HomeMy WebLinkAbout09/17/2009 AGENDA BACKUPPollution Prevention (P2) Week
■ 3rd Full Week in September
• 1St P2 Week held in California in 1992
• Recognized nationally since 1995
• Goal is to increase P2 awareness
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P2 Week Activities
■ Bay Area Pollution Prevention Group (BAPPG)
produced 1,000 P2 Week Posters
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P2 Week Activities
■ Bay Area Pollution Prevention Group (BAPPG)
produced 1,000 P2 Week Posters
■ BAPPG No Drugs Down the Drain Campaign
• Bay Area only (not statewide like last year)
• Over 40 collection sites will be advertised
■ Including our 3 existing collection sites
■ MVSD will be advertising their annual 1 -680
billboard in support of the above campaign
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IF
P2 Week Activities
■ Bay Area Pollution Prevention Group (BAPPG)
produced 1,000 P2 Week Posters
■ BAPPG No Drugs Down the Drain Campaign
• Bay Area only (not statewide like last year)
• Over 40 collection sites will be advertised
■ Including our 3 existing collection sites
■ MVSD will be advertising their annual 1 -680
billboard in support of the above campaign
3
P2 Week Activities
■ Bay Area Pollution Prevention Group (BAPPG)
produced 1,000 P2 Week Posters
■ BAPPG No Drugs Down the Drain Campaign
• Bay Area only (not statewide like last year)
• Over 40 collection sites will be advertised
■ Including our 3 existing collection sites
■ MVSD will be advertising their annual 1 -680
billboard in support of the above campaign
■ 18th Annual P2 Awards to acknowledge
businesses that go beyond compliance
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25th Annual Coastal Cleanup Day
■ Third Saturday in September
■ Our Craig Mizutani will be leading a team of
young engineers in the CWEA's San Francisco
Bay Section Young Member Forum
■ Craig's team will be working somewhere along
the Martinez shoreline ply.
In Conclusion
Recommend adoption of Resolution 2009 -068
declaring September 21 -27, 2009 Pollution
Prevention Week in the Central Contra
Costa Sanitary District
5
RESOLUTION NO. 2009 —
CENTRAL CONTRA COSTA SANITARY DISTRICT
RESOLUTION ENCOURAGING AND PROMOTING POLLUTION PREVENTION
WHEREAS, it is the mission of the Central Contra Costa Sanitary District to
protect public health and the environment; and
WHEREAS, the presence of hazardous substances in homes and businesses in
the Central Contra Costa Sanitary District service area creates a potential threat to
public health and the environment; and
WHEREAS, hazardous substances improperly discharged to sanitary sewers or
storm drains could enter the environment; and
WHEREAS, the United States Environmental Protection Agency and the San
Francisco Bay Regional Water Quality Control Board support reducing hazardous
discharges at the source through more efficient use, conservation, product substitution,
recycling, reuse, and waste reduction, which is termed pollution prevention; and
WHEREAS, the Central Contra Costa Sanitary District is partnering with the Mt.
View Sanitary District and the cities of Concord, Clayton and San Ramon to accept
household and commercially - generated hazardous waste, and the adoption of pollution
prevention measures will reduce the amount and cost of handling and disposing of this
waste; and ,
WHEREAS, pollution prevention techniques will reduce the amount of hazardous
substances being discharged to sanitary sewers and storm drains; and
WHEREAS, the Central Contra Costa.Sanitary District is partnering with other
agencies in the county to implement a Green Business Recognition Program; and
WHEREAS, the Central Contra Costa Sanitary District is partnering with the
Contra Costa Clean Water Program to inspect businesses to reduce pollution in storm
drains; and
WHEREAS, the Central Contra Costa Sanitary District has specific programs for
educating dischargers about the positive effects pollution prevention practices can have
on the environment and how critical proper use, storage and disposal of hazardous
substances in the household and work place are to protecting the environment; and
WHEREAS, the Central Contra Costa Sanitary District is promoting awareness of
the impact certain pollutants are having on the Bay by sponsoring a mercury awareness
program and various integrated pest management programs; and
WHEREAS, the Central Contra Costa Sanitary District offers educational
programs for students from kindergarten through high school in the areas of water
quality, pollution prevention and wastewater treatment processes; and
WHEREAS, the Central Contra Costa Sanitary District promotes businesses that
implement pollution prevention processes and organizations that provide pollution
prevention education through its Annual Pollution Prevention Awards Program; and
WHEREAS, September 21 through September 27, 2009 is recognized nationally
as Pollution Prevention Week.
WHEREAS, the Central Contra Costa Sanitary District will be participating in the
Bay Area Pollution Prevention Group's Regional No Drugs Down the Drain Campaign
during Pollution Prevention Week and advertising its three permanent pharmaceutical
collection sites — Contra Costa Regional Medical Center Sheriffs Substation, Contra
Costa County Sheriffs Field Operations Building and Walnut Creek City Hall.
NOW, THEREFORE, BE IT RESOLVED that it is the policy of the Central Contra
Costa Sanitary District to encourage and promote pollution prevention practices,
technologies and education which will reduce the amount of hazardous substances
being discharged to sanitary sewers and storm drains; and
BE IT FURTHER RESOLVED that the Board of Directors declares that
September 21 through September 27, 2009 be recognized within the Central Contra
Costa Sanitary District as Pollution Prevention Week.
PASSED AND ADOPTED by the Central Contra Costa Sanitary District Board of
Directors this 17th day of September 2009, by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
James A. Nejedly
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Elaine R. Boehme
Secretary, Central Contra Costa Sanitary District
County of Contra Costa, State of California
APPROVED AS TO FORM:
Kenton L. Alm, District Counsel
Central Contra Costa Sanitary District
1A a 1) BOARD OF DIRECTORS
M POSITION PAPER
Board Meeting Date: September 17, 2009 No.: 4.c.:, Consent Calendar
Type of Action: SET DATE FOR PUBLIC HEARING
subject: ESTABLISH OCTOBER 15, 2009 AS THE DATE FOR A PUBLIC HEARING
TO RECEIVE COMMENTS ON PROPOSED REIMBURSEMENT FEES FOR THE
PROPERTIES WHICH COULD DIRECTLY OR INDIRECTLY CONNECT TO
DISTRICT PROJECT 5919 (ALHAMBRA VALLEY TRUNK SEWER AVAD 2007 -1);
AND DIRECTLY CONNECT TO JOB 6412 (MONTEIRA AVAD 2007 -4); 6439
(RELIEZ VALLEY AVAD 2007 -3); 6441 (QUAIL AVAD 2007 -6); AND 6442
(GORDON /MILLTHWAIT AVAD 2007 -2) IN ALHAMBRA VALLEY
Submitted By: Initiating Dept. /Div.:
Russell Leavitt, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
pjkv awl
R. Leavitt A. Farrell
Kelly,
I anage
ISSUE: When a reimbursement fee is proposed for properties that could connect to a
Special Facility or a Standard Facility installed by the District or private individuals, the
District Code requires a public hearing be held prior to the Board of Directors' adoption
of the fee.
RECOMMENDATION: Establish the Board's regularly scheduled meeting on
October 15, 2009 as the date for a public hearing to receive comments on proposed
reimbursement fees for properties which could connect or be tributary to the Special
Facilities identified as District Project 5919 (Alhambra Valley Trunk Sewer AVAD
2007 -1); and connect to the Standard Facilities identified as Job 6412 (Monteira AVAD
2007 -4); Job 6439 (Reliez Valley AVAD 2007 -3); Job 6441 (Quail AVAD 2007 -6); and
Job 6442 (Gordon /Millthwait AVAD 2007 -2).
FINANCIAL IMPACTS: None related to this action. If the recommended fees are
established by the Board following the public hearing, the District will recover its
investment in the AVAD facilities over time as connections occur.
ALTERNATIVES /CONSIDERATIONS: Not applicable.
BACKGROUND: The design and construction of Special Facilities for District Project
5919 (Alhambra Valley Trunk Sewer) were paid for by the District. The design and
construction of Standard Facilities for Jobs 6412, 6439, 6441 and 6442 were financed
by the District under the Alhambra Valley Assessment District (AVAD) Program. The
District will be repaid in two different ways. The individuals who chose to participate in
the AVADs will repay the District through assessments. Those individuals who are not
participating in the AVADs will repay the District through the Sewer Reimbursement Fee
N: \ENVRSEC \Position Papers \Leavitt\2009 \PP Set Hearing Date AVADs (Final) 9- 17- 09.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: September 17, 2009
Subject ESTABLISH OCTOBER 15, 2009 AS THE DATE FOR A PUBLIC HEARING
TO RECEIVE COMMENTS ON PROPOSED REIMBURSEMENT FEES FOR THE
PROPERTIES WHICH COULD DIRECTLY OR INDIRECTLY CONNECT TO
DISTRICT PROJECT 5919 (ALHAMBRA VALLEY TRUNK SEWER AVAD 2007 -1);
AND DIRECTLY CONNECT TO JOB 6412 (MONTEIRA AVAD 2007 -4); 6439
(RELIEZ VALLEY AVAD 2007 -3); 6441 (QUAIL AVAD 2007 -6); AND 6442
(GORDON /MILLTHWAIT AVAD 2007 -2) IN ALHAMBRA VALLEY
Program when they connect to the public sewer in the future. These sewers have been
completed, accepted by the District and contributed by the AVAD participants to the
District for public use.
Through the AVADs, the District financed local property owners' assessed share of the
costs of these facilities. A public hearing was held earlier this year to establish those
participant assessments. AVAD participants have chosen to pay off their assessment
up front or have begun to finance their assessment on their property tax bill over a
period of up to 15 years. Other property owners who have not volunteered to be
assessed, and thus have not paid or financed an assessment, are known as AVAD
"non- participants."
In the future, these non - participants may connect to the contributed public sewers, but
when they do so, the District will charge them a reimbursement fee. In such cases, the
District Code requires that the reimbursement fee structure "provide for full
reimbursement of any and all costs associated with installation of local street sewers"
(Section 6.220.400). The reimbursement fee to be established at a public hearing at
the October 15, 2009 Board meeting will allow the District to recover the non-
participants' shares of the cost of the District - constructed or contributed facilities.
The District Code requires that a notice of public hearing be mailed to owners of
properties to which the reimbursement fee could be applicable at least ten days in
advance of the date set for the hearing. The notice is to include a general' description
of the reimbursement fee program, a description of the facility which gives rise to the
proposed fee, and the amount of the proposed fee.
RECOMMENDED BOARD ACTION: Establish the Board's regularly scheduled
meeting on October 15, 2009 as the date for a public hearing to receive comments on
proposed reimbursement fees for properties which could connect to the Special
Facilities and the Standard Facilities identified above.
N:\ENVRSEMPosition Papers \Leavitt\2009 \PP Set Hearing Date AVAN (Final) 9- 17- 09.doc Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 17, 2009 No.: 4.d. Consent Calendar
Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE FILING OF THE NOTICE
OF COMPLETION
Subject: ACCEPT THE CONTRACT WORK FOR THE CONTROL ROOMS
MODIFICATIONS, DISTRICT PROJECT 7253, AND AUTHORIZE FILING OF
THE NOTICE OF COMPLETION
Submitted By: Initiating Dept. /Div.:
Edgar Lopez, Assistant Engineer Engineering / Capital Projects
REVIEWED AND RECOMMEN'D'ED FOR BOARD ACTION:
E. Lopez B. Than cki A. Farrell am s . Kelly,
ene I Manager
ISSUE: Construction has been completed on the Control Rooms Modifications,
District Project 7253, and the work is now ready for acceptance.
RECOMMENDATION: Accept the contract work for the Control Rooms Modifications,
District Project 7253, and authorize filing of the Notice of Completion.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion
is advisable under the California Civil Code, Section 3093.
BACKGROUND: The treatment plant's two control rooms are in the Plant Operations
Department Building (POD) and the Solid Conditioning Building (SCB). Both control
rooms were constructed in the 1970s and have never received any major architectural
updates. The POD control room had worn out flooring, stained ceilings and walls, a
noisy indoor air conditioning unit, limited power sources, and a constricted floor plan.
Both rooms did not have ergonomic working surfaces and were not designed for the
treatment plant's, new updated control systems.
This project modified the control rooms for functionality and aesthetics. In the POD
control room, the floor plan was revised to improve the working space. Replacement of
the ceiling systems, floor tiles, fire suppression system, lighting, and HVAC was also
included. Work in the SCB control room included replacement of a computer console.
The new workstations included built -in desks and were designed to accept the
treatment plant's new control system hardware and wiring. All existing control room
equipment and functions were temporarily relocated during construction.
N: \PESUP. \Position Papers \Lopez \7253_Accept NOC_9- 17- 09.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: September 17, 2009
Subject: ACCEPT THE CONTRACT WORK FOR THE CONTROL ROOMS
MODIFICATIONS, DISTRICT PROJECT 7253, AND AUTHORIZE FILING OF THE
NOTICE OF COMPLETION.
On May 1, 2008, the Board of Directors authorized the award of a contract for the
construction of the project to Melloni Construction. The Notice to Proceed was issued
on June 30, 2008. The work was substantially completed on January 16, 2009.
Immediately upon acceptance, the Contractor is relieved of the duty of maintaining and
protecting the Contract work. Guaranty and warranty periods required by the Contract
and the statutory period for filing of liens and Stop Notices start on the date of
acceptance by the Board of Directors. Final payment to the Contractor is made after
expiration of the statutory period for filing of liens and Stop Notices, provided no liens or
Stop Notices have been filed, and provided the punch -list items have been completed.
The total authorized budget for the project is $732,000. The budget includes the cost of
engineering design, construction management and inspection, testing services, and
contractor services. An accounting of the project costs will be provided to the Board at
the time of project closeout. All contract work is complete and it is appropriate to
accept the contract work at this time.
RECOMMENDED BOARD ACTION: Accept the contract work for the Control Rooms
Modifications, District Project 7253, and authorize filing of the Notice of Completion.
N:\PESUP \Position Papers \Lopez \7253_Accept NOC_9- 17- 09.doc Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 17, 2009 No.: 4.e. Consent Calendar
Type of Action: ADOPT RESOLUTION
Subject: ADOPT A RESOLUTION ACCEPTING OFFERS OF DEDICATION FROM STEVEN C.
WIGHT AND LINDA L. WIGHT FOR EASEMENTS IN THE CITY OF LAFAYETTE, AND
AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA
COUNTY RECORDER (JOB 6438, PARCELS 2 AND 5 *)
Submitted By: Initiating Dept. /Div.:
Pat Camorongan, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
^ �A (AX
P. Camorongan J. M moto -Mills C. Swanson A. Farrell mes elly,
ener anager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication,
and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting offers of dedication for easements
in the city of Lafayette, and authorizing staff to record the resolution with the Contra
Costa County Recorder.
FINANCIAL IMPACTS: The new easements were acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors
regularly accepts easements by
resolution. The recommended resolution
will accept easements required for a
recent sewer extension off Monticello
Road in the city of Lafayette. Staff has
reviewed the easement documents and
determined that they are in compliance
with District standards.
RECOMMENDED BOARD ACTION: Adopt
a resolution accepting offers of
dedication from Steven C. Wight and
Linda L. Wight for easements in the city
of Lafayette, and authorizing staff to
record the resolution with the Contra
Costa County Recorder.
*Easement parcel numbers are for internal job log use only.
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N: \ENVRSEC \Position Papers \Camorongan \PP 6438 Parcels 2 &5 Wight (Final) 9- 17- 09.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 17, 2009
Type of Action: ADOPT RESOLUTION
No.: 4.f. Consent Calendar
Subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM
DONALD V. GIESEKE FOR AN EASEMENT IN THE CITY OF LAFAYETTE, AND
AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA
COUNTY RECORDER (JOB 6438, PARCEL 6 *)
Submitted By:
Pat Camorongan, Engineering Assistant III
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
P. Camorongan J. Mi oto -Mills
C. Swanson
Initiating Dept. /Div.:
Engineering /Environmental Services
Ax
UA. Farrell
AqfnE�S M. telly
neral lAnager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication,
and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an offer of dedication for an
easement in the city of Lafayette, and authorizing staff to record the resolution with the
"Contra Costa County Recorder.
FINANCIAL IMPACTS: The new easement was acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors
regularly accepts easements by
resolution. The recommended resolution
will accept an easement required for a
recent sewer extension off Monticello
Road in the city of Lafayette. Staff has
reviewed the easement documents and
determined that they are in compliance
with District standards.
RECOMMENDED BOARD ACTION: Adopt
a resolution accepting an offer of
dedication from Donald V. Gieseke for
an easement in the city of Lafayette, and
authorizing staff to record the resolution
with the Contra Costa County Recorder.
"Easement parcel numbers are for internal job log use only.
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NAENVRSEC \Position Papers \Camorongan \PP 6438 Parcel 06 Gieseke (Final) 9- 17- 09.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 17, 2009 No.: 4.g. Consent Calendar
Type or Action: ADOPT RESOLUTION
subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM
BRADDOCK & LOGAN GROUP III, LP FOR AN EASEMENT IN THE TOWN OF DANVILLE
SHOWN ON THE MAP OF SUBDIVISION 9014, AND AUTHORIZING STAFF TO RECORD
THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 6409,
PARCEL 1 *)
Submitted By: Initiating Dept. /Div.:
Pat Camorongan, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACT ON:
10-Y
P. Camorongan J. Mi oto -Mills C. Swanson A. Farrell ames Kelly,
genera l anager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication,
and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an'offer of dedication for an
easement in the town of Danville, and authorizing staff to record the resolution with the
.Contra Costa County Recorder.
FINANCIAL IMPACTS: The new easement was acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors
regularly accepts easements by resolution.
The recommended resolution will accept an
easement shown on the map of
Subdivision 9014 required for a recent
sewer extension off Tassajara Lane in the
town of Danville. Staff has reviewed the
subdivision map and determined that it is in
compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a
resolution accepting an offer of dedication
from Braddock & Logan Group III, LP
for an easement in the town of Danville
shown on the map of Subdivision 9014,
and authori in s t a ff t r d th
zl g o reco e
resolution with the Contra Costa County Recorder.
*Easement parcel numbers are for internal job log use only.
N: \ENVRSEC \Position Papers \Camorongan \PP 6409 Braddock (Final) 9- 17- 09.doc
A 9 V 9 1 L. G
VICINITY MAP
N.T.S.
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 17, 2009 No.: 4.h. Consent Calendar
Type of Action: ADOPT RESOLUTION
Subject: ADOPT A RESOLUTION ACCEPTING OFFERS OF DEDICATION FROM THE
WINDEMERE BLC LAND COMPANY, LLC FOR EASEMENTS IN THE CITY OF SAN
RAMON SHOWN ON THE MAPS OF SUBDIVISION 8510 AND SUBDIVISION 8957, AND
AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA
COUNTY RECORDER (JOB 5878, PARCELS 2 AND 3 *)
Submitted By: Initiating Dept ✓Div.:
Pat Camorongan, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD A TION:
app v
P. Camorongan J. Mi moto -Mills C. Swanson A. Farrell Jame Kelly,
Oener anager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication,
and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting offers of dedication for easements
in the city of San Ramon, and authorizing staff to record the resolution with the Contra
Costa County Recorder.
FINANCIAL IMPACTS: The new easements were acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors
regularly accepts easements by resolution.
The recommended resolution will accept
easements shown on the maps of
Subdivision 8510 and Subdivision 8957
required for a recent sewer extension off
Pembroke Court in the city of San Ramon.
Staff has reviewed the subdivision maps
and determined that they are in compliance
with District standards.
RECOMMENDED BOARD ACTION: Adopt a
resolution accepting offers of dedication
from Windemere BLC Land Company, LLC
for easements in the city of San Ramon
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shown on the maps of Subdivision 8510 and Subdivision 8957, and authorizing staff to
record the resolution with the Contra Costa County Recorder.
*Easement parcel numbers are for internal job log use only.
NAENVRSEC \Position Papers \Camorongan \PP 5878 Sub Map Windemere (Final) 9- 17- 09.doc
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Central Contra Costa Sanitary District
September 11, 2009
TO: HONORABLE MEMBERS OF THE BOARD
FROM: JAMES M KELLY, GENERAL MANAGER
SUBJECT: BACWA UPDATE
Doug Craig will provide an update on BACWA and CCCSD's role in BACWA at this
Board Meeting. The attached BACWA Report to members provides a summary of
recent activities and the organization structure. The Executive Summary on Pages 1
through 3 provides a summary of BACWA activities for the past two years. The five
signatory agencies to the BACWA Joint Powers Authority each have a representative
on the five - member Executive Board that governs BACWA. Doug Craig is CCCSD's
representative to BACWA, and he is currently the Vice Chair of the Board.
CSO /C: \DOCUME- 1 \ataliani \LOCALS -1 \Temp \BACWA Update Cover Memo.doc
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� Bay Area Clean 1
� Report to
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Members of the Bay Area Clean Water Agencies (BACWA)
Executive Board:
David W. Tucker, City of San Jose, Chair of Executive Board
Doug Craig, Central Contra Costa Sanitary District, Vice Chair of Executive Board
David Williams, East Bay Municipal Utilities District, Board Member
Tommy Moala, San Francisco Public Utilities District, Board Member
Michael Connor, East Bay Dischargers Authority, Board Member
Michele M. Pla, Executive Director
Fa
Prepared by
a
CH2MHILL
Contents
ExecutiveSummary ........................................................................... ..............................1
BACWAAccomplishments .............................................................. ..............................5
Major Initiatives Completed in FY 2007 - 2008 ..................... ..............................5
Regulatory Initiatives Started in FY 2007 - 2008 ................... ..............................6
Sanitary Sewer Overflows and Other Wet Weather Issues ................6
Dioxin Permit Limits .................................................. ..............................7
PCBTMDL ................................................................... ..............................8
SeleniumTMDL .......................................................... ..............................8
Bacteria Limits and Basin Plan Requirements ........ ..............................8
AmmoniaToxicity ...................................................... ..............................8
Pollution Prevention ................................................... ..............................9
Energy Use and Air Quality ...................................... ..............................9
Organizational Initiatives Started in FY 2007 - 2008 ........... .............................10
MemberEngagement ................................................. ............................1.0
Mercury Watershed Permit Annual Report ........... .............................11
Aquatic Science Center .............................................. .............................11
BACWA- supported Programs ............................................. .............................12
OperatorTraining ...................................................... .............................12
Water Conservation Campaign ............................... .............................13
Proposition 50 Grant Management ......................... .............................13
OrganizationalStructure of BACWA ............................................ .............................15
Management and Administration ....................................... .............................16
Committees............................................................................. .............................16
InfoShare ................................................................................ .............................16
Support through Expert Consulting ................................... .............................17
Finances and Audit
.......... .............................19
Tables
1 FY 2007 -2008 Member Contributions to Specific BACWA Programs ......... 19
2 FY 2007 -2008 General BACWA Budget .............................. .............................19
3 Water Quality Attainment Strategies .................................. .............................20
Report to Members • June 2009
IME
Executive Summary
4
The Bay Area Clean Water Agencies (BACWA) identifies and addresses regional
environmental, regulatory, and policy issues on behalf of its members, the public
wastewater utilities in the San Francisco Bay region. As an organization
comprising many members, BACWA can address regional issues more effectively
than individual members can address them alone. This Report to Members
provides a summary of BACWA accomplishments in Fiscal Years (FY) 2007 -2008
and 2008 -2009. Also included is an organizational summary that demonstrates
cost - effectiveness and the value that BACWA provides to you, our members.
Each year an independent auditor reviews BACWA's financial records; we have
included the results of the FY 2007 -2008 audit as well as a table illustrating
BACWA's management of the Water Quality Attainment funds in 2007 -2008 and
2008 -2009.
During FY 2007 -2008, BACWA's credibility and technical objectivity influenced
the regulatory strategies on mercury, cyanide, and copper regulations, resulting
in an adopted mercury watershed permit, cyanide and copper site - specific
objectives, and National Pollutant Discharge Elimination System (NPDES)
permits with which the BACWA membership can comply. BACWA began
several new regulatory initiatives in FY 2007 -2008, with the goal of keeping the
BACWA membership ahead of the regulatory curve. These initiatives included
sanitary sewer overflows (SSOs) and other wet weather issues and dioxin permit
limits. BACWA began work on several additional regulatory concerns in FY
2008 -2009, including polychlorinated biphenyl (PCB) total maximum daily load
(TMDL) compliance, selenium TMDL development, bacteria criteria, and
ammonia toxicity.
BACWA will continue to address the broad regulatory topics of pollution
prevention (P2) and climate change. While previous P2 efforts have been highly
successful, new pollutants, including pharmaceuticals, endocrine disrupters, and
nanoparticles, require a new focus. BACWA's efforts will ensure that BACWA
members continue to lead in P2 and develop their roles as leaders in climate
change. The BACWA Air Committee continued to track and comment on the
development of regulations by the California Air Resources Board (CARB)
following the adopted legislation of California Assembly Bill 32 regulating
Report to Members • June 2009
greenhouse gases (GHGs). BACWA, along with the Central Valley Clean Water
Agencies (CVCWA) and the Southern California Association of Publicly Owned
Treatment Works (SCAP) comprise the CWCCG or the California Wastewater
Climate Change Group, which is recognized as a leading statewide organization
addressing climate change issues.
BACWA began new organizational initiatives in FY 2007 -2008, all of which
enhance our ability to serve as an educational and research resource. Workshops
provided a forum that enhanced member collaboration and problem solving.
Specific workshop topics included breaking down the barriers to water reuse,
wet weather issues, and biosolids management options, and monitoring and
reporting on GHGs consistent with mandatory requirements in Assembly Bill 32.
In addition, BACWA participated in the creation of the Aquatic Science Center
(ASC), a new entity that improves the fiscal stability of the San Francisco Estuary
Institute (SFEI) and enhances its ability to serve many entities —including
BACWA —that are committed to the health of the San Francisco Bay.
0 CAL
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BURL OUSD
HMB ece, OSJSC
MrefianCanyonWilli .............................. ___ __
_ ANIC
BeniciaWWTP ................... ..........................__...
BEN
Burlingame___ ................. ...............................
BURL
Calistoga WWTP....._...._ ................. ...............................
CAL
Central Costra Costa Sanitary District .._ ..........................
CCCSD
Central Mann Sanitation Agency _._..... ......................
......CMSA
Daly City Plant .,. ..... ....__._._ ............ ...............................
DC
Delta Diablo Sanitation Distinct ........................................
DDSD
Dublin San Ramon Services District .. ...............................
DSRSD
East Bay Municipal Utility District ...... ...............................
EBMUD
Fairfield- Suisun WWTP ..................... ...............................
FS
Hall Moon Bay ................................... ...............................
HMB
HaywardWPCF._.._ ..................... ................__._....._..._.
HAY
Hercules ................................... ........................_......
..
Las Ulmas Treatment Plant .......... ............................._.
_3
Livermore Water Redamalbn Plant ....... .........................
LIV
Mann County Sanitary District No. 5 . ...............................
M5
Millbrae.............................................. ...............................
MILL
Mountain View SD ............................. ...............................
MVSD
Novato WWTP.................................................. _ ..... ....
.... Novato
OmLoma SD ................................. ....... _ ......... _ ........
. . OLSD
Pacifica.__ ...................................... ...............................
PAC
Palo Alto Regional WOCP ............. ...............................
.. PA
Petaluma VWOTP .............................. ...............................
PET
Pinole..... ...___ ._ ............................. ............................
PIN
Richmond WWTP _ ......................... ...............................
RICH
Rodeo Sanitary District...._ .............. ...............................
ROO
San Francisco International Airport .......... _ ......................
SFI
San Francisco Oceanside WPCP ...... ...............................
SFO
San Francisco Southeast WCPC ...... ...............................
SFSC
San Jose/Santa Clara WPCP .............. _...........................
SJSC
San Leandro WPCP .......................... ...............................
SL
SanMateo WWTP ............................. ...............................
SM
Sausalito-Mann City Sanitary District ...............................
MSAU
Sewage Agency of Southern Mann WWTP .._ ..................
SASM
Sonoma Valley County Sanitation District ........................
SVC
South Bayside System Authority...... _ ..............................
SBSA
South San Francisco. _ _ .............. ...............................
SSF
St. Helena WWTP ..... ......... ......................... ...................
SH
Sunnyvale WWTP _ ................ ............................
SUN
Union Sanitary District WWTP ........... ...............................
USD
Vallejo WWTP .... ......... . __ ................. __. _. _... _.. _.. _.....
VAL
West County Wastewater District ......
IVCSD
YounNille WWTP. ........ ............ ___ .
`VL
Report to Members • June 2009
The BACWA Joint Powers Agreement (JPA) promotes and initiates programs
designed to support all BACWA members, as well as encourages programs that
are of specific interest to a subset of the members. During the past 2 years, the
Operator- training Program, a water conservation campaign, and the successful
acquisition of a Proposition 50 Grant are all considered programs of special
interest to a subset of the full membership.
In April 2009, BACWA delivered to the Regional Water Board the first Annual
Report for the Mercury Watershed Permit. This Region -wide report provided
detailed information on all mercury discharges from the public clean water
agencies covered in the watershed permit and calculations of the total public
clean water agencies' mass loading to the Bay. The Mercury Watershed Permit
and two additional reports were submitted separately in March 2009, detailing
BACWA members' engagement in P2 efforts, the mercury monitoring strategy,
the Water Environment Research Foundation cooperative research study
findings on methlymercury, and other requirements under the TMDL and
Mercury Watershed permit.
BACWA successfully develops regional solutions and provides advocacy and
information exchange for all members through the voluntary participation of
member agencies' staff and the judicious use of professional consultants.
BACWA member agencies have the opportunity to advance their knowledge on
a broad spectrum of issues, engage in the development of innovative solutions,
and provide professional development for their staff by participating in the
numerous technical committees and InfoShare groups that BACWA provides.
BACWA welcomes your comments and questions and looks forward to
continuing to serve you.
Report to Members • June 2009 3
M-Mft
)S
1 /
BACWA Accomplishments
(FY 2007 -2008 and 2008 -2009)
The last 2 years have been particularly productive for BACWA. The major
initiatives described below are often the culmination of many years of working
across BACWA and with the regulators and interested public. The engagement
of members and particularly the Executive Board and Committee Chairs was
essential to achieving these accomplishments.
Major Initiatives Completed in FY 2007 -2008
In FY 2007 -2008, BACWA facilitated the progress on three major water quality
initiatives that had been studied and reviewed for many years. These initiatives
contributed to an enhanced understanding of
the San Francisco Bay's current water quality
using sound, site - specific data. Further, these
initiatives changed the permit requirements for
mercury, cyanide, and copper. This Bay -wide
BACWA's credibility
approach is more cost - effective and sensible for
and objectivity
the regulators, clean water agencies, and
influences regulatory
ultimately, the public, because these
strategy.
constituents are now addressed uniformly and
with a comprehensive scientific understanding
rather than on a tactical, permit -by- permit
basis.
As a result of BACWA's multi-year effort, our membership has a resolution to
long - standing regulatory issues concerning copper, mercury, and cyanide. The
following policies were either adopted or moved forward in FY 2007 -2008:
• Mercury TMDL. As of March 2008, the mercury TMDL is implemented
through a watershed permit. This permit applies uniform effluent standards
and data collection, focused P2 requirements, and requires participation in
the same scientific studies for all municipal and industrial discharges in the
region. Both BACWA and the Regional Water Quality Control Board (Water
Board) believe this is an effective approach to TMDL implementation.
Report to Members - June 2009 5
• Cyanide Site - specific Objective. The Water Board, the State Water Resources
Control Board ( SWRCB), and the U.S. Environmental Protection Agency
( USEPA) adopted a San Francisco Bay site - specific objective for cyanide.
The site - specific objective was developed from years of data and numerous
studies demonstrating how cyanide could enter the Bay as a by- product of
chlorine disinfection and the rate at which it naturally breaks down in the
environment. This groundbreaking approach to cyanide allows dilution for
shallow water discharges where models demonstrate appropriate attenuation
and dilution at the specific discharge location. The new site - specific objective
with the application of dilution is already in NPDES permits.
• Copper Site - specific Objective. On January 15, 2008, the SWRCB adopted
the site - specific objective for copper for North of the Dumbarton Bridge.
The site - specific study, which began in 1998, clearly demonstrated that low
concentrations of copper were causing no toxicity, nor was any impairment
due to copper found in the San Francisco Bay. Although the USEPA did not
approve of the site - specific objective until January 6, 2009, the Water Board
began to apply the water effects ratio, developed as part of the objective, in
2008. This new copper objective provides clean water agencies the benefit of a
science -based site - specific objective and a uniform guideline for future copper
monitoring and P2 efforts.
Regulatory Initiatives Started in FY 2007 -2008
BACWA started initiatives in FY 2007 -2008 in response to outside forces that
were putting BACWA members in the spotlight, as in the case of the SSO
program changes, and the changes to water and air quality regulations. One of
BACWA's strengths is its ability to react quickly and develop a programmatic
and regional approach to proposed or potential regulatory requirements.
Sanitary Sewer Overflows and Other Wet Weather Issues
In November 2007, an oil tanker collided with
the Bay Bridge and spilled 54,000 gallons of oil
into the Bay. The oil spill sparked a resurgence
of the public's expression of their concern for
the San Francisco Bay and its myriad values. In
this atmosphere, the sewer spills of January and
February 2008 received attention from the press,
the public, and regulators at the Regional,
Federal, and State levels. BACWA's Collection
System Committee and the Executive Board
developed a three- pronged response:
0
Focusing on SSO and
wet weather issues
keeps BACWA's
members ahead of the
regulatory curve.
Report to Members • June 200' ,
I
• Developed a series of frequently asked questions about collection systems to
ensure a common literacy; this material can be downloaded from the
BACWA Web site.
• Worked with Water Board staff to understand technical, financial, and public
'
issues that affect the utilities' ability to prevent and respond to SSOs.
• Conducted a Wet Weather Issues workshop in May 2008 where details about
the new statewide spill notification requirements, recent spill enforcement
'
incidents, and complaints, as well as information about the then- pending
Leno Legislation were presented to the BACWA membership.
Dioxin Permit Limits
'
Fish consumption advisories for the San Francisco Bay exist as a result of dioxin
concentration found in some fish tissues. Consequently, the Water Board has
included numerical dioxin discharge limits in
'
NPDES permits. These numerical limits are
below the analytical detection point, which
means it may be impossible for BACWA Scientific and regulatory
'
members to determine compliance and any valid review provides
measurement would result in non - compliance regulators proven,
with these requirements. Additionally, the alternative approaches
NWater
Board, its staff, and BACWA recognize to dioxin regulation.
that dioxin impairment to San Francisco Bay
comes from other sources such as air deposition
'
and not wastewater treatment.
To resolve this problem, BACWA and regulators jointly developed an issue
paper and engaged the SFEI to convene an independent panel of experts to
provide objective expert review. The goal was to compile scientific information
to better describe the dioxin problem and develop an approach to dioxin
regulation that would protect the Bay and provide rational discharge limits,
given the minimal control dischargers have over dioxin sources. This panel met
'
for discussion on February 22, 2008, and issued a report recommending the
following:
'
Applying the Great Lakes Initiative approach to dioxin, an approach
approved and adopted by the USEPA in the Federal Register
• Gathering and analyzing more dioxin data describing inputs and impacts to
the Bay
• Developing a TMDL using a comprehensive environmental approach to
investigate the sources and controllability of dioxin
a Report to Members • June 2009 7
am
i
Based on this report, BACWA has
worked with the Water Board to
develop a new permit strategy
that can be applied to all clean
water agencies' NPDES permits to
achieve compliance. In addition,
the SFEI has initiated, through the
Regional Monitoring Program, a
Dioxin Workgroup that has begun
a new 5 -year, $500,000 dioxin
monitoring program.
PCB TMDL
The Water Board adopted a PCB TMDL in February 2008. This TMDL is based
on limited data and, as a result, some individual waste load allocations are not
well developed. In summer 2009, the TMDL will be before the SWRCB for
approval. BACWA is currently developing a position on this critical TMDL.
Selenium TMDL
The State of California and the USEPA listed the entire San Francisco Bay as
impaired for selenium. The Water Board initiated a TMDL for the Bay north of
the Oakland/ Bay Bridge. BACWA has engaged in this process by reviewing
technical memoranda, developing comments, participating in advisory
committee meetings, reviewing effluent data, and developing proposals for
wasteload allocations and implementation plans.
Bacteria Limits and Basin Plan Requirements
BACWA is working for adoption of water quality standards for bacteria that are
consistent with USEPA requirements. The standards currently in use in San
Francisco Bay require excessive chemical disinfection. This imposes unnecessary
expense on clean water agencies and also results in unwarranted levels of
chemical byproducts in the San Francisco Bay. BACWA is assisting the Water
Board in its efforts to complete the current Basin Plan Amendment for bacteria
before 2011, when the new round of permit issuance begins.
Ammonia Toxicity
Low concentration nutrient interactions in fresh water and saltwater bodies can
be extraordinarily complex. Some recent research with limited peer review has
suggested that ammonia may impair the health of the San Francisco Bay.
BACWA is evaluating this new literature and intends to engage in broader
discussion about the role of ammonia, nitrogen, and nutrients on impacts to
8 Report to Members • June 2009
I
1
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San Francisco Bay. BACWA has participated in an independent review of this
research and will monitor this issues in the years to come.
Pollution Prevention
P2 continues to be a major focus for BACWA. The Bay Area Pollution Prevention
Group ( BAPPG) and individual BACWA members are the nations leaders on
P2 efforts, targeting a broad range
of pollutants such as fats, oils, and
grease; pesticides; mercury; copper;
and PCBs among others. More
•
work remains, as regulators move
beyond TMDLs and permits that
address legacy pollutants
(mercury, PCB, dioxin, selenium,
and pesticides); BACWA will
review new findings regarding
`
"emerging contaminants" such as
'
pharmaceuticals, endocrine';°
disrupters, and nanoparticles.
The BAPPG are dedicated leaders
_
of BACWA's P2 efforts toward
product stewardship and green
chemistry, with a continued focus
•
fiime. r,�•
on public education and
;.
cooperation.
Energy Use and Air Quality
California State agencies are engaged in ensuring that climate change
considerations are part of their programs and policies. The SWRCB, CARB,
California Energy Commission (CEC), and California Public Utilities
Commission (CPUC) are developing new policies and requirements that
implement the GHG laws. In the next few years, water quality, biosolids
management, and air quality programs may be highly influenced by goals and
means to reduce GHGs.
BACWA will identify opportunities to coordinate across committees to provide
an overarching discussion of climate change adaptation and mitigation
strategies.
a Report to Members • June 2009
9
Organizational Initiatives Started in FY 2007 -2008
In addition to the completion of the mercury, cyanide, and copper initiatives,
BACWA also began several new organizational initiatives during the last 2 years.
The organizational initiatives focus on enhancing our ability to serve as an
educational and research resource, which is consistent with the requirements of
the BACWA JPA.
Member Engagement
BACWA's structure focuses on member
engagement in committees and workgroups.
This provides the platform for collaborative
development of solutions to regulatory and
New workshops
environmental challenges. In FY 2007 -2008,
enhance member
BACWA built upon this platform by holding
collaboration and
three major workshops that engaged our
problem solving.
members in discussions of water reuse, wet
weather, and biosolids management challenges
and opportunities. These workshops raised the
level of understanding among our members and
provided new opportunities to communicate
and consider innovative solutions.
The specific workshops held in FY 2007 -2008 included the following:
• Breaking Down Barriers to Water Reuse. This workshop was a natural
progression from the successful white paper, "The Importance of Recycled
Water for the San Francisco Bay Region" developed in FY 2006 -2007. BACWA
recognized that barriers to water reuse arose from both the regulatory and the
political community, and arranged a workshop in which our members
engaged with regulators, elected officials, and their peers to develop new
approaches for increasing water reuse. Participants identified several
approaches to breaking down existing barriers, including: bringing financial
resources to the region, working together regionally, and continuing to
educate the public about the
benefits of water reuse.
• Wet Weather Issues. The oil
spill of November 2007 and the
subsequent sewage spills in
January and February 2008
provided the opportunity to
focus on the regulatory and
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10 Report to Members • June 2009 $
I
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it
public atmosphere in which BACWA members are now operating. This
workshop included presentations by Ken Greenberg from the USEPA,
Bobbi Larson from the California Association of Sanitation Agencies (CASA),
staff from the Regional Water Board, representatives from Bay Keeper,
utility managers, and utility attorneys.
• Biosolids Management and Management Options. BACWA held a 1 -day
biosolids management workshop to inform its members about new
requirements for continued land application
in Solano County, discuss the technical
BACWA's Air Issues and
challenges of developing a regional biosolids
Regulations Committee
management project, and explore additional
presented the first
biosolids management concerns. Afternoon
workshop specifically
breakout sessions provided opportunities for
for clean water
members to work together on policy,
agencies on measuring
technical, and public education challenges.
and reporting GHG under
As a result of this workshop, the BACWA
the requirements of
Biosolids Committee is developing a white
Assembly Bill 32.
paper and an action plan for future activities.
Mercury Watershed Permit Annual Report
In March and April 2009, BACWA submitted the first Annual Reports required
under the Mercury Watershed Permit to the Regional Water Board. The Mercury
Watershed Permit requires both municipal clean water agencies and industrial
dischargers to develop, or cause to be developed, a risk - reduction program that
targets consumers of San Francisco Bay- caught fish and to conduct or cause to be
conducted special studies for adaptive management. BACWA's report on these
activities was submitted on March 2,2009; and on April 1, 2009, BACWA
submitted the first annual group report showing compliance with the group
wasteload allocation. The report includes a summary narrative of the data and
information submitted by participating agencies, as well as a calculated annual
mercury mass emission for all municipal entities. The P2 activities of the
municipal clean water agencies were also summarized. BACWA is now engaged
with members to support implementation of dental amalgam programs and to
determine how best to measure implementation and the effectiveness of these
programs across the region.
Aquatic Science Center
Creation of the ASC improves the fiscal stability of the SFEI and enhances its
ability to serve BACWA and other entities committed to the health of the Bay.
Report to Members • June 2009
fte
11
BACWA, in partnership with the SWRCB,
created the ASC, under which the SFEI is an
operating entity. This arrangement enhances
SFEI's ability to secure State and Federal
funding, reduces its reliance on clean water
agencies for funding, and enhances its ability
to serve a larger community with interest in
the health of the Bay.
BACWA- supported Programs
6 'AQUATIC
- -t SCIENCE
40 CENTER
The BACWA JPA encourages programs designed to support all BACWA
' members as well as programs of specific interest
�..•�r�w ` _ to a subset of the BACWA membership. These
rprograms, which may or may not be initiated by
BACWA, provide benefits to our members.
Over the past 2 years, these programs included
support of an operator training program, a
water conservation campaign, and successful
acquisition and management of a Proposition 50
Grant.
Operator Training
In FY 2007 -2008 BACWA began supporting a
group of members located in Solano, Contra
Costa, and Alameda Counties to develop a water
and wastewater operator training program
under the auspices of the Solano Community
College. These night classes are for individuals
who want to become operators or to advance in
their operations careers. BACWA provides
administrative contracting and financial
management support for this program. Thus far,
more than 200 students have completed classes.
Operator training helps
BACWA members
secure qualified staff.
12 Report to Members • june 2uu9 $
Water Conservation Campaign
With the deepening drought, regional water
supply utilities asked BACWA to provide
administrative and management support for a
regional water conservation advertising
campaign. Water conservation reduces influent Supporting regional
flows, thereby reducing chemicals and energy conservation enhances
' demands for wastewater treatment. Moreover, a management of the
number of BACWA members are also water overall water cycle.
' utilities with a dual responsibility to protect and
conserve our water resources. BACWA was able
to provide efficient, cost - effective support for a
regionally financed program. This campaign
began in FY 2007 -2008, with the "Water Heroes' campaign.
' Proposition 50 Grant Management
In FY 2006 - 2007,12 Bay Area utilities, five of which are BACWA members,
' requested BACWA to apply for a grant available under Proposition 50,
Chapter 8, to support development of water
recycling, water conservation, and water
resources projects in the Bay Area. Proposition
Grant management 50 Grant guidelines indicated a preference for
provides needed regional applications and because BACWA is
' resources to the one of few qualified regional entities in the
Bay Area, BACWA's application provided the
Bay Area. necessary regional approach. In FY 2007 -2008,
' BACWA was awarded a $12.5 million grant for
14 projects with a total estimated value of
$108,278,220.
I
Report to Members • June 2009
MEMO
13
Organizational
Structure of BACWA
1
BACWA is a member - supported organization
1 made up of 55 publicly owned clean water Participation by
agencies. There are three membership levels for
public wastewater utilities: member agencies , staff
' and judicious use of
• Signatory Agencies are those five agencies professional consultants
that entered into the JPA in January 1984. provides cost - effective
1 • Associate Members include all other public advocacy, information
wastewater agencies that have treatment exchange, and
facilities that treat 5 mgd or more. regional solutions.
• Affiliate Members are public treatment
agencies that treat less than 5 mgd, or
collection system -only agencies.
1
1
1
1
�I
An Executive Board leads BACWA. The JPA establishes the membership of the
Executive Board as representatives from the five original signatory agencies
(East Bay Municipal Utilities District [EBMUD], San Francisco Public Utilities
Commission [SFPUC], East Bay Dischargers Authority [EBDA], Central Contra
Costa Sanitary District [CCCSD], and the City of San Jose). The Executive Board
is responsible for ensuring:
• The financial viability of the organization, including adoption and
management of an annual budget and work plan
• BACWA activities align with its mission and are meeting the membership's
needs
• BACWA has the technical, legal, and other support necessary to fulfill its
mission
Report to Members - June 2009 15
amr
Management and Administration
BACWA uses membership dues to pay two
part -time consultants to provide ongoing
management and administrative support. These
Management and
consultants are the Executive Director and the
administrative
Assistant to the Executive Director.
structure maximizes
The Treasurer of EBMUD is also the Treasurer of
efficiency.
BACWA, as designated by the JPA. EBMUD
provides fee -based accounting and financial
management services (including issuing invoices
for member contributions and payment of vendor /consultant invoices).
Committees
BACWA has the following eight active committees, each of which focuses on
compliance issues and regulatory and policy trends in a distinct area:
• Air Issues and Regulations (AIR)
• BAPPG
• Biosolids
• Collection Systems
• Laboratory
• Media Relations (a joint committee with the Bay Area Stormwater
Management Agencies Association)
• Permits
• Water Recycling
Info Share
BACWA sponsors three groups (Operations
InfoShare; Bay Area Maintenance InfoShare
[BAMI]; and Engineering Infoshare) that provide
an interactive information- sharing forum for
wastewater operations and maintenance
supervisors, chiefs, and engineers. These InfoShare
groups are supported by a paid consultant who
schedules quarterly meetings and prepares
meeting minutes that provide value for all BACWA members.
16 Report to Members • June 2006
r
Support through Expert Consulting
BACWA uses consultants to assist committee administration and provide
technical assistance as needed. These expert consultants provide:
• Support for specific committees
• Support for the InfoShare groups
• Technical expertise and professional support on a task -order basis
Report to Members • June 2009 17
I I
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Finances and Audit
The FY 2007 -2008 revenues are included in Table 1. The general budget
categories are included in Table 2.
TABLE 1
FY 2007 -2008 Member Contributions to Specific BACWA Programs
BACWA CEPMater Quality Attainment
Contributions AIR BAPPG Strategy
Members $450,000
$88,671 $29,451
$450,000
Signatory Members
Signatory Members
Signatory Members
$160,500
$19,202
$150,001
Other Members
Other Members
Other Members
Interest $40,019
$2,699 $3,076
$63,393
Total Revenue $650,519
$91,370 $51,729
$663,394
TABLE 2
FY 2007 -2008 General BACWA Budget
Project Elements Budget Expenditures at End of FY
Permit/ Water Quality
$156,250
$71,754
Collection Systems
$50,000
$39,698
Communication of Technology and Regulatory Issues
$108,000
$106,250
Pollution Prevention
$32,500
$29,500
General BACWA
$146,609
$108,418
Project Totals
$463,359
$335,620
Administrative Expenses
$202,641
$187,168
Budget Totals
$666,000
$522,788
In FY 2007 -2008, BACWA also started and completed several water quality
attainment strategy initiatives. The investments BACWA made over FY 2006 -2007,
2007 -2008, and partial year 2008 -2009, in these successful initiatives, are shown in
Table 3.
a Report to Members • June 2009
lm
19
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20 Report to Members • June 2009 d"
rim
r
6a1)
BAY AREA CLEAN
WATER AGENCIES
(BACWA)
Doug Craig
Board Meeting
September 17, 2009
BACWA
❑ Joint Powers Agreement — January 4, 1984
❑ 5 principal agencies
❑ 13 associate members
❑ 36 affiliate members
❑ Executive director
■
■
PRINCIPAL AGENCIES
❑ City of San Jose — David Tucker, Chair
❑ Central Contra Costa Sanitary District — Doug Craig, Vice Chair
❑ East Bay Municipal Utilities District — David Williams
• East Bay Dischargers Authority — Michael Connor
• San Francisco Public Utilities — Tommy Moala
CORE VALUES AND COMMITMENTS
❑ Regulatory compliance for members
❑ Promote stewardship of bay environment
❑ Regional collaborations and regional solutions
❑ Use of good science and best technical information
2
R
t
BACWA ACTIVITIES
• Negotiate / appeal NPDES permits
• Communicate with executive staff at Regional Water Quality Control
Board, State Water Resources Control Board, and the
Environmental Protection Agency
❑ Understand and influence regulations as they are being developed
(Basin Plan amendments, TMDL, etc.)
❑ Emphasize pollution prevention to address water quality
contaminants over costly treatment and removal technologies
❑ Educate regulators on potential impacts of regulations and provide
options to achieve water quality goals
❑ Educate members and share information
ANNUAL BUDGETS
❑ Operating budget $600,000
❑ Water quality attainment strategies $600,000
(TMDL)
3
INN
BACWA FEES
Each
Principal agencies $90,000 /yr
Associate agencies 7,500 /yr
Affiliate agencies 1,500 /yr
Total
Total
$450, 000 /yr
97, 500 /yr
54,000 /yr
$601,500/yr
BACWA COMMITTEES
❑ Permit ❑ Collection systems
❑ Laboratory ❑ Media relations
❑ Biosolids ❑ Pollution prevention
❑ Air issues and regulations
❑ Water recycling
4
s
I�
■ i Dui ^�,<::<
WATER QUALITY
ATTAINMENT STRATEGIES
❑ Required by National Pollutant Discharge Elimination System
(NPDES) permit
❑ Development and implementation of total mass daily loading
(TMDL) and water quality studies
❑ Achievable waste -load allocations and permit limits
TMDL AND WATER
QUALITY ISSUES
❑ Mercury TMDL and watershed permit
❑ Cyanide site - specific objective
• Copper site - specific objective
• Dioxin permit limits
• PCB TMDL
• Selenium TMDL
%
■
■
TMDL AND WATER
QUALITY ISSUES (continued)
❑ Sanitary sewer overflows
❑ Ammonia toxicity
❑ Effluent bacteria limits
❑ Emerging contaminants
❑ Greenhouse gas issues (AB32)
SUMMARY
❑ BACWA, as a group, has greater influence on regulatory
development than the individual agencies.
❑ BACWA's success in obtaining achievable NPDES permit
requirements has resulted in substantial cost savings to the
District.
9
6.a.1)
BAY AREA CLEAN
WATER AGENCIES
(BACWA)
Doug Craig
Board Meeting
September 17, 2009
BACWA
❑ Joint Powers Agreement — January 4, 1984
❑ 5 principal agencies
❑ 13 associate members
❑ 36 affiliate members
❑ Executive director
1
PRINCIPAL AGENCIES
❑ City of San Jose — David Tucker, Chair
❑ Central Contra Costa Sanitary District — Doug Craig, Vice Chair
❑ East Bay Municipal Utilities District — David Williams
❑ East Bay Dischargers Authority — Michael Connor
❑ San Francisco Public Utilities — Tommy Moala
CORE VALUES AND COMMITMENTS
❑ Regulatory compliance for members
❑ Promote stewardship of bay environment
❑ Regional collaborations and regional solutions
❑ Use of good science and best technical information
6
r•
BACWA ACTIVITIES
❑ Negotiate / appeal NPDES permits
❑ Communicate with executive staff at Regional Water Quality Control
Board, State Water Resources Control Board, and the
Environmental Protection Agency
• Understand and influence regulations as they are being developed
(Basin Plan amendments, TMDL, etc.)
• Emphasize pollution prevention to address water quality
contaminants over costly treatment and removal technologies
❑ Educate regulators on potential impacts of regulations and provide
options to achieve water quality goals
❑ Educate members and share information
ANNUAL BUDGETS
❑ Operating budget $600,000
❑ Water quality attainment strategies $600,000
(TMDL)
3
R
BACWA FEES
Each Total
Principal agencies $90,000 /yr $450,000 /yr
Associate agencies 7,500 /yr 97,500/yr
Affiliate agencies 1,500 /yr 54.000 /yr
Total $601,500 /yr.
BACWA COMMITTEES
❑ Permit ❑ Collection systems
❑ Laboratory ❑ Media relations
❑ Biosolids ❑ Pollution prevention
❑ Air issues and regulations
Li Water recycling
4
•t
J-
WATER QUALITY
ATTAINMENT STRATEGIES
❑ Required by National Pollutant Discharge Elimination System
(NPDES) permit
❑ Development and implementation of total mass daily loading
(TMDL) and water quality studies
❑ Achievable waste -load allocations and permit limits
TMDL AND WATER
QUALITY ISSUES
❑ Mercury TMDL and watershed permit
• Cyanide site - specific objective
• Copper site - specific objective
❑ Dioxin permit limits
❑ PCB TMDL
❑ Selenium TMDL
%
TMDL AND WATER
QUALITY ISSUES (continued)
❑ Sanitary sewer overflows
❑ Ammonia toxicity
❑ Effluent bacteria limits
❑ Emerging contaminants
❑ Greenhouse gas issues (AB32)
SUMMARY
❑ BACWA, as a group, has greater influence on regulatory
development than the individual agencies.
❑ BACWA's success in obtaining achievable NPDES permit
requirements has resulted in substantial cost savings to the
District.
P
(0-06- 2)
Central Contra Costa Sanitary District
September 17, 2009
TO: BOARD OF DIRECTORS
FROM: JAMES M. KELLY, GENERAL MANAGER
SUBJECT: ACCOUNTANT POSTION SALARY
SUMMARY
This matter was considered by the Human Resources Committee (memo attached) at
their August 18, 2009 meeting. Staff requested the Human Resources Committee
concurrence to grant Mr. Todd Smithey a one -step increase to G67D. The Human
Resources Committee members had differing opinions on the issue (See attached
Action Summary). Staffs request was based on past practice and a signed personnel
action form (PAF) dated June 12, 2009 that showed his salary would be at the G67D
grade. G67D provided Mr. Smithey a 5% increase in salary at the time the offer was
made; this was based on the General Employee pay schedule in effect at that time,
which is the District's past practice for providing an increase when an employee is
promoted. The Committee's concurrence was requested because after the Board
adopted the cost -of- living adjustment for Local One on July 2, 2009 to be effective May
18, 2009 Human Resources staff reviewed the signed PAF and found based on the new
General Employee pay schedule, the G67C level would provide a 5% increase and that
is the increase that was implemented. On July 7, 2009 Mr. Smithey sent staff a memo
requesting that his pay step be G67D, as shown in the first PAF. Staff review the matter
and found the request to be consistent with past practice, and supported the request,
but staff believed Board concurrence was needed if an increase were to be granted.
Since the Committee members had differing opinions, staff requests Board concurrence
to grant Mr. Smithey an one step increase to G67D. Staff has revised its procedures to
prevent such an issue from reoccurring in the future.
Central Contra Costa Sanitary District
August 18, 2009
TO: HUMAN RESOURCES COMMITTEE
VIA: JAMES M. KELLY, GENERAL MANAGER
FROM: RANDALL M. MUSGRAVES, DIRECTOR OF ADMINISTRATION
SUBJECT: ACCOUNTANT'S SALARY
The Board adopted the cost -of- living adjustment for Local One on July 2, 2009 to be
effective May 18, 2009. Payroll Technician Todd Smithey was promoted to Accountant
on June 12, 2009. Mr. Smithey had anticipated being appointed to a G67D on June 12,
but was appointed to a G67C as a result of the Local One cost -of- living adjustment
being granted effective on May 18, 2009. On July 7, 2009 Mr. Smithey sent staff a
memo objecting to the pay step in his new position.
Unfortunately, this situation was created due to the differing dates for ratification of the
MS /CG and Local One employee contracts and the fact that Mr. Smithey was promoted
from a MS /CG position to a Local One position. Payroll Technician is in MS /CG and
Accountant is in Local One.
Background
Mr. Smithey was provisionally appointed to the Accountant position on February 18,
2009 at G67C step. On May 18, 2009 MS /CG ratified their contract effective April 18,
2009. The' District's practice and Board policy (8/10/1950) is to provide a salary
increase of no less than one step in pay for a promotion. Since MS /CG had settled and
received a 3% salary increase effective April 18, 2009, the appropriate step for Mr.
Smithey would have been the G67D step on June 12, 2009. Both the employee and
Supervisor verbally discussed the offer and his acceptance at the G67D step. His offer
letter, dated June 12, 2009, from Darlene Ross did not discuss his pay step. At that
time, staff was unsure of when Local One would ratify the labor contract.
A Personnel Action Form implementing the G67D pay was executed and signed by him,
his Supervisor, me, the Human Resources Manager and the General Manager.
However, it was not processed because on June 16, 2009 Local One ratified the
contract effective May 18, 2009 for the 3% pay increase. When staff recalculated the
difference between his salary as the Payroll Technician and the Accountant, a one step
increase dropped him from the G67D to G67C. Had Local One not ratified, Mr.
Smithey's pay increase would have been to the G67D step. Mr. Smithey has been paid
at the G67C step pending Committee and Board approval. The financial impact of
G67C versus G67D is $1,933 over six months, the probationary period.
To further complicate this matter, as the Payroll Technician, Mr. Smithey is aware that
the District provided Plant Operator Robert Maroon with a salary increase of two steps
due to the Local One salary survey being implemented retroactively to July 1, 2008. Mr.
Maroon had been promoted in early July before the Board adjusted the salary table. He
would have been disadvantaged about $1,629 if the change had not been made.
Accordingly, the Board agreed to grant the extra salary step.
Given both Mr. Smithey and his supervisor had the understanding that the salary was
G67D at the time the position was offered and accepted, the special consideration
provided Mr. Maroon, and the fact that it is unlikely this issue would occur in the future,
staff is recommending to adjust Mr. Smithey's salary from G67C to G67D effective June
12, 2009.
2
aR, Central Contra Costa Sanitary District
HUMAN RESOURCES COMMITTEE
ACTION SUMMARY
Chair Hockett
Member Lucey
Tuesday, August 18, 2009
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, CA
lr-my
HO. I RD OF DIRECTORS
JAVES.4..Vr.lt.'UL I,
Po'calkm
MICHAEL R. 1kWU
h e5i'kni Pro ran
9. IRSARA D. 11OC'REn
Gh'R.ILL) R. LUCh.'Y
.I IARlO .11..t l h.',VE:S/.Vl
PHONE: (9'5) 228-9500
F. (975) 676 -771 /
Irlviv. rcnlyd/san. ol,�,.
PRESENT: Barbara Hockett ; Jerry Lucey, Jim Kelly, Randy Musgraves, Cathryn
Freitas, Elaine Boehme, Christina Gee; Doug Craig, Bill Brennan, and Ann Farrell left
after item 3.
1
2.
3
Call Meeting to Order
Chair Hockett called the meeting to order at 3 p.m.
Public Comments,
Employees Association President Dave Rolley and Vice President Jeff Skinner
presented the Committee and Human Resources Manager Cathryn Freitas with
proposed language changes to the Local One Memorandum of Understanding
(MOU) regarding retiree dental. coverage..
COMMITTEE ACTION: Received the comments.
Overtime report
The Committee suggested a Tuesday through Saturday shift for the Collection
System Operations (CSO) Department, which General Manager Jim Kelly stated
he would research. Chair Hockett added that polling staff may be an effective
way to assess this option.
COMMITTEE ACTION: Requested that staff investigate a revised CSO work
schedule to reduce the amount of overtime incurred by the department.
1
Human Resources Committee Action Summary
August 18, 2009
Page 2
e
4. Current policies and practices regarding disabilities and leaves of absence.
a. Request for extended medical leave of absence without pay for Network
Coordinator John Censoplano
Director of Administration Randy Musgraves presented background
information found in the draft Position Paper and discussed staffs
recommendation to deny Mr. Censoplano's request for extended time. In
the past, the District provided. medical coverage until CCCERA decided on
the employee's application for retirement or disability retirement.
CCCERA has denied Mr. Censoplano's application and he is appealing
their decision. The appeal process could take in excess of six months.
Mr. Rolley stated that Kaiser did not send Mr. Censoplano's entire medical
history to CCCERA and asked that the District's decision be made after
CCCERA has rendered their final word following the appeals process.
Mr. Censoplano recalled that he tried to return to work twice since 2007,
finding each time that he could not physically perform his duties. He
claimed he did not know what was lacking in the evidence he initially
submitted to CCCERA and, in response to a question from Chair Hockett,
stated that CCCERA refused to provide him a list of the paperwork
needed to qualify for a disability retirement. He stated his doctor has ruled
him permanently disabled and requested an extension from the.
Committee. Chair Hockett stated that the Committee could not make a
ruling based on the unknown outcome of the appeal and noted that Mr.
Censoplano would possibly qualify for benefits from COBRA, MediCal, or
Medicare.
COMMITTEE ACTION: Recommended that the Board deny the
request for extended medical leave of absence without pay.
`5. Options for reducing staffing costs
Mr. Kelly distributed a memo (attached) which supplemented the original
attachment to this item. He added that these were options which he was not
recommending but providing for informational purposes.
COMMITTEE ACTION: Received the report.
6. Review of reclassification requests
Mr. Musgraves informed the Committee that the Human Resources Analyst has
since withdrawn her request for reclassification due to the economy and her
pending retirement. In response to questions from Chair Hockett, Mr. Musgraves
Human Resources Committee Action Summary
August 18, 2009
Page 3
confirmed the Information Systems Specialist position was included in a salary
survey, which resulted in a wage adjustment in 2000. Chair Hockett questioned
the need to hire a consultant. Mr. Musgraves stated that, although a consultant
is required by the Management Support/Confidential Group's MOU, it is not by
Local One's, thereby allowing the option to not hire a consultant for the
Information Systems Specialist position review. Nevertheless, Mr. Musgraves
recommended using a consultant for both requests, which would cost from
$4,000-S5,000. Member Lucey agreed to hire a consultant but noted that he
would not do so again in the future:
COMMITTEE ACTION: Recommended proceeding with hiring a consultant
to assist with the reclassification requests submitted by the Human
Resources Assistant and Information Systems Specialist.,
7. Accountant position salary
Mr. Musgraves -explained that staff followed a past practice in determining Mr.
Smithey's compensation for his promotion, where he went from an MS /CG
position to a Local. One position prior to the settlement of the Local One MOU,
but after the settlement of the MS /CG MOU. Member Hockett reasoned that the
Committee should not overrule staffs promises nor penalize an erriployee for
others' missteps. She stated that the situation was an opportunity to learn and
suggested revising the District's policies and procedures to avoid a recurrence.
Member Lucey noted that the promotion to Accountant from Payroll Technician
constituted a raise in itself.
COMMITTEE ACTION: Chair Hockett recommended granting the G67C to
G67D one -step salary increase effective June 12, 2009; Member Lucey
voted against it. This item will be presented to the full Board at its
September 17, 2009 meeting.
'8. Total Terminal Compensation (referred by B & F Committee at its July 13
meeting)
Member Lucey requested the Board be kept aware of news and information
regarding terminal compensation. He stated that the Board had not received
sufficient information regarding terminal compensation during recent
negotiations.
Mr Kelly distributed a memo (attached) listing District retirees receiving a
retirement benefit in excess of $ 100, 000 per year
Human Resources Committee Action Summary
August 18, 2009
Page 4
COMMITTEE ACTION: Member Lucey requested a memo from District
Labor Counsel cataloguing the elements of terminal compensation that can
be spiked, and what areas can be changed or controlled now, and in what
areas the District is bound by the Memoranda of Understanding. The
memo is to be presented directly to the Board without staff review or input.
9. Reports /Announcements
a. Distribution of draft Employee Benefit brochure
b. Distribution of MS /CG MOU
COMMITTEE ACTION: Approved distribution of both documents to
employees.
Member Lucey asked staff about the status of the Accountants' request to be
moved into the MS /CG Group from Local One. Mr.. Musgraves responded that a
Meet and Confer meeting was held and the Accountants asked that the matter be
put.on hold until further notice.
10. Adjournment —at 4:05 p.m.
" Attachment
Agenda Item 6.a.3)
Board Meeting of September 17, 2009
Written Announcements:
Board Follow -Up Items
a) Pyrethroids in the Bay
The attached article from the Sacramento Bee identified Sacramento's
Regional Wastewater Treatment Plant as the single, largest source of
pyrethroid pollution in the Delta.
With the phase -out of organ ophosphates, such as diazinon and
chlorpyrifos, pyrethroids have become the dominant urban pesticides used
in California. Pyrethroids are the manufactured version of pyrethrins, a
natural insecticide produced by certain species of chrysanthemum.
Although there is no evidence that pyrethroids are harmful to humans,
they are toxic to fish and aquatic invertebrates.
A University of California Davis study found the concentration of cyfluthrin
and permethrin, two commonly found pyrethroids, to be 5 and 24 parts per
trillion, respectively, in the Delta water. These concentrations cause
pyrethroid toxicity to Hyalella Azteca, a shrimp -like amphipod that is
commonly used as an indicator of environmental health of aquatic
systems.
The District's effluent was sampled and analyzed for pyrethroid pesticides
in late July. The concentrations of cyfluthrin and permethrin were 0.6
parts per trillion and non - detect, respectively. All concentrations are well
below the lethal concentration for Hyalella Azteca.
The District also tested our effluent for acute toxicity using Hyalella
Azteca, and our effluent caused no acute toxicity response. Although
pyrethroids are a potential concern to aquatic life in the Bay /Delta, our
effluent is not a contributor of toxicity in the bay.
Staff Meetings /Events
b) Sewer System Overflow Waste Discharge Requirements
(SSO WDR) Meeting
The State Water Resources Control Board ( SWRCB) is holding informal
public meetings seeking comments on the statewide Sanitary Sewer
Overflow Reduction Program including the General WDR for Sanitary
Sewer Systems, Water Quality Order No. 2006 -0003. This WDR requires
preparation and implementation of a Sewer System Management Plan
and electronic reporting of sewer system overflows to a state data base.
Stakeholder input is being sought to help SWRCB staff identify further
improvement which may involve reopening and revising the SSO General
Order. District staff is participating in this process directly through TriTAC
and BACWA. Staff will attend the public hearing to be held on September
29, 2009 in Oakland. A prior hearing will be held in Fountain Valley on
September 15, 2009.
Project Updates
c) ADA and General Improvements, DP 8214
The re- opening of the Permit Counter has again been delayed due to late
arrival of cabinetry and an error in cabinet fabrication discovered when the
cabinets were delivered the week of September 7, 2009. Subsequently,
this has delayed the cutting and installation of the countertops. The Permit
Counter is expected to re -open within the next two weeks, possibly three.
However, a firm date for re- opening can not be provided at this time as the
contractor is awaiting a firm commitment from the countertop supplier.
District staff is concerned about the inconvenience to the public and the
permit counter staff, and are doing everything they can to expedite the
countertop installation. They have notified Page Construction, the
contractor, in writing on August 25 and September 11, 2009, that
liquidated damages will be assessed for the schedule delay as allowed by
the contract at $800 per calendar day beginning September 3, 2009.
6'. a. 3.6t
Sacramento Bee 7 1 07/14/09 1 1 of 3
Sacramento area is Delta's top
pesticide source, study finds
mweiser @sacbee.com
Published Tuesday, Jul. 14, 2009
Urban Sacramento is the leading source of pesticide contamination disrupting the Delta aquatic
environment, according to new research on pollution in the estuary.
The study, led by UC Berkeley toxicologist Donald Weston, found enough pyrethroid pesticides
in the American River to kill tiny shrimp - among the first links in the aquatic food chain.
Those pesticides likely reached the river from urban storm drains, which collect runoff from the
Sacramento area's 1.4 million residents.
For five years, biologists have hunted for the cause of a collapse in the Sacramento -San
Joaquin Delta ecosystem, a water supply for 23 million Californians. Nine fish species are
declining, from tiny Delta smelt to giant green sturgeon.
Weston's research supports the theory that no single villain is to blame. The problem probably
Iles at the complex interface between people and water.
"We were just amazed by this data," said Weston. "The American River is not supposed to be
toxic. I think it reflects the fact that the river's going through 30 miles of heavy urbanization."
The study also found that among the water sources tested, Sacramento's regional wastewater
treatment plant is the single largest source of pyrethroid pollution in the Delta. The plant
discharges treated sewage into the Sacramento River near Freeport.
The reason for this contamination is less clear. it may be caused by people dumping unused
pesticides into sink drains. It could also come from consumer products, such as shampoos
made to kill lice and fleas.
There is no evidence pyrethroids are harmful to people at typical consumer exposure levels.
But they are proving harmful to aquatic life at very low concentrations.
"It might be that a public education program could go a, long way," said Stan Dean, chief of
policy and planning at the Sacramento Regional County Sanitation District, which operates the
regional wastewater treatment system. "Ultimately, you might need to have more controls on
consumer products that have pyrethroids In them."
IJ
Sacramento Bee 1 07/14/09 2 of 3
Pyrethroids are manufactured versions of pyrethrins, natural insecticides produced by certain
species of chrysanthemum. These stronger synthetic versions began to dominate the retail
market in 2000.
That followed the phasing out of pesticides known to be more dangerous to humans and other
mammals - mainly the organophosphates diazinon and chlorpyrifos.
Pyrethroids were considered safer, partly because they don't easily dissolve in water. But
biologists learned later that pyrethroids are actually more harmful to aquatic life.
The chemicals attach easily to soil. They can remain toxic in creek beds or landscaping for
months, then hitch a ride downstream when overwatering or a storm washes topsoil into
storm drains.
Pyrethrold -based pesticides dominate the shelves at grocery and hardware stores. They are .
common in powders and sprays used by homeowners and pest control companies to kill a
variety of insects, from flies to cockroaches.
Weston presented his findings last week to the Central Valley Regional Water Quality Control
Board in Rancho Cordova.
The board funded the study and plans to list several area waterways as "Impaired" because of
pyrethroids, including Strong Ranch and Chicken Ranch sloughs, and Arcade, Morrison and
Elder creeks.
In 2006, the state Department of Pesticide Regulation began a process to regulate pyrethrolds.
This could bring new usage rules and even a ban on some products. It has found pyrethroids
In waterways throughout the state.
Pyrethroids found most often in Weston's sampling were bifenthrin and cyfluthrin, common on
ingredient labels of many consumer pesticides.
He and a team of researchers sampled water in the American, Sacramento and San Joaquin
rivers, as well as creeks in Vacaville, on several occasions in 2008 and 2009. They also
sampled agricultural runoff on several Delta islands, and sewage treatment outfalls In
Sacramento, Vacaville and Stockton.
They found the Delta islands are a small source of pyrethroids. Urban areas appear to be a
much bigger source, with Sacramento by far the largest among the areas sampled.
Researchers used a species of shrimp as a test subject. Toxic effects were revealed by
exposing the quarter -Inch shrimp to water samples for four days and counting how many were
killed or paralyzed.
12
Sacramento Bee 07/14/09 3 of 3
Almost no pyrethroids were found in Stockton's treated wastewater. Unlike Sacramento,
Stockton holds wastewater in giant ponds as long as 30 days before discharging to the Delta. .
The ponds may allow pyrethroids to settle out or degrade before discharge.
Paul Towers, state director of Sacramento -based Pesticide Watch, noted many other areas also
likely are adding pyrethroids to the Delta, such as Redding, Chico and Contra Costa County.
"Ultimately, if we took better steps to keep pests from entering our homes, or redefined what
our landscapes should look like, we wouldn't have.to use these chemicals," he said.
13
Agenda Item 6.a.3)
Board Meeting of September 17, 2009
Additional Written Announcements:
Staff Meetings /Events
d) District Display at County Historical Society History Center
A reception for the District's history display at the County Historical
Society History Center in Martinez was held on Sunday, September 13,
2009. Approximately thirty people attended including Board Members
Barbara Hockett, Michael McGill, and Mario Menesini.
e) Environmental Protection Agency (EPA) Inspection
Staff was informed on Tuesday, September 15th that the EPA annual
inspection of the Treatment Plant will be on Thursday, September 17,
2009, at 9 a.m.
Project Updates
f) CSOD Vehicle Shop Improvements Project, DP 8218
The CSOD Vehicle Shop Improvements Project will improve working
conditions in the District vehicle maintenance facility. The vehicle
maintenance facility consists of four open bays on the South wall that
expose workers to the elements. Low temperatures during the winter
months and high temperatures during the summer months create
uncomfortable working conditions. This project will replace the existing
space heaters with more efficient heaters and will install circulation fans
for better temperature control.
This project will be advertised on September 28 and October 5, 2009.
The bids will be opened on October 29, 2009. The construction cost is
currently estimated at $74,000. More information will be presented when
the Board is asked to approve the construction contract at the November
19, 2009 Board Meeting.
.F
Central Contra Costa Sanitary District
Board Meeting,
September 17, 2009
Board Member McGill
Item 6.d.1)
FUTURE MEETINGS AND CONFERENCES WITH PAID
EXPENSES AND /OR STIPEND
Will attend the Mayors' Conference in Oakley, CA,
October 1, 2009
Will meet with Mayor Michael Harris, City of Pleasant Hill
with Jim Kelly
September 30, 2009
MEETINGS AND CONFERENCES THAT EXPENSES
AND /OR STIPEND WAS PAID
Attended the Mayors' Conference in San Ramon, CA,
September 3, 2009
Attended Supervisor Uilkema Breakfast
September 17, 2009
f_
Item 6.d.2 Announcements,
Attended Contra Costa Council Water Task Force- Meeting
September 15, 2009
Will attend:
Concord Chamber Mixe_ r-
September 17, 2009
Contra Costa Council Board Meeting and Planning Session
September 18, 2009
CoCo Tax Payers breakfast with Mr. John Graham, Director
of Health Care studies at- the.Paciflc Research Institute in San
Francisco
September 25, 2009
Pleasant Hill Community Service Day
September 26, 2009
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 17, 2009 No.: 7.a. Administrative
Type of Action: ADOPT ENVIRONMENTALLY PREFERABLE PURCHASING POLICY
subject: REPLACE CHAPTER 6 "RECYCLED PRODUCT PROCUREMENT" OF THE
PURCHASING POLICIES AND PROCEDURES WITH THE REVISED
"ENVIRONMENTALLY PREFERABLE PURCHASING POLICY."
Submitted By: Stephanie King, InitiatingDept./Div.: Administration /Purchasing
Purchasing & Materials Manager
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
04�plo fA
S. King P^U raves . Alm James . Kelly,
Genera Manager
ISSUE: The Board of Directors approval of District purchasing policies and procedures
is required. In addition, staff is seeking Board direction, through the proposed
Environmentally Preferable Purchasing (EPP) Policy, regarding strengthening the
District's commitment to promote environmentally sustainable business practices,
conserve natural resources, and support strong recycling markets.
RECOMMENDATION: Adopt the attached Environmentally Preferable Purchasing
(EPP) Policy which would replace Chapter 6 Recycled Product Procurement of the
current Purchasing Policies and Procedures.
FINANCIAL IMPACTS: The proposed policy requires that the District not pay more for
environmentally preferable products and services than our current price or budgeted
amount. Where applicable, annual or life cycle costs may contribute to the overall cost
comparisons. Environmentally preferable products and services that cost more may still
be considered and brought to the Budget and Finance Committee for approval when
such a purchase is of value to the District's mission and goals.
ALTERNATIVES /CONSIDERATIONS: The alternative would be to continue with the
current policy, which focuses mainly on recycled or recyclable products, and doesn't
include a wider variety of environmental concerns present in the world today.
BACKGROUND: The Environmentally Preferable Purchasing (EPP) Policy will
reinforce the District's commitment to promote environmentally sustainable business
practices, conserve natural resources, and support strong recycling markets. The EPP
Policy focuses on the procurement of products or services that have a lesser or
reduced effect on human health and the environment when compared with competing
products or services that serve the same purpose. This policy calls upon all District
purchasers to consider environmentally preferable products or services whenever
H: \Board Position Papers \Environ Prefer Purch Policy- EPP.doc
POSITION PAPER
Board Meeting Date: September 17, 2009
Subject: REPLACE CHAPTER 6 "RECYCLED PRODUCT PROCUREMENT" OF THE
PURCHASING POLICIES AND PROCEDURES WITH THE REVISED POLICY
"ENVIRONMENTALLY PREFERABLE PURCHASING POLICY."
possible, while recognizing that their principal requirements must be product
performance, availability and fiscal responsibility.
Chapter 6 Recycled Product Procurement of the current Purchasing Policies and
Procedures focuses mainly on recycled and recyclable products. Protecting public
health and the environment is the District's mission and revising this chapter will
strengthen our commitment to the environment by considering a wider variety of
environmental concerns, such as energy and water efficiency, toxic content,
manufacturing processes, life cycle analysis, low- pollution products and services,
products that are durable, reusable, recycled, recyclable, or otherwise create less waste
As commercial markets and demand for "green" products has grown, the cost for these
products has become more competitively priced, therefore, staff believes that there will
still be numerous opportunities to purchase environmentally preferable products and
services. It is expected that these markets will continue to expand, which will result in
increased competition, more availability, and lower costs.
The EPP Policy attached has been modeled after similar policies in other local
government agencies. Adoption of the proposed EPP Policy will further promote
District awareness and use of green business products. It will also enable the
Purchasing and Materials Services. Division to expand on environmentally preferable
business practices and procurement opportunities.
The Budget and Finance Committee has reviewed the proposed Environmentally
Preferable Purchasing (EPP) Policy and recommends Board approval.
RECOMMENDED BOARD ACTION: Adopt the attached Environmentally Preferable
Purchasing (EPP) Policy which will replace Chapter 6 Recycled Product Procurement of
the current Purchasing Policies and Procedures.
HABoard Position Papers \Environ Prefer Purch Policy- EPP.doc
Chapter 6
Environmentally Preferable Purchasing Policy
6.1 Purpose
This Policy is adopted in order to:
• protect and conserve natural resources,
• minimize environmental impacts such as pollution and use of water and energy,
• eliminate or reduce toxics that create hazards to workers and our community,
• promote practices that improve public and worker health,
• support strong recycling markets,
• reduce materials that are land filled,
• increase the use and availability of environmentally preferable products that protect the environment,
• identify environmentally preferable products and distribution systems,
• reward manufacturers and vendors that reduce environmental impacts in their production and
distribution systems or services,
• create a model for successfully purchasing environmentally preferable products that encourages other
purchasers in our community to adopt similar goals.
6.2 PolicV
In support of Central Contra Costa Sanitary District's mission to protect public health and the environment, it is
the policy of the District to:
institute practices that reduce waste by increasing product efficiency and effectiveness,
• purchase environmentally preferable products and services that minimize environmental and health
impacts, toxics, pollution, and hazards to worker and community safety and to the larger global
community to the greatest extent practicable,
• where practicable, purchase products that include recycled content, are durable and long- lasting,
conserve energy and water, use agricultural fibers and residues, reduce greenhouse gas emissions,
use unbleached or chlorine free manufacturing processes, are lead -free and mercury -free, and use
wood from sustainably harvested forests, and
• Consider environmental factors as early as possible in the acquisition planning and decision - making
process.
It is not the intent of this policy to require a department, buyer or contractor to take any action that conflicts with
local, state or federal requirements or to procure products that do not perform adequately for their intended
use, exclude adequate competition, or are not available in a reasonable period of time.
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6.2.1 Cost Control
Initially, this policy requires that the District does not pay more for environmentally preferable products
and services than our current price or budgeted amount due to the possible fiscal impact in a struggling
economy. Where applicable, annual or life cycle costs may contribute to the overall cost comparisons.
Environmentally preferable products and services that cost more may still be considered and brought to
the Budget & Finance Committee for approval when such a purchase is of value to the District's
mission and goals.
6.3 Specifications
6.3.1 Source Reduction
6.3.1.1 The District shall institute practices that reduce waste and result in the purchase of fewer
products whenever practicable, but without reducing safety or workplace quality.
6.3.1.2 The District shall purchase remanufactured products such as toner cartridges, tires, furniture,
equipment and automotive parts whenever practicable, but without reducing safety, quality or
effectiveness.
6.3.1.3 All District buyers shall consider short-term and long -term costs in comparing product
alternatives, when practicable. This includes evaluation of total costs expected during the time a
product is owned, including, but not limited to, acquisition, extended warranties, operation, supplies,
maintenance, disposal costs and expected lifetime compared to other alternatives.
6.3.1.4 Products that are durable, long lasting, reusable, refillable, recyclable or otherwise create less
waste are preferred whenever practicable.
6.3.1.5 District RFP's will contain language requesting that vendors eliminate packaging or use the
minimum amount necessary for product protection whenever practicable. Packaging that is reusable,
recyclable or compostable is preferred, when suitable uses and programs exist. Vendors shall be
encouraged to take back and reuse pallets and other shipping and packaging materials whenever
practicable.
6.3.1.6 The District shall consider provisions in contracts with suppliers that require suppliers to take
back products for reuse or environmentally safe recycling when the District discards or replaces such
equipment, whenever practicable.
6.3.1.7 Rechargeable and recyclable batteries shall be purchased and used whenever practicable.
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6.3.1.8 All documents shall be printed and copied on both sides to reduce the use and purchase of
paper, whenever practicable.
6.3.2 Recycled Content Products
6.3.2.1 Equipment purchased or rented by the District, such as copiers and printers, shall be
compatible with the use of recycled content and remanufactured products, whenever practicable.
6.3.2.2 In accordance with California Public Contract Code, Sec. 10409, the District shall purchase re-
refined lubricating and industrial oil for use in its vehicles and other equipment, as long as it is certified
by the American Petroleum Institute (API) as appropriate for use in such equipment, whenever
practicable.
6.3.2.3 When specifying asphalt concrete, aggregate base or portland cement concrete for road
construction projects, the District shall use recycled, reusable or reground materials when practicable.
6.3.2.4 Whenever practicable, the District may specify and purchase recycled content transportation
products, including signs, cones, parking stops, delineators, channelizers and barricades, which shall
contain the highest post consumer content practicable, and meet Caltrans and OSHA specifications.
6.3.2.5 All pre - printed recycled content papers intended for distribution that are purchased or produced
shall contain a statement that the paper has recycled content. Whenever practicable, the statement
should indicate the percentage of post consumer recycled content it contains.
6.3.3 Energy and Water Savings
6.3.3.1 When practicable, energy- efficient equipment shall be purchased with the most up to date
energy efficiency functions. This includes, but is not limited to, high efficiency space heating systems
and high efficiency space cooling equipment.
6.3.3.2 When practicable, the District shall replace inefficient interior lighting with energy- efficient
equipment.
6.3.3.3 When practicable, the District shall replace inefficient exterior lighting, street lighting and traffic
signal lights with energy- efficient equipment. Exterior lighting shall be minimized where possible to
avoid unnecessary lighting of architectural and landscape features while providing adequate
illumination for safety and accessibility.
6.3.3.4 When considering electronic products, the District will include in its specifications that for
products where U.S. EPA Energy Star certification is available, the products must meet the latest
Energy Star certification standards, whenever practicable. The District shall specify that desktop
computers, notebooks and monitors purchased meet, at a minimum, all Electronic Product
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Page 6 -3 of 6 -1 I
Environmental Assessment Tool (EPEAT) environmental criteria designated as "required" as contained
in the IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products,
whenever practicable.
6.3.3.5 The District shall purchase water - saving products whenever practicable. This includes, but is
not limited to, high - performance fixtures like toilets, urinals, low -flow faucets and aerators, and
upgraded irrigation systems when potable water is used for irrigation.
6.3.4 Green Building
6.3.4.1 All building and renovations undertaken by the District shall follow Green Building Practices for
design, construction, and operation, whenever practicable, as described in the LEEDTm Rating System.
6.3.5 Landscaping
6.3.5.1 All landscape renovations, construction and maintenance performed by the District, including
workers and contractors providing landscaping services for the District, shall employ Bay - Friendly
Landscaping or sustainable landscape management techniques for design, construction and
maintenance whenever practicable, including, but not limited to, integrated pest management, grass
cycling, drip irrigation, composting, and procurement and use of mulch and compost that give
preference to those produced from regionally generated plant debris and /or food waste programs.
6.3.5.2 Plants should be selected to minimize waste by choosing species for purchase that are
appropriate to the microclimate, species that can grow to their natural size in the space allotted them,
and perennials rather than annuals for color, whenever practicable. Native and drought - tolerant plants
that require no or minimal watering once established are preferred, except in cases where recycled
water is available.
6.3.5.3 Hardscapes and landscape structures constructed of recycled content materials are
encouraged. The District shall limit the amount of impervious surfaces in the landscape, wherever
practicable. Permeable substitutes, such as permeable asphalt or pavers, are encouraged for
walkways, patios and driveways.
6.3.6 Toxics and Pollution
6.3.6.1 The District shall purchase and use, and require janitorial contractors to supply and use,
industrial and institutional cleaning products that meet Green Seal or EcoLogo certification standards
for environmental preferability and performance whenever practicable.
6.3.6.2 To the extent practicable, the District shall purchase, or require janitorial contractors to supply,
vacuum cleaners that meet the requirements of the Carpet and Rug Institute "Green Label' Testing
Program — Vacuum Cleaner Criteria, are capable of capturing 96% of particulates 0.3 microns in size,
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and operate with a sound level less than 70clBA. Where practicable, other janitorial cleaning equipment
shall be capable of capturing fine particulates, removing sufficient moisture so as to dry within 24 hours,
operate with a sound level less than 70clBA, and use high- efficiency, low- emissions engines.
6.3.6.3 The use of micro fiber cleaning cloths that capture fine particulates using fewer wetting agents
shall be phased in whenever practicable.
6.3.6.4 Whenever practicable, the use of chlorofluorocarbon and halon- containing refrigerants, solvents
and other products known to contribute to the depletion of the ozone layer shall be phased out and new
purchases of heating /ventilating /air conditioning, refrigeration, insulation and fire suppression systems
shall not contain them.
6.3.6.5 All surfactants and detergents shall be readily biodegradable and shall not contain phosphates,
whenever practicable.
6.3.6.6 When maintaining buildings and landscapes, the District shall manage pest problems through
prevention and physical, mechanical and biological controls, whenever practicable. The District may
either adopt and implement an organic pest management policy and practices or adopt and implement
an Integrated Pest Management (IPM) policy and practices using the least toxic pest control as a last
resort only after safer approaches or products have been determined to be ineffective.
6.3.6.7 When maintaining buildings, the District shall use products with the lowest amount of volatile
organic compounds (VOCs), highest recycled content, and low or no formaldehyde when practicable
when purchasing materials such as paint, carpeting, flooring, adhesives, furniture and casework.
6.3.6.8 The District shall reduce or eliminate its use of products that contribute to the formation of
dioxins and furans, whenever practicable. This includes, but is not limited to:
• Purchasing paper, paper products, and janitorial paper products that are unbleached or that are
processed without chlorine or chlorine derivatives, whenever practicable.
• Prohibiting purchase of products that use polyvinyl chloride (PVC) such as, but not limited to,
office binders, furniture, flooring, and medical supplies, whenever practicable.
6.3.6.9 The District shall purchase products and equipment with no lead or mercury whenever
practicable. For products that contain lead or mercury, the District shall give preference to those
products with lower quantities of these metals and to vendors with established lead and mercury
recovery programs, whenever practicable. The District shall also seek to replace existing products that
contain mercury whenever practicable.
6.3.6.10 When replacing vehicles, the District shall consider less- polluting alternatives to diesel such as
compressed natural gas, bio -based fuels, hybrids, electric batteries, and fuel cells, whenever
practicable.
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6.3.7 Forest Conservation
6.3.7.1 To the greatest extent practicable, the District shall not procure wood products such as lumber,
paper, furniture and fixtures that originate from forests harvested in an environmentally unsustainable
manner.
6.3.7.2 The District encourages the purchase or use of previously used or salvaged wood and wood
products whenever practicable.
6.3.8 Bio -Based Products
6.3.8.1 Vehicle fuels made from non -wood, plant -based contents such as vegetable oils are
encouraged whenever practicable.
6.3.8.2 Paper, paper products and construction products made from non -wood, plant -based contents
such as agricultural crops and residues are encouraged whenever practicable.
6.3.8.3 Bio -based plastic products that are biodegradable and compostable, such as bags, film, food
and beverage containers, and cutlery, are encouraged whenever practicable.
6.3.8.4 Compostable plastic products purchased shall meet American Society for Testing and Materials
(ASTM) standards as found in ASTM D6400 -04. Biodegradable plastics used as coatings on paper and
other compostable substrates shall meet ASTM D6868 -03 standards.
6.3.8.5 Proof of compliance with ASTM standards for compostable, biodegradable and degradable
plastic products shall be provided by vendors of such products, upon request. One acceptable proof of
compliance for compostable plastic products will be certification by the Biodegradable Products Institute
(BPI).
6.4 Priorities
6.4.1 The health and safety of workers and citizens is of utmost importance and takes precedence over
all other policies.
6.4.2 The District has developed a successful recycling system and recognizes that recycled content
products are essential to the continuing viability of that recycling system and for the foundation of an
environmentally sound production system. Therefore, to the greatest extent practicable, recycled
content shall be included in products that also meet other specifications, such as chlorine free or
biobased.
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6.4.3 Nothing contained in this policy shall be construed as requiring a department, purchaser or
contractor to procure products that do not perform adequately for their intended use, exclude adequate
competition, or are not available in a reasonable period of time.
6.4.4 Nothing contained in this policy shall be construed as requiring the District, department, purchaser
or contractor to take any action that conflicts with local, state or federal requirements.
6.5 Implementation
6.5.1 The Purchasing & Materials Manager, or designee, shall implement this policy in coordination with
the General Manager and appropriate District personnel.
6.5.2 Implementation of this policy will be phased based on available resources and District priorities.
6.5.3 The District shall ensure that wherever practicable, specifications are developed or amended to
provide for the expanded use of environmentally preferred products such as: durable products,
reusable products, energy efficient products, low pollution products, products (including those used in
services) that contain the maximum level of post- consumer waste and /or recyclable content, and
products that provide minimal impact to the environment.
6.5.4 The District's Green Team is composed of members from across the organization. They will
assist to implement this policy within their departments and recommend ways and means of improving
environmentally preferable procurement.
6.5.5 Every department is responsible for ensuring that any of its employees who have been issued
credit cards are fully aware of their responsibilities under this policy. No purchase, including those
made on the District's credit cards, is exempt from this policy.
6.5.6 As applicable, successful bidders shall certify in writing that the environmental attributes claimed
in competitive bids are accurate. In compliance with State law, vendors shall be required to specify the
minimum or actual percentage of recovered and post consumer material in their products, even when
such percentages are zero.
6.5.7 If the buyer making the selection from competitive bids or the requesting department seek to
purchase products that do not meet the environmentally preferable purchasing criteria in this policy, the
buyer or department shall provide written justification for these product choices upon request.
6.5.8 If a vendor that is under contract with the District for providing products and /or services that have
environmentally preferable specifications and is no longer able to provide these products and /or
services, the vendor shall notify the Purchasing and Materials Manager and provide written justification
explaining why compliance is not practical. Prior consent from the Purchasing and Materials Manager,
Central Contra Costa Sanitary District - Purchasing Policies and Procedures
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or authorized District representative, shall be required before substituting any alternative
product/service to any District employee.
6.5.9 Purchasers shall include businesses certified by the Bay Area Green Business Program in
requests for products and services where practicable.
6.5.10 Vendors, contractors and grantees shall comply with applicable sections of this policy for
products and services provided to the District, where practicable.
6.6 Proqram Evaluation
6.6.1 The Purchasing & Materials Manager, or designee, shall periodically evaluate the success of this
policy's implementation.
6.7 Definitions
6.7.1 "American Society for Testing and Materials" means ASTM International, an open forum for the
development of high quality, market relevant international standards use around the globe.
6.7.2 "Bay Area Green Business Program" is a partnership of governments and businesses that
certifies the environmental performance of government agencies and businesses.
6.7.3 "Bay- Friendly Landscaping" means working with the natural ecosystems of the San Francisco Bay
Area to foster soil health, to reduce runoff and pollution, prevent and reuse plant waste, conserve water
and other natural resources. Bay - Friendly Landscaping practices are described in the Bay - Friendly
Landscape Guidelines, by StopWaste.Org.
6.7.4 "Bio -Based Products" means commercial or industrial products (other than food or feed) that
utilize agricultural crops or residues but does not include products made from forestry materials.
6.7.5 "Biodegradable plastic" means the degradation of the plastic must occur as a result of the action
of naturally occurring microorganisms.
6.7.6 "Biodegradable Products Institute" (BPI) is a multi - stakeholder association of key individuals and
groups from government, industry and academia, which promotes the use, and recycling of
biodegradable polymeric materials (via composting). BPI does not create standards but certifies
products that demonstrate they meet the requirements in ASTM D6400 or D6868, based on testing in
an approved laboratory.
6.7.7 "Buyer" means anyone authorized to purchase or contract for purchases on behalf of the District
or its subdivisions.
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6.7.8 "The Carpet and Rug Institute" (CRI) is the national trade association representing the carpet and
rug industry. CRI has developed and administered the "Green Label" indoor air quality testing and
labeling program for carpet, adhesives, cushion materials and vacuum cleaners. The "Green Label
Plus" testing program incorporates additional requirements to meet California's Collaborative for High
Performance Schools low emitting materials criteria.
6.7.9 "Chlorine free" means products processed without chlorine or chlorine derivatives.
6.7.10 "Compostable plastic" means plastic that is biodegradable during composting to yield carbon
dioxide, water and inorganic compounds and biomass, at a rate consistent with other known
compostable materials and leaves no visually distinguishable or toxic residues.
6.7.11 "Contractor" means any person, group of persons, business, consultant, designing architect,
association, partnership, corporation, supplier, vendor or other entity that has a contract with the District
or serves in a subcontracting capacity with an entity having a contract with the District for the provision
of goods or services.
6.7.12 "Degradable plastic" means plastic that undergoes significant changes in its chemical structure
under specific environmental conditions.
6.7.13 "Dioxins and furans" are a group of chemical compounds that are classified as persistent,
bioaccumulative, and toxic by the U.S. Environmental Protection Agency (EPA).
6.7.14 "Electronic Product Environmental Assessment Tool" (EPEAT) is a procurement tool to help
institutional purchasers in the public and private sectors evaluate, compare and select desktop
computers, notebooks and monitors based on their environmental attributes. Under EPEAT,
manufacturers declare their products' conformance to a comprehensive set of environmental criteria in
eight environmental performance categories. The operation of EPEAT and the environmental criteria
are contained in the public standard IEEE 1680.
6.7.15 "Energy Efficient Product" means a product that is in the upper 25% of energy efficiency for all
similar products, or that is at least 10% more efficient than the minimum level that meets State of
California efficiency standards and State Title 24.
6.7.16 "Energy Star" means the U.S. EPA's energy efficiency product labeling program.
6.7.17 "Environmentally Preferable Products and Services" means products and services that have a
lesser or reduced effect on human health and the environment when compared to other products and
services that serve the same purpose. This comparison may consider raw materials acquisition,
production, manufacturing, packaging, distribution, reuse operation, maintenance, or disposal of the
product or service.
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6.7.18 "Federal Energy Management Program" (FEMP) is a program of the Department of Energy that
issues a series of Product Energy Efficiency Recommendations that identify recommended efficiency
levels for energy -using products.
6.7.19 The "Forest Stewardship Council" is a global organization that certifies responsible, on -the-
ground forest management according to rigorous standards developed by a broad variety of
stakeholder groups.
6.7.20 "Green Building Practices" means a whole- systems approach to the design, construction, and
operation of buildings and structures that helps mitigate the environmental, economic, and social
impacts of construction, demolition, and renovation. Green Building Practices such as those described
in the LEEDTm Rating System, recognize the relationship between natural and built environments and
seeks to minimize the use of energy, water, and other natural resources and provide a healthy
productive environment.
6.7.21 "Green Seal" is an independent, non - profit environmental labeling organization. Green Seal
standards for products and services meet the U.S. EPA's criteria for third -party certifiers. The Green
Seal is a registered certification mark that may appear only on certified products.
6.7.22 "Integrated Pest Management (IPM)" is an ecosystem -based strategy that focuses on long -term
prevention of pests or their damage through a combination of techniques such as biological control,
habitat manipulation, modification of cultural practices, and use of resistant varieties. Pesticides are
used only after monitoring indicates they are needed according to established guidelines, and
treatments are made with the goal of removing only the target organism. Pest control materials are
selected and applied in a manner that minimizes risks to human health, beneficial and nontarget
organisms, and the environment.
6.7.23 "LEEDTm Rating System" means the most recent version of the Leadership in Energy and
Environmental Design (LEEDTM) Commercial Green Building Rating System, or other related LEEDTM
Rating System, approved by the U.S. Green Building Council and designed for rating new and existing
commercial, institutional, and high -rise residential buildings.
6.7.24 "Organic Pest Management" prohibits the use and application of toxic chemical pesticides and
strives to prevent pest problems through the application of natural, organic horticultural and
maintenance practices. All pest control products shall be in keeping with, but not limited to, those
products on the approved list of California Certified Organic Foods (CCOF)
6.7.25 "Post Consumer Material" means a finished material which would normally be disposed of as a
solid waste, having reached its intended end -use and completed its life cycle as a consumer item, and
does not include manufacturing or converting wastes.
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6.7.26 "Practicable" and "Practical" mean whenever possible and compatible with local, state and
federal law, without reducing safety, quality, or effectiveness and where the product or service is
available at a reasonable cost in a reasonable period of time.
6.7.27 "Preconsumer Material" means material or by- products generated after manufacture of a product
is completed but before the product reaches the end -use consumer. Preconsumer material does not
include mill and manufacturing trim, scrap, or broke which is generated at a manufacturing site and
commonly reused on -site in the same or another manufacturing process.
6.7.28 "Recovered Material" means fragments of products or finished products of a manufacturing
process, which has converted a resource into a commodity of real economic value, and includes
preconsumer and post consumer material but does not include excess resources of the manufacturing
process.
6.7.29 "Recycled Content" means the percentage of recovered material, including preconsumer and
post consumer materials, in a product.
6.7.30 "Recycled Content Standard" means the minimum level of recovered material and /or post
consumer material necessary for products to qualify as "recycled products."
6.7.31 "Recycled Product" means a product that meets the District's recycled content policy objectives
for post consumer and recovered material.
6.7.32 "Remanufactured Product" means any product diverted from the supply of discarded materials
by refurbishing and marketing said product without substantial change to its original form.
6.7.33 "Reused Product" means any product designed to be used many times for the same or other
purposes without additional processing except for specific requirements such as cleaning, painting or
minor repairs.
6.7.34 "Source Reduction" refers to products that result in a net reduction in the generation of waste
compared to their previous or alternate version and includes durable, reusable and remanufactured
products; products with no, or reduced, toxic constituents; and products marketed with no, or reduced,
packaging.
6.7.35 "U.S. EPA Guidelines" means the Comprehensive Procurement Guidelines established by the
U.S. Environmental Protection Agency for federal agency purchases as of May 2002 and any
subsequent versions adopted.
6.7.36 'Water-Saving Products" are those that are in the upper 25% of water conservation for all similar
products, or at least 10% more water - conserving than the minimum level that meets the Federal
standards.
Central Contra Costa Sanitary District — Purchasing Policies and Procedures
Chapter 6 — Environmentally Preferable Purchasing Policy
Page 6-11 of 6-11
I
7.a.
Environmentany
Preferable
Purchasing_
Policy
Stephanie King
September 17, 2009
What is Environmentally
Preferable Purchasing (EPP)?
■ Purchasing products or services that
have a lesser or reduced effect on
human health and the environment
when compared with competing
products o,r services t__hat- saerue the;
'd
same. purpose.
x
1
Why buy environmentally
preferable products and services?
• "Buy recycled" is not enough anymore.
• There are a variety of environmental considerations:
• energy and water efficiency
• toxic content
• manufacturing processes
• packaging and distribution
• life cycle analysis
hazardous, materlals;.`c
money-,=
icyY z s
&' `safety for workers;'reduce'
serve- 'resour_.ces,vand -save��'
Q-
What will this cost the District?
n. However, if'a purchase that costs. more is of
value toathe .District's mission andy goals, it. may
considered` by the Budget and Finance
Committee Tor approval
_ e
F
r
Specify Independently Certified
Goods
& Services
152,, —•°
Green •Seal -(tow= toxicity-cleaners- paints) ..
s =
4,
;t
• Environmental Choice (Canada EcoLogo)
• EPEAT (green computers)
EcoLogo
�
13
• Green -e (renewable energy)
• USDA Organic / Fair Trade
• Energy Star (energy- efficient office equipment,
° °L°i
CFLs and appliances)
■ EcoWise (safer pest management)
USDA
'� '• Forest Stewardship Council>(lumber building , �a
._crS �s products made with sus'tainably harvested�wood)
Green Guard for•Childreh,and Schools (low emitting,
11 - materials)
cis)
I ��j[Lf[d�Y� FSC
NORM
k
Conclusion
it and
x 4�
,e
K,
Questions or Comments?
4
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F 2�M
h }
}
ar
x�
4
t � tia n
rvk
x Ia-
4
6-0.,d)
Central Contra Costa Sanitary District
September 11, 2009
TO: BUDGET AND FINANCE COMMITTEE /BOARD OF DIRECTORS
VIA: JAMES KELLY, GENERAL MANAGER il
FROM: RANDALL MUSGRAVES, DIRECTOR OF ADMINISTRATION MA
DEBBIE RATCLIFF, CONTROLLER /X
-
ANN E. FARRELL, DIRECTOR OF ENGINEERING
SUBJECT: SEWER SERVICE CHARGE INCREASES AND RELATED BOND
FINANCING OPTIONS
BACKGROUND
At the Board meeting on September 3, 2009 staff reviewed the need for large sewer
service charge increases and /or bond financing to fund needed capital projects. Staff
presented some very preliminary figures to illustrate the difference in sewer service
charge increases needed with and without bond financing. These figures were similar
to those reviewed with the Capital Projects Committee at its August 4, 2009 meeting.
The Capital Projects Committee considered the potential issuance of $30 million bonds
to fund capital projects at its August 4, 2009 meeting and recommended the concept for
full Board consideration when they reported out at the Board meeting of August 6, 2009.
The Board was advised that a 3 -2 vote would be required to approve the selling of
bonds. After hearing this preliminary information, the full Board concurred that they
wished to hear more about the advantages and disadvantages of bond financing. Based
on this, staff developed a list of projects that could be bond funded and began
discussion with Bond Counsel regarding the process and schedule for selling bonds.
Staff has had preliminary discussions with Bond Counsel and has developed a schedule
which indicates that bond sales can occur approximately two weeks after the Board
approves the needed resolutions. If the Board provides direction to staff to proceed with
bond funding at the October 1, 2009 Board meetings, the appropriate resolutions could
be brought back to the Board on October 15, 2009, in time to allow sale of bonds before
the planned award of the Collection System Operations Improvement Project on
November 5, 2009. Staff has developed additional information on the relative sewer
service charge increases with and without bonds as presented below and will be
available to discuss this information at the September 17, 2009 Board meeting. Staff
will plan to come back to the October 1, 2009 Board meeting to discuss the bond sale
process and answer any other questions the Board may have related to bond financing.
PROJECTS SUITABLE FOR BOND FINANCING
Staff has conferred with Bond Counsel and determined that the concept of preparing for
a bond issuance of up to $40 million and selling bonds in phases is not possible with the
process we will be using. Staff has also been reminded that a three year arbitrage limit
applies to the bond proceeds. This means that all bond proceeds must be spent on
needed projects within three years of receipt. Therefore, it is important to establish the
appropriate amount of bonds to sell in an initial offering. Staff has reviewed the project
listing for potential bond financing presented previously and subtotaled the projects that
are either under construction or can be ready to bid within 18 months. This listing is
attached. There are approximately $30 million in projects that fit these criteria. If bids
come in low so that these projects do not utilize the entire $30 million, there are several
pipeline capacity projects that would have the design completed and be bid within the
time frame necessary to meet the three -year arbitrage requirements on the bonds.
A previous listing of projects for bond funding included potential seismic upgrade
projects of up to $6.2 million. However, these projects are currently ill- defined. If we
are not able to pay as you go when these projects are better defined, a separate bond
issuance could be considered. The previous listing also included the Concord Recycled
Water Project for which we have applied for a Title 16 grant from the U.S. Bureau of
Reclamation and must finance the remaining 75% of the project if the 25% grant is
received. This project has also been submitted for a State Revolving Fund (SRF) Loan.
If an SRF loan is not available, then bonds could be issued to fund the District $5.4
million share of this project if a grant is received. The Board is reminded that the
Concord Recycled Water Project is not currently included in the District Capital Budget.
RELATIVE SEWER SERVICE CHARGE INCREASES NEEDED WITH AND WITHOUT
BONDS
Staff has been unable to provide the Board firm numbers on relative sewer service
charge increases because the end of year audit is still under way and figures for
important components of the analysis are fluid at this time. However, based on the best
currently available information staff has developed three options. The Board is
cautioned that these numbers are likely to change modestly as we approach the
November Capital Planning Workshop and the January Financial Planning Workshop.
However, the relative difference between the required sewer service charge increases
with bond financing as compared to the larger sewer service charge increases without
bond financing should remain similar to what is presented herein.
The three options developed for the Board's review assume a right -sized Capital
program which funds all needed projects but includes some assumptions for bid savings
and some deferrals of discretionary projects included in the adopted FY 2009 -10 Capital
Improvement Budget and Plan. The total ten -year expenditures total $313 million for
the right -sized program as compared to $331.5 million in the adopted FY 2009 -10
Capital Plan. All options include a $1 million tax "borrow" by the State on the revenue
side of the equation which is not repaid.
The options are as follows:
1) Pass SSC increases as necessary to fund the recommended Capital Program.
2) Pass SSC increases as necessary to fund the recommended Capital Program
except that $3 million of expenditures is moved from 2010 -11 to 2011 -12 and
2012 -13 to spread the expenditures so that the large needed SSC increase is
also spread between two fiscal years.
3) Combine a more modest SSC increase with a sale of $30 million in bonds.
The results generated by the financial model using the most up to date assumptions are
shown in the below table:
Annual SSC Increase
Option
2009 -10
Bond
2009-
10
2010-
11
2011-
12
2012-
13
2013-
14
2014-
15
2015-
16
2016-
17
2017-
18
2018-
19
Total 10 -yr
increase
1
No
$-
$50
$12
$10
$10
$10
$9
$9
$9
$9
$128 .
2*
No
$-
$32
$32
$12
$11
$11
$11
$11
$11
$10
$141
3
$30
million
$-
$17
$17
$17
$16
$16
$16
$16
$16
$16
$147
*$3 million in expenditures deferred from 2010 -11 to 2011 -12 and 2012 -13 to spread large SSC
increase over two years
As shown in the table, the sale of bonds significantly reduces the sewer service charge
increases needed in the first two years of the ten -year window. After the first two years,
the SSC increases with bond financing are greater than those without, due to the time
value of money and the added interest costs from the bonds. Over the ten year period,
the actual SSC increase is greater with bond financing than without. At approximately
fiscal year 2016 -17 the SSC would be the same for either scenario and in future years
the SSC for the bond option would increase more quickly than that for the non -bond
option. Under all options, a significant increase in the SSC is required each of the next
ten years (4 -5% per year) to meet District operational and capital program needs. It
should be noted that these increases are estimates and may be understated depending
on what actual increases in benefit costs are over the next ten years.
RECOMMENDATION
Staffs primary recommendation is that the Board funds the right -sized Capital Program
fully. This will require either significant SSC rate increases in the next two years and
modest rated increases for the following years or somewhat more modest rate.
increases for the next two years, if $30 million in bonds are sold. A commitment to one
or the other course of action is needed prior to awarding the construction contract for
the Collection System Operations Improvements Project. This project in combination
with the other large needed projects on the attached project listing drive the need for
either a significant rate increase over the next two years or a more modest increase and
selling of $30 million in bonds.
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8.a.1&2
Sewer Service Charge Increases and
Related Bond Financing Options
Board Presentation
September 17, 2009
Update on Magnitude of Needed
FY 2010 -11 SSC Increase
• Revenues continue to decline
— No SSC increase in 2009 -10
— Partial loss of ad valorem tax
— Deferral of connection fees
— Reduced development fees and SSC over ctr
— Low interest on investments
Projected 2010 -11 SSC increase grows
— $32 per year 2010 -11 and 2011 -12 with right -sized
Capital Program
— Approximately $11 per year following eight years
(2012 -13 to 2019 -20)
1
Alternatives to Maintain District Operations
and Right -Sized Capital Program....
• Alternative 1 - Significant Sewer Service Charge
increases next 2 years and modest increases following
years........
• Alternative 2 - Selling of bonds to finance needed Capital
Projects and more modest SSC increases next 2 years
and beyond......
Advantages /Disadvantages of Bond
Financing
Advantages:.......
• Allows District to take
advantage of extremely
competitive bid climate by
moving forward with
needed Capital projects
• Spreads costs over current
and future rate payers for
long lived projects instead
of having current rate
payers bear entire cost
• Allows cost effective
refinancing of current
$24.4 M debt by
spreading adman fees
Disadvantages......
• Significantly increases total
project cost due to interest
on bonds
• Debt repayment can
become a financial burden
and reduce ability to
provide needed services if
the selling of bonds is
abused (CCCSD has AAA
rating in part due to limited
use of bonds)
A . -
6
r�
What is Right -Sized Capital Program
and
Recommended Bond Size
• Right -sized Capital Program $313 million over next ten years
(reduced from $331.5 M)
• Bond finance Projects which benefit present and future rate
payers next three years = —$30 million net proceeds needed
— Standby Power
— Sludge Loading
— HHWCF Improvements
— CSO Facility Improvements
— A -line Easements
— Wet Weather Bypass
CCCSD RIGHT- SIZED CAPITAL PROGRAM
POTENTIAL PROJECTS FOR NET $30 MILLION BOND FINANCING
September 2009
FISCAL
PROJECT
PROJECT
AWARD
SOFT
REMAINING
PROJECT
COMMENTS
YEAR
TITLE
NUMBER
DATE
COSTS
EXPENDITURES
COSTS
FOR BOND
I
FINANCING
2009110
Sludge Loading
DP 7260
521/08
$ 705,000
$ 4,000."
$ 4,705,000
Need Board
Facility
Resolution
Standby Power
OF 7248
5115109
S 410,000
$3,500,"
$ 3,910,000
Need Board
Resolution
HHWCF
DP 6216
11/09'
$ 40,000
S $00,000
S 840,000
In uded N Boad
Imprpvements
Resolution
CSO Faddy
OP 8208
10109'
$1,800,000
$15.000,000
$16,800,000
Impno menla
2010111
Wet Weather
OF 7241
5/10'
$ 340,000
$ 2,650,000
S 2,990,000
Bypass
A.Line
DP 5967
WA
....
$ 1,000,000
S 1,000,000
Easement
Acquisition
Subtotal
$30,245,000
2010111
Pipeline Capaaty
Not
Various to
- -..
up to $11,100,000
Up to
and
Projects (Bond
assigned
meet 3 year
$11,100,000
2011112
Manced as needed
arbitrage
to spend mite S30
Constraint
maion)
Total
$41,345,000
Yrojactee
3
'$3 million in expenditures deferred from 2010 -11 to 2011 -12 and 2012 -13 to spread large SSC increase over two
years
Staff Recommendation
• Fund Right -Sized Capital Program
• Mitigate Rate Impacts to Public for Next Several Years by
Issuing Bonds to net $30 million in- November 2009
• Raise Rates in June 2010 and Subsequent Years to Make
up Difference ....... Estimated $17 SSC Increase Will be
Needed Each Year for at Least Three Years.......
Annual SSC Increase with and without
$30 million net Bond proceeds
Option
2009-
2003
2010-
2011-
2012-
2013-
2014-
2015-
2016-
2017-
2018-
Total 10 -yr
10
10
11
12
13
14
15
16
17
18
19
increase
Bond
1
No
$-
$50
$12
$10
$10
$10
$9
$9
$9
$9
$128
2'
No
$-
$32
$32
$12
$11
$11
$11
$11
$11
$10
$141
3
Net
$-
$17
$17
$17
$16
$16
$16
$16
$16
$16
$147
$30
million
'$3 million in expenditures deferred from 2010 -11 to 2011 -12 and 2012 -13 to spread large SSC increase over two
years
Staff Recommendation
• Fund Right -Sized Capital Program
• Mitigate Rate Impacts to Public for Next Several Years by
Issuing Bonds to net $30 million in- November 2009
• Raise Rates in June 2010 and Subsequent Years to Make
up Difference ....... Estimated $17 SSC Increase Will be
Needed Each Year for at Least Three Years.......
Next steps....
• Sept 17, 2009 — Presentation of SSC rates with and without net
$30 M in bond sales to fund right -sized Capital program
• Sept 17, 2009 — Adopt resolution to allow retroactive
funding of several major capital projects under
construction, if bonds are sold - Motion /vote needed
• October 1, 2009 — Return to Board to discuss details of bond
sale process, including benefits of refinancing current debt
• October 15, 2009 — Return to Board with position paper to
consider bond sale to net $30 million in proceeds
• November 5, 2009 — Consider position paper for award of CSO
Improvements project to low bidder
Questions ? ? ??
Additional Information Needed
October 1, 2009 ? ? ? ? ? ? ? ??
5
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 17, 2009 No.:
8.a.2) Budget and Finance
Type of Action: ADOPT RESOLUTION
Subject: ADOPT RESOLUTION DECLARING INTENTION TO REIMBURSE
EXPENDITURES FROM THE PROCEEDS OF OBLIGATIONS WHICH MAY BE
ISSUED BY CENTRAL CONTRA COSTA SANITARY DISTRICT
Submitted By: Initiating Dept. /Div.:
Debbie Ratcliff, Controller Administrative /Finance & Accounting
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
D. Ratcliff K. Mg4graves James elly,
General Manager
ISSUE: Approval and authorization of the Board of Directors is required to declare
intent to reimburse expenditures from the proceeds of obligations which may be issued
by the District.
RECOMMENDATION: Adopt a resolution declaring intention to reimburse
expenditures from the proceeds of obligations which may be issued by the District
FINANCIAL IMPACTS: The District will be able to reimburse all expenditures going
back 60 days prior to the adoption of the resolution for the Standby Power Facility
Improvements Project, the Solids Handling Improvements Project and the Household
Hazardous Waste Collection Facility Improvements Project. These three projects total
approximately $1.0,915,000 for which approximately $9.8 million could be reimbursed to
the District.
ALTERNATIVES /CONSIDERATIONS: The District could issue bonds to cover only .
future construction costs of_the previously named projects. Staff does not recommend
this, as it is advantageous for the District to reimburse itself for previous costs on three
projects due to arbitrage constraints.
BACKGROUND: Over the last few months, staff has presented different scenarios on
Sewer Service Charge increases as well as debt financing to partially cover the cost of
the Capital Improvement Program. Staff will be seeking Board direction regarding
obtainment of bond financing of Revenue Certificates of Participation (up to $40
million). Resolutions required for bond financing will be submitted to the Board on
October 1, 2009, if the Board decides to seek bond financing.
The attached resolution is required under Federal Tax Law for reimbursement of prior
project costs (60 days) and is commonly referred to as a 'Reimbursement Resolution."
Once the Board adopts the resolution, the District will be permitted to reimburse itself
from the proceeds of the Certificates of Participation (if issued) for costs expended by
N:\ADMINSUP\ADMIN \POSPAPER \Reimburse Expenditures from Proceeds of Obligations 9- 17- 09.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: September 17, 2009
subject. ADOPT RESOLUTION DECLARING INTENTION TO REIMBURSE
EXPENDITURES FROM THE PROCEEDS OF OBLIGATIONS WHICH MAY BE
ISSUED BY CENTRAL CONTRA COSTA SANITARY DISTRICT
the District for the Standby Power Facility Improvements Project, the Solids Handling
Improvements Project and the Household Hazardous Waste Collection Facility
Improvements Project prior to the issuance of the Certificates. Adoption of the
resolution does not obligate the District to complete the financing and issuance of the
Certificates, but simply protects the District's ability under Federal Tax Law to reimburse
project costs from Certificate proceeds. This is advantageous to the District in
complying with Federal arbitrage requirements. The Resolution is recommended to
allow the project costs for these three projects to be reimbursed if the sale of Revenue
Certificates of Participation is pursued.
RECOMMENDED BOARD ACTION:
Adopt a resolution declaring intention to reimburse expenditures from the proceeds of
obligations which may be issued by the District.
1
N:\ADMINSUP\ADMIN \POSPAPER \Reimburse Expenditures from Proceeds of Obligations 9- 17- 09.doc Page 2 of 2
RESOLUTION NO.
A RESOLUTION DECLARING INTENTION TO REIMBURSE
EXPENDITURES FROM THE PROCEEDS OF OBLIGATIONS
WHICH MAY BE ISSUED BY CENTRAL CONTRA COSTA SANITARY DISTRICT
WHEREAS, by the Board of Directors of the Central Contra Costa Sanitary District (the
"District'):
WHEREAS, the District proposes to undertake the projects referenced below, to enter
into an installment sale financing using certificates of participation (referred to herein as
the "Certificates ") for such projects, and to use a portion of the proceeds of such
Certificates to reimburse expenditures made for the projects prior to the issuance of
Certificates;
WHEREAS, United States Income Tax Regulations section 1.150 -2 provides generally
that proceeds of tax - exempt obligations are not deemed to be expended when such
proceeds are used for reimbursement of expenditures made prior to the date of
issuance of such obligations unless certain procedures are followed, one of which is a
requirement that (with certain exceptions), prior to the payment of any such expenditure,
the issuer declares an intention to reimburse such expenditure from the proceeds of
obligations issued after such expenditure has been incurred; and
WHEREAS, it is in the public interest and for the public benefit that the District declares
its official intent to reimburse the expenditures referenced herein.
NOW, THEREFORE, it is hereby DECLARED and ORDERED, as follows:
1. The District intends to cause the Certificates to be executed and delivered for the
purpose of paying the costs of and constructing the facilities more particularly described
in the attached Exhibit A (the Projects).
2. The District hereby declares that it reasonably expects (i) to pay a portion of the
costs of the Projects prior to the date of issuance of the Certificates, and (ii) to use a
portion of the proceeds of the Certificates for reimbursement of expenditures for the
Projects that are paid before the date of issuance of the Certificates.
3. The estimated costs of constructing the Projects are $10,915,000. The District
intends to cause the Certificates to be executed and delivered in a principal amount
sufficient to fund the Projects and other capital improvements, as well as the costs of
funding a reserve fund for the Certificates, and to pay associated costs of issuing the
Certificates. The Certificates may be issued in one or more series, aggregating up to
$40 million in principal amount.
PASSED AND ADOPTED this 17th day of September, 2009, by the Board of Directors
of the Central Contra Costa Sanitary District by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
James A. Nejedly
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Elaine R. Boehme
Secretary of the Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to form:
Jones Hall, A Professional Law Corporation
Bond Counsel to the District
EXHIBIT A
Standby Power Facility Improvements
Project Description:
This project will replace the treatment plant standby power diesel engine generators as
required to meet the new regulations and provide enough run time to meet District
operational requirements. The new engine generators will generate at 12kv and will
simplify the standby power system by eliminating the 4160v / 12kv transformer. The
facility building will be modified to accept the new generators and will also be brought up
to the current Building Code standards. Additionally a permanent connection point will
be constructed for connecting trailer - `mounted generators that will allow greater flexibility
for providing reliable power during maintenance activities. Changing to power
generation at 12kv will improve the reliability of the plant standby power system
because it will eliminate issues related to cross current compensation, kilovolt- ampere
buildup and relay trips related to the existing transformer. Feeder cables will be
analyzed and likely replaced to improve system reliability.
Project Location:
Standby Power Facility Building.,
Project Schedule and Cost:
Start Date
Planning --
Design 07/01/2005
Construction 07/01/2006
Completion Date
07/01/2006
06/17/2011
Total:
Estimated expenditures this FY are
Anticipated Allocations this FY are:
Total Cost
$0
$505,000
$5,100,000
$5,605,000
$3,700,000
$173,000
Solids Handling Improvements
Project Description:
This work will provide design improvements to the solids processing equipment to meet
the ultimate solids capacity needs (Year 2035) as recommended in the final draft of the
Solids Handling Facilities Plan. The major goal for this project is to improve dewatered
sludge handling capability to address emergency or non - routine operation.
The scope of work for this project includes design and construction of a sludge truck
loading facility with odor control facilities and with a sludge cake hopper to store sludge
cake generated in overnight hours or on holidays when hauling to landfills is not
possible. This project has been submitted by the District as a candidate for stimulus
funding.
Project Location:
Solids Conditioning Building.
Project Schedule and Cost:
Completion Date
03/31 /2007
05/31/2009
06/17/2011
Total:
Estimated expenditures this FY are
Anticipated Allocations this FY are:
Total Cost
$10,900
$217,100
$4,242,000
$4,470,000
$3,500,000
$0
Start Date
Planning
10/01/2006
Design
03/31/2007
Construction
05/31/2009
Completion Date
03/31 /2007
05/31/2009
06/17/2011
Total:
Estimated expenditures this FY are
Anticipated Allocations this FY are:
Total Cost
$10,900
$217,100
$4,242,000
$4,470,000
$3,500,000
$0
HHWCF Improvements Program
Project Description:
The multi -year program will provide an allowance over the next ten years to renovate
and upgrade the interior and exterior of the HHWCF. Anticipated interior and exterior
projects include installing radiant heaters in the laboratory area, paving and re- striping
the parking lot, installing a dust collection system, expanding the west storage area to
accommodate increased participation. When specific projects are identified, separate
project budgets, including labor, equipment, and materials will be established in the CIB.
Phase 1 of this program, Project No. 8216, will include several interior improvements to
accommodate safety concerns and the increase in staff. This project will expand the
interior office space, reconstruct the service counter to meet ADA compliance, install
security cameras, replace railings, improve the flooring conditions, and add heaters.
Project Schedule and Cost:
Start Date
Planning 06/01/2007
Design 07/01/2007
Construction 10/01/2007
Completion Date
07/01/2007
10/01/2007
06/17/2011
Total:
Estimated expenditures this FY are
Anticipated Allocations this FY are:
Total Cost
$26,000
$50,000
$524,000
$600,000
$500,000
$475,000
Note: An Additional $240,000 in seismic improvements may be spent on the HHW
Facility.
Agenda Item 9.a
GRAYSON CREEK REW
EMERGENCY REPAIR UPDATE
DP 7278
September 17, 2009
STATUS OF
PERMANENT REPAIR
• Construction activities /schedule
• Need Board action
0
1
SCHEDULE AND ACTIVITIES
• Contractor is installing pipe supports this
week
• .Pipe is at the coating yard and will be
delivered to jobsite next Monday
• Pipe will be operational by September 30
• Clean -up /punch list will be completed
October 8
• Working on recovering costs above $250,000
. from our Property Loss Insurance Policy.
BASIS FOR RECOMMENDATION
• Need to complete repair this construction
season to remove temporary pipeline from
bridge
• REW service and public safety concerns
• Must,proceed on emergency basis to
complete construction this year (October 15
deadline in Flood Control District Permit)
I
0
;fI
RECOMMENDATION
• Authorize the General Manager under
Public Contract Code 22050 (b) to
continue with emergency repairs on the
recycled water pipeline at Grayson Creek
in Martinez
QUESTIONS ??
3