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HomeMy WebLinkAboutACTION SUMMARY 05-05-11BOARD MEETING ACTION SUMMARY Board Room Thursday May 5, 2011 2:00 p.m. 1. ROLL CALL BOARD OF D1RECrORS. BARBARA D. HOCKEl7 President JAMES A. NFJEDLY President I'm 7em MICHAEL R. McCiILL MARIO M. MENESINI DAVID R. WILLIAMS PHONE. (925) 228 -9500 FAX: (925) 676 -7211 www.centralsan.org PRESENT: Members: McGill, Menesini, Nejedly (arrived at 2:21 p.m.), Williams, Hockett ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introduction of the following new employee: • Administrative Services Supervisor — Collection System Operations, Susan Jocovic. BOARD ACTION: Welcomed new employee. 2. PUBLIC COMMENTS None. 3. CONSENT CALENDAR a. Approve minutes of April 7, 2011 Board meeting. b. Approve expenditures dated May 5, 2011. Reviewed by Budget and Finance Committee. C. Receive March 2011 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Set June 2, 2011 at 2:00 p.m. as the date and time for a public hearing to consider the draft Fiscal Year 2011 -12 Capital Improvement Budget (CIB) and Ten -Year Capital Improvement Plan (CIP). ® Recycled Paper May 5, 2011 Board Action Summary Page 2 e. Set June 2, 2011 at 2:00 p.m. as the date and time for a public hearing to consider: 1) Adopting the following budgets for Fiscal Year 2011 -12: • Operations and Maintenance Budget, • Debt Service Fund Budget, and • Self- Insurance Fund Budget; 2) Establishing Sewer Service Charge rates for Fiscal Years 2011 -12 and 2012 -13; and 3) Directing that the Fiscal Year 2011 -12 Sewer Service Charges be placed on the Contra Costa County tax roll for collection. f. Authorize the General Manager to renew the Pollution Prevention Service Agreement with Mt. View Sanitary District (MVSD) to provide source control inspections and prepare MVSD's Pollution Prevention Annual Report for a period of two years, through June 30, 2013, with an option to extend the agreement for an additional two years. g. Authorize the General Manager to extend the existing professional services agreement with Federal Advocates for lobbying services for federal funding for the Contra Costa County Refinery Recycled Water project for a period of 12 months, through May 31, 2012, at a cost of $5,000 per month, increasing the cost ceiling from $33,000 to $93,000. h. Deny claim from National Subrogation Services on behalf of Fireman's Fund Insurance Company seeking recovery of $12,632.31 paid in conjunction with a sewage overflow in Diablo on February 20, 2011. Recommended by Budget and Finance Committee. BOARD ACTION: Adopted Consent Calendar Items 3.a.- 31 and 3.h. as recommended (4 -0; Nejedly, Absent). Adopted Item 3.g. as recommended (3 -1 -1; Williams, No; Nejedly, Absent). 4. PUBLIC HEARINGS a. Conduct public hearings on the following matters: 1) Consider adopting Uncodified Ordinance No. 264 to replace the "Schedule of Environmental and Development - Related Rates and Charges" adopted pursuant to Ordinance No. 259 in accordance with District Code Chapter 6.30. Approval recommended by Budget and Finance Committee. Data is available, as required by Government Code Title 7, Division 1, Chapter 8, Section 66016. May 5, 2011 Board Action Summary Page 3 BOARD ACTION: Adopted Uncodified Ordinance No. 264 and necessary findings, to replace the "Schedule of Environmental and Development - Related Rates and Charges" adopted pursuant to Ordinance No. 259 in accordance with District Code Chapter 6.30 (4 -0; Nejedly, Absent). 2) Consider adopting Uncodified Ordinance No. 265 to replace the "Schedule of Capacity Fees, Rates and Charges" adopted pursuant to Ordinance No. 258 in accordance with District Code Chapter 6.12. Approval recommended by Budget and Finance Committee. Data is available, as required by Government Code Title 7, Division 1, Chapter 8, Section 66016. BOARD ACTION: Adopted Uncodified Ordinance No. 265 and necessary findings, to replace the "Schedule of Capacity Fees, Rates and Charges" adopted pursuant to Ordinance No. 258 in accordance with District Code Chapter 6.12 (4 -0; Nejedly, Absent). 3) Consider adopting Resolution 2011 -014 directing that the following items for Fiscal Year 2011 -12 be placed on the Contra Costa County tax roll for collection: • Capacity Use Charges; and • Assessments for: • Contractual Assessment Districts (CADs), • Alhambra Valley Assessment Districts (AVADs), and • Fee Deferrals. BOARD ACTION: Adopted Resolution 2011 -014 directing that the Fiscal Year 2011 -12 Capacity Use Charges, Assessments for CADs, Assessments for AVADs, and Assessments for Fee Deferrals be placed on the Contra Costa County tax roll for collection (4 -0; Nejedly, Absent). 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 6. BIDS AND AWARDS a. Award a construction contract in the amount of $1,729,650 to Mountain Cascade, Inc., the lowest responsive bidder for the Lafayette /Pleasant Hill Road Trunk Sewer, District Project 5994; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. May 5, 2011 Board Action Summary Page 4 BOARD ACTION: Found that the project is exempt from CEQA; awarded construction contract to Mountain Cascade, Inc.; and authorized the General Manager to execute contract documents subject to submittal requirements. b. Award a construction contract in the amount of $543,000 to Euro Style Management, Inc., the lowest responsive bidder for construction of the Treatment Plant Protective Coatings, Phase 4, District Project 7247; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. BOARD ACTION: Found that the project is exempt from CEQA; awarded construction contract to Euro Style Management, Inc.; and authorized the General Manager to execute contract documents subject to submittal requirements. 7. REPORTS a. General Manager 1) Update on Collection System Operations Facility, District Project 8208. BOARD ACTION: Received the report. 2) Announcements a) Announce Advertisement of Sewer TV Inspection Project, Phase 2 (DP 5948) b) Announce Advertisement of the Treatment Plant Piping Renovations, Phase 6 (DP 7288) c) Announce Advertisement of Public Bidding for Lafayette Sewer Renovations, Phase 7 (DP 5990) d) Lafayette Sewer Renovations, Phase 7 (DP 5990) - Public Workshop e) Walnut Creek Sewer Renovation Project, Phase 8 (DP 5992) - Public Workshop f) Request for Quotations (RFQ) — Furniture for New CSOD Administration Facility g) Service Contract for Cleaning Siphons h) Service Contract for Crown Spraying May 5, 2011 Board Action Summary Page 5 i) CCCSD Moraga Pumping Station Show Cause Letter and Follow up j) Update on WaterlWastewater Operator Training Program for 2011 -12 BOARD ACTION: Received the announcements. b. Counsel for the District 1) Report on voluntary default of NCCI, Inc., contractor for the Treatment Plant Piping Renovations (Phase 5), District Project 7276. BOARD ACTION: Received the report. C. Secretary of the District Announced receipt, to date, of 55 legally valid protests and 11 other protests resulting from the Proposition 218 Notice. Announced upcoming Human Resources Committee meeting on May 11 at 3:30 p.m. and Household Hazardous Waste Committee meeting on May 12 at 3:00 p.m. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member McGill • April 27 -30, 2011 — California Association of Sanitation Agencies (CASA) Spring Conference in Sacramento (expenses). Member Nejedly • May 2, 2011 — Budget and Finance Committee meeting — Member Nejedly (stipend) and President Hockett (stipend). President Hockett • April 27 -30, 2011 — CASA Spring Conference (expenses) and Executive Board Meetings (stipends) in Sacramento. BOARD ACTION: Received the reports. May 5, 2011 Board Action Summary Page 6 2) Consider request by Board Member Nejedly to receive report on Board health benefits. BOARD ACTION: Received the report and referred the item to the Human Resources Committee. 3) Announcements a) Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 8. ADMINISTRATIVE a. Consider adopting Teleconferencing Policy. BOARD ACTION: Adopted the Teleconferencing Policy (4 -1; Nejedly, No). 9. CLOSED SESSION a. Conference with Legal Counsel regarding existing litigation pursuant to Government Code Section 54956.9(a): • Gregory Village Partners L.P. v. Chevron U.S.A. Inc. M.B. Enterprises, and Central Contra Costa Sanita District, U.S. District Court, Northern District of California, Case No. CV 11 1597 JCS. b. Conference with Legal Counsel - Anticipated Litigation — significant exposure to litigation pursuant to Government Code Section 54956.9(b) - three potential cases: • 3320 Woodview Court, Lafayette • 536 Ward Street, Martinez • Schaeffer claim (Paladin Law Group) C. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: General Manager James Kelly, Director of Administration Randall Musgraves, and Secretary of the District Elaine Boehme. Employee Organizations: (1) Employees' Association, Public Employees' Union, Local #1; (2) Management Support/Confidential Group (MS/CG); and (3) Management Group. BOARD ACTION: Held closed session for Items 9.a. and 9.b. — 3320 Woodview Court, Lafayette and Schaeffer claim (Paladin Law Group) — only. May 5, 2011 Board Action Summary Page 7 10. REPORT OUT OF CLOSED SESSION No reportable action. 11. ADJOURNMENT — at 3:39 p.m.