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Home My WebLink AboutBUDGET & FINANCE AGENDA 05-16-1111 Central Contra Costa Sanitary District REGULAR MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT BUDGET AND FINANCE COMMITTEE Chair Nejedly Member Hockett Monday, May 16, 2011 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California INFORMATION FOR THE PUBLIC ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA BO4RD OF DIRECTORS AITCH.4EL R. A1('GILL Presldent BARBAR 4 D. HOC'KETT Presldent Pro Tem (TER 4LDR. LFVEY AL 4RIO AI ,1IE.\ ESL\ I J. AIESA. AEJEDLY PHOAE: (925) 228 -9500 F II: (925) 676 -7211 www centralsan.org Anyone wishing to address the Committee on an item listed on the agenda will be heard when the Committee Chair calls for comments from the audience. The Chair may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Committee for discussion. There is no further comment permitted from the audience unless invited by the Committee. ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Committee is prohibited from discussing items not calendared on the agenda. You may address the Committee on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a fixture agenda. AGENDA REPORTS Supporting materials on Committee agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours of the meeting to a majority of the Committee are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Conference Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. Budget and Finance Committee May 16, 2011 Page 2 1. Call Meeting to Order 2. Public Comments *3. Old Business a. Review response to question about KIS Computer Center b. Review response to question about P -card purchase of a boot dryer from Bass Pro Shops Staff Recommendation: Review the responses and provide direction if needed. 4. Risk Management *a. Review Loss Control Report Staff Recommendation: Review the report and provide direction if needed. b. Discuss outstanding claims 1) Review Position Paper returning claim for damages submitted by Paladin Law Group on behalf of Ryan, Ann and Reese Schaeffer as untimely (Item 3.d. in Board Binder) Staff Recommendation: Discuss outstanding claims. 5. Review Position Paper setting June 16, 2011 at 2:00 p.m. as the date and time for a public hearing to consider placing all Fiscal Year 2010 -11 delinquent charges on the Contra Costa County tax roll for collection, placing liens against properties owned by persons who owe delinquent charges, or terminating service to properties that have incurred delinquent charges (Item 3.c. in Board Binder) Staff Recommendation: Review and recommend Board approval. 6. Receive the Fiscal Year 2011 -12 Operations and Maintenance Budget and the Fiscal Year 2011 -12 Debt Service Fund Budget (Item 9.a. in Board Binder) Staff Recommendation: Receive the Budgets. *7. Receive update on Connection Fee Installment Payments for small businesses Staff Recommendation: Receive update. Budget and Finance Committee May 16, 2011 Page 3 8. Expenditures a. Review Expenditures (Item 3.b. in Board Binder) Staff Recommendation: Review and recommend Board approval. *b. Review Legal Expenditure Summary Staff Recommendation: Review Legal Expenditure Summary. 9. Reports and Announcements 10. Suggestions for future agenda items 11. Adjournment * Attachment 0 Central Contra Costa Sanitary District May 15, 2011 TO: BOARD BUDGET AND FINANCE COMMITTEE FROM: RANDALL MUSGRAVES 04 DEBBIE RATCLIFF SUBJECT: May 2, 2011 COMMITTEE MEETING There were two outstanding questions from the last Board Budget and Finance Committee meeting which required additional staff research. The questions and answers are provided below: 1. 184830 KIS Computer Support — What was the $17,740.87 invoice for? This invoice was for the annual maintenance on the District's Storage Attached Network (SAN) which provides centralized data storage shared by the District's network servers. The SAN system provides TBs (terrabytes) of redundant and expandable data storage containing the District's virtual server, TV sewer, GroupWise and M+ Archive email, Laserfiche document imaging and other assorted databases. 2. Procurement Card Expenditure — Bass Pro - Why was a fishing store used to purchase a boot dryer? Bass Pro had the largest selection of boot warmers that could be located with minimal research on the Internet. It's a supplier the District has used in the past for Owl Decoys that have been placed in the treatment plant to discourage pigeons and seagulls from roosting on equipment. The Boot dryer has the ability to dry two (2) pairs of boots on the stand, plus the unit came with a portable dryer to dry another pair away from the unit, three (3) pairs total. This has shown to be a satisfactory number to insure dry boots for the crew. The price appears reasonable as compared to other internet boot warmer providers. 2010 -11 Loss Control Report Prior Year Incident Ongoing Incident New Incident OVERFLOWS AND PLUMBING REIMBURSEMENTS 1 5/13/2011 LOSS GENERAL LIABILITY -OTHER Status # ID# DOL Other Pady Address C Reserve Paid to Date Paid to # Total DOL Other Party Address CiJrt Reserve Paid to Date Paid to Total Tve Closed 1 2011004 SSO 11/9/2010 Eagle Iron Works 100 Medbum St. Concord $396.65 ServiceMaster a:li Closed _ 2 $175.75 Rolo Rooter $ 572.40 Closed 2 2011005 SSO 11/29/2010 Marc Limacher _ 640 Brackman Lane Martinez 201 1001 $2,898.75 Marc Limacher $ 2,898.75 Closed 3 2011006 SSO 12/612010 Joe Doh erty 30 Iris Lane Walnut Creek GL $211.75 Joe Doherty Lafayette $0.00 $440.00 Frederick Foote $ 440.00 Closed 5 2011015 GL 3A12011 Justin Ilagan $368.00 Rota Rooter Sewer Service $0.00 $1,375.00 Lamorinda Tow $370.12 P Card - LPH Justin Ragan $ 7,875.00 Open 6 2011017 GL 1011 -15/10 Kathleen Daly 025 Green Street Martinez $237.99 P -Card - CSO $ 1,500.00 Open 7 2011018 GL 2/20/2011 Fireman's Fund 119 El Centro Diablo $0.00 $0.00 $6,320.84 Restoration Management - Total - GL $1,500.00 $13,733.35 $8,604.64 Resioration Management $ 1,187.86 Closed 4 2011007 SSO 9/9/2010 Jason Hess 3371st Ave. South Pacheco $5,173.50 J Jason Hess $ 5,173.50 Closed 5 2011008 SSO 1!812011 Pat Hurley 2505 San Miguel Dr. Walnut Creek $150.00 Mrs. Hurley ID# Tvae DOL Other Party Address c1tv Reserve Paid to Date Paid to Total $9,193.47 Restoration Management $ 9,34147 Closed 6 2011009 SSO 1/10/2011 Shannon Butler 125 Meadow Lane Orinda $3,750.00 Premium Prop. (Mgl Co.) Total - Propert- $0.00 $0.00 $0.00 $_7,171.61 Restoration Manawment $ 10,921.61 Closed 7 2011010 SSO 10!15!2010 Dadene Lora 4130 S. Castro Street Martinez 8S $159.75 Dadene Lon- Open 8 2011012 SSO 2/17/2011 La Tapalia 536 Main St Martinez $0.00 $31,384.76 ServiceMa5ter Reserve Paid to Date _ Total $1,838.75 P-Card $ 33023.51 Open 9 2011013 SSO 2125/2011 Cheryl Cohen 3320 Woodview Ct. Lafayette #255 $1,000.00 Cheryl Cohen $ 4,24719 Open 2 2011011 AL 1 011 21201 0 Vanliner Insurance San Ramon #216 $2,392.04 $12,250.00 C. Johnson & K. MacKain 2,392.04 Total - Auto $0.00 S6,639.23 $5,750.00 Dennis Riesche Healing $40,200.73 ServiceMaster $3,019,19 Lafayette Park Hotel (P -Card) $4,240,66 Residence Inn (P -Card) $400.00 Appraisal Expediters $1,329.14 Four Seasons Vet Hasp (P -Card) $133,515.96 Cheryl Cohen $5,000.00 $ 206,705.68 Closed 10 2011014 SSO 2/24/2011 Ron Bossed 2164 Blackwood Drive _ Walnut Creek $150.00 Ron Bosserl Closed 11 2011016 SSO X4/20111 MaPyAnnBalesideri 550 Bertola Street Martinez $115.00 _ MarV Ann Balestried _ Total - Overflo+ 55,000.00 S280,397.50 $ 285,397.50 1 5/13/2011 GENERAL LIABILITY -OTHER LOSS Status # ID# DOL Other Party Address CiJrt Reserve Paid to Date Paid to Total Tve a:li Closed _ 2 201002.4 GL 4WO10 Hess Rouhafza 82 Oak Knoll Loop Walnut Creek_ $0.00 $4.500.00 Hess Rouhafza $ 4,500.00 Closed 3 201 1001 GL 8116!2010 Rob Wilkinson Mayhew Way Pleasant Hill $00 $918.35 Rob Wilkinson $ 918.35 Closed _ 4 2011002 GL 8/16/2010 Frederick Foote 51 Silverwood Lafayette $0.00 $440.00 Frederick Foote $ 440.00 Closed 5 2011015 GL 3A12011 Justin Ilagan Moraga Blvd. Moraga $0.00 $1,375.00 Lamorinda Tow $6,500.00 Justin Ragan $ 7,875.00 Open 6 2011017 GL 1011 -15/10 Kathleen Daly 025 Green Street Martinez $1,500.00 $ 1,500.00 Open 7 2011018 GL 2/20/2011 Fireman's Fund 119 El Centro Diablo $0.00 $0.00 $ - Total - GL $1,500.00 $13,733.35 S 15,23335 PROPERTY INCIDENTS Status # ID# Tvae DOL Other Party Address c1tv Reserve Paid to Date Paid to Total Total - Propert- $0.00 $0.00 $0.00 AUTO INCIDENTS 8S Status N ID# T DOL Other Party Location Veh# Reserve Paid to Date Paid to Total Closed 1 2011003 AL 10/12/2010 Steve Hobbs 2511 Monument Blvd #255 $4,247.19 Concord Auto Body $ 4,24719 Open 2 2011011 AL 1 011 21201 0 Vanliner Insurance San Ramon #216 $2,392.04 $ 2,392.04 Total - Auto $0.00 S6,639.23 S 6,639.23 1 5/13/2011 ig Central Contra Costa Sanitary District May 12, 2011 TO: BUDGET AND FINANCE COMMITTEE VIA: JAMES M. KELLY, GENERAL MANAGER ANN FARRELL, DIRECTOR OF ENGINEERI CURT SWANSON, ENVIRONMENTAL SERVICES DIVISION MANAGER o� FROM: JARRED MIYAMOTO - MILLS, PRINCIPAL ENGINEER iz wII SUBJECT: UPDATE ON CONNECTION FEES FOR SMALL BUSINESSES In November 2010, the Budget and Finance Committee reviewed special installment payment plans for several small businesses that had requested an alternative approach to paying capacity fees in full when opening their new businesses during the economic recession and recovery. This memo provides the updated status for each installment payment agreement: Loard's Ice Cream in Moraga — Connection fees were approximately $6,800. The business owners made regular monthly payments under a one -year agreement starting in February 2010. The connection fees were paid in full in March 2011. Wizzbangz Burgers in Danville — Connection fees were approximately $10,800. The business owners made a down payment of $7,200, and regular monthly payments on a one -year agreement since August 2010. There are three payments remaining on the agreement. Iron Horse Deli and Go Team Spirit Store in Danville — Connection fees were approximately $6,900. The business owners made three installment payments under an agreement. The connection fees were paid in full in May 2011. Senro Sushi in San Ramon — Connection fees were approximately $31,800. The business owners proposed a two -year agreement for paying the fees. Because the amount was substantial, staff asked for Board authorization to execute an agreement, and the Board authorized the agreement in March 2011. The business owners made a substantial down payment and signed an installment payment agreement to make monthly payments for two years. The first payment was due on April 30 and was received before that date. Staff will monitor the receipt of payments closely. 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