. Right of Way $189,000 11% c. Survey $166,000 9% SUBTOTAL - PREBID EXPENDITURES $728,00 0 41% 4. TOTAL PROJECT COST $2,757,000 5. FUNDS AUTHORIZED TO DATE $650,000 6. ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT (Line 4 - Line 5 ) $1 7,000 NAPESUP\Cbradley\POSITION PAPERS \Rozu1\5989 -Award Contract PP.doc Page 5 of 5