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Home My WebLink About06.b. Award contract re Treatment Plant Protective Coatings (Phase 4), DP 7247Central Contra Costa Sanitary District 6 1 BOARD OF DIRECTORS • POSITION PAPER f Board Meeting Date: May 5, 2011 subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH EURO STYLE MANAGEMENT, INC. FOR THE CONSTRUCTION OF THE TREATMENT PLANT PROTECTIVE COATINGS, PHASE 4, DISTRICT PROJECT NO. 7247 Submitted By: Initiating Dept. /Div.: Gary Rathunde, Associate Engineer Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: C47- G. Rathunde A. Antkowiak ecki A. Farrell a es M. Kelly, eneral Manager ISSUE: On April 12, 2011, seven sealed bids were received and opened for the construction of the Treatment Plant Protective Coatings, Phase 4, District Project No. 7247. The Board of Directors must award the contract or reject bids within 50 days of the bid opening. Authorize the General Manager to execute the contract documents subject to SUBMITTAL requirements. RECOMMENDATION: Find that the project is exempt from the California Environmental Quality Act (CEQA); award a construction contract; and authorize the General Manager to execute the Contract Documents subject to favorable review of insurance certificates, bond submittals, appropriate Contractor license, and any other required submittals (SUBMITTALS). FINANCIAL IMPACTS: Approximately $846,000 including design, bid price, contingency, and construction management. ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended. BACKGROUND: The first three phases of this project applied protective coatings to structures, vessels, piping, and equipment throughout the treatment plant with visibly deteriorating coatings that were in need of surface rehabilitation. On June 18, 2009, a technical services agreement had been approved by the Board to retain the services of KTA - Tator, Inc. to perform an evaluation to determine the status of the protective coatings on the components around the treatment plant. Recommendations from the KTA -Tator evaluation were incorporated into this Phase 4 project. This project will apply protective coatings to treatment plant components, such as the headwork's bar screens, fuel oil storage tanks, piping and structural supports in the basement of the pump and blower building, structural steel and piping at clear well, N: \PESUP \Position Papers \Rathunde \7247_Award.doc Page 1 of 5 POSITION PAPER Board Meeting Date: May 5, 2011 subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH EURO STYLE MANAGEMENT, INC. FOR THE CONSTRUCTION OF THE TREATMENT PLANT PROTECTIVE COATINGS, PHASE 4, DISTRICT PROJECT NO. 7247 carbide lime tanks, and the crane on top of sludge storage tanks. Attachment 1 shows the locations of all the project work. District staff prepared the plans and specifications for the project. The Engineer's estimate for construction of the Treatment Plant Protective Coatings, Phase 4 is $775,000. This project was advertised on March 18, 2011. Seven (7) sealed bids, ranging from $543,000 to $1,073,000 were received and publicly opened on April 12, 2011. The Engineering Department conducted a technical and commercial review of the bids and determined that Euro Style Management, Inc. is the lowest responsive bidder with a bid amount of $543,000. Despite cost increases in fuel and oil products in the past few months, staff continues to receive favorable bids. A summary of bids received is shown in Attachment 2. The District will administer the construction contract and will provide contract administration, inspection, survey, office engineering, and submittal review. The funds required to complete this project, as shown in Attachment 3, are $621,000. The total cost of Treatment Plant Protective Coatings, Phase 4 is anticipated to be $846,000. This project is included in the fiscal year (FY) 2010 -11 Capital Improvement Budget (CIB) on pages 80 and 81. Staff has, conducted a cash -flow analysis of the Treatment Plant Program budget and concluded that adequate funds are available for this project. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15301 since it involves minor alterations to existing public facilities. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDED BOARD ACTION: Staff recommends the following: Find that the project is exempt from CEQA, 2. Award a construction contract in the amount of $543,000 for the construction of the Treatment Plant Protective Coatings, Phase 4, District Project No. 7247 to Euro Style Management, Inc., the lowest responsive bidder, and 3. Authorize the General Manager to execute the Contract Documents subject to SUBMITTAL requirements. NAPESUP \Position Papers \Rathunde \7247_Award.doc Page 2 of 5 ` O `F o N C 0 200 400 FEET Ev PROJECT AREA 8 Clearwell Outlet Structure PROJECT AREA 8 Clearwell Inlet Structure PROJECT AREA 7 Fuel Oil Storage Tanks PROJECT AREA 9 / UV Basins {.� PROJECT AREA 10�� o Tunnels T7 /T8 P" s PROJECT AREA 6 PROJECT AREA 1 Pump & Blower CoGen Gas Compressor Building h r PROJECT AREA 2 s� Ash Filter Structure PROJECT AREA 4 N P Lime Tanks arehou e p °v HOB 4 PROJECT AREA 5 nnex N °$ Sludge Storage Tank Crane w / PROJECT AREA 3 Headworks :V Central Contra Costa TREATMENT PLANT PROTECTIVE COATINGS, Attachment Y Sanitary District PHASE 4 District Project 7247 1 Q Project Location N: \PESUP \Position Papers \Rathunde \7247_Award.doc Page 3 of 5 I_�il_�yaul TREATMENT PLANT PROTECTIVE COATINGS, PHASE 4 DISTRICT PROJECT 7247 SUMMARY OF BIDS PROJECT NO.: 7247 NO. OF ADDENDA: 1 DATE /TIME: APRIL 12,2011/2.00 PM PROJECT NAME: TREATMENT PLANT PROTECTIVE COATINGS, PHASE 4 PROJECT MANAGER: GARY RATHUNDE PROJECT LOCATION: 5019 IMHOFF PLACE MARTINEZ CALIFORNIA ENGINEER EST.: $775,000 NO. BIDDER BID PRICE 1 Euro Style Management, Inc. 543,000 North Highlands, CA 95660 2 Hansen Painting & Decorating 670 910 Sacramento, CA 95822 ' 3 Bayview Painting Construction 750,275 Burlingame, CA 94010 4 Jeffco Painting & Coating 797,500 Vallejo, CA 94592 5 F. D. Thomas, Inc. 850,000 Central Point, OR 97502 6 Cor -Ray Painting Company 968,000 Santa Fe Springs, CA 90670 7 CAM Painting, Inc. 1,073,000 Frazier Park, CA 93225 BIDS OPENED BY /s/ Elaine Boehme DATE April 12. 2011 NAPESUP \Position Papers \Rathunde \7247_Award.doc Page 4 of 5 ATTACHMENT 3 TREATMENT PLANT PROTECTIVE COATINGS, PHASE 4, DISTRICT PROJECT 7247 POST - BID /PRE- CONSTRUCTION ESTIMATE No. Item Description Amounts % Construction Cost 1 CONSTRUCTION a. Construction Contract $543,000 b. Contingency at 15% $82,000 SUBTOTAL - CONSTRUCTION COST $625,000 100% 2 CONSTRUCTION MANAGEMENT a. District Forces - Construction Management & Engineering $75,000 - Operations Department Support $10,000 b. Special Inspection $10.000 SUBTOTAL - CONSTRUCTION MANAGEMENT $95,000 15% 3 PREBID EXPENDITURES a. District Forces $65,358 b. Consultants $60,642 SUBTOTAL - PREBID EXPENDITURES $126,000 20% 4 TOTAL PROJECT COST $846,000 5 FUNDS AUTHORIZED TO DATE $225,000 6 ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT (Line 4 - Line 5) 621 000 NAPESUP \Position Papers \Rathunde \7247_Award.doc Page 5 of 5