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HomeMy WebLinkAbout11/19/2009 AGENDA BACKUPCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 19, 2009 No.: 3.c. Consent Calendar
Type of Action: APPROVE PROGRAM EXPANSION; AUTHORIZE AGREEMENT
subject: APPROVE EXPANSION OF THE PHARMACEUTICAL COLLECTION
PROGRAM AND AUTHORIZE THE.GENERAL MANAGER TO EXECUTE
MEMORANDA OF UNDERSTANDING WITH THE CITY OF PLEASANT HILL, AND
CITY OF SAN RAMON FOR A PHARMACEUTICAL COLLECTION PROGRAM
Submitted By: Initiating DeptJDiv.:
David Wyatt, HHW Supervisor Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
Wyatt
C. Swanson A. Farrell mes M. Ily
eneral M Hager
ISSUE: The Board of Directors' approval is requested to approve the expansion of the
Pharmaceutical Collection Program and authorize the General Manager to execute
memoranda of understanding (MOU) with the City of Pleasant Hill, and City of San
Ramon to be a partner in the District's Pharmaceutical Collection Program.
RECOMMENDATION: Approve expansion of the Pharmaceutical Collection Program
and authorize the General Manager to execute MOU with the City of Pleasant Hill, and
City of San Ramon, to be a part of the District's Pharmaceutical Collection. Program.
FINANCIAL IMPACTS: The annual operating cost per pharmaceutical collection site is
estimated to average between $6,000 and $8,000. The annual operating cost is
estimated to be $66,000 to $84,000 annually for the current three sites and seven
expansion collection sites. These costs include waste disposal, outreach, and some
administrative costs.
ALTERNATIVES /CONSIDERATIONS: Alternatives would be to not expand and
continue with the current eight collection sites in Clayton, Danville, Martinez (3),
Moraga, Orinda and Walnut Creek or consider other types of pharmaceutical collection
alternatives.
BACKGROUND
For the past nine months, the Contra Costa County Office of the Sheriff, City of Walnut
Creek, and the District have been operating the Pharmaceutical Collection Program.
Residents drop off unwanted pharmaceuticals in secure collection bins located at the
Walnut Creek City Hall, Sheriff Field Operations Bureau and County Hospital.
On July 16, 2009, the Board approved continuing the Walnut Creek pharmaceutical
collection program on a permanent basis. At this meeting, staff advised the Board that
other cities have inquired about having collection programs in their communities.
N: \ENVRSEC \Position Papers \Wyatt\2009 \PP Expand Pharm Coll Program 11- 19- 09.doc
POSITION PAPER
Board Meeting Date: November 19, 2009
Subject. APPROVE EXPANSION OF THE PHARMACEUTICAL COLLECTION
PROGRAM AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE
MEMORANDA OF UNDERSTANDING WITH THE CITY OF PLEASANT HILL, AND
CITY OF SAN RAMON FOR A'PHARMACEUTICAL COLLECTION PROGRAM
Letters of interest were sent to cities that are not currently participating in the program.
So far staff has received responses from seven cities (Clayton, Danville, Martinez,
Moraga, Orinda, Pleasant Hill, and San Ramon) asking fora collection program in their
city. The letter explained, as with the Sheriff and Walnut Creek sites, that their city's
law enforcement group would be responsible for the collection and management of the
unwanted pharmaceuticals until they are picked up for disposal. Collection containers
would be purchased by the Central Contra Costa Solid Waste Authority (CCCSWA),
Allied Waste, and Concord Disposal. The District would be responsible for disposal of
the unwanted pharmaceuticals.
The Board approved expansion of the program on October 15, 2009, and authorized
the General Manager to execute MOUs with the City of Clayton, City of Concord, Town
of Danville, City of Martinez, Town of Moraga, and the City of Orinda to be a partner in
the District's Pharmaceutical Collection Program.
The HHW Committee considered expansion of the Pharmaceutical Collection Program
to other cities in the District service area on August 24, 2009. The HHW Committee
recommended that the collection program be expanded to any interested city.
RECOMMENDED BOARD ACTION: Approve expansion of the Pharmaceutical
Collection Program and authorize the General Manager to execute MOU with the City
of Pleasant Hill and the City of San Ramon to be a partner in the District's
Pharmaceutical Collection Program.
NAENVRSEC \Position Papers \Wyatt\2009 \PP Expand Pharm Coll Program 11- 19- 09.doc
Central Contra Costa Sanitary District
Xja ' BOARD OF DIRECTORS
LOOM POSITION PAPER
Board Meeting Date: November 19, 2009 No.: 3.d. Consent Calendar
Type of Action: ADOPT RESOLUTION
Subject: RESOLUTION SETTING FORTH AND DELEGATING CERTAIN
AUTHORITIES TO THE GENERAL MANAGER, AND DELETING
CERTAIN PRIOR RESOLUTIONS
Submitted By: Elaine R. Boehme Initiating Dept ✓Div.: Administration
Secretary of the District
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
ehme . Alm
James Kelly,
General Manager
ISSUE: Clarification and consolidation of General Manager authority is recommended
for accuracy and ease of reference. Obsolete and outdated resolutions setting forth
prior General Manager authority can be rescinded and General Manager authority
consolidated into one resolution.
RECOMMENDATION: Adopt a Master Resolution (attached) rescinding obsolete
resolutions and setting forth current General Manager authority.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: The Board may decide it does not wish to
adopt an updated resolution, or may wish to change current General Manager authority.
BACKGROUND: Over the past thirty years, various resolutions have been adopted
authorizing prior General Managers to perform certain actions and providing certain
levels of authority. A list of the enabling documents is attached, with the recommended
action in red. Several of these resolutions are now obsolete, and these are
recommended for rescission.
For the most part, this master resolution merely consolidates the nine resolutions
recommended for rescission, and references other source documents. However, there
have been three relatively small changes in the law and one proposed addition to clarify
the General Manager's authority. A summary of these follows:
1. In 1998, an amendment to Public Contract Code Section 20803 increased
the threshold at which District projects must be competitively bid from
$10,000 to $15,000.
Page 1 of 3
POSITION PAPER
Board Meeting Date: November 19, 2009
Subject. RESOLUTION SETTING FORTH AND DELEGATING CERTAIN
AUTHORITIES TO THE GENERAL MANAGER, AND DELETING
CERTAIN PRIOR RESOLUTIONS
This change has been incorporated into Section 2.a. of the Master
Resolution.
2. The Board of Directors is required to meet within seven days of the
Declaration of the Local Emergency, rather than the fourteen days set
forth in Resolution 95 -077.
This change has been incorporated into Section 3.c. of the Master
Resolution.
3. Government Code Section 935.4 now allows the Board to delegate
settlement authority up to $50,000. Previously, the statute allowed
delegation of settlement authority only up to $25,000.
This change has not been incorporated in the Master Resolution as the
General Manager feels that $25,000 is sufficient authority at this time.
4. A recent review of the current Authorization for Easements Acquisition
(Resolution 96 -140) led staff to conclude that the General Manager does
not have clear authority to obtain rights of entry, approve restoration
agreements, encroachment permits and similar agreements that are
necessary to carry out the District's business.
This authority is proposed to be included in Section 4.b. of the Master
Resolution.
Consolidation of the authorizing resolutions into one document will enable the Board
and staff to quickly identify the General Manager's authority, rather than having to
search through many separate documents. It will also make it easier to keep the
document current.
General Manager authority is also contained in the District Code (attached), Chapter 3
of the District's Purchasing Policies and Procedures (attached) and the Capital
Improvement Budget (attached). These have also been referenced in the Master
Resolution.
Page 2 of 3
POSITION PAPER
Board Meeting Date: November 19, 2009
Subject RESOLUTION SETTING FORTH AND DELEGATING CERTAIN
AUTHORITIES TO THE GENERAL MANAGER, AND DELETING
CERTAIN PRIOR RESOLUTIONS
The Budget and Finance Committee reviewed this issue at its November 2, 2009
meeting and recommended Board approval.
To be adopted, this resolution must be passed by a four - fifths vote of the Board of
Directors.
RECOMMENDED BOARD ACTION:
Adopt a resolution consolidating General Manager authority as recommended and
rescinding prior.Resolutions 77 -220, 86 -017, 96 -107, 96 -140, 98 -069, 99 -025, 99 -0305
2001 -154, and 2005 -057.
Page 3 of 3
RESOLUTION NO. 2009 -XXX
A RESOLUTION OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
SETTING FORTH AND DELEGATING CERTAIN AUTHORITIES
TO THE GENERAL MANAGER
WHEREAS, the proper functioning of the Central Contra Costa Sanitary District
( "District') requires that the General Manager and his or her staff have adequate
authority to carry out both the routine and reoccurring functions as well as the
emergency functions of the District; and
WHEREAS, in past years the Board of Directors has provided for delegation of
certain authority to prior General Managers and staff to carry out a variety of necessary
functions of the District; and
WHEREAS, the Board has also provided and continues to provide both
delegation of authority and limitations on staff authority through the approval and
adoption of certain other documents, such as the District Purchasing Policy and the
Capital Budget; and
WHEREAS, adopting a new resolution which provides for a consolidation of the
delegation authorized in prior resolutions and other documents will clarify the authority
of the General Manager and his or her designee and help to ensure the efficient
operation of the District.
THEREFORE, the Board of Directors of the District hereby resolves that the General
Manager and his or her designee shall have the authority to carry out the functions of
the District as follows:
Section 1: General Authorization - The General Manager is authorized to execute all
deeds, contracts, warrants, releases, receipts and similar documents for and on behalf
of the District in accordance with California Health and Safety Code Section 6487,
including all documents prepared and circulated as part of the public competitive
bidding process, with the exception of financial transactions as set forth in Government
Code Section 53995.
Section 2: Emergency Power Authorization
a. Pursuant to Public Contract Code Section 22050(b)(1), the Board delegates its
power to the General Manager to take any directly - related and immediate action
required by an emergency, as defined in Public Contract Code Section 1102, and
to procure the necessary equipment, services, and supplies for those purposes,
when the expenditures exceed $15,000, without giving notice for bids to let
contracts.
b. In the event of an emergency, as defined, the General Manager shall report to
the District Board not later than seven (7) days after the action, or at its regularly
scheduled meeting if that meeting will not occur later than fourteen (14) days
after the action, the reasons justifying why the emergency will not permit a delay
resulting from a competitive solicitation for bids and why the action is necessary
to respond to the emergency.
C. In the event of an emergency, as defined, the District Board shall initially review
the emergency action not later than seven days after the action, and at least at
every regularly scheduled meeting thereafter until the action is terminated, to
determine, by a four -fifths (4/5) vote, that there is a need to continue the
emergency action, unless the General Manager has terminated that action prior
to the District Board's review of that action.
d. Upon its review of the emergency action, the District Board shall terminate that
action at the earliest possible date that conditions warrant so that the remainder
of the emergency action necessitated by the emergency may be completed by
giving notice for bids to let contracts.
Section 3: District Emergency Operations Plan
The General Manager is designated as the Director of Emergency Services and has the
authority set forth in Resolution 95 -077, as modified below.
a. Under emergency conditions in which immediate action must be taken to protect
lives and property, respond to emergencies, and to restore essential services for
the public health and safety, the Director of Emergency Services may proclaim a
Local Emergency and activate the District's Emergency Operations Plan.
b. Under the activation of the Emergency Operations Plan, the Director of
Emergency Services will direct and manage all emergency operations and make
decisions to allocate resources and expend funds as necessary to meet the
needs of the emergency.
C. The Board of Directors shall meet within seven (7) days of the Declaration of the
Local Emergency to proclaim by official Board resolution the Local Emergency
and authorize continued emergency operations and recovery actions.
d. The Declaration of the Local Emergency shall remain in effect for fourteen (14)
days from the date of the Board Resolution, unless terminated by the Director of
Emergency Services and the Board of Directors or extended by the Director of
Emergency Services and the Board of Directors.
e. The Director of Emergency Services shall be authorized to make minor
modifications to the District Emergency Operations Plan as required to meet
changing circumstances and regulations.
Section 4: Authorization for Easements Acquisitions
a. The General Manager is authorized to purchase easements and offers of
dedication in favor of the District and prepare the documentation as may be
required for recording the property rights with the County Recorder's Office, and
E
to take other such action as may be required to implement the purposes of the
District in acquiring said easements and offers of dedication.
b. The Board shall retain the sole power to accept by resolution, any and all
easements and offers of dedication received by the District. After acceptance of
an easement or dedication by the Board, the General Manager shall have the
authority to record said easements and offers of dedications for purposes of
giving notice to subsequent property owners.
The General Manager is authorized to purchase or otherwise obtain rights of
entry, approve restoration agreements, encroachment permits and similar
agreements affecting access to or use of real property deemed necessary or
prudent for the carrying out of District activities.
C. The funding for the purchase of easements, offers of dedication and similar rights
of entry-type agreements delegated to the General Manager will be included in
the District's Capital Improvement Budget, which the District Board approves
each year.
Section 5: Authorization for Use of Small Claims Court
a. The General Manager is authorized to file suit in Small Claims Court without
additional specific authorization by the District Board to pursue civil remedies
against persons or entities for claims within the general subject matter areas
enumerated below and where the amount of the District's claim (amount in
controversy) does not exceed the monetary limits of the jurisdiction of California
Small Claims Court. This power includes the power to seek judgments and any
other remedies available within the jurisdiction of Small Claims Court, and to take
other administrative actions necessary to pursue appropriate remedies in Small
Claims Court, including appearing on behalf of the District.
1. Failure to obtain a District permit or violation of any District permit
condition;
2. Failure to perform work in conformance with the District's Standard
Specifications, either on District facilities or facilities which are or will be
connected to the District sewerage system;
3. Failure to comply with inspection requirements of the District with regard
to either private or public sewer facilities;
4. Failure to timely pay fees, lease payments, and charges of the District,
including penalties and interest that may accrue as a result of the
delinquent payments;
5. Damage to, or obstruction of, District facilities, equipment, or property; or
6. Violation of the District Code or failure to comply with any other lawful
resolution or order of the District Board of Directors.
Section 6: Claims Settlement Authority - Pursuant to Government Code Section 935.4,
the Board delegates the authority to the General Manager to allow, compromise or
settle claims against the District not exceeding $25,000 with the understanding that
3
settlements between $10,000 and $25,000 would be reported to the District Board as
information items at a following District Board meeting.
Section 7: Execution of Joint Powers Agreements — The General Manager is
authorized to execute Joint Powers Agreements with cities, counties, special districts
and other government entities relating to Board - approved construction projects, such as
paving or landscaping, where the funds exchanged in the agreement do not exceed
$50,000.
Section 8: Additional Delegations and Limitations on Authority - The General Manager
has the authorizations set forth in the most recent Capital Improvement Budget
(approved by the Board each year), the authorizations set forth in Chapter 3, "Approvals
and Authorizations" of the District's Purchasing Policies and Procedures (adopted by
the Board), and the authorizations set forth in District Code 2.08.030 to execute all
contracts, warrants, releases, receipts, and similar documents for and on behalf of the
District in accordance with California Health and Safety Code Section 6487, and such
authority is incorporated herein by reference.
Section 9: Rescission of Prior Resolutions - As of the effective date of this resolution
the existing District Resolutions are rescinded: 77 -220, 86 -017, 96 -107, 96 -140, 98 -069,
99 -025, 99 -030, 2001 -154 and 2005 -057.
Passed and Adopted this _ day of , 2009, by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
James A. Nejedly
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Elaine R. Boehme
Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to form:
Kenton L. Alm, Esq.
Counsel for the District
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Title 2 ADNIMSTRATION
Yage 3 of 10
given by mail, facsimile, or email. Such written notice may also be dispensed with as to a Director who is
actually present at the meeting at the time it convenes.
(Ord. 253 § 1(Exh.A (part)), 2008: prior code § 2 -204)
2.04.080 Order of business.
A. The order of business of the Board of Directors meetings shall be established by a resolution of the Board
of Directors and may be changed from time to time by additional resolutions.
B. Business headings under which there is no business to be considered at a particular meeting may not
appear on the agenda for that meeting.
C. The Board of Directors may at any meeting, consider any item of business out of order.
(Ord. 253 § 1(Exh. A(part)), 2008: Ord. 143, 1980: prior code § 2 -205)
Chapter 2.08 GENERAL MANAGER
Sections:
2.08.010 Chief executive officer.
_... - - - -- -.__._...------ - --
2.08.020 Ap op intment and qualifications of General Manager.
2.08.010-Authority-and responsibility,
2.08.040 Duties.
2.08 050 General Manager may employ assistants.
2.08.010 Chief executive officer.
There is created the office of General Manager. The General Manager is the chief executive officer of the
District.
(Ord. 253 § 1(Exh. A(part)), 2008: Ord. 223 § 2(part), 2002; prior code § 3 -201)
2.08.020 Appointment and qualifications of General Manager.
The Board shall appoint the General Manager. The General Manager shall have a bachelor's degree from an
accredited college or university with major work in business or public administration, engineering or a related field.
(Ord. 253 § 1(Exh. A(part)), 2008: Ord. 223 § 1part), 2002: prior code § 3 -202)
2.08.030 Authority and responsibility.
The General Manager of the District has the administrative authority and responsibility for the operation of the
District and the enforcement of all District rules and regulations, including authority to execute all contracts, warrants,
releases, receipts, and similar documents for and on behalf of the District in accordance with California Health and
Safety Code Section 6487.
(Ord. 253 § 1(Exh. A(part)), 2008: Ord. 223 § 1(part), 2002: prior code § 3 -203)
2.08.040 Duties.
The General Manager shall:
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Title 2 ADMINISTRATION Fage 4 of I
A. Establish departments and organize the functions of the District;
B. Recommend rules and regulations for adoption, including specifications and requirements
controlling the construction, repair, maintenance and operation of sewage systems, recycled water
systems and Household Hazardous Waste Collection Facility;
C. Collect fees and charges, issue permits and maintain records of all transactions.
(Ord. 253 § 1(Exh. A(part)), 2008: Ord. 223 § 1(part), 2002: prior code § 3 -204)
2.08.050 General Manager may employ assistants.
Upon approval of the Board of Directors, the General Manager may appoint assistants. Each appointment shall
be made in accordance with the employment'procedures specified in Title 4 of this code. The General Manager may
delegate authority to said assistants. .
(Ord. 253 § 1(Exh. A(part)), 2008: Ord. 223 § 1(part), 2002: prior code § 3 -205)
Chapter 2.12 SECRETARY OF THE DISTRICT
Sections:
2.12.010 Secretes of the District.
2 12 020 Appointment and qualifications of the Secretary of the District.
2 12 030 Authority nd responsibility.
2.12.040 Duties.
2.12.010 Secretary of the District.
There is created the office of the Secretary of the District. The Secretary of the District acts as staff to the
Board of Directors.
(Ord. 253 § 1(Exh. A(part)), 2008)
2.12.020 Appointment and qualifications of the Secretary of the District.
The Board of Directors shall appoint the Secretary of the District. The Board shall establish the qualifications of
the Secretary of the District and the method of selection.
(Ord. 253 § 1(Exh. A(part)), 2008)
2.12.030 Authority and responsibility.
The Secretary of the District reports to the Board of Directors and shall serve as Secretary of the District within
the meaning of the California Health and Safety Code.
(Ord. 253 § 1(Exh. A(part)), 2008)
2.12.040 Duties.
The Secretary of the District shall:
A. Make independent decisions as necessary to implement Board requests, decisions, and official
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3.1 Purpose
To define authority for signing requisitions, agreements, contracts, invoices,
change orders and other such documents.`
3.2 Policy
All signature authority_ must be 'delegated in writing and approved: by the
Department Director, the District's Controller'and the General Manager
3.1 General Re' Widments
Designated District- employees- have been` delegated = 'approval authority for
specified. District documents within stipulated maximum limits. The delegated
authority is subject to the scope of authority defined by the Board of Directors or
the General Manager. Those documents'include, but'are not limitedto
a. Contractor Progress Payments,=
b. Contracts and Agreements.
C. Contract Change.0i-de'rs ,•..
d. AgreementAmendrrients
e. Invoices
f. Requisitions _ -
v
g. Payment Authorizations
h. Petty Cash.Authorizations�,
i. Procurement Card'
Blanket PPOrchase-Orders`
Approval authority is granted' `by means 'of an Authorized Signature List and
Approval Limits Form. The form requires a sample signature of the employee
and ` is approved by the Department Director, the General Manager' and the
Controller.' The Authorized Signature List and Approval Limits' Form is Used by
Finance, Accounting- and Purchasing to' verify that 'documents- bear proper
approval
The Board of Directors requires that contracts and amendments return to the
Board for approval at certain specified levels. ' Procedures for processing the
Authorized Signature List and Approval Limits Form, as well as Contract and
Contract Amendment limits, are included in this chapter.
Central Contra Costa .Sanitary District
Purchasing Policies and Procedures
Page 10 of 154
3.4 Authorized Signature List and Approval Limits Form
a. Department Directors and Managers, will initiate a separate Authorized
Signature List and�Approval L'imifs Form for each employee and forward
the form,, bearing their approvals; to the Controller: for review.
b-. The Controller will review tho4orm for•general consistency with maximum^
approval limits and forward the form to the General Manager for approval.
c. Upon approval by the General Manager, the Controller will retain the
original form for use. in,Finance and Accounting and forward a. copy. of the
approved form to the Department Manager, .the Purchasing Manager and
the employee.
d. When a manager or supervisor will be absent from the District for twenty -
four hours or more, signature_ authority will be automatically transferred to
another manager or supervisor;. or other . designated employee based: on
the Automatic Delegation of Authority matrix maintained by the, Accounting
Division. Managers or supervisors who will be absent from the District on.
planned leave may choose to prepare a delegation" of authority memo that
amends the automatic signature authority, listed in- the matrix ;,
e. ,The, Controller will initiate an annual; review, of the Authorized Signature 1.
List and_ApprovaI Limits to ensure accuracy.,L;
3.5 Approval of Agreements and Agreement Amendments
3.5.1. Types of Agreements: Generally, there are three types. of agreements:
Professional' Consulting Services, Technical, Consulting , .Services and
Professional Engineering Services. Each is defined below.
a. Professiona[Consulting Services. Agree ment.(PCS) Used to- contract
for needed services of a non- engineering nature wherein;.the'. collection,
analysis and /or translating of information is. the, consultant's; primary
function' with the end' product being a written,d_ ocument training and /or
recommendation. For example, "auditors, trainers, professional
psychologists, attorneys and financial advisors:.;
b. Technical Consultin Sery
g, ices Agreement_ (TCS): Used.to contract for
neededr services when physical . work.,is being- performed . such, as
surveying and soils investigation-.. Note. If soils investigation data is.,being
interpreted, a Professional Engineering Services contract is required.
c. Professional Engineering . Services Agreement (PES): Used to
contract for needed services when professional engineering, planning,
Central Contra Costa Sanitary District
Purchasing Policies and Procedure's
Page 11 o1154
design, construction management. construction inspection and/or
architectural services are being performed.
3.5.2 ' Appr`oval of Agreements: Approval of agreements and amendments to
agreements shall conform to the following approval matrices.
FIGURE 3tA
Staff Authorization Limit for the Approval of Professional Consulting
Agreements, Technical Consulting Agreements
and Professional Engineering Agreements
Authorization Limits
O&M
ProjedUCIB
Professional Consultin Services
$25,000 -
" $50,000
Technical Consulting-Services
$50;000 -;:
$50,000
Professional6ii irieerih4 Services.
$50;000:.,.
$50,000
'Note• The amounts listed. are the maximum amounts for which" staff.has been
delegated authority. Individual staff members, based on their position, may have
a lower authority. limit. Agreements in an amount greater than the limits listed in
the table above require Board approval of` the agreement prior to authorization
and-co -mrr encement of' work
'
1.
3.5:3 Amendments to Agreements Board .approval is - required for
Amendments to Professional Consulting, Technical Consulting and Professional
Engineering Agreements under the following conditions:
a The amendment` is greater than 15% of the or -agreement amount or
$10;000; whichever is` greater:` Note: 'For agreements in an amount: less
than the staff authority limits listed above, staff din. make 'amendments. up
to the staff authority limits without applying the '15% or $1'0, 000 criteria:
b. The amendment will cause the agreement to exceed agreement
authorization- limit (see" table abode)' and the original agreement' did not have
prior Board approval because it fell below the listed` authorization limits.
3.6 Approval of Contracts and Contract Change Orders
All contracts must be approved by the General Manager or the Purchasing
Manager'. The General Manager or his /her designee can approve individual
contract change orders of up to $50,000 for District Projects. The Board of
Directors must approve individual change orders where the amount is greater
than $50,000.
Central Contra Costa Sanitary District
Purchasing Policies and Procedures
Page 12 of 154
3.7 Equipment Budget Expenditures
The Board of Directors approves equipment budget items for each fiscal year. In
addition, a lump sum dollar. amount for contingency fund for unanticipated needs
is also approved. This contingency fund is released to the, departments by
request to the General Manager. The General Manager must approve
expenditures from the contingency fund with a value of. $5,000 or less. The
Board of Directors must approve expenditures from the contingency fund with a
value greater than $5,000.- "; _: , _:. .
3.7.1 Equipment Item.Overrun: When the actual cost.of.the equipment budget
item is more than the ' budgeted amount,, the following guidelines are to be
observed:
a. If the overrun does not exceed $5;000 or. 10 %, whichever is greater, and
there ,are: sufficient. funds in the department's Equipment Budget `line
account to cover, the overrun,. the purchase
;,mayR proceed. An
informational memo shall be sent to the General Manager to keep him /her.
aware of the budgetvariances::.A copy of the, memo should also be 'serit
to Purchasing who will proceed with the purchase once the memo is
t_ ... -=
m.
received.---
b; the overrun. exceeds; the 4:above criteria, , departments . may., request to
use contingency funds to cover the cost overrun and a contingency memo
or position paper will be required. If the dollar overrun is $5,000 or less,
the additional funds may be approved by the General Manager. If the
overrun exceeds $5;000..6 position - ,paper and Board. approval will be
required;:' R -
3.7.2 Substitutions. Occasionally the need arises to substitute a functionally
different; equipment item fora previously authorized Equipment, Budget item: The
General Manager has. the authority to, authorize ;changes. to, or substitutions of,
equipment in the,,amount of. $5,000 -or less ,,Changes or _substitutions exceeding
$5,000 require Board approval prior, to` making the changes or substitutions The
following procedure should be followed:
a.. Where: a, substitution, is necessary, but. the total, does. not exceed the
authorized Equipment Budget amount, a, memo will be sent to the General
Manager detailing the need for the substitution.
b. If the substitution, or an unanticipated cost increase will result in the
purchase exceeding, the authorized Equipment Budget .amount by $5,000
or less, a contingency memo, should be sent to the General Manager
outlining the need for substitution and /or the additional amount. from
contingency required to make the purchaser Changes to authorized
Central Contra Costa Sanitary District
Purchasing Policies and Procedures
Page 13 of 154
Equipment Budget purchases that exceed $5,000 must be requested by a
Position Paper to the Board.
c. Once the General Manager or the Board has approved the substitution, a
copy of the memo or position paper should be submitted to Purchasing
and Purchasing will proceed with the procurement.
Central Contra Costa Sanitary District
Purchasing Policies and Procedures
Page 14 of 154
TARI FT CAPITAI IMPROVFMFNT PROGRAM AUTHORIZATION LIMITS
ACTION
DEPARTMENT
GENERAL
BOARD OF
DIRECTOR
MANAGER
DIRECTORS
Approve Capital Plan
None
None
No limit
Authorize Capital Program
None
None
No limit
budgets
Allocate funds to individual
$25,000 Or less
Total program budget
No authorization
project budgets
plus contingency2
required
Authorize consultant
$35,000 Or less
$50,000 Or less
Greater than $50,000
contracts/amendments
Award construction contracts
None
$15,000 Or less
Greater than $15,000
Authorize
Additive
$35,000 Or less
$50,000 Or less
Greater than $50,000
construction
change orders
Deductive
More than ($50,000)
NA
NA
Allocate funds from program
$25,000 or less per
contingency accounts to
$10,000
project'
Greater than $25,000
projects not included in the CIB
Equipment contingency
None
$5,000 Or less
Greater than $5,000
Authorize supplemental funds
Sewer Construction
to program budgets/
Not applicable
Not applicable .
Fund balance
contingency accounts
Allocate funds for project
5% of final project budeta or a
g
15% of final project
Greater than 15% of
budget overruns
maximum of $10,000
budget3,4.5
final budget
Projects which have not
Projects which have
Close out project
None
required prior Board
had prior board action.
(informational Position
action
Paper re wired
'Treatment Plant, Collection System, General Improvements, and Recycled Water Programs
2 Limited by the remaining balances of the applicable program budget and contingency account
3 Limited by the remaining balance of the applicable program contingency account
Final project budget is established at time of award of construction contract
5 Reduced by project overrun allocations previously made by Department Managers
FY 2009 -10 CIBI2009 CIP 11
Central Contra Costa Sanitary District
I BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 19, 2009 No.: 3.e. Consent Calendar
Type of Action: ADOPT RESOLUTION
subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM
SHAPELL INDUSTRIES, INC., FOR AN EASEMENT IN THE CITY OF SAN RAMON
SHOWN ON THE MAP OF SUBDIVISION 8700, AND AUTHORIZING STAFF TO
RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER
(JOB 5823, PARCEL 1*)
Submitted By: Initiating Dept. /Div.:
Pat Camorongan, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
v _ Il
P. Camoron an J. Mi moto -Mills
WS%wWanson A. Farrell (James M. I
9
eneral Manager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication,
and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an offer of dedication for an
easement in the city of San Ramon, and authorizing staff to record the resolution with
the Contra Costa County Recorder.
FINANCIAL IMPACTS: The new easement was acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors
regularly accepts easements by resolution.
The recommended resolution will accept
an easement required for a recent sewer
extension off Stoneleaf Road in the city of
San Ramon. Staff has reviewed the
subdivision map and determined that it is in
compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a
resolution accepting an offer of dedication
from Shapell Industries, Inc., for an
easement in the city of San Ramon shown
on the map of Subdivision 8700, and
authorizing staff to record the resolution
with the Contra Costa County Recorder.
*Easement parcel numbers are for internal job log use only.
WENVRSEMPosition Papers \Camorongan \PP 5823—FINAL for 11- 19- 09.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS,
POSITION PAPER
Board Meeting Date: November 19, 2009 No.: 3.f. Consent Calendar
Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE FILING OF THE NOTICE
OF COMPLETION
subject: ACCEPT THE CONTRACT WORK FOR THE AERATION AIR
RENOVATIONS, PHASE 2, DISTRICT PROJECT 7274, AND AUTHORIZE FILING
OF THE NOTICE OF COMPLETION
Submitted By: Initiating Dept. /Div.:
Nathan Hodges, Assistant Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
N. Hodges B. Thah i
A. Farrell
V J mes M. Ke ,
eneral Manager
ISSUE: Construction has been completed on the Aeration Air Renovations, Phase 2,
District Project 7274, and the work is now ready for acceptance.
RECOMMENDATION: Accept the contract work for the Aeration Air Renovations,
Phase 2, District Project 7274, and authorize filing of the Notice of Completion.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion
is advisable under the California Civil Code, Section 3093.
BACKGROUND: The aeration basins have experienced air leaks from the floor of the
air plenum boxes for many years. Since 2002, investigations have been made to
identify the source of leaks and to make repairs. Staff determined the primary source
of air leaks was due to cracking in the bottom of the air plenum boxes that allows
compressed air to leak out into the base rock below the structure and eventually
migrate back to the atmosphere through various openings around the perimeter of the
A/N Tanks. The repair consisted of pressure grouting to seal the cracking within the
structure's foundation slab and to fill voids in the underlying base rock. Tank 1 was
repaired under the Aeration Air Renovations Project, DP 7207, in 2008. The current
project, Aeration Air Renovations, Phase 2, District Project 7274, continued the repair in
Tank 2. Attachment 1 shows the location of this project work.
The project scope included grout injection, protective coating of the air plenum,
replacement of groundwater relief valves, inspection of the 6 -inch downcomer pipes,
and replacement of diffuser retaining rings and hardware.
M \PESUMPosition Papers \Hodges \7274 Accept_NOC.doc Page 1 of 3
POSITION PAPER
Board Meeting Date: November 19, 2009
Subject. ACCEPT THE CONTRACT WORK FOR THE AERATION AIR
RENOVATIONS, PHASE 2, DISTRICT PROJECT 7274, AND AUTHORIZE FILING
OF THE NOTICE OF COMPLETION
On March 5, 2009, the Board of Directors authorized the award of a contract for the
construction of the project to F. D. Thomas, Inc. The Notice to Proceed was issued on
April 13, 2009. The work was substantially completed on October 29, 2009. The
remaining items of work consist of minor punch -list items, which do not affect the
project acceptance.
Immediately upon acceptance, the Contractor is relieved of the duty of maintaining and
protecting the Contract work. Guaranty and warranty periods required by the Contract
and the statutory period for filing of liens and Stop Notices start on the date of
acceptance by the Board of Directors. Final payment to the Contractor is made after
expiration of the statutory period for filing of liens and Stop Notices, provided no liens or
Stop Notices have been filed, and provided the punch -list items have been completed.
The total authorized budget for the project is $2,372,000. The budget includes the cost
of engineering design, construction management and inspection, testing services, and
contractor services. An accounting of the project costs will be provided to the Board at
the time of project closeout. It is appropriate to accept the contract work at this time.
RECOMMENDED BOARD ACTION: Accept the contract work for the Aeration Air
Renovations, Phase 2, District Project 7274, and authorize filing of the Notice of
Completion.
N:\PESUP \Position Papers \Hodges \7274 Accept_NOC.doc Page 2 of 3
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Sanitary District AERATION AIR RENOVATIONS PROJECT
District Project 7274
Project Location Page 3 of 3;
> N I
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 19, 2009 No.: 3. g. Consent Calendar
Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE NOTICE OF
COMPLETION
Subject: ACCEPT THE CONTRACT WORK FOR THE TREATMENT PLANT PIPING
RENOVATIONS, PHASE 4, DISTRICT PROJECT 7216, AND AUTHORIZE FILING
OF THE NOTICE OF COMPLETION
Submitted By: Initiating Dept✓Div.:
Clint T. Shima, Assistant Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
l
�( cki vA. Farrell a — s M. elly,
General Manager
ISSUE: Construction has been completed on the Treatment Plant Piping Renovations,
Phase 4, District Project 7216, and the work is ready for acceptance.
RECOMMENDATION: Accept the contract work for the Treatment Plant Piping
Renovations, Phase 4, District Project 7216, and authorize the filing of the Notice of
Completion.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not Applicable. Filing the Notice of Completion
is advisable under the California Civil Code, Section 3093.
BACKGROUND: During the construction of the secondary treatment facilities in the
early 1970s, numerous piping systems were installed throughout the treatment plant.
These pipes carry the processed wastewater, sludge, steam, air, and other utility
services between•the various sections of the plant. These pipes have been in place for
over thirty years and are showing signs of deterioration. For example, the discharge
piping in the north RAS pump station developed leaks through the pipe wall requiring
patching by maintenance staff. On other more recently constructed piping systems,
such as the ash collection and transport piping, leaks developed as the ash erodes
through the steel pipe walls.
Phase 4 of the Piping Renovations Project focused on replacing the discharge piping at
the RAS pump station, the north and south ash pipelines from the furnaces up to the
filters on the third floor of the Solids Conditioning Building (SCB), the PVC piping on the
sodium hydroxide storage and feed system at the UV Facility, and two corroded drain
lines in the SCB. In addition, electrical conduit was relocated outside of the secondary
clarifier scum pits to increase safety and accessibility. See Attachment 1 for location of
the work.
N: \PESUP \Position Pape rs \Shima \7216- Acceptance.doc Page 1 of 3
POSITION PAPER
Board Meeting Date: November 19, 2009
Subject: ACCEPT THE CONTRACT WORK FOR THE TREATMENT PLANT PIPING
RENOVATIONS, PHASE 4, DISTRICT PROJECT 7216, AND AUTHORIZE FILING
OF THE NOTICE OF COMPLETION
On March 5, 2009, the Board of Directors authorized the award of a contract for the
construction of the project to C. Overaa & Company. The Notice to Proceed was
issued on April 24, 2009. The work was substantially completed on November 9, 2009.
The remaining items of work consist of minor punch -list items, which do not affect the
project acceptance.
Immediately upon acceptance, the Contractor,is relieved of the duty of maintaining and
protecting the Contract work. Guaranty and warranty periods required by the Contract
and the statutory period for filing of liens and Stop Notices start on the date of
acceptance by the Board of Directors. Final payment to the Contractor is made after
expiration of the statutory period for filing of liens and Stop Notices, provided no liens or
Stop Notices have been filed, and provided the punch -list items have been completed.
The total authorized budget for the project is $1,350,000. The budget includes the cost
of engineering design, District forces, contractor services, etc. An accounting of the
project costs will be provided to the Board at the time of project closeout. It is
appropriate to accept the contract work at this time.
RECOMMENDED BOARD ACTION: Accept the contract work for the Treatment Plant
Piping Renovations, Phase 4, District Project 7216, and authorize the filing of the Notice
of completion.
N:\PESUP \Position Papers \Shima \7216 - Acceptance.doc Page 2 of 3
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Central Contra Co!
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PIPING RENOVATIONS, PHASE 4
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LOCATION MAP
ATTACHMENT
1
Page 3 of 3
' Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 19, 2009 No.: 3,h. Consent Calendar
Type of Action: APPROVE PROJECT
subject: APPROVE THE MARTINEZ SEWER RENOVATIONS, PHASE 3, DISTRICT
PROJECT 5952, FOR CEQA COMPLIANCE, PERMITTING AND RIGHT OF WAY
ACQUISITION PURPOSES
Submitted By: Initiating Dept. /Div.:
Stephanie Gronlund, Associate Engineer Engineering / Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
bV 1
S. onlund C. Swanson T. Pilecki A. Farrell James M elly
General Manager
ISSUE: Board approval of the Martinez Sewer Renovations, Phase 3, District Project
5952 is required prior to the filing of a Notice of Exception under the District's California
Environmental Quality Act (CEQA) Guidelines.
RECOMMENDATION: Approve the Martinez Sewer Renovations, Phase 3, District
Project 5952, for CEQA compliance, permitting and right of way acquisition purposes;
and find the project is exempt from CEQA.
FINANCIAL IMPACTS: This action will allow staff to continue with design work and
negotiations for the easements needed for the project. Pre -bid costs are estimated to
be approximately $200,000.
ALTERNATIVES /CONSIDERATIONS:
The Board of Directors may delay or
decline to approve the project. If these
renovations are not constructed, the
condition of the sewers will continue to
decline, which may result in increasingly
more difficult maintenance, and the
potential for blockages and overflows.
BACKGROUND: The Martinez Sewer
Renovations, Phase 3 project will replace
and rehabilitate approximately 8,000 feet
of 6- and 8 -inch diameter sewer located
in the City of Martinez. A portion of the
project will replace the sewers located in
the following public roads: Main Street,
Haven Street, Bertola Street, Andrews
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NAENVRSEC \Position Papers\Gronlund\2009 \PP - FINAL Mtz3 - CEQA 11- 19- 09.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: November 19, 2009
subject: APPROVE THE MARTINEZ SEWER RENOVATIONS, PHASE 3, DISTRICT
PROJECT 5952, FOR CEQA COMPLIANCE, PERMITTING AND RIGHT OF WAY
ACQUISITION PURPOSES
Drive, Harbor View Drive, Brown Street, Ulfinian Way, Beech Street, West Green
Street, Carquinez Way, and Pine Street. The remaining portion of the project replaces
backyard sewers located near: Talbart Street, Arlington Way, La Salle Street, Valente
Circle, Gregory Avenue, Boynton Avenue, Carquinez Way, Green Street, and West
Green Street. The work includes but is not limited to trenching, shoring, replacing
sections of sewer pipe by open -cut and trenchless methods, installing manholes and
repaving affected streets. At this time, staff is requesting the Board to approve the
project for CEQA compliance, permitting and right of way acquisition purposes.
The Martinez Sewer Renovations, Phase 3 project is included in the fiscal year 2009-
2010 Capital Improvement Budget (CIB) on page 27. Staff has conducted a cash flow
analysis of the Collection System Program budget and concluded that adequate funds
are available for this project.
Staff has also concluded that this project is exempt from CEQA under District CEQA
Guidelines Section 15302, because it involves replacement of existing sewer facilities at
substantially the same locations and with the same purpose and level of activity as
the facilities being replaced. Any capacity increases are for non - growth inducing,
wet weather purposes.. This project also is exempt under District CEQA Guidelines
Section 15061(b)(3), since it can be seen with certainty that there is no possibility that
the activity in question may have a significant effect on the environment. This certainty
is based on the District's past experience with numerous sewer construction projects of
this nature, the relatively short distances involved, and the District's mitigating
construction specifications that would be required of the project. Approval of this
project will establish the Board of Directors' independent finding that this project is
exempt from CEQA.
RECOMMENDED BOARD ACTION: Approve the Martinez Sewer Renovations, Phase
3, District Project 5952, for CEQA compliance, permitting and right of way acquisition
purposes; find that the project is exempt from CEQA; and direct staff to file a Notice of
Exemption with the Contra Costa County Clerk.
WENVRSEC \Position Papers \Gronlund\2009 \PP - FINAL Mtz3 - CEQA 11- 19- 09.doc Page 2 of 2
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 19, 2009 No.: 3.i. Consent Calendar
Type of Action: AUTHORIZE KIEWIT PROPERTY LEASE AGREEMENT
AMENDMENT
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE THE FIRST
AMENDMENT TO LEASE AGREEMENT BETWEEN CENTRAL CONTRA COSTA
SANITARY DISTRICT AND COUNTY QUARRY PRODUCTS, LLC
Submitted By: Randall M. Musgraves Initiating Dept. /Div.:
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
. -Nys : — -
"James M.
General M
ISSUE: Board authorization for the General Manager to execute a lease agreement
amendment is necessary for District land that has been previously declared surplus and
eligible for lease.
RECOMMENDATION: Authorize the General Manager to execute the first amendment
to the lease agreement with County Quarry Products, LLC for 1.5 acres at the Kiewit
property:
FINANCIAL IMPACTS: It is estimated that the District will receive approximately
$33,000 in net revenue, annually, assuming the placement of processed material is for
nine months of the year.
ALTERNATIVES /CONSIDERATIONS: The alternative to this action is to deny the
lease request. This is not recommended.
BACKGROUND: County Quarry Products, LLC, approached the District to lease 1.5
acres of Kiewif property to store processed material.
In order for County Quarry Products, LLC to meet the 25 feet pile height limit on their
processed rock pile, excess product must be stored elsewhere. Their only other
alternative is to refuse delivery of material to be processed. They have determined that
it would be more profitable to pay for leased property.
Rent is paid when processed rock is first placed until complete removal, making annual
rent vary. Rental amount is equivalent to the same price per square foot as their seven
(7) acre lease.
CADOCU ME- 1 \RMUSGR -1 \LOCALS -1 \Temp \Position Paper Kiewit Lease Amendment 11 19 09_1.doc
POSITION PAPER
Board Meeting Date: November 19, 2009
Subject. AUTHORIZE THE GENERAL MANAGER TO EXECUTE THE FIRST
AMENDMENT TO LEASE AGREEMENT BETWEEN CENTRAL CONTRA COSTA
SANITARY DISTRICT AND COUNTY QUARRY PRODUCTS, LLC
On June 2, 2005, the Board adopted a resolution declaring the Kiewit property as
surplus. On April 6, 2006, the Board authorized the execution of a five -year lease
agreement with County Quarry Products, LLC, for the clean fill operation. Separately,
the County Quarry recycled processing contract occurred on December 21, 2000 for a
ten (10) year period. Both lease agreements end on December 21, 2010. This
amendment would also terminate on December 21, 2010.
The District's Counsel and the attorney representing County Quarry Products, LLC
have reviewed and approved the amendment. The Real Estate Committee
recommends Board approval.
RECOMMENDED BOARD ACTION:
Authorize the General Manager to execute the first amendment to the lease agreement
with County Quarry Products, LLC for 1.5 acres at the Kiewit property.
CADOCUME- 1 \RMUSGR -1 \LOCALS -1 \Temp \Position Paper Kiewit Lease Amendment 11 19 09_1.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 19, 2009 No.: 5.a. Bids and Awards
Type of Action'. REJECT ALL BIDS
subject: REJECT ALL BIDS SUBMITTED FOR THE CONSTRUCTION OF THE
DISCTRICT VEHICLE SHOP IMPROVEMENTS, DISTRICT PROJECT 8218
Submitted By: Initiating Dept. /Div.:
Samantha Engelage, Staff Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
gelage B. Than cki W. Farrell. AI mes M. Ily,
General Manager
ISSUE: On October 29, 2009, three sealed bids were received and opened for the
construction of the District Vehicle Shop Improvements, District Project 8218. The
Board of Directors must award the contract or reject bids within 50 days of the bid
opening.
RECOMMENDATION: Reject all bids received for construction of the District Vehicle
Shop Improvements. Incorporate this work into a larger project.
FINANCIAL IMPACTS: Bidding the work of the District Vehicle Shop Improvements
with the HHWCF Improvements, District Project 8216, will save money on
advertisement and staff time, therefore mitigating financial impacts.
ALTERNATIVES /CONSIDERATIONS: Hold a responsiveness hearing at a future
Board Meeting and determine whether the project should be awarded to the lowest
responsive bidder and, if not, whether it should be awarded to the next lowest bidder.
This is not recommended.
BACKGROUND: The vehicle maintenance shop consists of four open bays on the
North wall that expose workers to the elements. Low temperatures during the winter
months and high temperatures during the summer months can create uncomfortable
working conditions and hinder employee productivity. The purpose of this project is to
improve the working conditions in the vehicle maintenance shop.
In April 2009, District staff executed a Professional Engineering Services agreement
with Calpo, Hom, and Dong (CHID) for design services for enhanced temperature
control. The project replaces the existing space heaters with three new, more efficient
space heaters and installs six ceiling fans for better air - circulation. Additional
N:\PESUP \Position Papers \Engelage \8218 - Co nstructionContractAward- RejectAll Bids. doc Page 1 of 3
POSITION PAPER
Board Meeting Date: November 19, 2009
subject. REJECT ALL BIDS SUBMITTED FOR THE CONSTRUCTION OF THE
DISCTRICT VEHICLE SHOP IMPROVEMENTS, DISTRICT PROJECT 8218
modifications include new vehicle- exhaust ventilation hoses that can withstand the high
temperatures created when cleaning the new vehicle particulate filters, and a new
exterior electrical outlet for vehicle particulate filter cleaning.
CHID and District staff prepared the plans and specifications for the project. The
Engineer's estimate for construction of this project is $74,000. This project was
advertised on September 28 and October 5, 2009. Three sealed bids ranging from
$48,585.65 to $88,476.00 were received and publicly opened on October 29, 2009. A
summary of bids received is shown in Attachment 1.
The Engineering Department and District Counsel conducted a technical and
commercial review of the bids and determined that there are a significant number of
incomplete bid forms submitted by the apparent low bid. Similarly, there is one
incomplete bid form submitted by the second low bid. Although the Board might
conclude after a responsiveness hearing that the incomplete bid form of the second low
bid is not so material as to legally require rejection of the bid, staff and District Counsel
deem it prudent to reject all bids and re -bid the project later this month with the HHWCF
Improvements, District Project 8216. This would provide the opportunity to obtain new
bids and garner more interest from contractors interested in larger projects. Staff has
notified all interested parties of Staff's recommendation.
This project is included in the fiscal year (FY) 2009 -2010 Capital Improvement Budget
(CIB) on pages GI -19 and GI -20.
RECOMMENDED BOARD ACTION: Staff recommends the following
1. Reject all bids for the construction of the District Vehicle Shop Improvements,
District Project 8218.
2. Approve incorporating this work into the HHWCF Improvements Project,
DP 8216.
N:\PESUP \Position Papers \Engelage \8218 - Construction Co ntractAward- RejectAlI Bids. doc Page 2 of 3
ATTACHMENT 1
DISTRICT VEHICLE SHOP IMPROVEMENTS
DISTRICT PROJECT 8218
SUMMARY OF BIDS
PROJECT NO.: 8218 DATE: OCTOBER 29, 2009
PROJECT NAME: DISTRICT VEHICLE SHOP IMPROVEMENTS
PROJECT LOCATION: MARTINEZ, CALIFORNIA ENGINEER EST.: $74,000
BIDDER
BID PRICE
Bobo Construction, Inc.
$ 88,476.00
Martinez Sheet Metal, Inc.
$ 73,668.00
CAS Financial and Construction
$ 48, 585.65
BIDS OPENED BY: /s/ Elaine Boehme
DATE: 10/29/09
NAPESUP \Position Papers \Engelage \8218 - Construction ContractAwa rd- RejectAll Bids. doc Page 3 of 3
r; .
A5 C4140w a.l�
2000 Water Legislation
A significant milestone
in California water policy
Central Contra Costa Sanitary District
November 19-, 2009
Greg Gartrell
Assistant General Manager, Water Resources
Contra Costa Water District
ANA&I CONTRA COSTA
WATER DISTRICT
WM16 Bills Enacted
'Does not fiz the Delta
- -N-
'- -
• Establsnes'a s e poh V 'water quality, -- ecosystem; j"
supply ,rchibilit)
-', ----
fl6w—i to protect tle'Del6; ixd4iew:- high
g6fidffds-f6iifdra t on l
-�-V7--
z} Does N authorize Pejphera.1 Canal, Does `provide .De tap'
4�M&I"A& ��,�tor -tliiiidl"''-whire noiie.Etift6ntly'cij(iifif,i"futLii�-,ac 'On'--Mmqovxe's-1",, .
"T 11 — -y
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orwar y,,
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P
4 � C&fikiia-ti ret: 200/Wby,.�26�646r-
Conservation urban areas
j
- i-e ,.Groundwater monitoring for the lirit-I6, 4e
wtwa
"A
0�
million 7for Delta levee upgrades (existing`
New Bond will go to Voters on`November-2, 10
w mba 19 -'2009
-4
I
1
T+Ad '-N" tv
Delta and Covered Actions...
V
SBX7-` 1'(Sftnitih-fi)',).4-'
Thil.
ee landmark c angespr'bted the Delta .,
f" the Delta 'and S-u-'i'stfh:maxsh-fitst Before;
"
i Public trust flow,criterik or t
any'new coriV6yarice Permits 4
e.
-De I ta p
of-jids n* d-st,
out ecogyste' n-protect6hs ind,w'aterz.suipply i needs i6r-eqdaIf po ing: an end to "water supply fist mitigation . 'ash r
-'
rthought" for the Deltas ljelta,
,water quality iinproverrient is now State
policy j,
d,
• P
1" 7
rotects6stabli§fi`e&water rights, and ,exc excludes
taken in a4few- isolated 'c-on"v"6yannc d'A'a c i y- ro m4-.� z", 4,
establishing "Area of Ongm" water nght protections
0
,ib -Requlri6�' My,.-Delta Coiriservailbn'Pi"ari'(B.DCP"),'to.m' OOL'
ards"�&'the
high -stAh Nattiral, Communities J�- ' Conservations.
�d ,,
Plan,ning,Act
co COST. M
AIERMTM e-
Continued. ..-'SBXT f (Si
imi t ian
• C6veredAdions '6jicWd&city, :county and Local agency
hedhefdre-.t!46�ltiA�Ja
projects,6 tabli S n, is: complete "'
2,
V
J
*:,,-Does n'ot'?'chan-g'e,'Ariy,- water rights of any party ux.
Immediate -Ac'tion-Projects 'are s dp'poiet e-d'a-rid"fe q'U-1-Ere
Delta Stewardship Council is formed; edi a b 11Sh ;CALFEM,
,Independent Science Boardis established and required to
—g�
7.: -.WATERMTMTT.
4' :,4-
i . r 't
2
Drinking Water Supply, Act of 20M,
5 r f J $1_1.14 billion bond
r, ..+ tYt� .''fit .Cp•+��y, x+- M.r�. -; �aiF�G�� � xL�«Zr with Y � �.'i Hy_••f 7�.
• ;Drought reltef($455 mtllton)
• .Implementation of Integgrated
f' Ma tarp: ment'Plans ($1 btlltoi
tN
>• Recycling ($l liillion), ground
s 'and conservi natesr,($18 bilho
.. i
c a
SY WATER OIYIRKTf y ,°j Y{a Fd � S, �v � ?
iterLand",
ter;
($1 billion) ry
7
y'an
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r >S ay = November 192009 ya3 ,
` C) ntinued: SBX7< 2 (Cogdill)' t
f - maxtmi
by user!
y F
t '
�n : new isoiateu.conveyance tacuicy rrom escanusrunga area
Te of Origin" water right protections --�,� i+F a' r -' `
> y
;7_r
:Frt+i
Funds large protects that will ^stimulate the economy w
• Early research shows voterssdo not want to.pass�anothery
4large bond bill
g C { -,� : f` `'✓ r -y�`f y*r.. 't" 'dt2� q .� " `4�'r Sr �� e< c3
t.i f ;
yy Sr .. � "�' } +� rNi 9 ,5 T ;.��P]}�, ♦ vu ��r,� ^r yy' " "kk�j�'��3 �i ,�' c � c:" � i.
4, } \`CONTRAC T1 X L,; y�Kx' L}} Wt kt t.�iwF YtAir {5
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t9 2009 y.
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Drinking Water Supply, Act of 20M,
5 r f J $1_1.14 billion bond
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• ;Drought reltef($455 mtllton)
• .Implementation of Integgrated
f' Ma tarp: ment'Plans ($1 btlltoi
tN
>• Recycling ($l liillion), ground
s 'and conservi natesr,($18 bilho
.. i
c a
SY WATER OIYIRKTf y ,°j Y{a Fd � S, �v � ?
iterLand",
ter;
($1 billion) ry
7
y'an
1
r >S ay = November 192009 ya3 ,
` C) ntinued: SBX7< 2 (Cogdill)' t
f - maxtmi
by user!
y F
t '
�n : new isoiateu.conveyance tacuicy rrom escanusrunga area
Te of Origin" water right protections --�,� i+F a' r -' `
> y
;7_r
:Frt+i
Funds large protects that will ^stimulate the economy w
• Early research shows voterssdo not want to.pass�anothery
4large bond bill
g C { -,� : f` `'✓ r -y�`f y*r.. 't" 'dt2� q .� " `4�'r Sr �� e< c3
t.i f ;
yy Sr .. � "�' } +� rNi 9 ,5 T ;.��P]}�, ♦ vu ��r,� ^r yy' " "kk�j�'��3 �i ,�' c � c:" � i.
4, } \`CONTRAC T1 X L,; y�Kx' L}} Wt kt t.�iwF YtAir {5
.WATER 019TRKT tai L
t9 2009 y.
i.
3
+
Groundwater Managementand Monitoring,.
SBX7 6 (Stein6erg)
r
r,
n,,,•�For the first time, the`state will track ground �.f
water storage and use =
4
'Provides local control y
a3„
k ti
Y ��"'°' ?.s i j iY rr" i 4v� ~k{'s ,uri^5:• if
•V Allows state °to inventory groundwater s s
'resources
}Y k .. 6 .}'.� e"- : �iy .z�'^.",:...y,h• *.-.1r'^'�'y✓ "s -F i ' °� G .,x r
�i ev ,. k- y + �i',�, �;�- `4.+�-ri, , or.�s< *�. <, •� �' <y e< �,.F r�" -,z� S�t �„ 4 .
,
fix" w�flw wro8imtr - m
* November 19 2009 .�'
•. .� -Y -
Water er
Consvation: 20% Reduction by 2020`
}
Sets 20% target for reduction of urlian water use by 2020 Y `:
♦ t �
Fair to agencies that currently c serve orrreeycle `
For, example,- CCWDservice area has 6,000 gallons per day per "capita
Y recycled'water -more than•any ".other Bay Area - agency that will be
accounted for ,
e'1 v . I '� ° ,•• t "� •I k � t srr �'ti 5 � fvn � �tN i if ff, 1
•` Fair to - industry
„°
Recognizes- process water.that cannot be conserved without ~
cutting production ' r
t♦ I� s i- 1, + t� L3�, �*y ��tJ , s Xv r tt -� d1
Plan and tmplement best management practices,for° " 4
:co n servation: regieested,of, agnculhire ,
Does not include agricultural targets `s�.• r rt`
♦ ! 4 `< a I
,, r . •t . a,r
wren omrnn:r : ' g r No.emba.1912009..
4
r '
1.
Delta Levee Repai
SBX7 = 8
• Provides =$550 million 666'- .e)i
and lE) for Deltdlevee.repair,
Funding w'11 stimulate econom
Estalilishes State` Water Soul
and allows feesx #o support enf�
A Y t
bestoration
L K
Inds (Propositions 84
gyration x
K'
ide lobs
1,7
nz ,.
all users with "
F J
lures;to report ,�
a rts<K x I ,
lisiricenhve for illegal r
`l K
x.
.r
itrolHBoard authority
L i
yr Delta Leg><slati, li Summary vArr
• Not a sin'le bill package v5 bills cover Delta governance, x ;
tconservation, groundwater.Amorutonng, surface water y
d
reportm—k- Delta'leveexestorahon; an anew bondh:.,i
�?%eJ 4
S.:N
Itis riot: erfe- but the Delta, is better protected and the �`�
s'. hurdles- d a- Peripheral Canal are higher k , < • a
5 +�.. �\ `v... � .} 't'l.K h.Yii w.: }• #'iit. -.4 °i` TJ4. r tY} �' 1 5 'v', { '1 3 t i
• No general user fees imposed,,on water utilities yet' r
4- Fees will comerbut not now r ��
This package:does not deptend on usei fees ,
As recogni e&ih the Delta Vision "users" and- "beneficiariesi' are1
%i r
,4 more than lust water agenciesx- K}
st�T � ro y"y, ."jivv �i k ..EIS {�. ..,, t _ j"� "'f i+"Ta ,� {% -it-'t ,•�
✓'1 !#- �S V *e�flrinA '' �.:li '1,Q"
.z •_•F ih.- iy�*L �i v.' �
A��\wrrtni cosy
f w•i[n oisrmcr% nd'3 ry c r 10 '�� y + tt6 #:Novlmbu 191009 >•,
5
Northern California Water Rights
Are Unprotected
4 The Delta legislation was crafted by a
select group of interests
.l Primary goal was to meet exporters' needs
while restoring the Delta
Achieving fairness toward northern
California water users was not a priority
Upstream diverters' water supplies are left
vulnerable
ebmud.com
Northern California
Needs in Legislation
4 Beneficiaries of peripheral canal
should have been responsible for
mitigating their impacts on the Delta
4 Determination of increased inflows to
restore Delta should have been based
on SWRCB proceedings to allocate
responsibility among all
Funding the Delta Fix
The bond measure of $11+ billion
covers a fraction of the total costs
a Voter approval is uncertain at best
New fees on water users are likely —
getting it right requires adherence to
"beneficiary pays" principle
2
� r+.
Item 6.A.3
Municipal Regional Permit (MRP) -
Summary for POTWs and
Collection Systems
November 19, 2009
Presentation Overview
What is the MRP?
Why is it a concern to wastewater agencies?
4
MRP — Summary for. POTWs and
Collection Systems
November 19, 2009
What is the MRP?
•NPDES permit issued to most stormwater
management agencies in SF Bay Area
*Goal to establish consistent standards to protect
stormwater quality
*Several pollutants given specific standards
1
MRP - Summary for POTWs and
Collection Systems
November 19, 2009
Why is MRP a concern to wastewater agencies?
•Stormwater control strategies in MRP include
diversions to sanitary sewer system
• Potential additional regulatory oversight for
sanitary sewer overflows (SSOs)
MRP - Summary for POTWs and
Collection Systems
November 19, 2009
Major Diversions to Sanitary Sewer
• Dry Season / First Flush
• Street Flushing
• Targeted Number of Pilot Projects
• BACWA White Paper in Process
2
MRP - Summary for POTWs and
Collection Systems
November 19, 2009
Minor Diversions to Sanitary Sewer.
Collection Systems
*Smaller in volume per discharge
*Flow rate could be localized problem
*Controls can protect treatment plant and
collection system operations
*How will we know about them?
MRP - Summary for POTWs and
Collection Systems
November 19, 2009
Examples of Minor Diversions to
Sanitary Sewer Collection Systems
•Pool /spa /fountain draining; spill response, surface cleaning;
fire suppression system test water; concrete saw cutting
•Copper algaecides in pool water; mobile washers; roof
drains for copper- bearing ventilation systems
*Foundation drains; air conditioner condensate drains; water
system discharges; architectural copper cleaning wastes:
generally because MRP standards may make discharge to
sanitary sewer easier
3
MRP - Summary for POTWs and
Collection Systems
November 19, 2009
Potential Additional Regulatory Oversight for
Sanitary Sewer Overflows (SSOs)
*MRP requires sewage to be controlled as a
stormwater pollutant
•MRP.requires Cities to develop Enforcement
Response Plan (ERP) to control stormwater pollutant
sources
•As drafted, public sewer collection agencies open to
citation for SSOs under MRP provisions
MRP - Summary. for POTWs and
Collection Systems
November 19, 2009
Summary of Process and Next Steps
*Generally RWQCB staff responded positively to
CCCSD and BACWA comments
*Some appeals are expected to be filed
•Work with County and central County Cities to
manage potential impacts of MRP implementation on
CCCSD operations
*Participate on BACWA White Paper project to ensure
major diversions do not adversely affect CCCSD
!ll
6. a. 4
LANDFILL GAS
UPDATE
Randy Grieb
Board Meeting
November 19, 2009
USAGE OF LANDFILL GAS - 2009
January— October: 365 dth /day (133,225 dth /yr)
Availability has improved since Bulldog
implemented gas well improvements in 2008
Gas quality has ranged from 475 to 560 Btu /cf
Above 500 dth /day, the Btu content decreases
LFG Usage
600
500
400
200
100
0
1P Pip °AO���410 Ito 40 )4 leo 1poaY��
Period
Estimated 2009 Average @ 400 dth/day
�' : tds ntt M Few. � �' ""��` -L�' � x�x�"°�l
'{ 7` ' �{�, S v 4ai4hytr,, c� tfi
�Y
.1N�:.5
.i� ?. .�;YZ�k1�s�1R5'1{.
�j�
3y"}`'G3i'
i��ti+�'=
�.:
f'g)
�
�
x
{
t
l
LANDFILL GAS COST
Average monthly cost: $50,000 (January — October
2009)
At price ceiling since beginning of 2009 ($4.60 /dth)
Discount has ranged from 35 percent to 53 percent
of purchased natural gas price
At current use, total 2009 landfill gas cost
approximately $600,000 ($650,000 budgeted)
I
SUMMARY
Landfill gas has been reliable, but limited in quantity
with maximum of 600 dth /day
Improvements in gas wells are intended to stabilize
current capacity, not increase capacity
Landfill gas quality has improved to approximately
560 Btu /cf recently
Average landfill gas discount has been greater than
45 percent
LFG PRICE VS NG SPOT MARKET PRICE
O NG Spot Ma ket Pnce
$1400 ■ LFG Price
$1300
K`
�-
$1200
11
zti. - '�' 4aw
�sK ='y'
$1100
i t l i+%i� Ti_dM.i`{•^3 +7.�t54'"? ?H 3Mi'•+Y@�"i
1 P'� kY
$1000
`t# ' 6
�
` r
E9 00
-! " b' `4�'
q
d'
$8.00
3 `tchi`t-i� �' • t j
} yry� §d y^� yy � Z
>J LSiv� K' 4ti%t tnilr3'i 4J1.+'x"
$7.00
i�i I�'W '4r r h 1 b
h
i
l�
4
4
C^
i tN I`f�+ 1 �✓M iiY T 1$ u2^
f e} R. "A� � 1 1s 81 �• Y`9'�gE' �r i *.,
J
f .,}_
!4
!{'.
?i
S
�5t'bi�,.,f:1+ •r
br
..,t�.,`hkYii'qq,,Su.rvY
N
$5.00
$400
$300
v
i I�
}'
1?
E rk
$200
'
°�1 �v�, gA�QA,ao1o�A�e�A1acA0�cP9�,o°j O's cQeaY�' Aq0 "0'0� 09�0is
1 dl"0o�P't '0 R00"
�o�o �F �*e�� � w'°'S o
PERIOD
SUMMARY
Landfill gas has been reliable, but limited in quantity
with maximum of 600 dth /day
Improvements in gas wells are intended to stabilize
current capacity, not increase capacity
Landfill gas quality has improved to approximately
560 Btu /cf recently
Average landfill gas discount has been greater than
45 percent
Agenda Item 6.a.5)
Board Meeting of November 19, 2009
Written Announcements:
District Recognition
a) Trenchless Technology Recognition
The District has been notified by Trenchless Technology that the A -Line
Relief Interceptor, Phase 2A Project, has been recognized as the
Trenchless Technology — 2009 New Installation Runner -Up Project of the
Year. The Trenchless Technology Award is a Nationwide competition of
all new installation projects that were completed in 2009 using trenchless
technology. An article on the District's project will be printed in the
October Issue of Trenchless Technology Magazine. A copy of the article
is attached.
Project Updates
b) Survey Monument Restoration Contract, D.P. 036492ENG
The survey monument restoration blanket contract work will rebuild survey
monuments that are damaged or destroyed during construction. State of
California Business Code requires that survey monuments that are
damaged during construction be properly restored under the supervision
of a licensed surveyor.
This project will be advertised on November 20 and 25, 2009. Bids will be
opened on December 9, 2009. The cost is estimated at $80,000 for a
three -year period. More information will be presented when the Board is
asked to approve the contract on January 7, 2010.
c) Non - destructive Potholing Contract, D.P. 030527
The District utilizes potholing to expose underground utilities along the
proposed sewer alignments at points of potential conflicts. The results are
used to evaluate alternatives during design and to minimize change orders
during construction.
This project will be advertised on November 20 and 25, 2009. Bids will be
opened on December 10, 2009. The cost is estimated at $150,000 for a
three -year period. More information will be presented when the Board is
asked to approve the contract on January 7, 2010.
General Updates
d) Termination of General Recycled Water Agreement with
Contra Costa Water District
On November 3, 2009, the District received a letter from the Contra Costa
Water District (CCWD) acknowledging their receipt of our March 19, 2009
Notice to Terminate the General Recycled Water Agreement. The
termination became effective November 2, 2009. The letter states that
"With CCCSD's termination of the General Agreement, development of
future recycled water projects within the CCWD service area will need to
start with resolving the purveyorship and other issues that were resolved
in the General Agreement." As the Board will recall, our decision to
terminate the General Agreement was not made lightly and we did so
because we did not believe Agreement framework was conducive to
developing large scale recycled water projects, as demonstrated by the
limited recycled water program development that occurred over the 15
year length of the agreement. We will be scheduling a meeting with the
Board Recycled Water Committee in early December to discuss a
response to the CCWD letter and our next steps with respect to
developing large scale recycled water projects.
e) Native American Artifact found in Lafayette
In early November, while replacing a sewer line in Lafayette Circle, a
District contractor unearthed a prehistoric mortar. Archeologist Rick
Thompson stated that it was used by the Bay Miwok Tribe between 200
and 1000 years ago. Due to its small size, Mr. Thompson speculates that
it was used to grind minerals for face and body paint.
The City of Lafayette is the rightful owner since the artifact was found in a
public street. The City recommended that the mortar be given to the
Lafayette Historical Society. The Historical Society gladly accepted the
artifact and plans to add it to the Native American Exhibit in Lafayette's
new public library.
Agenda Item 6.a.5)
Board Meeting of November 19, 2009
Additional Written Announcements:
Items
f) CASA Update on State Budget
A letter from the California Association of Sanitation Agencies
summarizing the State budget is attached. In summary, the Legislative
Analyst's Office now projects a $20.7 billion budget problem.
General
g) CCCERA Special Board Meeting
At its November 24, 2009 Board Meeting, the Contra Costa County
Employees Retirement Association will consider setting a meeting date for
a Special Board Meeting to discuss final compensation and retirement
benefits. Staff will inform the Board of when and where the meeting will
be.
h) Pharmaceutical Collection Program Update
On November 17, 2009, the Danville Town Council approved the
Memorandum of Understanding with the District to conduct a
pharmaceutical collection program at their police station. Their Chief of
Police is working with the Drug Enforcement Agency to obtain their
approval. Collection in Danville is expected to begin by mid - December.
The collection sites in Clayton and Martinez began service earlier this
week, with Moraga and Orinda beginning collection this coming Monday.
Pleasant Hill and San Ramon are expected to begin collection before the
holidays. Concord and Lafayette declined having collection sites in their
cities because of budget constraints.
Trenchless Technology Online - Installation Runner Up
October 2009
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Installation Runner Up
A -Line Relief Interceptor, Phase 2A
— Oct 01, 2009
Central Contra Costa Sanitary District (CCCSD)
and the City of Concord (City) teamed with
Carollo Engineers, DCM- GeoEngineers and
Bennett Trenchless Engineers to design and
manage the construction of a new interceptor
sewer that will eliminate the need for a 50 -mgd
pumping station.
< All stories in this section
The A -Line Relief is a six -mile long gravity relief ' t
interceptor sewer located in the northern portion \I
of CCCSD's service area and will be constructed i}
in phases over the next 15 years. The current
phase of design and construction includes
approximately 3,050 ft of 96 -in., 870 ft of 72 -in., pipe lackinq and mi- :rotunne4mq were used on this proaect.
and 540 ft of twin 48 -in. RCP under Walnut Creek. This gravity tie -in will eliminate the largest wastewater
pump station in the county. The new pipelines were constructed through a variety of surface conditions
including a municipal golf course and driving range, under the approach landing path of a municipal airport,
across a major regional recreation trail, busy city streets in a fully developed commercial neighborhood and
under the earthen Walnut Creek flood control channel.
The pipelines were installed by three different methods including pipe jacking by earth pressure balance
machine (EPBM) tunneling (approximately 3,050 ft), microtunnel boring machine (MTBM) tunneling
(approximately 870 ft) and conventional open -cut trenching (approximately 540 ft) across the Walnut Creek
flood control channel. The EPBM pipe jacking of 96 -in. concrete pipe occurred in two drives of 1,350 and
1,700 ft from a common jacking shaft, and as many as five to seven intermediate jacking stations were
installed in each of these two drives. The MTBM pipe jacking for the 72 -in. concrete pipe occurred in two
drives of 410 to 460 ft from a common jacking shaft.
Ironically, due to the limited amount of pipe cover within the 350 -ft wide Walnut Creek channel, the channel
crossing and tie -in to the existing Concord pump station was constructed by open -cut construction. Normally
trenchless construction would be a preferred option for an environmentally sensitive creek crossing.
Construction of the A -line Phase 2A Relief Interceptor was awarded to general contractor Mountain Cascade
of Livermore, Calif., for $20.65 million. The tunneling subcontractors were Pacific Boring and Nada Pacific of
Caruthers, Calif., for the EPBM and MTBM tunneling, respectively.
http:// trenchlessonline .com/index/webapp- stories - action ?id =979 11/12/2009
Trenchless Technology Online - Installation Runner Up Page 2 of)
"Ultimately, the project's achievements were a result of a complete and sound design by the engineer, the
expertise and skill of an experienced contractor and the dedication and cooperation among all parties in
resolving the unexpected," said Alex Rozul, project manager for CCCSD.
The project has several key accomplishments that make it outstanding. The single most critical construction
challenge occurred when the second 72 -in. microtunnel drive was installed at the wrong grade (off by 2.8
ft).This error occurred when the laser guidance system was set incorrectly by a factor of 10.
The corrective method chosen was to pull back the entire 72 -in. RCP while backfilling the void space created
with a cellular concrete with a wet cast density of 40 Ibs and a 28 -day compressive strength of 300 psi. The
72 -in. RCP was retracted at a rate of 40 ft per day, allowing the grout to have sufficient cure time. Once the
pipe was completely retracted, the contractor tunneled through the cellular concrete and installed the pipe
successfully on the correct grade.
Owner: Central Contra Costa Sanitary District
Engineer: Carollo Engineers, DCM- GeoEngineers and Bennett Trenchless Engineers
Contractor: Mountain Cascade Inc.
Sub Contractors: Pacific Boring and Nada Pacific
Manufacturers: Akkerman Inc. and Ameron International
Q RWTHIS so - ...
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CAUFAIN/A ASSNUAl /NN of SAN/WEAV ACENCES
1215 K Street, Suite 2290, Sacramento, CA 95814 PH: (916) 446 -0388 — FX: (916) 231 -2141 ww.casaweb.org
Vw
IA ELECTRONIC MAIL
November 18, 2009
TO: CASA Member Agencies
CASA Associates
CASA Legislative Committee
CASA Executive Board
CASA Attorneys
FROM: Mike Dillon, Lobbyist
Christina DiCaro, Lobbyist
RE: News From the Capitol
LEGISLATIVE ANALYST'S OFFICE PROJECTS $20.7 BILLION BUDGET PROBLEM
This morning the Legislative Analyst's Office (LAO) released a report titled: The 2010-
11 Budget: California's Fiscal Outlook. According to the report, the $20.7 billion Budget
problem, "consists of a $6.3 billion projected deficit for 2009 -10, and a $14.4 billion gap
between projected revenues and spending in 2010 -11." The vast majority of the new
Budget problem, according to the LAO, is the result of several, major "solutions" in the
recently enacted Budget, that did not pan out as well as additional funding owed to
schools. These include:
The inability to achieve billions of dollars of spending reductions in the prison
system and Medi -Cal,
The inability to sell part of the State Compensation Insurance Fund to generate $1
billion in the 2009 -10 Budget Year,
The loss of a court case involving the state's taking of $800 million in
transportation funds in 2009 -10,
A $1 billion increase in the Proposition 98 minimum guarantee to schools,
resulting from unique Proposition 98 calculations.
The Legislative Analyst's Office also cautions that additional court cases could make
the projected Budget shortfall even higher. Lastly, the LAO forecast "assumes no
COLA's or salary increases for state employees through 2014 -15," and predicts the gap
between "revenues and expenditures will increase to $23 billion in 2012 -13, when the
state must pay back its loan from local governments under Proposition 1A of 2004."
While the big three revenue sources, Personal Income Tax, Corporate Taxes, and
Sales Tax, are down only about $500 million, most of the state's problems are due to
the above factors and the admitted gap by the Governor's Administration, when the
Budget was revised in July 2009, that the operating shortfall, or the ongoing gap
between projected expenditures and revenue, would be about $7.4 billion. The reasons
for the shortfall include the use of one time and temporary Budget solutions, including
funds borrowed or taken from local government, including property taxes and
redevelopment agency funds, which alone exceed $4 billion.
Once again, the Analyst suggests, "the Legislature should also look to increasing fees
in those cases where the costs of state programs currently supported by the General
Fund can appropriately be shifted to specific beneficiaries." You will recall from our
reports last year and earlier this year that CASA has consistently opposed the LAO
recommendations for the creation of a new water quality fee on wastewater agency
customers which would generate about $21 million to support the SWRCB's General
Fund supported programs, outside of the core regulatory programs, such as the TMDL,
Basin and Groundwater Planning, and Non -Point Source Pollution programs.
The Governor will be confronting the issues raised in the Analyst's Fiscal Outlook when
he introduces his Budget, probably on January 8, 2010.
,*
Central Contra Costa Sanitary District
Board Meeting
November 19, 2009
Board Member McGill
Item 6.d.1)
FUTURE MEETINGS AND CONFERENCES WITH PAIL)
EXPENSES AND /OR STIPEND
Contra Costa Council Luncheon with Sate Senator Mark
DeSaulnier
November 20, 2009
Mayors' Conference in Lafayette, CA
December 3, 2009
MEETINGS AND CONFERENCES THAT EXPENSES
AND /OR STIPEND WAS PAID
Attended Mayors' Conference in Moraga, CA with Assembly
Member Joan Buchanan
November 5, 2009
Item 6.d.2 Announcements
Attended:
John F Kennedy University
Kennedy Laureate Dinner
November 14, 2009
Contra Costa Council Water Task Force Meeting
November 17, 2009
Will attend:
Concord Chamber Mixer
November 19, 2009
Grand Opening, Michael Chavez Center
Concord
November 19, 2009
Contra Costa Council Board Meeting
November 20, 2009
Industrial Association of Contra Costa County Lunch with
Greg Gartrell, CCWD
December 2, 2009
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 19, 2009 No.: 7.a. Administrative
Type of Action: EXTEND CONTRACT
subject: CONSIDER EXTENSION OF CONTRACT FOR LEGAL SERVICES WITH
KENTON L. ALM AND MEYERS, NAVE, RIBACK, SILVER & WILSON FOR THE
PERIOD FROM OCTOBER 1, 2009 THROUGH SEPTEMBER 30, 2010
Submitted By: Randall Musgraves, Initiating Dept. /Div.: Administrative /Risk Management
Director of Administration
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
ames . Kelly,
Genera Manager
ISSUE: The contract extension for legal services with Kenton L. Alm and Meyers,
Nave, Riback, Silver & Wilson requires approval by the Board of Directors. The term of
the contract is for one year (October 1, 2009 through September 30, 2010).
RECOMMENDATION: Approve the contract extension with Kenton L. Alm and Meyers,
Nave, Riback, Silver & Wilson for legal services.
FINANCIAL IMPACTS: No rate increase is proposed in the extension.
ALTERNATIVES /CONSIDERATIONS: The Board could elect not to extend the
contract for legal services. This is not recommended.
BACKGROUND: The District has been receiving general legal services and Counsel
for the District services from Mr. Kenton L. Alm since 1985 by a contractual
arrangement. The term of the contract extension is for one year (October 1, 2009
through September 30, 2010).
The District's current contract with Kenton L. Alm and Meyers, Nave, Riback, Silver &
Wilson for legal services expired September 30, 2009. The proposed terms of the
contract extension are unchanged from the current contract.
RECOMMENDED BOARD ACTION: Approve the contract extension with Kenton L.
Alm and Meyers, Nave, Riback, Silver & Wilson for legal services.
N:\ADMINSUP\ADMIN \DIST- SEC \Position Papers \District Counsel Contract Extension 2009- 10.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: November 19, 2009 No.: 8.a. Engineering
Type of Action: AUTHORIZE AN AMENDMENT TO A PROFESSIONAL
ENGINEERING SERVICES AGREEMENT
Subject: AUTHORIZE THE GENERAL MANAGER TO AMEND AN EXISTING
AGREEMENT WITH URS FOR PROFESSIONAL ENGINEERING SERVICES FOR
THE ALTERNATIVE ENERGY AND GREENHOUSE GAS REDUCTION PLAN,
DISTRICT PROJECT 7256
Submitted By: Initiating Dept ✓Div.:
Melody LaBella, Assistant Engineer Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
f l.� r.- M L 1,�
M. LaBelle M. Penny C. Swanson
A. Farrel I
James M. ly
General Manager
ISSUE: Board of Directors' authorization is required for the General Manager to amend
an existing professional services agreement in an amount greater than $50,000.
RECOMMENDATION: Authorize the General Manager to execute an amendment to
increase the cost ceiling to an existing Professional Services Agreement with URS in
the amount of $195,000 from $40,000 to $235,000 for the Alternative Energy and
Greenhouse Gas Reduction Plan, DP 7256.
FINANCIAL IMPACTS: The additive cost of this amendment, including staff time, will
be approximately $245,000.
ALTERNATIVES /CONSIDERATIONS: An alternative would be to conduct this project
using in -house engineering staff. This project requires specialized expertise, which is
not available at the District at this time.
BACKGROUND: The California Global Warming Solutions Act (AB 32) was passed by
the California Legislature in 2006 and requires that statewide greenhouse house gas
(GHG) emissions be reduced to 1990 levels by the year 2020, representing an
approximate 30% decrease in GHG levels. AB 32 designated the California Air
Resources Board (GARB) to develop the regulations necessary to meet the GHG
reductions required by AB 32. CARB has until January 1, 2012 to finalize all the new
AB 32 regulations and until January 1, 2020 to achieve the GHG reduction milestones.
The first phase of AB 32 regulation will address sectors considered the largest
contributors of GHG — that includes petroleum refining, hydrogen production, cement
manufacturing, electrical power generation and distribution, cogeneration power
generation ( >1 megawatt (MW) and > 2,500 metric tons of carbon dioxide equivalent
(MT CO2e)) and large stationary combustion (> 25,000 MT CO2e) sources.
N: \ENVRSEC \Position Papers \LaBella \URS Contract Amend 11- 19- 09.doc
POSITION PAPER
Board Meeting Date: November 19, 2009
subject. AUTHORIZE THE GENERAL MANAGER TO AMEND AN EXISTING
AGREEMENT WITH URS FOR PROFESSIONAL ENGINEERING SERVICES FOR
THE ALTERNATIVE ENERGY AND GREENHOUSE GAS REDUCTION PLAN,
DISTRICT PROJECT 7256
Due to the amount of natural gas combusted in the Treatment Plant, which places the
District in the large stationary combustion source category (> 25;000 MT CO2e) and our
on -site cogeneration capabilities (greater than 1 MW), the District has been subjected
to mandatory GHG emission inventory reporting since calendar year 2008 and will fall
within a capped sector, subject to GHG reduction on the order of 30% by 2020.
Because of the limited options for reducing GHG emissions within the District's current
operation, staff initiated the Alternative Energy and Greenhouse Gas Reduction Plan
project in 2007 to help ensure that the District would be well - positioned to comply with
AB 32. In August 2008, staff sent a request for Statements of Qualification (SOQ) to 12
engineering firms in Northern California. After a thorough review of the six SOQs
received by the District, staff sent a formal Request for Proposal to three firms: Carollo
Engineers, HDR and URS. In November 2008, District staff conducted a formal
interview process of the three proposing firms and staff selected URS to assist the
District in developing the tools and performing the analyses necessary to diversify our
energy portfolio to comply with AB 32.
Because the development of GHG regulations was in preliminary stages, staff decided
in May 2009 to enter into a $40,000 contract with URS to develop a pilot GHG
evaluation model and refine the project scope. Staff has been pleased with the URS
effort to date on the model and the GHG regulations have developed to a point where a
detailed scope of work can be developed. Staff is coming to the Board at this time with
the complete scope of work and budget for the Greenhouse Gas Reduction Plan.
To date, URS has successfully completed a draft GHG /energy model in Microsoft Excel
that gives District staff an important and useful tool to evaluate an array of energy and
GHG impacts in the treatment plant using different operating parameters, such as
modifying and /or eliminating cogeneration output, improving the wet scrubber efficiency
on our incinerators, gradually replacing our landfill gas supply with natural gas, etc.
In evaluating the options for powering our treatment plant while complying with AB 32,
URS will evaluate non fossil -fuel derived power sources that will emit no or less GHG.
Those other power sources will include: solar, biodiesel, food waste /FOG /biosolids
handling (using either incineration or digestion), improved cogeneration and low -head
hydro power. Additionally, URS will evaluate the purchase of green grid power and
GHG compliance offsets /allowances as a strategy for complying with AB 32.
Staff has concluded that the proposed agreement is exempt from the California
Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15262,
since it involves planning tasks for possible future actions, which the District has not
approved, adopted or funded, and the outcomes of these tasks will not have a legally -
N: \ENVRSEC \Position Papers \LaBella \URS Contract Amend 11- 19- 09.doc
POSITION PAPER
Board Meeting Date: November 19, 2009
subject. AUTHORIZE THE GENERAL MANAGER TO AMEND AN EXISTING .
AGREEMENT WITH URS FOR PROFESSIONAL ENGINEERING SERVICES FOR
THE ALTERNATIVE ENERGY AND GREENHOUSE GAS REDUCTION PLAN,
DISTRICT PROJECT 7256
binding effect on later activities. Approval of this agreement will establish the Board of
Directors' independent finding that this project is exempt from CEQA. The District will
conduct an environmental evaluation of any capital project that is proposed in the future
as a result of these studies to determine the appropriate CEQA compliance
documentation.
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute an
amendment to an existing Professional Services Agreement with URS in the amount of
$195,000 to increase the cost ceiling from $40,000 to $235,000 for the Alternative
Energy and Greenhouse Gas Reduction Plan, DP 7256.
N: \ENVRSEC \Position Papers \LaBella \URS Contract Amend 11- 19- 09.doc
AB 32 Update and
8a.
November 19, 2009
AB 32
■ Signed into law September 2006
■ Greenhouse Gas (GHG) Reductions
■ 30% statewide reduction by 2020
■ 80% statewide reduction by 2050
■ Assigned CA Air Resources Board (CARB)
to write and adopt the corresponding
regulations by January 1, 2012
1
CARB's Approach to AB 32
• Cap emissions from major stationary.
sources (2012)
• Improved energy utilization for area
sources (2015)
■ Volunteer measures by uncapped sectors
CCCSD's Treatment Plant Falls
into a Capped Sector
■ On -site cogeneration
( >1 MW or >2,500 MT CO2eq)
■ Large stationary combustion source
( >25,000 MT CO2eq)
2
T
As a Capped Sector
• Required to submit GHG emission inventories
beginning with calendar year 2008
• Will receive a mandatory cap in 2012, setting a
limit on GHG emissions
• Will receive subsequent GHG reduction milestones
in 2015 and 2018 (totaling -30% between 2012
and 2020)
CCCSD's 2008 GHG Inventory
Reported to CARB
• Natural gas combustion - 249755 MT CO2eq
■ Cogeneration = 19,720 MT CO2eq
• Landfill gas combustion.- 14,389 MT CO2eq
• Biosolids combustion - 22.405 MT CO2eq
• Total direct GHG emissions = 61,549 MT CO2eq
• Total indirect GHG emissions' = 1,913 MT CO2eq
1 Indirect GHG emissions are the GHG emissions
associated with our grid power purchases.
3
Options for AB 32 Compliance
■ Modify operations
• Energy efficiency measures
• Modify energy portfolio
■ Cap & Trade System
AB 32 Unknowns
• What will CCCSD's cap be set at?
• How will Cap & Trade work?
• Will landfill gas and biosolids be considered
as green fuels?
• How will reduction milestones be set to
. meet the 30% reduction by 2020?
• Will combined heat and power processes
(like our cogeneration facility) benefit?
• Is it possible to get out of a capped sector?
4
1.
0
CCCSD's Alternative Energy /GHG
Reduction Plan Project
■ Initiated in 2007 to evaluate CCCSD impact
■ Determined need for alternatives analysis
and a tool for deciding how to deal with:
■ Cogeneration
■ Future increases in energy demands
• Nitrification /nutrient removal regulations
• Incinerator regulations (112 vs. 129)
• Population growth
• Increased recycled water production
Consultant Assistance
■ After formal process, URS selected
■ 15t Phase Scope of Work
■ Develop a GHG model of treatment plant
■ Refine scope for remaining work
■ 2 "d Phase Scope of Work
■ Recommended Power Portfolio for
complying with AB 32
■ Alternative Energy Study
5
Alternative Energy Study
■ Will include a look at:
■ Solar
■ Biodiesel
• Algae
• Food waste/ FOG/ biosolids handling
• Improved cogeneration
• Low -head hydro
• Green.power purchase
• Cap & Trade System
In Conclusion...
Staff recommends that the Board Authorize the
General Manager to execute an amendment to
an existing Professional Services Agreement
with URS in the amount of $195,000 to increase
the cost ceiling from $40,000 to $235,000 for
the Alternative Energy and Greenhouse Gas
Reduction Plan, DP 7256.
3