HomeMy WebLinkAbout03.f. Authorize renewal of Pollution Prev. Svc. Agmt. w/Mt. View Sanitary DistrictCentral Contra Costa Sanitary District
BOARD OF DIRECTORS •
POSITION PAPER
Board Meeting Date: May 5, 2011
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A RENEWAL OF
THE AGREEMENT WITH MT. VIEW SANITARY DISTRICT FOR CCCSD TO
PROVIDE SOURCE CONTROL INSPECTIONS AND PREPARE THE MVSD
POLLUTION PREVENTION ANNUAL REPORT
Submitted By:
Timothy Potter, Environmental Compliance
Superintendent
REVIEWED AND RECOMMENDED FOR BOARD ACTION;
Initiating Dept. /Div.:
Engineering /Environmental Services
C Ilk— 4W�-
T. Potter A. rarrell K. Alm G mes M. Kelley
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General Manager
ISSUE: Continuation of the interagency partnership between the District and Mt. View
Sanitary District (MVSD) for supporting the MVSD Pollution Prevention Program beyond
fiscal year 2010 -11 requires renewal. The Board of Director's authorization is required
for agreements with other public agencies.
RECOMMENDATION: Approve renewing this agreement with MVSD and authorize the
General Manager to execute the agreement renewal that would extend this interagency
partnership for two (2) years through June 30, 2013, with an option to extend the
agreement through June 30, 2015.
FINANCIAL IMPACTS: The proposed agreement provides for full cost recovery. All
District staff hours /wages (e.g. field time, administrative, report writing) are multiplied by
the established District overhead multiplier and billed under this agreement. The
estimated budget for fiscal year 2011 -12 is $25,310. The staff time used to provide the
services will not be available to perform other District functions.
ALTERNATIVES /CONSIDERATIONS: The Board may decline to renew this
agreement, however this action is not recommended. Source Control Inspectors
already work in the MVSD service area when completing work under the Clean Water
Program (CWP) inspection services agreement for the City of Martinez. Some of the
additional 40 inspections per year can be combined with current inspections in Martinez,
and the total number is incidental when compared to the more than 1200 inspections
completed annually by District inspectors.
BACKGROUND: In 2006, MVSD requested that the District provide services to support
the MVSD Pollution Prevention Program that was approved by both agencies' Board of
Directors through fiscal year 2006 -07. The scope of services for this agreement
includes conducting a minimum of 40 inspections per year of businesses in the MVSD
service area that could discharge pollutants identified in the MVSD list of pollutants of
concern (including Fats, Oils, and Grease wastes from food service facilities), and
N: \ENVRSEC \Position Papers\Potter\201 1 \Renewal MVSD Agreement 5- 5- 11.doc
POSITION PAPER
Board Meeting Date: May 5, 2011
Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A RENEWAL OF
THE AGREEMENT WITH MT. VIEW SANITARY DISTRICT FOR CCCSD TO
PROVIDE SOURCE CONTROL INSPECTIONS AND PREPARE THE MVSD
POLLUTION PREVENTION ANNUAL REPORT
preparing the Annual Pollution Prevention Report with input and oversight of MVSD
staff. The District is able to efficiently perform this work since it is similar to the work
performed for its own Source Control /Pollution Prevention Program. MVSD recognized
this capability when they approached the District to provide these services.
MVSD staff is requesting CCCSD staff increase their role with preparing the MVSD
Annual Pollution Prevention Report due staff changes over the last year. Consequently,
the amount of District staff time to assist MVSD with preparing this report has increased.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute the
agreement renewal that would extend this interagency partnership for two (2) years
through June 30, 2013, with an option to extend the agreement through June 30, 2015.
WENVRSEMPosition Papers \Potter \2011 \Renewal MVSD Agreement 5- 5- 11.doc