HomeMy WebLinkAbout07.a. Approve staffing plan for FY 2011-12Central Contra Costa Sanitary District 7 (�
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: April 7 2011
Subject: APPROVE STAFFING PLAN FOR FISCAL YEAR 2011 — 2012
Submitted By: Initiating Dept. /Div.:
Christopher Ko, Provisional Human Administration /Human Resources
Resources Manager
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
. C. Ko . M graves Ja es q. Kelly,
V GenbuManager
ISSUE: Board approval is requested for the Fiscal Year 201 1 — 2012 Staffing Plan.
RECOMMENDATION: Approve the Staffing Plan for Fiscal Year 2011 — 2012.
FINANCIAL IMPACTS: The proposed Staffing Plan would increase annual salary costs
by $15,682 and reduce benefit costs by $1,853 for a net increase of $13,829.
ALTERNATIVESICONSIDERATIONS: Modify or reject the proposed Staffing Plan.
BACKGROUND: Each department has reviewed its staffing requirements for Fiscal
Year 2011 — 2012. The Staffing Plan includes departmental overviews, personnel
actions, requested changes and their justifications, and organizational charts reflecting
current staff and proposed changes. To date, there have been 61 personnel actions
taken during Fiscal Year 2010 -- 2011.
The attached summary sheet highlights the effect of each department's staffing
requests on the number of total authorized positions in the District and the cost of
salaries and benefits. The number of authorized regular positions in the District will
remain the same as last year. Nine Co -op student positions are requested which is one
more position than last year.
The salaries and wages in the 2011 -- 2012 O & M Departmental Budgets will increase
from the previous year's budget due to cost -of- living salary adjustments and any merit
and longevity increases scheduled in 2011 — 2012.
Staff is recommending the salaries for Laboratory and Engineering Co -ops remain at
$24.00 an hour. Staff is requesting a new co -op position for the Safety and Risk
Management Division for the fall 2011 term. This position will provide short -term
support for the expanding Safety program by assisting with the implementation of
technical aspects of the program. Staff is recommending a salary of $18.00 an hour.
Summer student requests are stated separately in the Authorization to Hire Seasonal
Employees Position Paper.
HAStaffing Plan\Approve Staffing Plan PP 2011- 12.doc
POSITION PAPER
Board Meeting Date: April 7, 2011
Subject APPROVE STAFFING PLAN
This matter was reviewed by the Human Resources Committee at its March 9, 2011
meeting. The Committee approved the changes as requested by the Administration
and Collection System Operations Departments. The Committee also suggested
attempting to fill the Senior Engineering Assistant at its current level, instead of creating
an Assistant Engineer position. The committee did not approve the proposed addition
of a Media Production Technician in the Plant operations Department.
Administration
1. Add one Information System Specialist (G -64, $65,176 - $78,853) position.
This position will be assigned to CSO to support the Accela computerized
system.
Collection -System Operations
2. Delete one Construction Equipment Operator (G -64, $65,176 - $78,853)
position.
E ngineering,
3. Delete one Engineering Assistant 1111 (1: G -60, $59,192 - $71,639; 11: G -65,
$66,638 - $80,758) position. Add one Engineering Assistant III (G -69,
$73,409 - $88,760) position.
4. Delete one Administrative Services Supervisor (S-62, 62,405 - $75,487)
position.
5. Add one Senior Engineer (S -83, $103,015 - $124,561) position.
Plant operations
6. Delete one Administrative Assistant (G -57, $55,191 - $66,638) position.
Secretary of the District
None
Co -o
7. Authorize the hiring of students to fill nine Co -op positions in 2011 — 2012.
HAStaffing Plan\Approve Staffing Plan PP 2011- 12.doc
POSITION PAPER
Board Meetin Date.- April 7, 2011
Sub APPROVE S TAF'FIN�G PLAN
Approve th�e Staffin Plan f'or Fiscal Year 2011 — 2012 herein Identified b items 1
HAStaffin Plan\A,pprove Staffin Plan PP 2011-12.doic
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Central Contra C o s ta Sanitary District
March 30, 2011
TO: THE HONORABLE BOARD OF DIRECTORS
FROM: JAMES M. KELLY, GENERAL MANAGER �'��T
SUBJECT: STAFFING PLAN SUMMARY
The following summarizes the proposed Staffing Plan for Fiscal Year 2011 — 2012:
Administration Department
The Administration Department has requested to add one Information System Specialist
(ISS) (G-64 - $78,553.01) position. This position will be assigned to CSO
to facilitate cross - training prior to the anticipated retirement of the current ISS in March
2012. The incumbent ISS supports the Accela computerized system which schedules
sewer cleaning and routine maintenance. This position is critical in maintaining an up -to-
date cleaning schedule and reducing costly sanitary sewer overflows. Upon his
retirement, staff is requesting that an authorized position revert back to CSOD to be
filled with a Maintenance Drew Member 1111.
Collection System operations Do rtme t
The Collection System Operations Department is proposing to delete one Construction
Equipment Operator (CEO) (0 -64, $65,176.18 -- $78,853.0'1) position.
Engineering Department
Environmental Services Division
Staff is proposing to delete one vacant Engineering Assistant 1111 (1: 0 -60 $59,102.43 —
$71,639.35; 11: 0 -65, $66,638.21 — $80,758.70) position and add one Engineering
Assistant III (0 -69, $73,409.44 — $88,760.67) position.
Within the Plan Review /Permit and Sewer Services Charge Section, there have been
two retirements and several more are possible. The proposed change will allow cross -
training at the Engineering Assistant III level. Currently, it is being underfilled by an
Engineering Assistant 1111 until filled as a III which would occur when the existing Mil's
have been adequately cross- trained.
The Honorable Board of Directors
March 30, 2011
Page 2
Staff also requests to add one Senior Engineer (S -83, $103,015-33 -- $124,561.22)
position. The Environmental Services Division does critically important work to provide
service to our customers, including issuing permits, collecting sewer service charges,
inspecting development sewers, administering numerous programs (CAD,
reimbursement, capacity use), completing annexations, conducting surveys, and
pursuing right -of -way issues. Two of the most senior members are likely to retire if
certain pension changes are made by State law. It is critical to get another Senior
Engineer into the Division to be cross - trained on these many highly institutionalized
functions. It is proposed that Plan Review /Permit and Sewer Services charge Section
and Development Inspection Section be removed from the Principal Engineer, who
currently has 22 individuals reporting to him, and report to the new Senior Engineer.
Also, since relocating Survey to Environmental Services to provide a better level of
service to Right -of -Way, the Principal Engineer's span of control has grown too large
and this change will correct that situation. The new Senior Engineer will then be cross -
trained with the Principal Engineer, the other Senior Engineer, and the Division
Manager to ensure that all of the bases within Environmental Services can be covered if
the two senior members of the Division retire in 2012.
Capital Projects Division
Staff is proposing to delete one vacant Administrative Services Supervisor (S -62,
$62,405.82 ---- $75,487.36) position.
Plant operations Department
The Plant Operations Department is proposing to delete one vacant Administrative
Assistant (G -57, $55,191.'14 — $66,638.21) position.
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