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Home My WebLink AboutBOARD MINUTES 01-06-11 • MINUTES OF THE SPECIAL JOINT MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT AND CENTRAL CONTRA COSTA SANITARY DISTRICT FACILITIES FINANCING AUTHORITY HELD ON JANUARY 6, 2011 The Board of Directors of the Central Contra Costa Sanitary District and the Central Contra Costa Sanitary District Facilities Financing Authority convened in a special joint meeting at their regular place of business, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on Thursday, January 6, 2011. President Hockett called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: McGill, Menesini, Nejedly, Williams, Hockett ABSENT: Members: None a. PLEDGE OF ALLEGIANCE TO THE FLAG The Board and staff joined in the Pledge of Allegiance. 2. PUBLIC COMMENTS There were no public comments. 3. AWARDS AND COMMENDATIONS a. PRESENT MAPS OF OLD MARTINEZ SEWER SYSTEM TO MARTINEZ MUSEUM AND MARTINEZ HISTORICAL SOCIETY General Manager James Kelly stated that due to miscommunication between District and Museum staff, this item will need to be delayed at least one meeting. The item was continued to a later date. b. ADOPT RESOLUTION 2011 -001 COMMENDING MICHAEL R. MCGILL FOR HIS SERVICE AS PRESIDENT OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD OF DIRECTORS FOR 2010. It was moved by Member Williams and seconded by Member Menesini to adopt Resolution 2011 -001, commending Michael R. McGill for his service as President of the Central Contra Costa Sanitary District Board of Directors for 2010. Motion passed by unanimous vote of the Board. Book 60 — Page 210 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of January 6, 2011 4. CONSENT CALENDAR I General Manager James Kelly stated that staff recommends Items 4.a. through 4.f. be approved separately, as Item 4.g. contains a matter that needs to be read into the record by District Counsel Kent Alm before Board consideration. It was moved by Member McGill and seconded by Member Williams to adopt Consent Calendar Items 4.a. through 4.f. as recommended. Motion passed by unanimous vote of the Board. a. Approve expenditures dated January 6, 2011. Reviewed by Budget and Finance Committee. b. Receive November 2010 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. c. Approve updated total overhead percentage of 173% for Fiscal Year 2011 -2012. Reviewed by Budget and Finance Committee. • d. Approve minutes of Board meetings held on the following dates: 1) December 2, 2010. 2) December 9, 2010. I e. Authorize medical leave of absence without pay for Maintenance Crew Member II Christian Aughtry through June 30, 2011. Reviewed by Human Resources Committee. f. Accept the contract work for the Sleepy Hollow Pumping Stations Upgrades Project, District Project 5960, completed by Pacific Mechanical Corporation, and authorize filing of the. Notice of Completion. g. Approve the South Orinda Sewer Renovations, Phase 5, District Project 5989, for CEQA compliance, permitting and right -of -way acquisition purposes; find that the project is exempt from CEQA; and direct staff to file a Notice of Exemption with the Contra Costa County Clerk. Regarding Item 4.g., District Counsel Kent Alm read into the record the following language to be added to the Notice of Exemption: , These specifications are standardized general and special conditions that are made part of the project bid documents to address environmental considerations, such as protecting trees and riparian areas, as well as compliance with applicable federal, state, county, district, municipal and local laws, ordinances, orders, and regulations. It was moved by Member Menesini and seconded by Member McGill to adopt Item 4.g. as recommended. Motion passed by unanimous vote of the Board. Book 60 — Page 211 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of January 6, 2011 5. PUBLIC HEARINGS a. CONDUCT A PUBLIC HEARING AND CONSIDER ADOPTING RESOLUTION 2011- 002 (1) APPROVING THE NEGATIVE DECLARATION AND DISTRICT ANNEXATION 167B — WALNUT CREEK AND CONCORD (DA 167B), (2) REQUESTING CONTRA COSTA LOCAL AREA FORMATION COMMISSION (LAFCO) TO INITIATE ANNEXATION PROCEEDINGS, AND (3) RESCINDING RESOLUTION 2009 -066 General Manager James Kelly stated that staff has prepared and circulated a draft Negative Declaration documenting that District Annexation 167B, which includes ten properties in unincorporated Walnut Creek and twelve properties in the City of Concord, will have no significant environmental impacts. While not required, it has been the District's practice to conduct a public hearing to receive public comments prior to considering approval of a Negative Declaration. Principal Engineer Jarred Miyamoto -Mills stated that the reason for the Board's need to consider the Negative Declaration is 167B Area 2, which contains properties that can be subdivided into more than three lots each. This fact precludes the area from exemption under the District's CEQA exemption for properties with less than three units' potential. He stated that no comments were received during the November 12, 2010 through December 13, 2010 public review period and outlined minor corrections to be made to pages 7, 8 and 27 of the draft Negative Declaration. The public hearing was opened and closed without comments. It was moved by Member Nejedly and seconded by Member Menesini to adopt Resolution 2011 -002 (1) approving the Negative Declaration and District Annexation 167B — Walnut Creek and Concord (DA 167B), (2) requesting Contra Costa Local Area Formation Commission (LAFCO) to initiate annexation proceedings, and (3) rescinding Resolution 2009 -066. Motion passed by unanimous vote of the Board. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 7. REPORTS a. GENERAL MANAGER 1) Update on Collection System Operations Facility, District Protect 8208 Associate Engineer Paul Seitz provided the regular construction progress update. He provided an overview of the construction activities completed in the month of December, presented photos of the overall progress and outlined the foci for the month of January. Book 60 — Page 212 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of January 6, 2011 2) Wet weather report General Manager James Kelly stated that the wet autumn and early start to the winter saw no violations or significant increase in overflows. He introduced Acting Director of Collection System Operations Curt Swanson to present an overview of wet weather operations for both the Collection System and the Treatment Plant. Mr. Swanson reported that there were no capacity - related overflows or landslides. He gave an overview of a now - resolved incident at the Acacia Pumping Station, where pumps failed to start due to a lightning storm. He also reported that, at the Treatment Plant, peak hourly flows increased in November to a peak hourly rate of 73.3 million gallons per day (MGD) and in December, to a peak hourly rate of 105.4 MGD. 3) Announcements a) NPDES Renewal Support General Manager James Kelly announced that the District's National Pollutant Discharge Elimination System ( NPDES) Permit is currently scheduled to be renewed by the San Francisco Bay Regional Water Quality Control Board in March of 2012. There are several activities the District needs to work on now to prepare for this process and ensure a successful permit renewal. In addition, the regulatory climate has changed significantly since the permit was last reissued in January 2007. The District must submit a Report of Waste Discharge (ROWD) for the permit reissuance process in mid -2011. The ROWD is also known as the NPDES Permit application. The District is hiring RMC Water for assistance in development of the ROWD because of their experience working with the AWQCB renewing permit. The contract is for $49,000. Additional funding may be required if unforeseen technical or regulatory issues occur during the permit renewal process. b) Assistance to Ross Valley Sanitary District General Manager James Kelly announced that, on December 22, a force main operated by the Ross Valley Sanitary District in Marin County broke, resulting in a major raw sewage overflow of approximately 1.8 million gallons into Corte Madera Creek and eventually San Francisco Bay. Staff of the Ross Valley Sanitary District asked the District to provide specialized bypass piping for a temporary sewage bypass, which would allow repair of the damaged force main. Collection System Operations staff delivered the bypass piping to Ross Valley in the early evening on December 22. The piping has been returned. Book 60 — Page 213 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of January 6, 2011 c) CCCERA De- Pooling General Manager James Kelly announced that, on January 4, 2011, the District received a letter from the Contra Costa County Employees' Retirement Association (CCCERA) offering the District the ability to phase in the impacts of de- pooling to the employer contribution rates over the next three years. Staff has reported on this action by the CCCERA Board at previous meetings. Staff will be recommending that the Board decline the offer due to increased cost and the negative impact to the District's Annual Financial Statement. A proposed letter responding to the offer will be prepared and submitted for consideration at the Budget and Finance Committee meeting on January 19, 2011 and to the Board at the January 20, 2011 Board meeting. d) No Federal Funding for the Bay Area Recycled Water Coalition This Year General Manager James Kelly announced that the Bay Area Recycled Water Coalition's Authorization Bill traveled far this year but ultimately did not make it through the Senate. Senator Colburn, Republican from Oklahoma, objected to all Title 16 authorization bills. The Coalition's plan is to work through the same channels and reintroduce the bill in the new Congress. b. COUNSEL FOR THE DISTRICT No reports. c. SECRETARY OF THE DISTRICT No reports. d. BOARD MEMBERS 1) Board Member reports on recent meetings for which they received the stipend and meetings or conferences for which the District paid their expenses; future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses Member Nejedly Member Nejedly and President Hockett reported on the January 3, 2011 Budget and Finance Committee meeting and summarized the Action Summary. The Board received the report without comments. Book 60 — Page 214 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of January 6, 2011 President Hockett ' President Hockett and Member Nejedly reported on the January 5, 2011 Human . Resources Committee meeting and summarized the Action Summary. The Board received the report without comments. 2) • Announcements a) Member McGill provided a written report covering Announcements. He also announced the Pleasant Hill Recreation & Park District's intent to present an award to the District for its assistance with providing recycled water to Pleasant Hill Park. The ceremony is currently scheduled for January 19, 2011 at 4:00 p.m., and he plans to attend on behalf of the District. b) Member Williams suggested that, in the interest of maximum exposure for the District's name and logo, staff maintain a standard template for in- house and outside presentations containing headings and other elements identifying the District. 8. ENGINEERING I a. ADOPT A RESOLUTION OF APPLICATION, RESOLUTION 2011 -003, (1) REQUESTING THAT CONTRA COSTA LOCAL AGENCY FORMATION COMMISSION (LAFCO) INITIATE PROCEEDINGS TO ANNEX TO THE DISTRICT TEN ANNEXATION AREAS IN DANVILLE DESIGNATED AS DISTRICT ANNEXATION 179, (2) FINDING THAT THE ANNEXATION OF EACH PROPERTY IN ANNEXATION AREAS 179 -1 THROUGH 179 -10 (INCLUSIVE) IS EXEMPT FROM CEQA, AND (3) RESCINDING RESOLUTION 2010 -027 (DISTRICT ANNEXATION 179) General Manager James Kelly stated that the annexation reflects suggestions for modifications made by LAFCO and Contra Costa County. It was moved by Member Nejedly and seconded by Member Williams to adopt a resolution of application, Resolution 2011 -003, (1) requesting that Contra Costa LAFCO initiate proceedings to annex to the District ten annexation areas in Danville designated as District Annexation 179, (2) finding that the annexation of each property in : annexation areas 179 -1 through 179 -10 (inclusive) is exempt from CEQA, and (3) reseindi_ng° ....* _ Resolution 2010 -027 (District Annexation 179). Motion passed by unanimous vote of the,:: Board. ` - • Il . ... �. Book 60— Page 215 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of January 6, 2011 9. BUDGET AND FINANCE a. ADJOURN BOARD MEETING AND RECONVENE AS THE CENTRAL CONTRA COSTA SANITARY DISTRICT FACILITIES FINANCING AUTHORITY TO CONDUCT ITS ANNUAL MEETING The Board of Directors of the Central Contra Costa Sanitary District adjourned at 2:43 p.m. to reconvene immediately as the Board of Directors of the Central Contra Costa Sanitary District Facilities Financing Authority to conduct its Annual Meeting. Thereafter, the Board reconvened as Central Contra Costa Sanitary District Board of Directors at 2:48 p.m. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 12. ADJOURNMENT 111 There being no further business to come before the Board, President Hockett adjourned the meeting at 2:49 p.m. // arbara D. Hockett President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehrrme, CMC `;;'Secretary-of th$ CentraL Contra Costa :Sanitary District, County of Contra Costa, State of Ca!!fornia Book 60 — Page 216