HomeMy WebLinkAboutCAPITAL PROJECTS ACTION SUMMARY 02-07-11 1 .
F. mCs Central Contra Costa Sanitary District
Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553-4392
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SPECIAL MEETING OF THE BOARD OFDIRECTORS:
CENTRAL CONTRA COSTA BARBARA D.//OCRETT
President
SANITARY DISTRICT JAMES A. NEJEDLY
President Pro Tent
CAPITAL PROJECTS COMMITTEE.
MICHAEL R. MCGILL
MARIO M. MENESINI
ACTION SUMMARY DAVID R. WILLIAMS
PHONE: (925) 228 -9500
FAX: (925)676 -7211
Chair McGill wryino.centralsat.org
Member Hockett .
Monday, February 7, 2011
3:00 p.m.
Second Floor Conference Room
'5019 Imhoff Place
Martinez, California
PRESENT: Mike McGill, Barbara Hockett, Jim Kelly, Ann Farrell, Randy Musgraves,
Ba Than, Tad Pilecki, Alex Rozul, Andrew Antkowiak
1. Call Meeting to Order
Chair McGill called the meeting to order at 3:00 p.m.
2. Public Comments
None.
3. Preview of six -month status report on 2010 -2011 Capital Improvement Budget
(To be presented to full Board on February 24)
Director of Engineering Ann Farrell presented the six -month financials for the
Capital Improvement Program, including revenues and expenditures and year-
end projections. Capital expenditures are expected to be on budget at $28.6
million, while revenues are projected to be significantly under budget by
approximately $3 million at $16.9 million. This generates a negative variance for
the Capital Program of $11.7 million and a resultant draw -down of the Sewer
Construction Fund Balance by a like amount.
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COMMITTEE ACTION: Received the report.
Capital Projects Committee
February 7, 2011
Page 2
*4. Review of 2011 -12 Capital Improvement Budget and Plan revenue requirements
to meet planned expenditures
Ms. Farrell provided the Committee with a table of the latest projected necessary
rate increases to fund the planned Capital Program (attached). The numbers are
still very similar to those presented at the December 2010 Board Capital
Planning Workshop, even though many of the assumptions have been refined.
She explained that if the District is to continue with a `pay as you go" philosophy,
especially in light of approximately $200 million of unfunded liabilities, then a two -
year rate increase of $50 each year is recommended to be noticed in the
Proposition 218 notice. This generates enough revenue to pay for continued
baseline needs, as well as a substantial portion of the cost of improvements
expected for compliance with new air regulations for sewage sludge incinerators.
Ms. Farrell also noted that there are a large number of funding scenarios that can
be analyzed, and the Ten -Year Plan financial document will present many of the
scenarios the Board requested for its review. In order to simplify the draft Capital
Improvement Budget (CIB) document, which is being released this year
concurrently with the Ten -Year Plan draft document, staff is requesting to use
only one scenario, the $50 `pay as you go" scenario, for the draft CIB document.
Ms. Farrell noted that even with a $50 each for two -year increase, the District's
rates would be in the lower half of those surveyed in the District's general
geographical area, as seen in the rate comparison she distributed (attached).
The advantages and disadvantages of `pay as you go" were discussed, with its
larger initial rate increases, versus bond financing, which allows for smaller rate
increases in the short term, but requires larger rate increases overall.
Member Hockett spoke in favor of the "pay as you go" approach and saving the
District's bonding capacity for future needs. She also noted that the Sewer
Construction Fund is set aside to fund capital projects and questioned the current
philosophy of spending down the Fund so it just meets the funds' required level
to meet District cash flow. Chair McGill stated that he continues to want to
consider bond financing in order to spread the capital costs over future
ratepayers. In response to a question from Chair McGill regarding the District's
bonding capacity, Director of Administration Randy Musgraves responded that
the District has a large number of unfunded liabilities; therefore, it would be
prudent to minimize additional bond financing in his opinion.
Ms. Farrell requested direction from the Committee on how to present the
revenue numbers in the draft Capital Improvement Budget and Plan, which is
being completed in parallel with the Financial Planning process this year because
of the Board workshop's move to March 3, 2011. Chair McGill stated that he was
Capital Projects Committee
February 7, 2011
Page 3
not committed to such a large increase, but, to facilitate simplifying the CIB
document, he would support issuing the document with a $50 rate increase and a
disclaimer saying that the increase has not been recommended by the Capital
Projects Committee or approved by the Board. In this case, the CIB document
can be updated before the final version is issued in June.
COMMITTEE ACTION: Supported issuing the draft Capital Improvement
Budget and Plan with revenue assumptions based on a $50 rate increase in
2011 -2012, with the understanding that this rate increase has not been
recommended by the Committee. The Committee is awaiting further
information on the various funding scenarios which will be made available
in advance of and discussed at the March 3, 2011 Financial Planning
Workshop.
5. Update on the following Capital Projects:
a. Solids Handling Improvements
b. Standby Power Facility Improvements
`c. Dry/Wet Weather Bypass Improvements
Senior Engineer Andrew Antkowiak presented an update (attached) on
these three treatment plant projects, which are in varying stages of
construction. He reported that the Wet Weather Bypass Improvements'
substantial completion is expected in March 2011, with wetland migration
work expected in May or June 2011. For the Solids Handling
Improvements, substantial completion is expected in March 2011, and for
the Standby Power Facility Improvements, the completion date is May
2011.
*d. Pleasant Hill Road Trunk Sewer
Senior Engineer Alex Rozul presented an update (attached) on a large,
complex sewer project expected to begin construction in summer 2011
and completed in October 2011: the Pleasant Hill Road Trunk Sewer.
Chair McGill noted that Pleasant Hill Road is a major commute route, and
the District should be certain not to start any work, including traffic control,
before the designated start time of 9 a.m.
COMMITTEE ACTION: Received the update.
Capital Projects Committee
February 7, 2011
Page 4
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6. Reports and Announcements
None.
7. Adjournment — at 4:30 p.m.
' Attachment
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Capital Projects Update
Treatment Plant Program
• Wet Weather Bypass Improvements
• Solids Handling Improvements
• Standby Power Facility Improvements
February 7, 2011
A TI Central Contra Costa Sanitary District
Wet Weather Bypass Improvements
• Contractor: Siteworks Construction, Inc.
• Contract Amount: $1,856,203
• Change Orders: $26,736 (2 %)
• Notice to Proceed: July 14, 2010
• Substantial completion expected in
March 2011
• Project Purpose:
• Bypass flows during oufall inspection
• Bypass excess flows during wet weather
1
Wet Weather Bypass Improvements
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• Gravity overflow structure at basin B
• Widen bypass channel #2
Wet Weather Bypass Improvements
• Current Project Activities :
• Constructed bypass structure
• Started installation of slide gates at
Walnut Creek
• Forming walls for drainage culvert
• Upcoming Project Activities :
• Wetland mitigation work in May /June
2011
2
• Wet Weather Bypass Improvements
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Wet Weather Bypass Improvements
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Box Culvert work at
Drainage Channel #2
Solids Handling Improvements
• Contractor: Manito Construction
• Contract Amount - $3,650,600
• Completed Change Orders - $216,650 (6 %)
• Notice to Proceed: June 29, 2009
• Substantial completion expected in March 2011
• Project purpose: Provides alternative method for
disposal of dewatered sludge
4
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Solids Handling Improvements
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Solids Handling Improvements
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conveyor covers and gates Deformed conveyor cover
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Solids Handlin I m p rovements
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Conveyor modifications
• Heavier gauge steel _
covers a «,'�
• Internal shrouds at
ends of conveyor `;
Upgrading gate seals
•6
Solids Handling Improvements
Outstanding Work:
• Gas Monitoring System
• Alarm for OCU Fan Failure with signal to
SCADA
• Smoke Testing and OCU Air Balancing
Standby Power Facility Improvements
• Contractor: C. Overaa & Co.
• Contract Amount: $3,693,000
• Change Orders to Date: $186,304 (5.0 %)
• Notice to Proceed: May 20, 2008
• Completion expected in May 2011
• Project Purpose: replace two undersized
and unreliable generators.
7
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Standby P Facility Improvements
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Standby Power Facility Improvements
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New Switchgear
Standby Power Facility Improvements
• Startup issues
• Engine shut downs were experienced
during initial tests in October 2010
• Temporary fix
• Installed temporary fuel day tank
• Successfully black- started Oct. 20, 2010
• Rental generators released Oct. 25, 2010
• Permanent fix
• Will install separate fuel piping for each engine
9
Standby Power Facility Improvements
• Construction Issues to be Resolved
• Punch -list Items (O &M Manuals, As- Builts,
Building Leaks, Miscellaneous Items)
• Voltage Matching Synchronizers
• Fuel System Modification
• Fire Protection (replacement for Halon system)
• Potential Rental Generator Claim (est. $70K-
$250k)
Questions?
10
Lafayette / Pleasant Hill
Trunk Sewer
February 7, 2011
Al
Central Contra Costa Sanitary District
Protecting Public Health and the Enwronmenl W
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Antici C
Schedule
• Proj Advertise March 2011
• Project ect Award April 2011
• Start of Construction June 2011
• End of Construction October 2011
• Engineer Estim 2 Million
2
Construction Constraints and
Other Issues
• Construction Schedule
• Work Hours
• Traffic Control
• Contaminated Soil
3