HomeMy WebLinkAboutBUDGET & FINANCE ACTION SUMMARY 04-04-11
REGULAR MEETING OF THE
BOARD OF DIRECTORS:
CENTRAL CONTRA COSTA
BARBARA D. HOCKETT
President
SANITARY DISTRICT
JAMES A. NEJEDLY
President Pro Tem
BUDGET AND FINANCE COMMITTEE
MICHAEL R. MCGILL
MARIO M. MENESINI
DAVID R. WILLIAMS
A C T I O N S U M M A R Y
PHONE: (925) 228-9500
FAX: (925) 676-7211
Chair Nejedly
www.centralsan.org
Member Hockett
Monday, April 4, 2011
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
PRESENT: Jim Nejedly, Barbara Hockett, Randy Musgraves, Debbie Ratcliff
1. Call Meeting to Order
Chair Nejedly called the meeting to order at 3:00 p.m.
2. Public Comments
None.
3. Old Business
a. Question regarding sales tax payment to Detection Instruments
COMMITTEE ACTION: Received the report.
4. Risk Management
a. Review Loss Control Report
COMMITTEE ACTION: Reviewed the report.
Budget and Finance Committee
April 4, 2011
Page 2
b. Discuss outstanding claims
COMMITTEE ACTION: None.
c. Discuss new claims
There were no new claims.
COMMITTEE ACTION: None.
d. Review Position Paper returning claim for damages submitted by Gregory
Village Partners as untimely (Item 3.e. in Board Binder)
COMMITTEE ACTION: Recommended that the Board direct staff to
return the claim as untimely.
*e. Review storm damage to District sewer facility at 1003 Carol Lane in
Lafayette.
Staff presented photos of the storm damage (attached).
COMMITTEE ACTION: Received the report on storm damage.
5. Review Position Paper accepting the financial status and budget of the Self-
Insurance Fund and approve allocation for 2011-12 Operations and Maintenance
Budget. (Item 3.d. in Board Binder)
Staff reported that this is the first time that a pollution claim will be processed
against Sub Fund B. Otherwise, there were no significant changes to the Self
Insurance Budget.
COMMITTEE ACTION: Reviewed and recommended Board approval.
6. Review Position Paper setting May 5, 2011 at 2:00 p.m. as the date and time for
the following public hearings (Items 3.h.1) and 3.h.2) in Board Binder):
(1) Consider adoption of an uncodified ordinance to amend the Schedule of
Environmental and Development-Related Rates and Charges; and
(2) Consider adoption of an uncodified ordinance to amend the Schedule of
Capacity Fees
COMMITTEE ACTION: Reviewed and recommended Board approval.
Budget and Finance Committee
April 4, 2011
Page 3
7.Review Position Paper setting May 5, 2011 at 2:00 p.m. as the date and time for
a public hearing to consider placing the following on the Contra Costa County
Tax Roll for collection (Item 3.i. in Board Binder):
● Fiscal Year 2011-12 Capacity Use Charges;
● Fiscal Year 2011-12 Assessments for Contractual Assessment Districts
and Alhambra Valley Assessment Districts; and
● Fiscal Year 2011-12 Assessments for Fee Deferrals
COMMITTEE ACTION: Reviewed and recommended Board approval.
8. Expenditures
a. Review Expenditures (Item 3.b. in Board Binder)
COMMITTEE ACTION: Reviewed and recommended Board approval.
The Committee also requested that the spreadsheet used to
document property management expenses for David Deutscher
Company be brought to the next Committee meeting, and asked that
other property managers be evaluated. The Committee questioned
the cost of a chair purchased from Hoover’s Commercial Services
and asked that the chair be shown to them at the next meeting.
b. Review Legal Expenditure Summary
COMMITTEE ACTION: Reviewed Legal Expenditure Summary.
c. Review P-Card expenditures
COMMITTEE ACTION: Reviewed P-Card expenditures.
d. Discuss Petty Cash Descriptions
Staff explained that, due to the larger volume of petty cash entries in the
Administrative Department, the detailed descriptions are not included.
However, all petty cash receipts are brought to the Committee meeting for
review.
COMMITTEE ACTION: None.
9. Review February 2011 Financial Statements and Investment Reports (Item 3.c.
in Board Binder)
COMMITTEE ACTION: Reviewed and recommended Board approval.
Budget and Finance Committee
April 4, 2011
Page 4
10. Reports and Announcements
None.
11. Suggestions for future agenda items
None.
12. Closed Session
a. Conference with Legal Counsel – Anticipated Litigation – significant
exposure to litigation pursuant to Government Code Section 54956.9(b) -
three potential cases:
● 3320 Woodview Court, Lafayette
● 536 Ward Street, Martinez
● Gregory Village Partners
COMMITTEE ACTION: Held closed session.
13. Report out of Closed Session
COMMITTEE ACTION: Recommended that the Board direct staff to return
the claim from Gregory Village Partners as untimely. No other direction
was provided.
14. Adjournment – at 4:00 p.m.
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