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HomeMy WebLinkAboutBUDGET & FINANCE AGENDA 04-04-11�l Central Contra Costa Sanitary District II II M1119 III II (IIIIIIII II II I 11 111 I IIIIIIII 1111111 I IIIIIIII 1 II IIII IIIII n I I I I � I � l�� III I �� �I I I � ��� I III 1 IIIIIIIIII 1111111 IIII IIIIII....... � (IIIIIIIIII II�IIIIIIII�I IIIIIIIIIIII IIII 11111111111111 I I ������� ��� �II 1111111 IIIIIIIIIII IIIIIII�� II�I�IIIIIII�IIII IIIIIIIII IIIII IIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII�I�IIIIIIIIII IIIIIIIIIIIII�IIIIIII� IIIIII IIIIIIIII IIIIIIII IIIIII 1111111 II�IIIIIIIIIIIIIIIIIIIIIIIII I� REGULAR MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT BUDGET AND FINANCE COMMITTEE Chair Nejedly Member Hockett Monday, April 4, 2011 :0o p.m. Executive Conference Room 5019 Irnhoff Place Martinez, California INFORMATION FOR THE PUBLI ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA B OF DIRECTORS: BARBARA D 1 OCKET ' Presiderar .TAMES A. NEIEDLY President Pre) Tee MICHAEL R. MCG ILL MARIO U. MENESINI DAVID R. WILLIAMS PHONE. ( 925) 228-9500 FAX: (925) 676-7211 www.centralsan. g Anyone wishi to address the Committee on an item listed on the agenda will be heard w hen t Committee Chair calls for comments from the audience. The Chair may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and t time available. After the publ has commented, the item is closed to further public comment and brought to the Committee for discussion. There is no further comment permitted from the audience unless invited by the Committee. ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Co mmittee is prohibited from discussing items not cale ndared on the agenda. You may address the Committee on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORT S upporting materials on Co mmi ttee agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours of the meeting to a majority of the Committee are also av ailable for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Conference loom. AMERICANS WITH DISABILITIES ACT In accordance with the Americans w ith Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 Budget and Finance Committee April 4, 2011 Page 2 1. Call Meeting to Order 2. Public Comments 3. Old Business *a. Question regarding sales tax payment to Detection instruments 4., Risk Management *a. Review Loss Control Report Staff Recommendation: Review the report. b. Discuss outstanding claims Staff Recommendation: Discuss outstanding claims. C. Discuss new claims Staff Recommendation: Discuss new claims. d. Review Position Paper returning claim for damages submitted by regory Village Partners as untimely (Item 3.e. in Board Binder) Staff Recommendation: Recommend that the Board direct staff to return the claim as untimely. e. Review storm damage to District sever facility at 1003 Carol Lane in Lafa Staff Recommendation: Review storm damage. Review Position Raper accepting the financial status and budget of the Self- Insurance Fund and approve allocation for 2011-12 Operations and Maintenance Budget. (Item 3.d. in Board Birder) Staff Recommendation: Review the Position Paper and recommend Board approval. Budget and Finance Committee April 4, 2011 Page 3 6. Review Position Paper setting May 5, 2011 at :oo p.m. as the date and time for the following public hearings (Items .h.1) and 3.h.2) in Board Binder): (1) consider adoption of an uncodified ordinance to amend the Schedule of Environmental and Development-Related Rates and Charges; and (2) Consider adoption of an uncodified ordinance to amend the Schedule of Capacity Fees Staff Recommendation: Review and recommend Board approval. 7. Review Position Paper setting May 5, 2011 at :oo p.m. as the data and time for a public hearing to consider placing the following on the Contra costa Counter Tax Roll for collection (item 3J. in Board Binder): Fiscal Year 2011-12 capacitor Use charges; Fiscal Year 2011-12 Assessments for contractual Assessment Districts and Alhambra Valley Assessment Districts; and Fiscal Year 2011-12 Assessments for Fee Deferrals Staff Recommendation: Review and recommend Board approval. 8. Expenditures a. Review Expenditures (Item 3.b. in Beard Binder) Staff Recommendation: Review and recommend Board approval. *b, Review Legal Expenditure Summary Staff Recommendation: Review Legal Expenditure Summary., *c. Review P -Card expenditures Staff Recommendation: Review P -card expenditures. d. Discuss Petty Cash Descriptions Staff Recommendation: Provide direction to staff. 9. Review February 2011 Financial Statements and Investment Reports (Item 3.c. in Board Binder) Staff Recommendation: Review and recommend Board approval. Budget and Finance Committee April 4, 2011 Page 4 10. Reports and Announcements 11. Suggestions for future agenda items 12. Closed Session a. Conference with Legal Counsel — Anticipated Litigation -- significant exposure to litigation pursuant to Government Code Section 54956.9(b) - three potential cases: * 3320 Woodview Court, Lafayette * 536 Ward Street, Martinez * Gregory Village Partners 13. Report out of Closed Session 14. Adjournment * Attachment 3. a. Central contra costa Sanitary District Apri 1, 2011 TO: BOARD BUDGET AND FINANCE COMMITTEE FROM: RANDALL MUSGRAVES ? DEBBIE RATCLIFF �Q/j� SUBJECT: Larch 1 0, 2 COMMITTEE MEETIN There was one outstanding question from the last Board Budget and Finance Committee meeting which required additional staff research. The question and answer is provided below: 1, 33611 Detection Instruments -- Wheat was the $2,093.40 sales tax payment tor? Detection Instruments was going through an audit. The invoice received was for sa les tax that should have been collected from the District and remitted to the State by Detection Instrum for prier years 2003 - 2006. In 2006, the District started the practi of accruing unpaid sale tax and remitting it annually to the State. The years after 2006 have been directly subm itted by the District, as Detection Instruments does not collect sales tax. staff checked all previous invoices to Hulce sure the amounts were correct. District staff also reviews a ll P --card purchases on a monthly basis and accrues sales tax for items that were not charged the tax. This is included ire the annual rem ittance to the State. P7 CAM, 0 - U) 0 CL 0 LU 40d 0 LU L) z 0 .j CL z �rc 0 .j LL. 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