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HomeMy WebLinkAboutBUDGET & FINANCE ACTION SUMMARY 03-10-11 SPECIAL MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA BARBARA D. HOCKETT President SANITARY DISTRICT JAMES A. NEJEDLY President Pro Tem BUDGET AND FINANCE COMMITTEE MICHAEL R. MCGILL MARIO M. MENESINI DAVID R. WILLIAMS A C T I O N S U M M A R Y PHONE: (925) 228-9500 FAX: (925) 676-7211 Chair Nejedly www.centralsan.org Member Hockett Thursday, March 10, 2011 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California PRESENT: Jim Nejedly, Barbara Hockett, James Kelly, Randall Musgraves, Debbie Ratcliff, Jarred Miyamoto-Mills 1. Call Meeting to Order Chair Nejedly called the meeting to order at 3:00 p.m. 2. Public Comments None. 3. Old Business a. Respond to questions with regard to expenditures for the following vendors: 1) HighTechGov 2) Babbitt Bearing Company 3) Bay Computing Group 4) Klockar’s Blacksmith and Metal Works COMMITTEE ACTION: Received the responses. Budget and Finance Committee Action Summary March 10, 2011 Page 2 4. Risk Management a. Review Loss Control Report COMMITTEE ACTION: Reviewed the report. b. Discuss outstanding claims Staff reported that an overflow occurred at La Tapatia Restaurant in Martinez on February 17, 2011. Property damage occurred, and cleanup has been completed. A reserve for property loss and construction costs has been set for $45,000. Staff is currently evaluating the circumstances surrounding the overflow. A separate overflow occurred at a home in Lafayette on Woodview Court on February 25, 2011, as previously reported to the Board. Cleanup has been completed. Staff is waiting to receive the homeowner’s contractor estimate for reconstruction. A rental home has been found for the homeowners from mid-March through June, which will allow sufficient time for an evaluation of the circumstances leading to the overflow to be completed. Staff will seek confirmation from the District’s reconstruction consultant regarding the reconstruction items, need and estimates. Staff will provide the Board with an update once the information has been received and validated. COMMITTEE ACTION: Discussed outstanding claims. c. Discuss new claims Staff reported that a new claim was filed by Mr. Justin IIagan in Moraga, where a District crew was cleaning a sewer and blew out a rodding inlet just as Mr. IIagan was driving over it in a Honda Civic. Unfortunately, the inlet cover caused significant damage to the vehicle. Mr. Ilagan was seen by a medical doctor and released. Staff is waiting for the repair estimates or if the vehicle was totaled. COMMITTEE ACTION: Discussed new claims. 5. Non-Residential Capacity Fee Installment Payment Agreements a. Review of Past Agreements Staff reviewed past installment payment agreements. Budget and Finance Committee Action Summary March 10, 2011 Page 3 b. Review Delinquency – Monsoon Masala Restaurant, Pleasant Hill Staff reported that the business owner signed a promissory note in January 2008 and agreed to a ten percent down payment and monthly payments over the following twenty-four months. The business owner made the down payment and nine monthly payments and stopped making payments thereafter. Staff wrote to the business owner in July 2010 with no response. Staff is recommending that the delinquent charges be included in the notice for public hearing regarding placement of delinquent charges on the 2011-12 property tax rolls. COMMITTEE ACTION: Directed staff to commence due process by scheduling a hearing on the delinquency with possible Board actions being 1) placement of the delinquent charges on the 2011-12 tax roll; and/or 2) termination of sewer service. The Committee also directed staff to contact the County Health Department and the City of Pleasant Hill's Business License administrator to report the lack of compliance and the possible termination of service. c. Review of draft position paper authorizing the General Manager to execute an agreement for installment payment over two years of $31,784.78 in capacity fees for Senro Sushi at 2475 San Ramon Valley Boulevard, suspending the application of the District Code as permitted by District Code Section 1.24.010. COMMITTEE ACTION: Reviewed and recommended Board approval. 6. Review the 2010 Annual Report of the Deferred Compensation Plan Advisory Committee COMMITTEE ACTION: Reviewed and recommended Board approval. 7. Review and consider approval of Expenditures The Committee had one question regarding the payment of sales tax from prior years to a company called Detection Instruments. Staff will bring information to the next Committee meeting. a. Review P-Card expenditures Budget and Finance Committee Action Summary March 10, 2011 Page 4 COMMITTEE ACTION: Reviewed and recommended Board approval. 8. Review request for assistance from Contra Costa Special Districts Association for their anniversary celebration dinner scheduled for April 11, 2011 COMMITTEE ACTION: Reviewed the request and recommended providing clerical assistance, not monetary assistance. 9. Reports and Announcements None. 10. Suggestions for future agenda items None. 11. Closed Session a. Conference with Legal Counsel – Anticipated Litigation pursuant to Government Code Sections 54956.9(b) – one potential case – 3320 Woodview Court in Lafayette. COMMITTEE ACTION: No closed session was needed. 12. Report out of Closed Session None. 13. Adjournment – at 4:00 p.m.