HomeMy WebLinkAbout09/03/2009 AGENDA BACKUPt
NACWA
2008
PLATINUM AWARD
Board Meeting
Randy Grieb
September 3, 2009
YEAR 2008
PLANT OPERATIONS
3a
• Total Processed Flow — 15.0 billion gallons
Total Ash Produced — 4,282 tons
• Laboratory Analyses — 34,000
• Permit Violations — 0 (100% Compliance)
1 ,
NATIONAL ASSOCIATION OF CLEAN
WATER AGENCIES AWARDS CRITERIA
• Silver - 1 to 5 Violations Per Year
• Gold - 0 Violations Per Year
• Platinum - 0 Violations for Every Year
After 5 Years
2
CCCS D
PAST
PERFORMANCE
YEAR
AWARD
YEAR
AWARD
1998
Gold
2004
Gold
1999
Gold
2005
Gold
2000
Gold
2001
Gold
2006
Platinum
2002
Platinum
2007
Platinum
2003
Gold
2008
Platinum
2
') r
Year 2008
NACWA Statistics
• NACWA Peak Performance
Award - Winning Agencies - 268
• 2008 NACWA Silver Awards - 69
• 2008 NACWA Gold Awards 90
• 2008 NACWA Platinum Awards - 109
• 2008 NACWA Platinum 10 -22 Years - 45
• Board Support
• Staff Efforts
ACKNOWLEDGEMENTS
3
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 3, 2009. No.: 4.c. Consent Calendar
Type of Action: ADOPT APPROPRIATIONS LIMITS
Subject: ADOPT A RESOLUTION ESTABLISHING THE 2009 -2010
APPROPRIATIONS LIMIT IN ACCORDANCE WITH ARTICLE XIII B OF THE
CALIFORNIA CONSTITUTION
Submitted By:
Debbie Ratcliff, Controller
Initiating Dept. /Div.:
Administrative /Finance & Accounting
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
D. Ratdiff . Mu aves ames Kelly,
General Manager
ISSUE: The Central Contra Costa Sanitary District is required to establish its
appropriations limit in accordance with Article XIII B of the California Constitution.
RECOMMENDATION: Adopt a resolution establishing the Sewer Construction Fund
appropriations limit in the amount of $78,814,305 for the 2009 -2010 fiscal year, in
accordance with Article.Xlll B of the California Constitution; select the change in the
California per capita personal income percentage for use in computing the
appropriations limit.
FINANCIAL IMPACTS: None
ALTERNATIVES /CONSIDERATIONS: The appropriations limit could be calculated
using.the change in the local assessment roll due to local non- residential construction
of -259 percent as opposed to the change in the California per capita personal income
percentage change of .62 percent.
BACKGROUND: On August 6, 2009, the Board of Directors authorized posting a
public notice of availability of documentation in support of the District's appropriations
limit. As statutorily required, the public notice was printed at least 15 days prior to the
September 3, 2009, Board Meeting at which the adoption of the appropriations limit is
to be considered.
California's State appropriations limit, originally established by Proposition 4 in 1979,
places an "upper limit" each year on the amount of monies that can be spent from State
tax proceeds received. The annual limit is based on the amount of tax proceeds that
were authorized to be spent in fiscal year 1986 -1987, increased annually by a factor
comprised of the change in population combined with either the change in California
per capita personal income or the percentage change in the local assessment roll from
the preceding year due to local nonresidential construction. The Board must select
between the per capita personal income, or the change in the local assessment roll due
N :\ADMINSUP\ADMIN \POSPAPER\Adopt Appropriations Limits 09- 03- 09.doc Page 1 of 3
POSITION PAPER
Board Meeting Date: September 3, 2009
subject: ADOPT A RESOLUTION ESTABLISHING THE 2009 -2010
APPROPRIATIONS LIMIT IN ACCORDANCE WITH ARTICLE XIII B OF THE
CALIFORNIA CONSTITUTION
to local non- residential construction, by a recorded vote. Last year the Board selected
the change in the local assessment roll due to local non - residential construction, which
was the larger of the two percentages, for the calculation of the 2008 -2009
appropriations limit.
The County Assessor has determined the non - residential construction index for
2009 -2010 to be -259 percent. The California per capita personal income percentage
change is .62. The percentage change in California per capita personal income of .62
is being used in the calculation of 2009 -2010 appropriations limit, to allow for a larger
limit on the District's proceeds of taxes. The Sewer Construction Fund (Capital Fund)
appropriations limit so computed is $78,814,305 for the 2009 -2010 fiscal year.
The District has budgeted $8,200,000 of Ad Valorem Taxes for fiscal year 2009 -2010,
which is net of $3.8 million dedicated for payment of debt service. This amount will be
reduced by approximately $1 million due to the State borrowing of- property taxes.
Interest on these tax proceeds is estimated to be $40,300. Therefore, total tax
,proceeds plus interest will be approximately $7,240,300, which is well within the
appropriations limit of $78,814,305 set for the 2009 -2010 fiscal year. The
appropriations limit for fiscal year 2009 -2010 was reviewed with the Budget and
Finance Committee.
RECOMMENDED BOARD ACTION: Adopt a resolution establishing the Sewer
Construction Fund appropriations limit in the amount of $78,814,305 for the 2009 -2010
fiscal year, in accordance with Article XIII B of the California Constitution; select the
change in the California per capita personal income percentage for use in computing
the appropriations limit.
N:\ADMINSUP\ADMIN \POSPAPER\Adopt Appropriations, Limits 09- 03- 09.doc Page 2 of 3
RESOLUTION NO. 2009-
A RESOLUTION ESTABLISHING THE APPROPRIATIONS
LIMIT FOR FISCAL YEAR 2009 -2010
WHEREAS, the Central Contra Costa Sanitary District is required under Article
XIII B of the State of California Constitution to establish and adopt an Appropriations
Limit for each fiscal year; and
WHEREAS, the District has determined the Appropriations Limit of its Sewer
Construction Fund (Capital Fund) for fiscal year 2009 -2010 to be $78,814,305; and
WHEREAS, the selection of the alternative growth factor between the per capita
personal income or the change in the local assessment roll due to local non - residential
construction must be made by recorded vote;
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the
Central Contra Costa Sanitary District does hereby adopt the Appropriations Limit for
said Fund in the amount of $78,814,305 for the fiscal year ending June 30, 2010, based
upon the selection of the percentage change in, the California per capita personal
income.
PASSED AND ADOPTED this 3rd day of September 2009, by the District Board
of the Central Contra Costa Sanitary District by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
James A. Nejedly
President of the Board of Directors
Central Contra Costa Sanitary District
County.of Contra Costa, State of California
COUNTERSIGNED:
Elaine R. Boehme
Secretary of the Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to form:
Kenton L. Alm
Counsel for the District
N :\ADMINSUP\ADMIN \POSPAPER\Adopt Appropriations Limits 09- 03- 09.doc Page 3 of 3
T
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 3, 2009 No.: 4.d. Consent Calendar
Type of Action: ADOPT RESOLUTION
Subject: ADOPT A RESOLUTION ACCEPTING GRANTS OF EASEMENTS IN THE
UNINCORPORATED AREA OF MARTINEZ FROM: (1) RANDAL E. AND KARIN F.
WONNENBERG, TRUSTEES OF THE WONNENBERG TRUST; AND (2) JOHN D.
CURTIS, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE
CONTRA COSTA COUNTY RECORDER (JOB 5889, PARCELS 2 AND 3-)
Submitted By: Initiating Dept. /Div.:
Pat Camorongan, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
l
P. Camorongan J. iyamoto -Mills C. Swanson A. Farrell ames M. Oily,
General M Hager
ISSUE: A resolution of the Board of Directors is required to accept grants of
easements and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting grants of easements and
authorizing staff to record the resolution with the Contra Costa County Recorder.
FINANCIAL IMPACTS: The new easements were acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly
accepts easements by resolution. The
recommended resolution will accept easements
required for a recent sewer extension off
Alhambra Valley Road in the unincorporated area
of Martinez. Staff has reviewed the easement
documents and determined that they are in
compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt
a resolution accepting grants of easements from:
(1) Randal E. and Karin F. Wonnenberg,
Trustees of the Wonnenberg Trust; and (2) John
D. Curtis, in the unincorporated area of Martinez,
and authorizing staff to record the resolution with
the Contra Costa County Recorder.
"Easement parcel numbers are for internal job log use only.
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VICINITY MAP �O
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N: \ENVRSEC \Position Papers \Camorongan \PP 5889 Creekside Oaks GOE Final 9- 3- 09.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: SEPTEMBER 3, 2009 No.: 4.e. Consent Calendar
Type of Action: ADOPT RESOLUTIONS
Subject: ADOPT RESOLUTIONS ACCEPTING A GRANT OF EASEMENT FROM THE
PRESBYTERY OF SAN FRANCISCO, AND AUTHORIZING EXECUTION OF A
QUITCLAIM DEED TO THE PRESBYTERY OF SAN FRANCISCO REGARDING THE
PROPERTY AT 1601 MARY DRIVE, PLEASANT HILL (DISTRICT PROJECT 4985 —
PARCELS 22 AND R -22 *)
Submitted By: Initiating Dept. /Div.:
Ricardo Hernandez, Senior Right of Way Agent Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
R—HNrnandez . Gron C. Swanson A. Farrell James M.
' General M
ISSUE: A resolution offfte-1516'ard of Directors is required to accept or quitclaim
easement's and to authorize staff to record documents.
RECOMMENDATION: Adopt resolutions accepting a grant of easement and
authorizing execution of a quitclaim deed, and authorizing staff to record the documents
with the Contra Costa County Recorder.
FINANCIAL IMPACTS: $500 was paid to the property owner for the permanent
easement exchange (grant of new easement and quitclaim of existing easement).
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Pleasant Hill Relief
Interceptor was built in phases from 1996 through
2005. Portions of the alignment were changed
during construction to accommodate micro -
tunneling. Staff is now proceeding to modify the
right of way alignment to match the as -built
pipeline alignment by obtaining new easements
and quitclaiming the old easements. Eleven
easements on Ruth Drive, Harriet Drive, and Mary
Drive are needed to accommodate the new
alignment. Nine property owners have signed the
new grants of easements (including the subject
owner). Additional easement exchanges will be
submitted for Board approval once the
subsequent grants of easements are obtained
from the remaining two property owners.
CENTER AVE
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WENVRSEMPosition Papers \Hernandez R\2009 \4985 PHRI PP GOE -QC (Presbytery) Final 09- 03- 09.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: September 3, 2009
Subject. ADOPT RESOLUTIONS ACCEPTING A GRANT OF EASEMENT FROM
THE PRESBYTERY OF SAN FRANCISCO, AND AUTHORIZING EXECUTION OF A
QUITCLAIM DEED TO THE PRESBYTERY OF SAN FRANCISCO REGARDING
THE PROPERTY AT 1601 MARY DRIVE, PLEASANT HILL (DISTRICT PROJECT
4985 — PARCELS 22 AND R -22 *)
The quitclaim deed will extinguish CCCSD's existing easement (location where the
sewer was not installed as designed), and the grant of easement will provide CCCSD
with recorded land rights of the as -built location of the sewer.
RECOMMENDED BOARD ACTION: Adopt resolutions accepting a grant of easement
from the Presbytery of San Francisco, and authorizing the President of the Board of
Directors and the Secretary of the District to execute a Quitclaim Deed to the same,
and authorizing staff to record the documents with the Contra Costa County Recorder.
*Easement parcel numbers are for internal job log use only.
NAENVRSEMPosition Pape rs \Hernandez R\2009 \4985 PHRI PP GOE -QC (Presbytery) Final 09- 03709.doc Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 3, 2009
Type of Action: ADOPT RESOLUTION
No.: 4. f . Consent Calendar
Subject: ADOPT A RESOLUTION ACCEPTING OFFERS OF DEDICATION FROM CONTRA
COSTA REAL ESTATE INVESTORS LLC, FOR EASEMENTS IN THE UNINCORPORATED
AREA OF DANVILLE, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH
THE CONTRA COSTA COUNTY RECORDER (JOB 5436, PARCELS 4 THROUGH 6 *)
Submitted By:
Pat Camorongan, Engineering Assistant III
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
Initiating Dept /Div.:
Engineering /Environmental Services
ow l
P. Camorongan J. M amoto -Mills C. Swanson A. Farrell ames M. K ly
General Ma ager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication
and to authorize staff to record documents.
RECOMMENDATION: Adopt_ a resolution accepting offers of dedication for easements
in the unincorporated area of Danville, and authorizing staff to record the resolution with
the Contra Costa County Recorder.
FINANCIAL IMPACTS: The new easements were acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors
regularly accepts easements by resolution. The
recommended resolution will accept easements
required for a recent sewer extension off .
Monterosso Street, in the unincorporated
"Intervening Properties" area of Danville. Staff
has reviewed the easement documents and
determined that they are in compliance with
District standards.
RECOMMENDED BOARD ACTION: Adopt a .
resolution accepting offers of dedication from
Contra Costa Real Estate Investors LLC, for
easements in the unincorporated area of
Danville, and authorizing staff to record the
resolution with the Contra Costa County
Recorder.
"Easement parcel numbers are for internal job log use only.
BLACKHAWK
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VICINITY MAP
N.T.S.
N: \ENVRSEC \Position Papers \Camorongan \PP 5436 Pcls 4 -6 Contra Costa Real Estate Final 9- 3- 09.doc
Central Contra Costa Sanitary District.
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 3, 2009 No.: 4.g. Consent Calendar
Type of Action: ADOPT RESOLUTION
subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM
SHAPELL INDUSTRIES, INC., FOR AN EASEMENT IN THE UNINCORPORATED
AREA. OF DANVILLE, AND AUTHORIZING STAFF TO RECORD THE RESOLUTION
WITH THE CONTRA COSTA COUNTY RECORDER (JOB 5436, PARCEL 7 *)
Submitted By: Initiating Dept. /Div.:
Pat Camorongan, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
'�4 I----
P. Camorongan J. amoto -Mills C. Swanson A. Farrell James M elly
General anager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication
and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an offer of dedication for an
easement in the unincorporated area of Danville, and authorizing staff to record the
resolution with the Contra Costa County Recorder.
FINANCIAL IMPACTS: The new easement was acquired at no. cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors
regularly accepts easements by resolution. The
recommended resolution will accept an
easement required for a recent sewer extension
off Creekview Place, in the unincorporated
Wendt Ranch area of Danville. Staff has
reviewed the easement documents and
determined that they are in compliance with
District standards.
RECOMMENDED BOARD ACTION: Adopt a
resolution accepting an offer of dedication from
Shapell Industries, Inc., for an easement in the
unincorporated area of Danville, and authorizing
staff to record the resolution with the Contra
Costa County Recorder.
*Easement parcel numbers are for internal job log use only.
°gM�No
SY g�A CA RO T RD WK
VALL�
a�
RD
ON LAWRENCE
GP�y RD SITE
GRD� CANYON Ro
0
VICINITY MAP
N.T.S.
N: \ENVRSEC \Position Papers \Camorongan \PP 5436 Pd 07 Shapell Final 9- 3- 09.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 3, 2009 No.: 4.h. Consent Calendar
Type of Action: ADOPT RESOLUTION
Subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM
SHAPELL INDUSTRIES, INC., FOR AN EASEMENT IN THE UNINCORPORATED AREA OF
DANVILLE SHOWN ON THE MAP OF SUBDIVISION 8002, AND AUTHORIZING STAFF TO
RECORD THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB
5436, PARCEL 8 *)
Submitted By: Initiating Dept. /Div.:
Pat Camorongan, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
P. Cam m
orongan J. Tani C. Swanson A. Farrell mes M. Wy
eneral MaWager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication
and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an offer of dedication for an
_easement in the unincorporated area of Danville, and authorizing staff to record the
.resolution with the Contra Costa County Recorder.
FINANCIAL IMPACTS: The new easement was acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors
regularly accepts easements by resolution. The
recommended resolution will accept an
easement shown on the map of Subdivision
8002 required for a recent sewer extension off
Creekview Place, in the unincorporated Wendt
Ranch area of Danville. Staff has reviewed the
subdivision map and determined that it is in
compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt a
resolution accepting an offer of dedication from
Shapell Industries, Inc., for an easement in the
unincorporated area of Danville shown on the
map of Subdivision 8002, and authorizing staff to
record the resolution with the Contra Costa
County Recorder.
"Easement parcel numbers are for internal job log use only.
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e
SYCA RO T BLACRKDHAWK
VALL
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VICINITY MAP
N.T.S.
WENVRSEC \Position Papers \Camorongan \PP 5436 Pcl 8 Subdivision Shapell Final 9- 3- 09.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 3, 2009
Type of Action: ADOPT RESOLUTION
No.: 4.i. Consent Calendar
Subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM THE
2000 RHETT FAMILY TRUST, FOR AN EASEMENT IN THE TOWN OF DANVILLE
SHOWN ON THE MAP OF SUBDIVISION 9058, AND AUTHORIZING STAFF TO RECORD
THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB 6404,
PARCEL 1 *)
Submitted By: Initiating Dept. /Div.:
Pat Camorongan, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
Z� v )— x2k
P. Camorongan J. amoto -Mills C. Swanson A. Farrell
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication
and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an offer of dedication for an
easement in the town of Danville, and authorizing staff to record the resolution with the
Contra Costa County Recorder.
FINANCIAL IMPACTS: The new easement was acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors
regularly accepts easements by resolution.
The recommended resolution will accept
an easement shown on the map of
Subdivision 9058 required for a recent
sewer extension off Orange Blossom Way
in the town of Danville. Staff has reviewed
the subdivision map and determined that it
is in compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt
a resolution accepting an offer of
dedication from The 2000 Rhett Family
Trust for an easement as shown on the
map of Subdivision 9058, and authorizing
staff to record the resolution with the
Contra Costa County Recorder.
*Easement parcel numbers are for internal job log use only.
DIABLO RD C9M /NO
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SYCAMORE
PARAISO DR ORANGE
BLOSSOM
WAY
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EL CPPITAN DR
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VICINITY MAP
N.T.S.
N:\ENVRSEC \Position Papers \Camorongan \PP 6404 Pcl 1 Rhett Family Trust Final 9- 3- 09.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 3, 2009 No.: 4.i. Consent Calendar
Type of Action: ADOPT RESOLUTION
subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM
CENTEX HOMES, FOR AN EASEMENT IN THE CITY OF SAN RAMON SHOWN
ON THE MAP OF SUBDIVISION 9019, AND AUTHORIZING STAFF TO RECORD
THE RESOLUTION WITH THE CONTRA COSTA COUNTY RECORDER (JOB
6405, PARCEL 1-)
Submitted By: Initiating Dept. /Div.:
Pat Camorongan, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND . )m RECOMMENDED FOR BOARD CTION:
2t J111L
P. Camorongan J. Mi moto -Mills C. Swanson A. Farrell reiM/kelly
al anage
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication
and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an offer of dedication for an
easement in the city of San Ramon, and authorizing staff to record the resolution with
.the Contra Costa County Recorder.
FINANCIAL IMPACTS: The new easement was acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors
regularly accepts easements by
resolution. The recommended resolution
will accept an easement shown on the
map of Subdivision 9019 required for a
recent sewer extension off Japonica Way
in the city of San Ramon. Staff has
reviewed the subdivision map and
determined that it is in compliance with
District standards.
RECOMMENDED BOARD ACTION:
Adopt a resolution accepting an offer of
dedication from Centex Homes for an
easement in the city of San Ramon shown
th f S bd' ' ' 9019 d
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BOLLINGER CANYON
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VICINITY MAP
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W" a map o u Ivlslon , an
authorizing staff to record the resolution with the Contra Costa County Recorder.
*Easement parcel numbers are for internal job log use only.
N: \ENVRSEC \Position Papers \Camorongan \PP 6405 Pd 1 Centex Homes Final 9- 3- 09.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 3, 2009
Type of Action: ADOPT RESOLUTION
No.: 4.k. Consent Calendar
Subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM
BRADDOCK & LOGAN GROUP III LP, FOR AN EASEMENT IN THE UNINCORPORATED
AREA OF WALNUT CREEK SHOWN ON THE MAP OF SUBDIVISION 8939, AND
AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA
COUNTY RECORDER (JOB 6416, PARCEL 1 *)
Submitted By.
Pat Camorongan, Engineering Assistant III
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
U
P. Camorongan
J. M amoto -Mills
C. Swanson
Initiating Dept. /Div,:
Engineering /Environmental Services
A. Farre
J"//
ames M. elly,
eneral anager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication
and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an offer of dedication for an
easement in the unincorporated area of Walnut Creek, and authorizing staff to record
the resolution with the Contra Costa County Recorder.
FINANCIAL IMPACTS: The new easement was acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors
regularly accepts easements by resolution.
The recommended resolution will accept
an easement shown on the map of
Subdivision 8939 required for a recent
sewer extension off Paulson Lane, in the
unincorporated area of Walnut Creek. Staff
has reviewed the subdivision map and
determined that it is in compliance with
District standards.
RECOMMENDED BOARD ACTION: Adopt a
resolution accepting an offer of dedication
from Braddock & Logan Group III LP, for
a z
680 2�
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SITE
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680
VICINITY MAP
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Cl" easement In the unincorporated area of
Walnut Creek shown on the map of Subdivision .8939, and authorizing staff to record
the resolution with the Contra Costa County Recorder.
`Easement parcel numbers are for internal job log use only.
N: \ENVRSEC \Position Papers \Camorongan \PP 6416 Pcl 1 Braddock & Logan Final 9- 3- 09.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 3, 2009 No.: 4.1. Consent Calendar
Type of Action: ADOPT RESOLUTION
Subject: ADOPT A BOARD RESOLUTION APPROVING THE REVISED 401(a)
MONEY PURCHASE PLAN DOCUMENT
Submitted By:
Debbie Ratcliff, Controller
Initiating Dept. /Div.:
Administrative /Finance & Accounting
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
-11716 - 4&a
D. Ratcli . Mu aves ames elly,
eneral anager
ISSUE: Board authorization is needed to approve the revised 401(a) Money Purchase
Plan Document.
RECOMMENDATION: Adopt a Board Resolution approving the revised 401(a) Money
Purchase Plan Document.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: New regulations were issued by the Internal
Revenue Service which require plan amendments.
BACKGROUND: The District established a Section 401(a) Money Purchase Plan
covering all full -time employees in January 1997. The Plan is administered by the
District's Deferred Compensation Plan Advisory Committee.
Periodically, new legislation and regulations are issued which require changes to the
401(a) Plan document. ICMA has provided Plan amendments and clarifying language
in order to provide sponsors and participants with an updated IRS approved plan.
Adopting the updated IRS approved plan ensures that the District is operating the plan
with the most up -to -date 401(a) provisions allowed by law. The following two
amendments were addressed:
Amendment 2.03, Rollover by a Non - Spouse Designated Beneficiary, was an optional
benefit offered in the Plan that becomes mandatory for plan years beginning after
December 31, 2009. This provision allows non - spouse beneficiaries (e.g., child,
domestic partner) to rollover their inherited account balance directly to an inherited IRA.
N:\ ADMINSUP\ADMIN \POSPAPER\Approve Resolution 401(a) 09- 03- 09.doc
POSITION PAPER
Board Meeting Date: September 3,'2009
subject: ADOPT A BOARD RESOLUTION APPROVING THE REVISED 401(a)
MONEY PURCHASE PLAN DOCUMENT
Amendment 2.04, In- Service Distributions at Normal Retirement Age, is an optional
provision that allows participants who have obtained the Plan's normal retirement age
(50 years old) to receive distributions from the. plan while still employed. The Deferred
Compensation Committee does not recommend this provision as the 401(a) Plan is a
retirement plan to be used for retirement.
The above optional provisions and the 2009 legislative and regulatory changes are
attached (see Attachment C). Also, a revised 401(a) plan document has been provided
by ICMA -RC and can be obtained from the District Secretary should any Board Member
want to read the full document.
The changes to the 401(a) Money Purchase Plan Document were reviewed in detail
with the Board Budget & Finance Committee.
RECOMMENDED BOARD ACTION: The Deferred Compensation Plan Advisory
Committee recommends that the Board adopt a Resolution approving the revised
401(a) Money Purchase Plan Document.
3N:\ ADMINSUP\ADMIN \POSPAPER\Approve Resolution 401(a) 09- 03- 09.doc
ATTACHMENT (
SUMMARY OF THE 401 MONEY PURCHASE PLAN
2009 LEGISLATIVE AND REGULATORY CHANGES AMENDMENT ( "THE AMENDMENT ")
This attachment summarizes the primary changes being made by the legislative and regulatory changes amendment.
This Amendment brings your plan up -to -date with the following pieces of legislation:
• Pension Protection Act of 2006;
• Final Treasury Regulations under Code section 415;
• Emergency Economic Stabilization Act of 2008;
• Worker, Retiree, and Employer Recovery Act of 2008;
• Katrina Emergency Tax Relief Act of 2005; and
• Gulf Opportunity Zone Act of 2005.
Amendment
Summary of Change
Employer
Reference
Action Required
PENSION PROTECTION
2.01
Background (Detailed information on the PPA is available at www. icmarc.org /ppa) — The PPA
became law on August 17, 2006, and Article II of the Amendment incorporates the relevant
None
provisions of the PPA into the Plan.
2.02
Required Notice for Participant Distributions — Plan administrators are required to provide
participants with a 402(f) notice (ICMA -RC's Special Tax Notice Regarding Plan Payments)
no less than 30 days and no more than 180 days (previously 90 days) before the date when a
None
distribution to a participant is scheduled to begin.
2.03
Rollover by a Non - Spouse Designated Beneficiary'— This provision was previously optional
but becomes mandatory for plan years beginning after December 31, 2009. ICMA -RC will
None
begin offering this provision automatically in all eligible plans as of January 1, 2010.
In- Service Distributions at Normal Retirement Age (NRA) — Your plan may elect to allow
participants who have attained the Plan's NRA to receive distributions from the plan while still
employed. The earliest date a Plan may allow for in- service distributions is the earlier of (i) age
62, or (ii) the Normal Retirement Age for the Plan. Section 2.05 provides information on the
requirements for establishing a permissible NRA for the Plan.
yes, if you wish to
2.04
offer this provision
2.05
Required Action: This provision is not being made available to your plan by default, and will
in your 401 money
not be offered in your plan unless you request in writing that it be made available.
purchase plan
If you want to offer this provision, you should execute the Optional Provision Election Form on
page 12 of this packet (or Attachment H on page 15 for individually- designed plans).
Distributions for Health and Long -Term Care Insurance for Public Safety Officers —
Permits eligible retired public safety officers to withdraw up to $3,000 annually tax -free from a
qualified governmental plan for the payment of qualifying insurance premiums.
2.06
Required Action: — This provision was nor made available to your plan by default when it was
Yes, if you wish to
originally introduced in 2007, and is not currently offered in your plan unless you requested in
offer this provision
writing that it be made available.
or change Your
previous election
If you want to offer this provision going forward, or would like to change your previous
election, you should excettre the Optional Provision Election Form on page 12 of this packet (or
Attachment H on page 15 for individually- designed plans).
Rollovers to Roth IRAs — Eligible rollover distributions occurring after December 31, 2007
2.07
may be rolled -over directly to a Roth IRA.
None
ATTACHMENT ( ((ONT.)
SUMMARY OF THE 401 MONEY PURCHASE PLAN
2009 LEGISLATIVE AND REGULATORY CHANGES AMENDMENT ("THE AMENDMENT")
Amendment
Summary of Change
Employer
Reference
Action Required
FINAL SECTION 4154REGULAT�IONS 4 a r t Y
3r9 fit#
kwY `s
Background — On April 5, 2007, the Treasury issued final regulations tinder section 415 of
3.01
the Code. The regulations amend the permitted definitions of Compensation for purposes
of determining maximum permitted contributions. This Article of the Amendment
None
incorporates the relevant provisions of the final 415 regulations into the Plan.
Relationship Between "Compensation" and "Earnings" — The amount of Compensation
3.02
a participant receives is used to determine the amount he or she is eligible to contribute
to the plan whereas the Earnings definition is used to calculate the actual amount
None
of contributions being made to the plan. This section is intended to clarify that the
Compensation definition is being changed without impacting the Earnings definition.
Definition of Compensation —.The definition of Compensation has been updated in
accordance with the final Section 415 regulations. Compensation, as defined by the plan, is
used to determine the amount that a participant is eligible to contribute to the plan.
The new Compensation definition expands the available sources of income which may be
Review the updated
contributed to the plan, but does not require that you include such amounts (e.g., bonuses,
definition of
fringe benefits) in calculating contributions. Your contribution formula will not change
Compensation and
unless you elect to change the definition of Earnings.
determine whether any
3.04
plan administration
3.05.
Compensation Paid After Severance from Employment — Specifies the amounts paid
changes are needed.
after a participant's separation from service that qualify as Compensation, including salary
continuation payments for employees out on disability or military service. The timeframe
Please note the
for calculating post- severance Compensation has also been extended to the later of 2' /z
extended timeframe
months or the end of the calendar year following the participant's last day of employment.
for post- severance
Compensation.
Required Action: Review the updated definition and confirm that your plan is calculating
Compensation for participants in a way that is consistent with the definition. Make the
necessary changes to account for the extended timeframe for post - severance Compensation.
Definition of Annual Additions — Specifies that "Annual Additions" shall not include
restorative payments or rollover contributions from other qualified plans.
In order for a contribution to be credited to a participant's account for a particular
3.07
Limitation Year, the contribution must be made no later than the 15`h day of the tenth
calendar month following the end of the calendar year or the fiscal year (as applicable,
None
depending on the basis on which the Employer keeps its books) with or within which the
particular Limitation Year ends.
ATTACHMENT ( ((ONT.)
SUMMARY OF THE 401 MONEY PURCHASE PLAN
2009 LEGISLATIVE AND REGULATORY CHANGES AMENDMENT ("THE AMENDMENT")
Amendment
Employer
Reference
Summary of Change
Action Required
+
t`r > ` EMERGENCY ECONOMIC STABILIZATION ACT OF 2008 (EESA)
..�rz� °+,,
Background — On October 3, 2008, the Emergency Economic Stabilization Act of 2008,
( "EESA "), became law. With regard to retirement plans, EESA generally permits plans to
allow repayments of certain prior qualified distributions for participants affected by certain
2008 Midwestern severe storms, tornadoes, and /or Hooding. Various forms of tax relief are
available to qualifying participants. This Article of the Amendment incorporates the relevant
provisions of EESA into the Plan.
5.01 -5-03
Impacted Areas: This legislation only applies to employers with participants in certain
None
counties in the states of Arkansas, Illinois, Indiana, Iowa, Kansas, Michigan, Minnesota,
Missouri, Nebraska, and Wisconsin who suffered losses as a result of severe storms,
tornadoes, and /or flooding between May 20, 2008 and July 31, 2008. Detailed information
regarding this legislation and the specific counties of each state that are included in the
disaster area can be found in IRS Publication 4492B (http: / /w,Nw.irs.gov /pub /irs -pdf/
p4492b.pdf).
.��.. zS" �.��: aet
j ° } ' WORKER, RETIREE, AND EMPLOYER�'RECOYERY AGT�OF 2008 RA)
r" c N (� ^�/�R* �
Background — On December 23, 2008, the Worker, Retiree, and Employer Recovery Act
of 2008, ( "WRERA "), became law. WRERA amended Code section 401(a)(9) to suspend
6.01
required minimum distributions for 2009. It is also possible that legislation will be enacted
in the future that suspends required minimum distributions for 2010 or a later year. This
None
Article of the Amendment incorporates the relevant provisions of WRERA into the Plan
and should eliminate the need to further amend the Plan again in the event that required
minimum distributions are suspended in a year subsequent to 2009.
'� �ryy.�,i'xY '� �,,, �c �,
N ; ✓ §;' R� `$ zt 54 � ' T y r � t k fi "Y :'r L�. �' � F " �. 4 ��: Fr` � t `� f � �:ii S' �w�%F; ._ x. ,h�i•, - Sa tr
� KATRINA EMERGENCY TAX RELIE ACT C 4200 ,, ( KETRA)
K
OF
OPPORTUNITYZONE ACT 2005 (GOZA) r
z
..^4 frc3� i.,-)* 2 -..9 ..... .: „Z ., .a°a.m2nY.. .'„ _•�, : L�r'F a
Background (IRS Publication 4492 contains detailed information relating to the KETRAI
GOZA changes) — On September 23, 2005, the Katrina Emergency Tax Relief Act of 2005
became law, and on December 2l, 2005, the Gulf Opportunity Zone Act
of 2005 ( "GOZA ") became law. Generally, KETRA and GOZA permit plans to allow
repayments of certain prior qualified distributions for Participants affected by Hurricanes
Katrina, Wilma, and /or Rita Various forms of tax relief are available to qualifying
participants. This Article of the Amendment incorporates the relevant provisions of KETRA
7.01 -7.03
and GOZA into the Plan.
None
Impacted Areas: These legislative changes only apply to employers with participants in
certain counties in the states of Alabama, Florida, Louisiana, Mississippi, and Texas who
live in an area that was impacted by Hurricanes Karrina,.Wilma, and /or Rita. Detailed
information regarding this legislation and the specific counties of each state that are
included in the disaster area can be found in IRS Publication 4492 (http: //www.irs.gov/
pub /irs - pdf 1p4492.pdf).
RESOLUTION NO.
A RESOLUTION APPROVING THE REVISED
401(a) MONEY PURCHASE PLAN DOCUMENT
WHEREAS, Central Contra Costa Sanitary District (CCCSD) has employees
rendering valuable services; and
WHEREAS, CCCSD has established a 401(a) Money Purchase Plan for such
employees that serves the interest of CCCSD by enabling it to provide reasonable
retirement security for its employees and by assisting in the attraction and retention of
competent personnel; and
WHEREAS, CCCSD has determined that the continuance of the 401(a) Money
Purchase Plan will serve these objectives; and
WHEREAS, amendments to the Plan have been enacted to provide an up -to-
date plan which complies with changes in legislation:
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the
Central Contra Costa Sanitary District hereby amends and restates the 401(a) Money
Purchase Plan Document as of September 3, 2009.
PASSED AND ADOPTED this 3rd day of September 2009, by the District Board
of the Central Contra Costa Sanitary District by the following vote:.
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
James A. Nejedly
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Elaine R. Boehme
Secretary of the Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to form:
Kenton L. Alm
Counsel for the District
N: \ADMINSUP\ADMIN \POSPAPER\Approve Resolution 401(a)'09- 03- 09.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 3, 2009 No.: 4.m. Consent Calendar
Type of Action: ADOPT RESOLUTION
subject: ADOPT A BOARD RESOLUTION APPROVING THE REVISED SECTION
457 DEFERRED COMPENSATION PLAN DOCUMENT
Submitted By: Initiating Dept. /Div.:
Debbie Ratcliff, Controller Administrative /Finance & Accounting
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
D. Ratcliff IV . Mu raves James M elly,
General anager
ISSUE: Board authorization is needed to approve the revised Section 457 Deferred
Compensation Plan Document.
RECOMMENDATION: Adopt a Board Resolution approving the revised Section 457
Deferred Compensation Plan Document.
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: New regulations were issued by the Internal
Revenue Service which require plan amendments.
L
BACKGROUND: The District established a Section 457 Deferred Compensation Plan
covering all full -time employees in January 1976. The plan is administered by the
District's Deferred Compensation Plan Advisory Committee. .
ICMA -RC received a favorable opinion letter from the IRS on the ICMA -RC 457
Deferred Compensation Plan and Trust Document in 2008. Adopting the updated IRS
approved plan document ensures that the District is operating the plan with the most
up -to -date 457 provisions allowed by law. There are two provisions included in the
amendment that apply to the District's plan:.
Amendment 2.03, Rollover by a Non - Spouse Designated Beneficiary, was an optional
benefit offered in the Plan that becomes mandatory for plan years beginning after
December 31, 2009. This provision allows non - spouse beneficiaries (e.g., child,
domestic partner) to rollover their inherited account balance directly to an inherited IRA.
Amendment 2.04, Distributions for Unforeseen Financial Emergencies, is a provision
already offered in the Plan that can be removed if considered appropriate. This
N: \ADMINSUP\ADMIN \POSPAPER\Approve Resolution 457 09- 03- 09.doc
POSITION PAPER
Board Meeting Date: September 3, 2009
Subject: ADOPT A BOARD RESOLUTION APPROVING THE REVISED SECTION
457 DEFERRED COMPENSATION PLAN DOCUMENT
provision enables a participant to receive an emergency withdrawal in certain situations
involving his or her primary beneficiary that result in a severe financial hardship. The
Deferred Compensation Committee recommends leaving this provision in the Plan to
allow flexibility for Plan members.
The above optional provisions and the 2009 legislative and regulatory changes are
attached (see Attachment C). Also, a revised plan document has been provided by
ICMA -RC and can be obtained from the District Secretary should any Board Member
want to read the full document. The other two deferred compensation carriers that the
District utilizes (i.e., ITT Hartford and Nationwide Retirement Solutions) have reviewed
and approved the plan documents as well. The changes to the Section 457 Deferred
Compensation Plan Document were reviewed in.detail with the Board Budget &
Finance Committee.
RECOMMENDED BOARD ACTION: The Deferred Compensation Plan Advisory
Committee recommends that the Board adopt a Resolution approving the revised
Section 457 Deferred Compensation Plan Document.
N: \ADMINSUP\ADMIN \POSPAPER\Approve Resolution 457 09- 03- 09.doc
ATTACHMENT C
SUMMARY OF THE 451 DEFERRED COMPENSATION PLAN
2009 LEGISLATIVE AND REGULATORY CHANGES AMENDMENT ( "THE AMENDMENT ")
-Phis attachment summarizes the primary changes being made by the legislative and regulatory changes amendment.
This Amendment brings your plan up -to -date with the following pieces of legislation:
• Pension Protection Act of 2006;
• Final Treasury Regulations under Code section 415;
• Emergency Economic Stabilization Act of 2008;
• Worker, Retiree, and Employer Recovery Act of 2008;
• Katrina Emergency Tax Relief Act of 2005; and
• Gulf Opportunity Zone Act of 2005.
Amendment
Reference
Summary of Change
Em Employer
P
Action Required
PENSIOW PROTECTION ACT OF.2006. (PPAY1.
2.01
Background (Detailed information on the PPA is available at www.icmare.aty/ppa) — The PPA
became law on August 17, 2006, and Article II of the Amendment incorporates the relevant
None
provisions of the PPA into the Plan.
2.02
Required Notice for Participant Distributions — Plan administrators are required to provide
participants with a 402(f) notice (ICMA -RC's Special Tax Notice Regarding Plan Payments)
no less than 30 days and no more than 180 days (previously 90 days) before the date when a
None
distribution to a participant is scheduled to begin.
2.03
Rollover by a Non - Spouse Designated Beneficiary — This provision was previously optional
but becomes mandatory for plan years beginning after December 31, 2009. ICMA -RC will
None
begin offering this provision automatically in all eligible plans as of January 1, 2010.
Distributions for Unforeseen Financial Emergencies - "This section specifies that a participant
will be eligible to receive an emergency withdrawal in certain situations where the actual
emergency impacts the participant's named Primary Beneficiary.
Yes, ifyou want
Required Action; — "fhis provision was originally made available to your plan by default when
to change your
previous election,
2.04
it was introduced in 2007, and is currently offered in your plan unless you requested in writing
that it not be made available.
or make a new
election with
If you do not want to offer this provision going forward, or would like to change your previous
respect to this
election, you should execute the Optional Provision Election Form on page 10 of this packet (or.
provision
Attachment H on page 13 for individually- designed plans).
Distributions for Health and Long -Term Care Insurance for Public Safety Officers —
Permits eligible retired public safety officers to withdraw up to $3,000 annually tax -free from a
qualified governmental plan for the payment of qualifying insurance premiums.
2.05
Required Action: —This provision was not made available to your plan by default when it was
Yes, if )'Ott wish to
originally introduced in 2007, and is not currently offered in Your plan unless you requested in
offer this provision
writing that it be mule available.
or change your
previous election
If)'Ott want to offer this provision going forward, or would like to change )'our previous
election, you should execute the Optional Provision Election Form on page 10 of this packet (or
;lttachnicnt f I On page 1.3 for individualk-designcd plans).
2.06
Rollovers to Roth IRAs — Eligible rollover distributions occurring ;titer December 31, 2007
may be rolled -over directly to a Roth I IIA. '
None
ATTACHMENT C (CONT.)
SUMMARY OF THE 451 DEFERRED COMPENSATION PLAN
2009 LEGISLATIVE AND REGULATORY CHANGES AMENDMENT ( "THE AMENDMENT ")
Amendment
Reference
Summary of Change
Employer
Action Required
EMERGENCY ECONOMIC STABILIZATION ACT OF 2008 (EESA);'
Background — On October 3, 2008, the Emergency Economic Stabilization Act of 2008,
( "EESA "), became law. With regard to retirement plans, EESA generally permits plans to
allow repayments of certain prior qualified distributions for participants affected by certain
2008 Midwestern severe storms,'tornadocs, and /or Hooding. Various forms of tax relief are
available to qualifying participants. This Article of the Amendment incorporates the relevant
provisions of EESA into the Plan.
3.01 -3-03
Impacted Areas: This legislation only applies to employers with participants in certain
None
counties in the states of Arkansas, Illinois, Indiana, Iowa, Kansas, Michigan, Minnesota, '.
Missouri, Nebraska, and Wisconsin who suffered losses as a result of severe storms,
tornadoes, and /or flooding between May 20, 2008 and July 31, 2008. Detailed information
regarding this legislation and the specific counties of each state that are included in the
disaster area can be found in IRS Publication 4492B (hrtp: / /"-w v.irs.Gov /pub /irs -p(if/
p4492b.pdf).
WORKER;. RE I IREE:AND EMPLOYER RECOVERY ACTOF 2008 ( WRERA) {
Background — On December 23, 2008, the Worker, Retiree, and Employer Recovery Act
of 2008, ( "WRERA "), became law. WRERA amended Code section 401(a)(9) to suspend
4.01
required minimum distributions for 2009. It is also possible that legislation will be enacted
in the future that suspends required minimum distributions for 2010 or a later year. This
None
Article of the Amendment incorporates the relevant provisions of WRERA into the Plan
and should eliminate the need to further amend the Plan again in the event that required
minimum distributions are suspended in a year subsequent to 2009.
KATRINA EMERGENCY TAX RELIEF ACT, OF 2005 (KETRA) '
ANDGULF OPPORTUNITY ZONE ACT`OF 2005
'
Background (IRS Publication 4492 contains detailed information rekiting to the KETRA/
GOZA changes) — On September 23; 20051 the Katrina Emergency Tax Relief Act of 2005
( "KETRA ") became law,, and on December 21, 2005, the Gulf Opportunity Zone Act
of 2005 ( "GOZA ") Became law Generally, KETRA and GOZA permit plans to allow
repayments of certain prior qualified distributions for Participants affected by Hurricanes
Katrina, Wilma ;'and /or Rita. Various forms of relief are available to qualifying
participants. This Article of the Amendment incorporates the relevant provisions of KETRA
5.01 -5.03
and GOZA into the Plan.
None
Impacted Areas: These legislative changes only apply to employers with participants in
certain counties in the states of Alabama, Florida, Louisiana, Mississippi, and Texas who
live in an area that was impacted by hurricanes Katrina, Wilma, and /or Rita. Derailed
information regarding this legislation and the specific counties of each state that are
included in the disaster area can be found in IRS Publication 4492 (http : / /w.vw.irs.bov/
pub /ir.s- pdf /p�i4�) >.pclf).
RESOLUTION NO.
A RESOLUTION APPROVING THE REVISED SECTION 457 DEFERRED
COMPENSATION PLAN DOCUMENT
WHEREAS, Central Contra Costa Sanitary District ( CCCSD) has employees
rendering valuable services; and
WHEREAS, CCCSD has established a Deferred Compensation Plan for such
employees that serves the interest of CCCSD by enabling it to provide reasonable
retirement security for its employees and by assisting in the attraction and retention of
competent personnel; and
WHEREAS, CCCSD has determined that the continuance of the Deferred
Compensation Plan will serve these objectives; and
WHEREAS, amendments to the Plan have been enacted to provide an up -to-
date plan which complies with changes in legislation:
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the
Central Contra Costa Sanitary District hereby amends and restates the Section 457
Deferred Compensation Plan Document as of September 3, 2009.
PASSED AND ADOPTED this 3rd day of September 2009, by the District Board
of the Central Contra Costa Sanitary District by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
COUNTERSIGNED:
Elaine R. Boehme
Secretary of Central Contra Costa
Sanitary District, County of Contra
Costa, State of California
Approved as to Form:
James A. Nejedly
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Kenton L. Alm
District Counsel
N:IADMINSUPIADMINIPOSPAPER \Approve Resolution 457 09- 03- 09.doc
Central Contra Costa Sanitary District
AX' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 3, 2009 No.: 4.n., Consent Calendar
Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE FILING OF THE NOTICE
OF COMPLETION
subject: ACCEPT THE CONTRACT WORK FOR THE MINER ROAD TRUNK
SEWER IMPROVEMENT PROJECT, DISTRICT PROJECT 5951, AND AUTHORIZE
FILING OF THE NOTICE OF COMPLETION
Submitted By: Initiating Dept /Div.:
Munawar Husain, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
44Aat,� a, F___ 6('�_ ' QP5---- 4",
M. Husain A. Rozul ' cki A. Farrell James . Kelly,
Genera Manager
ISSUE: Construction has been completed on the Miner Road Trunk Sewer
Improvement Project, District Project 5951, and the work is now ready for acceptance
RECOMMENDATION: Accept the contract work for the Miner Road Trunk Sewer
Improvement Project, District Project 5951, and authorize filing of the Notice of
Completion.
FINANCIAL IMPACTS: None related to this - action.
ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion
is advisable under the California Civil Code, Section 3093.
BACKGROUND: The project work included rehabilitation of approximately 3,870 feet
of 15 -inch diameter sewer lines using cured -in -place pipe method in Miner Road,
Orinda. Work also included reinstatement of two sanitary sewer laterals. The project
work involved cooperation with the City of Orinda and the East Bay Municipal Utility
District (EBMUD), which was also constructing a water pipeline along Miner Road just
north of the District's pipeline work.
On May 21, 2009, the Board of Directors authorized the award of a contract for the
construction of the project to Insituform Technologies, Inc. The Notice to Proceed was
issued on June 25, 2009. The work was substantially completed on August 21, 2009.
The remaining items of work consist of minor punch -list items, which do not affect the
project acceptance.
Immediately upon acceptance, the Contractor is relieved of the duty of maintaining and
protecting the Contract work. Guaranty and warranty periods required by the Contract
N: \PESUP \Cbradley \POSITION PAPERS \Husain \5951 Accept Contract Work.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: September 3, 2009
subject. ACCEPT THE CONTRACT WORK FOR THE MINER ROAD TRUNK
SEWER IMPROVEMENT PROJECT, DISTRICT PROJECT 5951, AND AUTHORIZE
FILING OF THE NOTICE OF COMPLETION
and the statutory period for filing of liens and Stop Notices start on the date of
acceptance by the Board of Directors. Final payment to the Contractor is made after
expiration of the statutory period for filing of liens and Stop Notices, provided no liens or
Stop Notices have been filed, and provided the punch -list items have been completed.
The total authorized budget for the project is $560,000. The budget includes the cost of
engineering design, construction management and inspection, testing services, and
contractor services. An accounting of the project costs will be provided to the Board at
the time of project closeout. It is appropriate to accept the contract work at this time.
RECOMMENDED BOARD ACTION: Accept the contract work for the Miner Road
Trunk Sewer Improvement Project, District Project 5951, and authorize filing of the
Notice of Completion.
WPESUP\Cbradley \POSITION PAPERS \Husain \5951 Accept Contract Work.doc Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 3, 2009 No.: 4. o. Consent Calendar
Type of Action: HUMAN RESOURCES
subject: AUTHORIZE AN EXTENDED LEAVE OF ABSENCE WITHOUT PAY FOR
ENGINEERING ASSISTANT II ERIKA LISKAMM THROUGH DECEMBER 3, 2009
Submitted By:
Kurt Darner,
Development Services Supervisor
Initiating Dept. /Div.:
Engineering / Environmental Services
RE IEWED AND RECOMMENDED FOR BOARD ACTION: � -
I'k �k2- 4�� W- a r C. Swanson A. Farrell C. Freitas James M. K
General Manager
ISSUE: Board of Directors' authorization is required for a leave of absence without pay
in excess of 30 days.
RECOMMENDATION: Authorize leave of absence without pay for Engineering
Assistant II Erika Liskamm.
FINANCIAL IMPACTS: Minimal..
ALTERNATIVES /CONSIDERATIONS: Deny leave of absence without pay.
BACKGROUND: Engineering Assistant II Erika Liskamm has been periodically off of
work since December 2008, due to a medical condition. This time off has resulted in
the use of all of Ms. Liskamm's leave. As a result, Ms. Liskamm had requested and
was granted a 30 -day leave of absence without pay which ended on August 19, 2009.
At this time, it is requested that Ms. Liskamm be granted an extension of leave of
absence without pay through December 3, 2009. Ms. Liskamm's status will be
reviewed at that time, and further Board action will be requested if appropriate.
RECOMMENDED BOARD ACTION: Authorize medical leave of absence without pay
for Engineering Assistant II Erika Liskamm through December 3, 2009.
N: \ENVRSEC \Position Papers \Darner\2009 \Liskamm Authorize Leave of Absence Final 9- 3- 09.DOC
Central Contra Costa Sanitary District
' BOARD OF, DIRECTORS
POSITION PAPER
Board Meeting Date: September 3, 2009
Type of Action: HUMAN RESOURCES
No.: A.p. Consent Calendar
Subject: DENY REQUEST FOR EXTENDED MEDICAL LEAVE OF ABSENCE
WITHOUT PAY FOR JOHN CENSOPLANO, NETWORK COORDINATOR
Submitted By: Debbie Ratcliff, Controller Initiating Dept /Div.: Administration /Accounting
& Information Technology Division
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
D. Ratcliff PrMuAraves C. Freitas James M. Vell y,
General Wanager
ISSUE: The Board of Directors' authorization is required for medical leave of absence
without pay in excess of thirty days.
RECOMMENDATION: Deny request for extension of medical leave of absence without
pay for John Censoplano, Network Coordinator.
FINANCIAL IMPACTS: None if the request is denied.
ALTERNATIVES /CONSIDERATIONS: Approve an extended medical leave of absence
without pay up to a maximum of nine months.
BACKGROUND: Network Coordinator John Censoplano has been on a medical leave
of absence without pay for a health condition since January 5, 2009. He is ineligible for
Family and Medical Leave (FMLA) as he exhausted the twelve weeks of FMLA in 2007
and has not worked sufficient time during the past two years to accumulate more time
under the FMLA. He had multiple leaves of absence approved in 2008.
In consultation with District labor counsel, the District has conducted, at least six
interactive process meetings with Mr. Censoplano from 2006 to 2009 and
accommodated his multiple work restrictions to the extent possible. He has been
accommodated with the ability to work with restrictions, altered work schedules, and
extended leaves of absence. In addition to approved FMLA in 2002, 2005, 2006, and
2007, he has been accommodated with a number of extended medical leaves of
absence without pay that include leaves of seven months in 2007, nearly nine months
in 2008, and now over seven months in 2009. His 2009 medical leave of absence was
extended for the purpose of allowing him the opportunity to apply for a disability
retirement and receive a response from CCCERA.
C: \Documents and Settings \cfreitas \My Documents \CENSO PPR 8- 25- 09.DOC
POSITION PAPER -
Board Meeting Date: September 3, 2009
Subject: DENY REQUEST FOR EXTENDED MEDICAL LEAVE OF ABSENCE
WITHOUT PAY FOR JOHN CENSOPLANO, NETWORK COORDINATOR
Mr. Censoplano applied for a disability retirement in February, 2009, but he failed to
provide CCCERA with the necessary paperwork. CCCERA ultimately gave him a series
of extensions in time (up to ninety -days) to submit the required documentation. Upon
receiving their Medical Officer's review and recommendation, CCCERA denied Mr.
Censoplano's application on July 27, 2009. He has six months to appeal the denial and
CCCERA may take up to an additional three months to respond to any appeal.
After receiving notification that the retirement application was denied, District Human
Resources contacted Mr. Censoplano. He was informed that his position has been
filled during his absence. Moreover, he was invited to participate in an interactive
process in August, 2009 to determine his ability to return to work in a vacant position or
he would be terminated effective August 31, 2009. In response to this request, he
submitted medical verification that confirmed he is unable to perform any job duties at
the District at this time with or without accommodation. Moreover, Mr. Censoplano has
requested an extension of his medical leave of absence with health benefits to give him
time to appeal the decision of CCCERA.
The Human Resources Committee reviewed this request with Mr. Censoplano at its
meeting of August 18, 2009. The Committee voted to recommend the Board adopt
staff's recommendation. In fact, Mr. Censoplano will receive his medical benefits paid
by the District through September 30, 2009. Moreover, he will be eligible to purchase
COBRA benefits with his long -term disability payments at thirty -five percent of the
normal cost for nine months ($383.75 for two -party Kaiser and $48.35 for dental). This
reduction in costs is due to Federal legislation assisting the unemployed.
RECOMMENDED BOARD ACTION: Deny request for extended medical leave of
absence without pay for John Censoplano.
CADocuments and Settings \cfreitas \My Documents \CENSO PPR 8- 25- 09.DOC
6.a.1)
Central Contra Costa Sanitary District
August 28, 2009
TO: BUDGET AND FINANCE COMMITTEE /BOARD OF DIRECTORS
VIA: JAMES KELLY, GENERAL MANAGER V—*
FROM: RANDALL MUSGRAVES, DIRECTOR OF ADMINISTRATION
DEBBIE RATCLIFF, CONTROLLER OX
ANN E. FARRELL, DIRECTOR OF ENGINEERING
SUBJECT: SEWER SERVICE CHARGE INCREASE AND BOND FINANCING
BACKGROUND
At the Board meeting on August 6, 2009, the Board requested staff to come back at a
subsequent Board meeting with options available to raise the Sewer Service Charge
(SSC) for FY 2009 -10. The following information is provided for the Board's
consideration:
• District Counsel has opined a Proposition 218 Notice is not required before
setting another public hearing to raise rates by up to $10 per year.
• The latest Pipeline had an article stating the District would not raise rates
(Attached).
• If the rates were increased, to collect the rates in the middle of the County's
processing cycle would cost the District approximately $12 per parcel or $1.4
million.
• The property tax take is approximately $1 million, and, in accordance with
Proposition 1A is to be repaid within three years with interest. A Joint Powers
Authority is being formed that will sell bonds that will be used to "backfill" the tax
take for agencies that choose to participate. It is not known if the backfill will be
dollar for dollar or something less.
• The District is considering using bond financing to fund a portion of the capital
program. The proceeds from the bond could be $30 million or more, and the
repayment schedule could be designed to reduce /smooth future rate increases.
The following sections discuss a potential FY 2009 -10 rate increase, potential sale of
bonds to fund capital projects, and the overall long term rate implications of both.
POTENTIAL FY 2009 -10 SSC RATE INCREASE
Staff understands that one of the goals of a rate increase would be to recover the one
year, $1 million state property tax borrow. The tax borrow could be recovered with a one
year only increase of about $6.50 per household; then possibly, a $6.50 one year lower
rate increase if /when the District is repaid the taken property tax. Another goal of the
rate increase could be to reduce /smooth future rate increases. Since the cost of
collecting a rate increase this year would be more than the rate increase would yield,
staff has assumed a rate increase would be collected in arrears in Fiscal Year 2010 -11
on the FY 2010 -2011 property tax bill.
If the District wanted to explain that part of the SSC was due to the state's property tax
take on the property tax bill, we are limited to 18 characters per levy code e.g. our
current charge reads "CCCSD Sewer Chg" on the tax bill, which is 15 characters. The
County charges for placing items on the tax roll in FY 2009 -10 were $250 per levy code
and $0.76 per line item for each parcel. For FY 2009/10 the District placed 112,854 line
items for sewer service charges; this resulted in a charge of $85,769.04 + $250 =
$86,019.04. If the District wants to show separate charges for FY 2009 -10 and FY
2010 -11, we would have to get agreement from the County to create another levy code
and to characterize each levy code in 18 characters. This would double our cost of
collecting the sewer service charge.
Based on the foregoing, if the Board still wishes to consider raising rates this year, staff
would recommend the following steps:
• Notice and hold a public hearing
• Publish an article in the next Pipeline to notify customers that the State borrowed
$1 million of the District's property taxes, to be repaid in three years, and based
on that the Board is considering a rate increase, and
• If a rate increase is approved, collect it in Fiscal Year 2010 -11.
This process would lead to publishing a public notice on October 15th, and holding a
public hearing on November 19th. Again, a $6.50 one -year sewer service charge
"surcharge" would cover the property tax borrow. The Board could increase the SSC up
to $10 per year per household at that time without another Proposition 218 notice.
SALE OF BONDS TO FUND CAPITAL PROJECTS
The Capital Projects Committee considered the potential issuance of $30 million bonds
to fund capital projects at their August 4, 2009 meeting and recommended it for the full
Board's consideration when they reported out at the Board Meeting of August 6, 2009.
The full Board concurred with staff pursuing bond issuance. Based on this, staff has
been developing a list of projects that could be bond funded and investigating what
project costs could be eligible for bond funding.
Staff has learned that project planning and design costs incurred before the bonds are
sold could be funded retroactively by the bonds sold to fund those projects. Also,
construction costs prior to the bond sale are eligible if the Board passes a Resolution
stating its intent to fund those projects with bond proceeds. With Board concurrence,
staff will bring such a Resolution to the Board for its consideration at the September 17,
2009 Board Meeting indicating that two large projects which benefit future rate payers,
the Standby Power Project and the Solids Handling Improvements Project, may have
their construction costs from the date of the position paper and 60 days back in time
funded by bonds. This is consistent with the Districts efforts to use bond proceeds only
for one time large scale projects that will benefit future rate payers, who will bear a
portion of the cost through the bond repayment.
Staff has had preliminary discussions with Bond Counsel and has developed a schedule
which indicates, if Board concurrence is received at the October 1, 2009 Board meeting,
bond sales should be possible on or near the planned award of the Collection System
Improvements Project on October 15, 2009 or November 5, 2009. Staff is also
investigating the option of selling bonds in stages so that, if the capital revenue situation
improves over the next year or two, only the amount of bonds essential to the
continuation of the capital program and the moderation of rate increases will be sold.
Staff is planning to bring the needed resolutions regarding bond sales to the October 1,
2009 Board meeting in the form of a position paper and will provide the Board with
additional information on the Bond issuance process prior to that time such that the
Board is able to make a well reasoned decision regarding bond sales.
RATE IMPACT OF FY 2009 -10 RATE INCREASE AND /OR BOND ISSUANCE
Staff evaluated the impact of a retroactive rate increase for FY 2009 -10 as well as the
sale of bonds to finance a number of needed large scale projects. This evaluation
makes many assumptions, as the fiscal year has just begun and the year end audit has
not been completed. These assumptions will be refined as the year progresses.
However, some relative comparisons and observations can be made as follows:
A $10 SSC increase in 2009 -10 followed by a $10 increase in 2010 -11 and both
collected in 2010 -11 ($20 total increase) reduces the need for rated increases for
the next several years by about $3 dollars per year, when compared to $0
increase in 2009 -10 and a $10 increase in 2010 -11.
A $30 million bond issuance allows significantly lower SSC increases for the next
several years by spreading payments over 20 years. Thus large scale, long lived
projects are paid for by present and future rate payers and the Districts
exemplary capital program is preserved.
Not selling bonds would require larger SSC increases (approximately $40 per
year for next several years as compared to $15 if bonds are sold), and /or a
significantly reduced capital improvement program and significant cuts in the
O &M budget.
STAFF RECOMMENDATION
Staff has investigated the logistics and costs of retroactively enacting and collecting a
sewer service charge increase for fiscal year 2009 -10 at the Board's request.
Unfortunately, such a process would require significant staff time, an additional public
hearing and could cost almost as much as would be collected. Therefore, staff has
developed the following recommendations:
• Do not proceed with a public hearing and a rate increase at this time, but do
publicize in the next Pipeline that the State action in borrowing a portion of our
tax revenue will put added pressure on future sewer service charge increases, as
this is the only way for us to make up the loss in revenue. Also inform the rate
payers via the Pipeline of the services the District provides and that the District
has tightened its belt as a result of not raising rates in fiscal year 2009 -10.
Consider a rate increase next year (2010 -11) to cover increased costs and
recoup the monies borrowed by the State in FY 2009 -10. The exact
recommended rate increase will be developed for the January 2011 Financial
Planning and Policy Workshop.
Pursue issuance of $30 million or more of bonds in anticipation of needing bonds
to fund the CSO Improvements Project which is scheduled to be awarded on
October 15, 2009 or November 5, 2009, as well as several other ongoing or
planned major projects. Pass a Resolution to allow reimbursing the District from
bond proceeds for two major projects that are currently under construction at the
September 17, 2009 Board Meeting. Bring the Resolutions required to initiate
bond sales to the October 1, 2009 Board Meeting for Board consideration.
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Answers to Sewer Service Charge
Questions
• Cost/process to raise SSC retroactively and bill
customers this year?
• Cost/process to raise SSC retroactively and
separately bill customers next year?
• Cost/process to raise SSC next year to include
raise from this year and bill next year?
Cost/process to raise SSC retroactively and
bill customers this year?
• No Prop 218 mailing needed ifs $10 SSC
increase
• New Public Hearing required
• Collect rates with special mailing from County at
cost of -$12 per parcel....$2 more than the $10
maximum noticed SSC increase
NOT RECOMMENDED...........
2
Cost/process to raise SSC retroactively and
separately bill customers next year?
• No Prop 218 mailing needed ifs $10 SSC
increase
• New Public Hearing required
• Cost of separate line on. tax bill next year for
2009 -10 SSC increase $90,000 in addition to the
$90,000 cost for the 2010 -11 SSC tax line item
NOT RECOMMENDED...........
Cost/process to raise SSC next. year to
include raise from this year and bill next
year (standard practice) ?
• New Prop 218 notice next year
• New Public Hearing next year
• Next years outreach can include the borrowing of
the property tax as one reason for next years
rate increase being higher than hoped
• Start outreach immediately by including tax
borrowing in next Pipeline so public is aware of
impact on the District and anticipated rate impact
RECOMMENDED............
K
Update on Magnitude of Needed
FY 2010 -11 SSC Increase
• Revenues continue to decline
— No SSC increase in 2009 -10
— Partial loss of ad valorem tax
— Deferral of connection fees
— Reduced development fees and SSC over ctr
— Low interest on investments
• Projected 2010 -11 SSC increase grows
( #'s to be firmed up at 9 -17 -09 Board meeting)
— Approximately $30 per year next several years with
some project deferrals (discussed with CP Committee 8 -4 -09)
— Approximately $40 per year next several years with
no project deferrals
Alternatives to Maintain District Operations
and Capital Program....
• Significant Sewer Service Charge Increases
next 3 -4 years
• Deferral of Needed Capital Projects
• Selling of .Bonds to Finance Needed Capital
Projects
• A Combination of the Above
n
4
Advantages /Disadvantages of Bond
Financing
Advantages........
• Allows District to take
advantage of extremely
competitive bid climate by
moving forward with
needed Capital projects
• Spreads costs over
current and future rate
payers for long lived
projects instead of having
current'rate payers bear
entire cost
Disadvantages......
• Significantly increases
total project cost due to
interest on bonds
• Debt repayment can
become a financial
burden and reduce ability
to provide needed
services, if the selling of
bonds is abused
District has historically made prudent use of
bond sales.....
• Preference for Pay As You Go....
• Very limited bonded indebtedness...
We must ask the question.....
Is current time the perfect storm that makes bond
sales to continue strong capital program with
modest rate increases the best public policy?
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Staff recommends returning to September
17, 2009 Board Meeting with the SSC
required under a range of scenarios for
. Board review'and discussion.....
• Full capital program vs. project deferrals
• No bond sales.....raise SSC as needed to
continue capital program.
• Moderate bond sale ( -$15 million)..... raise SSC
as needed to continue capital program
• Larger bond sale ( -$30 million)..... raise SSC as
needed to. continue capital program
• Largest bond sale with phasing ( -$40
million) ....... raise SSC as needed to continue
capital program
Next steps....
• Sept 17, 2009 - Board discussion of rate setting
and bond sale scenarios.
• Sept 17, 2009 - Board resolution to allow
retroactive funding of several major capital
projects under construction, if bonds are sold
• October 1, 2009 - Return to Board with position
paper to consider bond sales in some amount,
as developed in discussion on September 17
• October 15, 2009 - Continue discussion if
additional information is needed.
• October 15, 2009 - Position paper for award of
CSO is scheduled for this Board meeting or first
meeting in November (can be deferred)
1
Agenda Item 6.a.2)
Board Meeting of September 3, 2009
Written Announcements:
Staff Meetings /Events
a) Government Accountability Office Staff Visit
Staff will meet with Maylin Jue (Case Manager) and Philip Farah
(Assistant Director of Applied Research and Method) from the
.Government Accountability Office (GAO) at 1 p.m. on Wednesday,
September 23, 2009, to discuss how the District sets rates and makes
decisions about changing rates, asset management process, past
experiences with debt financing - including the SRF program, and issues
considered when making decisions about debt financing for upcoming
capital improvements.
The GAO is currently looking at several financing options for wastewater
infrastructure at the request of Representative Mica from the House
Committee on Transportation and Infrastructure. The GAO has been
asked to examine the advantages and disadvantages of various financing
options, as well as barriers to their implementation. As part of their work,
they are visiting several states to examine the challenges that
municipalities face in identifying and accessing sources of financing for
wastewater infrastructure projects.
b) A -Line Gravity Interceptor Project Ribbon Cutting
A ribbon - cutting ceremony celebrating the changeover from pump station
to the A -Line Gravity Interceptor was held at the City of Concord pump
station on August 26, 2009. Those in attendance included District Board
Members Mike McGill and Barbara Hockett; County Supervisor Susan
Bonilla; and Concord Mayor Laura Hoffmeister, City Manager Dan Keen,
and Council Members William Shin and Mark Peterson. The event also
marked the retirements of Public Works Director Qamar Khan and
Manager of Infrastructure Bruce Good, both of whom were deeply
involved'in the A -Line Project.
On another A -Line note, at 2 a.m. on Monday, August 3, 2009, Concord
sewage began flowing through the new venturi meter and A -Line Relief
Interceptor. Currently, about half of the total flow is passing through the A-
Line and half is still being pumped by the Concord pump station. The
work required to divert all the flows is occurring during the low flow
periods, late night - early morning. The diversion of all the flows into the
new A -Line Relief Interceptor is expected to be completed this week.
c) Contra Costa Historical Society's Exhibit
The Contra Costa Historical Society's Exhibit on the history of the District
opened Monday, September 1, 2009, at the History Center located at 601
Main Street in Martinez. The exhibit is open through the end of November
on Tuesdays, Wednesdays, and Thursdays from 10 a.m. to 4 p.m. A
reception is scheduled for Sunday, September 13, 2009 from 3 p.m. to
5 p.m. Invitations have been sent to County and City officials, the Martinez
Chamber of Commerce, and the families who were part of the Alhambra
Valley Project.
d) WEFTEC Conference Attendance
The 82nd Annual Water Environmental Federation Technical Exhibition
and Conference (WEFTEC) will be held in Orlando, Florida at the Orange
County Convention Center from October 10 through October 14, 2009.
This year, no employees from the District will attend.
Project Updates
e) Truck Loading Facility Pile Driving
On Wednesday, August 26, 2009, contractors began installation of piles
for the new sludge truck loading facility. The pile driving activities will
continue until approximately September 4, 2009. This activity by its very
nature will be noisy at the construction site and will generate vibrations as
the hammer contacts the piles. The District's consultant and inspector will
be monitoring the construction activities to make sure the noise and
vibrations meet the project criteria.
General Updates
f) Tetra Tech Review of Source Control Ordinance
Tetra Tech, representing U.S. Environmental Protection Agency and S.F.
Bay Regional Water Quality Control Board, contacted the District's Source
Control Section to initiate a review of our Source Control Ordinance (Title
10 of the District Code). Staff provided Tetra Tech with a clean copy of the
current ordinance and a copy that includes the changes adopted in
October 2008, indicated with strikeout/underline notations. The last Tetra
Tech review of the Source Control Ordinance was during the Pretreatment
Compliance Audit (PCA) conducted in January 2007. Many of the
ordinance changes adopted in 2008 were in response to the findings of
the 2007 PCA. Based on past practice, Tetra Tech conducting this review
of the District's Source Control Ordinance would represent the agencies'
oversight action for the fiscal year so staff does not anticipate that there
would be. a field inspection of the pretreatment program this year.
6.d.1)
Central Contra Costa Sanitary District
August 27, 2009
TO: HONORABLE MEMBERS OF THE BOARD
FROM: JAMES M. KELLY, GENERAL MANAGER aqw,
ANN E. FARRELL, DIRECTOR OF ENGINEERING
SUBJECT: CALIFORNIA ASSOCIATION OF SANITATION AGENCIES ANNUAL
CONFERENCE (AUGUST 13 —AUGUST 15, 2009)
The California Association of Sanitation Agencies (CASA) Annual Conference highlights
included a presentation on future potential investment returns; CCCSD receiving the
Technical Achievement Award for the Aeration Air Renovations Project; presentations
on the state and property tax; Legislative Matters; Private Sewer Laterals Issues; and
notably, Board Member Barbara Hockett was elected first Vice President of CASA.
have attached the following handouts for your information:
➢ CASA Annual Conference Program
➢ The 2009 Annual Conference Report
Slides for most presentations are available. Please let me know if you would like more
information on a presentation and I will forward it to you. The Annual Conference
Report is quite complete and summarizes most regulatory and legislative matters.
POTENTIAL INVESTMENT RETURNS
This presentation was given by Douglas C. Robinson, an Investment Advisor. Mr.
Robinson's presentation focused on using demographic trends to predict the stock
market's growth rate. Mr. Robinson's work indicates most retirement plans assume
rates of return that are on the high end of what could be expected. This indicates that
retirement funds might be underfunded (or not recover as fast as anticipated). Mr.
Robinson also indicated that some retirement funds are seeking high returns by using
more aggressive investment strategies; he suggested a better long term approach could
be less aggressive investments and assume a lower rate of return.
TECHNICAL ACHEIVEMENT AWARD
The 2009 CASA Achievement Awards Recipients were announced at the Annual
Conference. The District was awarded the Technical Achievement award for our
Aeration Air Renovations Project. Congratulations to the Engineering Department, and
Senior Engineer Ba Than, Associate Engineer Gary Rathunde, and Assistant Engineer
Nathan Hodges, the District Staff who have had a key role in the project.
Honorable Members of the Board
Page 2
August 28, 2009
STATE AND PROPERTY TAX_
There were two presentations on the state and property tax. The first described how
California Communities Development Authority will oversee the Proposition1A Loan
Securitization Program. The intent is allowing local agencies to receive advance
repayment of the State's tax take. The current schedule is to have fund available by
November 2009, and the intent is to advance 100% of the funds that were taken,
although the actual amount will not be known until the bonds are sold.
The second presentation was by Ms. Marianne O'Malley, Principal Fiscal & Policy
Analyst, Legislative Analyst's Office. Ms. O'Malley stated the original intent of the
legislature was to have agencies that could raise their fees give up their share of the
property tax, based on SB 154 which was passed in 1978. This is why the LAO
periodically recommends taking our property tax. Ms. O'Malley's position prompted a
lively discussion that lead to no new solutions or approaches, but the CASA members
did come away with an understanding of why the LAO recommends agencies that can
raise their fees stop receiving property tax.
LEGISLATIVE MATTERS
Federal Legislative Committee. The Federal Legislative and Liaison Committee met
Thursday morning for an in depth discussion of pending Federal legislation which may
impact CASA members. The 111th Congress Update identified a number of pieces of
legislation that are being carefully tracked by CASA as follows:
Water Quality Investment Act of 2009 (H.R. 1262, S. 1005) — This act would fund the
State Revolving Loan Programs at the State level at a total of $20 billion over five years.
The California allocation has increased from 7.2% to almost 8% due to consistent
lobbying from CASA and will result in about $1.7 billion coming to California over the
next five years.
Clean Water Restoration Act (S. 787) — This act would seek to clarify the meaning of
Waters of the U.S. and return it to its original more expanded version, which
encompassed all manner of waters, including ephemeral streams and wetlands. CASA
is watching closely to ensure that any type of treatment pond is exempted from this
regulation and particularly that any existing facilities are exempted from this regulation.
American Clean Energy and Security Act (H.R. 2454) — A climate change bill passed
narrowly in the House and is now in the Senate and expected to be introduced in
September. The House bill is focused on funding for domestic adaptation and water
conservation.
Gaseous Chlorine and Inherently Safer Technology — There continues to be a push to
add wastewater treatment plants to the Department of Homeland Security for regulation
of chlorine use and storage. CASA has been lobbying on behalf of its members who
still utilize chlorine, to keep this regulation under the EPA so that disinfection needs can
by balanced with security needs. The discussion is ongoing.
Honorable Members of the Board
Page 3
August 28, 2009
Safe Drug Disposal Act of 2009 (H.R. 1191) / Secure and Responsible Drug Disposal
Act (H.R. 1359) — These two bills plus the "trust fund" bill described below, all have a
goal of removing the impediments'and encouraging pharmaceutical take back
programs. In addition, the "trust fund" bill includes some proposed grants for such
programs.
Water Protection and Reinvestment Act of 2009 (H.R. 3202) — A water and wastewater
trust fund bill has been introduced in the House. This bill would devote 48% of the trust
fund revenue to the Clean Water State Revolving Funds and 35% to Drinking Water
State Revolving Funds and would use the remaining funds for grants for rural and small
communities, storm water and some other miscellaneous items. The main issue with
the concept remains the identification of revenue sources. The initial draft generates
funding from fees and taxes on water -based beverages; water disposal products, such
as soaps, detergents and toilet tissues; pesticides; fertilizers; and pharmaceuticals.
During the General Session on Friday, Eric Sapirstein, CASA Federal Legislative
Advocate, and Bobbie Larson, CASA Director of Legal and Regulatory Affairs enacted
their version of "Are You Smarter than a Fifth Grader ". It was entitled "Are You Smarter
than a Congresswoman" and featured Bobbie Larson as the Congresswoman and
questions related to Federal Legislative matters with humorous possible answers.
Michael Goldman of Orange County Sanitation District was the contestant and was
clearly smarter than the Congresswoman! The presentation was entertaining and
educational at the same time.
State Legislative Committee. The State Legislative Committee met as a Committee on
Thursday morning. Mike Dillon reported on some of the behind the scenes discussions
that had occurred during budget negotiations and noted that special districts had
dodged a bullet when the LAO proposal to take $500 million from special districts
instead of just the across the board 8% suggested by Proposition 1A was not supported
by the legislature. Mike gave some updates on bills of interest. In particular, AB 815
Ma, to require full and accurate plans and specifications has been made a two year bill
so will not be an issue this year. AB 1232 Huffman re LAFCO's involvement in
consolidation sanitary districts has been amended to apply only to Marin county
agencies. SB 802 Leno is still proceeding even though public agencies have voiced
loud opposition. This bill would reduce the allowable retention by public agencies to 5%
from the current 10 %. It is being pushed vigorously by the contracting community and
is supported by the Governor as a means of helping small businesses. Mike also
reviewed several new bills with the committee. There are several renewable energy
bills that are being tracked to ensure the biosolids and methane and cogeneration
plants at wastewater facilities all receive any benefits conferred upon renewable energy
power generation facilities. Also, there are several bills seeking to increase the use of
recycled water that are being carefully monitored to ensure that wastewater agency
interests are protected. Terrie Mitchell of Sacramento Regional brought up the five
Delta bills that are being considered in Sacramento and asked that CASA set up a work
group to track these bills, as they are moving quickly, and ensure that wastewater
agency interests are considered. Ann Farrell volunteered to be part of the work group
as our discharge is considered to be a discharge into the Delta.
Honorable Members of the Board
Page 4
August 28, 2009
On Friday morning, the usual State Legislative Report was replaced by a very
informative talk by Fred Keeley, Treasurer of Santa Cruz County and a member of
Moving California Forward. This is a group working under the assumption that the State
of California is ungovernable for a number of structural reasons, and that change is
essential to restore the health and prosperity of the State. Some of their goals include
ensuring that redistricting takes place as called for in the proposition passed last year
such that the voter districts are more competitive and legislators are more responsive.
Change the budget approval requirement to majority vote instead of 2/3 vote so no one
party can hold the state hostage by not allowing passage of the State budget. Go to a
two year budget cycle with a mid -year correction and a PayGo system where any new
legislation must demonstrate how it will be paid for before it can be passed. Set up a
lock box system for budget surpluses so they are banked and held in reserve for years
when revenues are down. Consider replacing Income and Sales tax with Business
Receipts tax, as it is more consistent and more fair. The talk gave some hope that there
are solutions that could help California climb out of the current dire economic situation.
PRIVATE SEWER LATERALS
The issue of private sewer laterals (PSL) was discussed in three forums at the
conference, the Executive Board Meeting, the General Membership Session and the
PSL Task Force Meeting
Executive Board Meeting_ The Executive Board consider three options, ranging from
proceed with legislation (Option 1) to not proceeding with legislation and develop
example approaches, model ordinances and tools to assist agencies considering or
developing a PSL program (Option 3).. The Executive Board voted to support Option 3,
and thanked Dave Williams, the Task Force Chair and the Task Force for their effort
and service.
General Membership Session: This meeting presented the Executive Board's decision.
Private Sewer Lateral Task Force Meeting. The group discussed the next steps and
how to accomplish them. Next Steps include:
1. Complete legal review of authority and how those who have mandatory
ordinances have exercised that authority.
2. Do ordinance example that condenses the available examples into one model
ordinance.
3. Help get everything that the task force has gathered and get it on the CASA
web site. Make it an ongoing repository that can be built upon.
4. Summarize current programs and provide contacts.
5. Summarize program costs and grant programs that have been offered by
some Districts
Dave Williams, Monica Oakley and Jim Kelly agreed to have a follow -up phone call to
plan how to accomplish these next steps.
Attachments
6.d.1)
Central Contra Costa Sanitary District
September 3, 2009
TO: HONORABLE MEMBERS OF THE BOARD
FROM: BARBARA D. HOCKETT, BOARD MEMBER /)d
SUBJECT: CSDA REPRESENTATIVE
Attached is a memo from the California Special Districts Association (CSDA) requesting
the nomination of a representative to the CSDA Board of Directors for Region 3, Seat A.
Each Region has three seats on the CSDA Board, and our current three representatives
are Dr. James Kohnen (Seat A), Sherry Sterrett (Seat B), and Stanley Caldwell (Seat
C). The term for Seat A, currently occupied by Dr. James Kohnen, is expiring. Each
term is for three years. There are three candidates for Seat A (one of which is the
incumbent) who are requesting our nomination, and their information is attached. They
are:
Dr. James Kohnen (incumbent)
Vincent C. Ferrante
Kathryn Slater -Carter
As the Board representative of the Contra Costa Special Districts Association, I am
requesting that the Board indicate their preference for our nomination to the CSDA.
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION
2009 BOARD ELECTIONS
MAIL BALLOT INFORMATION
Dear Member:
CSDA
A mail ballot has been enclosed for your district's use in voting to elect a
representative to the CSDA Board of Directors in Region 3, Seat A. Each
of CSDA's six (6) regional divisions has three seats on the Board. Each of
the candidates is either a board member or management -level
employee of a member district located in your geographic region. Each
Regular Member (district) in good standing shall be entitled to vote for
one (1) director to represent its region.
We have enclosed the candidate statements for each candidate who
submitted one. Please vote for only one candidate to represent your
region in Seat A and be sure to sign, date and fill in your member district
information (in some )-egions, tlere may on% Ae one can ai�iaM . If
any part of the ballot is not complete, the ballot will not be valid and will
not be counted.
Please utilize the enclosed return envelope to return the completed ballot.
Ballots must be received at the CSDA office at 1 1 12 1 Street, Suite 200,
Sacramento, CA 95814 by 5:00pm on Wednesday, September 16, 2009.
If you do not use the enclosed envelope, please mail in your ballot to:
California Special Districts Association
Attn: 2009 Board Elections
1112 1 Street, Suite 200
Sacramento, CA 95814
Please contact Diana Zavala toll -free at 877.924.CSDA or dianaz @csda.net with any questions.
2 73 z
Vote for WWW®1ES OMI
For Reg bn 3 of the
Cafiforn'M Spedd Ustrftts Qssod atbn
• He has
been
representing Region
3 as an appointee for
over a
year.
He serves on the:
Education Committee,
Audit Committee and the CSDA Alliance Council.
• He has been nominated by unanimous vote of the
`� _ • . • :rT�ent District of�h
6s a member serving in his third germ.
• He has been endorsed by the Alameda County Special
Districts Chapter
He has a iong history with Special Districtsq having
served for eight years on the Dublin San Ramon
Services District (Water. Waste Treatr>>ent. and Recycled
Water) and four years on the gone 79 Alameda County
Flood Control and Water Nanagement District.
• Ike has compIcteci the CSDA Special Districts
Leadership Academy program with MVCAC credit for his
Special Districts Governance Certificate.
Think Y��i
Jim can be rreached at �imr M @ad -coon or 926 828 -3623 %.
i
Dr. James B. Kohnen
7303 Ione Court Dublin, CA 94568
925 828 -3623 Jim483(a-)aol.com
Region 3 Representative He also retired from industry where he was a
CSDA Board of Directors Quality Manager with Quaker Oats, Interstate
Brands, McCormick, Globe Products, Foremost,
;Abet' e ment. and FMC. He completed his full time active career
Jim is a political activist in Alameda County who
has the political background, academic credentials,
and experience to serve as Region 3 representative
of the CSDA Board of Directors. His broad
background in government, community affairs, and
management described here support his earnest
desire to serve on the CSDA Board.
Jim is married to Pat, who serves as a Trustee of the
Dublin Unified School District, has two sons,
William and Mark, and two grand daughters.
He earned a BA in Biology from Ripon College in
Wisconsin, a BA in Management, a Master of
Science in Procurement and Contract Management,
and a Master of Arts in Educational Leadership
from St. Mary's College of California in Moraga;
and a Masters in Human Resources and
Organization Development and Doctorate in
Education from the University of San Francisco.
Jim retired from the US Army as a Colonel, after
serving 30 years as a reserve officer. He is a
graduate of the US Army Command and General
Staff College,, US Air Force War College and US
Army War College,
as a High School Science Teacher serving for eight
years. He holds a California Teaching and
Administrative Credential.
His current public service consists of serving on the
Boards of the Alameda County Mosquito
Abatement District (Present) and serving on the
Supervisory Committee of Technology Credit
Union (Elected). He served as a Director of the
Dublin San Ramon Services District (DSRSD) for
eight years and Zone 7, Alameda County Water
Conservation and Flood Control District, (Elected)
for four. He is active in a variety of Dublin,
Alameda County, and State organizations. For
example, he and Pat were part of the Dublin Sister
City Delegation to Jinhua, China. He is an active
member of the Alameda County Special Districts
Association for at least fifteen years as an elected
Special District and is on the Board of the State
Special Districts Association. He also serves as
Treasurer of the League of Women Voters,
Livermore Amador Valley organization and Vice
President of the Dublin Historical Preservation
Association. He is on the Board of the Senior
Support Center serving the Tri- Valley. He is a
member of the Valley Spokesmen Bicycle Touring
Club and rides at least 100 miles a week.
Jim served on the American Society for Quality
(ASQ) Board of Directors for six years representing
Region 6 and is a Board member of the Golden
Gate ASQ section.
He remains interested in Boy Scouts having serving
as a District Commissioner in the San Francisco
Bay Area Council, completing various training
courses including Wood badge, and being honored
with the Silver Beaver Award for Distinguished
Service to Youth.
He has completed the CSDA Special District
Leadership Academy program with MVCAC
credit for his Special District Governance
Certificate.
r,
.r
'06/30/2009 08:29 TEL 8314492409 FERRANTE TRANSCRIPTIONS 0 001
June 29, 2009
Attention: CSDA
Diana Zavala
1112 I Street, Suite 200
Sacramento, Ca 95814
Dear Diana Zavolo and members of the CSDA Board:
Please consider this my letter of interest for the CSDA, 2010 Board Vacancy Region 3', Seat C.
Board of Directors.
I am well qualified for this position, having served as an elected official on the Moss Landing
Harbor District Board of Harbor Commissioners since 2003, running unopposed as an incumbent in
the last general election. I currently am serving as Chair of .the Moss Landing Harbor District
Live - aboard Committee and Chair of the Moss Landing Harbor Finance Committee. I was
appointed for a second term to the Monterey County Overall Economic Development Commission by
the County Board of Supervisors and serves as Vice Chair of its Grants and Finance Committee.
By this appointment, I believe the Monterey County Board of Supervisors has demonstrated
confidence in my fiscal abilities, experience and insight. I also currently serve on the Special
District Association of Monterey County as Secretary/Treasurer. Additionally, I serve as the
board Secretary for the Moss Landing Harbor District.
I am retired from the retail food industry where I gained in -depth experience in business
economics. I am also an active member of the community, serving on many committees and boards
including the Central Coast Federal Credit Union Board of Directors, Vice Chair of the Salinas,
California Ichiki- Kushikino Sister City Organization (of which I was named member of the year in
2005), Trustee of Salinas, California Sons of Italy in America Lodge and Chair of the City of
Monterey's annual Festa Italia Festival Parade, Salinas Valley Chamber of Commerce, I serve on
the Chamber's Government Review Committees, On -Site School Council for Everett .Alvarez High
School and have ,just recently retired from coaching high school basketball. I also am involved in
the Big Brother -Big Sister organization as a big brother.
I have also completed the CSDA Special District Governance Academy in Governance Foundations,
Setting Direction /Community Leadership, Board's Role in Finance and Fiscal Accountability and
Board's Role in Human Resources.
I am very experienced in budgeting, project management, report preparation, public speaking,
legislative issues and participate in the SDA of Monterey County, I believe my dedication to
special districts makes me an excellent choice to represent local government agencies interests at
CSDA.
Sincerely,
Vincent C. Ferrante
Commissioner Moss Landing Harbor District
Kathryn Slater- Carter for CSDA Board
Region I
Please vote for me the CSDA Board. Clearly you recognize the importance of a
statewide organization for special districts as you are a member of CSDA. If elected I
commit to take a very active role in continuing to build the membership and reach of the
organization in order to promote the effectiveness of special districts in meeting the needs
of communities across the state.
CSDA offers special, districts an opportunity to build networks around common areas of
interest and concern. As a result we become more effective in delivering our services to
our local districts. >
CSDA offers districts the opportunity to build bridges to our state legislators. I think the
ability of special districts to share a common voice in Sacramento will become even more
important in the future as California struggles for solutions to our budget deficit.
I am beginning my fourth term on the Montara Water and Sanitary District. During that
time I have watched the importance of our statewide and regional special district,
organizations grow. This is my second year as president of the San Mateo County
Special District Association. I have represented my district there for eight years. I am
currently on the CSDA Membership Committee.
At the CSDA events I have met many special districts representatives from all over the
state. I have not been surprised to learn that districts have many similar concerns,
regardless of their specific function. These are the issues that CSDA is uniquely
positioned to address from our knowledgeable staff to the classes and workshops we offer
to the readily available on -line support. I will listen and act to improve the accessibility
of CSDA to each member organization.
Thank you for your continuing membership in CSDA.
Please vote for me, Kathryn Slater - Carter.
Central Contra Costa Sanitary District
Board Meeting
September 3, 2009
Board Member McGill
Item 6.d.1)
FUTURE MEETINGS AND CONFERENCES WITH PAID
EXPENSES AND /OR STIPEND
Will attend the Mayors' Conference in San Ramon, CA,
September 3, 2009
Will attend Supervisor Uilkema Breakfast
September 17, 2009
Will attend the Mayors' Conference
October 1, 2009
4
i�
MEETINGS AND CONFERENCES THAT EXPENSES
AND /OR STIPEND WAS PAID
Committee Meetings
Outreach
August 25, 2009
Attended the Mayors' Conference in Concord, CA,
August 6, 2009
Attended Contra Costa Council
District 10 Candidates Forum,
August 7, 2009
Attended CASA Conference
August 12 thru 15,"2009
Please see item in the Board binder
Item 6.d.2 Announcements
Attended Democratic Party Picnic BBQ
August 8, 2009
Attended Pleasant Hill Chamber Mixer
August 17, 2009
Attended Concord Chamber Mixer
August 18, 2009
Attended HBANC Eastern Division Board
August 25, 2009
Attended Ribbon Cutting
August 26, 2009
Attended Pleasant Hill Chamber BBQ
August 26, 2009
Will attend:
Contra Costa Council Water Task Force Meeting
September 15, 2009
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 3, 2009 No.: 7 . a.1) Engineering
Type of Action: ADOPT RESOLUTION
subject: ADOPT A RESOLUTION OF APPLICATION REQUESTING THAT CONTRA
COSTA LAFCO INITIATE PROCEEDINGS TO ANNEX FOUR ANNEXATION
AREAS TO THE DISTRICT (DISTRICT ANNEXATION 167B)
Submitted By: Initiating DeptJDiv.:
Jarred Miyamoto - Mills, Principal Engineer Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
11 �Jq_ WAV
J. iyamoto -Mills C. Swanson A. Farrell K. Alm James M. f y,
General Man ger
ISSUE: A Board of Directors' Resolution of Application is required to initiate formal Local
Agency Formation Commission ( LAFCO) annexation proceedings.
RECOMMENDATION: Adopt a Resolution of Application to initiate LAFCO annexation
proceedings for four areas designated as District Annexation 167B.
FINANCIAL IMPACTS: The District incurs costs to prepare annexation applications and
pays fees to LAFCO, the County Surveyor and the State Board of Equalization for
annexation processing. Annexation costs are recovered as "annexation charges" when
property is connected to the public sewer system.
ALTERNATIVES /CONSIDERATIONS: The Board could decline to initiate annexation for
these areas, which would require that the property owners apply directly to LAFCO for
annexation to the District.
BACKGROUND: On June 19, 2009, the Board initiated District Annexation 167A (DA
167A) for properties in the North Gate Road and Castle Rock Road areas of
unincorporated Walnut Creek. (DA 167A included Annexation Areas 167 -1 and 167 -7.)
Subsequently, the owners of three other properties in Walnut Creek submitted petitions
to the District for annexation. These three properties and an additional seven adjacent or
surrounding unannexed properties were organized into three separate "annexation areas"
to eliminate "islands" within District boundaries. Three of these ten properties are
connected to the District's public sewer system.
In addition, a fourth "annexation area" consisting of twelve properties in Concord was
included. These twelve properties have been served by. the District's public sewer
system for many years under an informal agreement with the City of Concord.
N: \ENVRSEC \Position Papers \Miyamoto- Mills\2009 \PP Annex 1676 JM2 Final REVISED 9- 3- 09.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: September 3, 2009
Subject. ADOPT A RESOLUTION OF-APPLICATION REQUESTING THAT CONTRA
COSTA LAFCO INITIATE PROCEEDINGS TO ANNEX FOUR ANNEXATION
AREAS TO THE DISTRICT (DISTRICT ANNEXATION 167B)
All of the proposed annexation areas are within the District's Sphere of Influence and the
County Urban Limit Line. The general location of each annexation area is shown on
Attachment 1.
Staff has drafted a Resolution of Application requesting that LAFCO initiate annexation
proceedings for the four areas described below:
• Annexation Area 167 -2 is comprised of five existing single family homes and two
vacant properties on Cielo Via, Las Lomas Way, and Rani Court in Walnut Creek.
Two homes in this area are connected to the District's public sewer system.
• Annexation Area 167 -3 is comprised of one existing single family home at Arbol
Via and La Casa Via in Walnut Creek. This single family home is connected to the
District's public sewer system.
• Annexation Area 167 -4 is comprised of twelve existing single family homes on
Argonne Drive near Treat Boulevard in Concord. These twelve properties are
connected to the District's public sewer system.
• Annexation Area 167 -5 is comprised of a portion of the PG &E right of way
adjacent to Foothill Middle School between Via Monte and Deerpark Drive in
Walnut Creek.
District staff has concluded that annexation of each property in Annexation Areas
167 -3, 167 -4, and 167 -5 is exempt from California Environmental Quality Act (CEQA)
under District CEQA Guidelines Section 15319, since each would involve annexation of
an existing lot for exempt facilities. Adoption of the recommended resolution will
establish the Board of Directors' independent finding that annexation of these properties
is exempt from CEQA.
Further, staff has concluded that additional review and CEQA documentation may be
needed for Annexation Area 167 -2 due to the possible development potential of some
properties. Adoption of the recommended resolution will direct staff to conduct additional
review and prepare appropriate CEQA documentation for the Board's consideration prior
to submitting a request for annexation of that area to LAFCO.
RECOMMENDED BOARD ACTION: Adopt a Resolution of Application to initiate LAFCO
proceedings for District Annexation 167B, including the finding that annexation of each
property in Annexation Areas 167 -3, 167 -4, and 167 -5 is exempt from CEQA under
District CEQA Guidelines Section 15319, and directing staff to conduct additional review
and prepare appropriate CEQA documentation for Annexation Area 167 -2 for the Board's
consideration prior to submitting a request for annexation of the area to LAFCO.
N: \ENVRSEC \Position Papers \Miyamoto- Mil1s\2009 \PP Annex 1676 JM2 Final REVISED 9- 3- 09.doc Page 2 of 2
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RESOLUTION NO. 2009 —
A RESOLUTION OF APPLICATION BY CENTRAL CONTRA COSTA
SANITARY DISTRICT REQUESTING THE CONTRA COSTA LOCAL AGENCY
FORMATION COMMISSION (LAFCO) TO INITIATE PROCEEDINGS FOR A CHANGE
OF ORGANIZATION (DISTRICT ANNEXATION NO. 167B)
WHEREAS, the Central Contra Costa Sanitary District (CCCSD) proposes to initiate
proceedings pursuant to the Cortese - Knox - Hertzberg Local Government Reorganization
Act of 2000 for a change of organization; and
WHEREAS, the change of organization is proposed for the following reasons:
1. The owners of three (3) properties within the areas proposed to be annexed
have each submitted a "Petition for Annexation" to CCCSD; ,
2. Nineteen (19) properties have been included in the areas proposed to be
annexed as "fill -in" parcels to streamline staff work and avoid the creation of
new islands inside CCCSD boundaries;
3. Fifteen (15) of the properties within the areas proposed for annexation are
connected to the CCCSD public sewer system;
4.. All of the properties are within the CCCSD Sphere of Influence, as previously
approved by LAFCO;
5. All of the properties are within the Contra Costa County Urban Limit Line;
6. CCCSD will assume responsibility, upon annexation, for maintenance, and
operation of public sewer facilities required to provide service to the areas
proposed to be annexed;
7. CCCSD requires that all served properties annex to the District (CCCSD
Standard Specifications Section 3 -07); and
8. No other sewering agency can reasonably serve these areas.
WHEREAS, the proposed change in organization consists of four (4) "single areas" (as
defined by the State Board of Equalization) generally adjacent to the existing CCCSD
boundary, as shown on the map attached hereto as Exhibit A and designated thereon
as proposed Annexation Areas 167 -2, 167 -3, 167 -4, and 167 -5; said Exhibit
incorporated herein by this reference, comprising a total of 34.1 acres, more or less;
and
Resolution No. 2009 —
Request to Contra Costa LAFCO
To Initiate Annexation Proceedings
District Annexation 167B
Page 2 of 3
WHEREAS, the areas proposed for annexation to CCCSD are inhabited (i.e., 12 or
more registered voters reside therein); and
WHEREAS, if the annexation were approved, all of the provisions of the CCCSD Code
would become applicable to the properties annexed including the requirement that
annexation charges be collected at the time of connection to the public sewer system;
and
WHEREAS, staff has concluded that annexation of each of the properties included in
Annexation Areas 167 -3, 167 -4 and 167 -5 is exempt from the California Environmental
Quality Act (CEQA); and that additional review and CEQA documentation may be
needed for Annexation Area 167 -2 due to the possible development potential of some
properties; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Central Contra
Costa Sanitary District (Board) as follows: ,
THAT CCCSD staff is directed .to submit this Resolution of Application requesting that
the Contra Costa Local Agency Formation Commission ( LAFCO) initiate annexation
proceedings for the four (4) areas shown on Exhibit A as proposed Annexation Areas
167 -2, 167 -3, 167-4, and 167 -5 hereof, as authorized and in the manner required under -
the Cortese - Knox - Hertzberg Reorganization Act of 2000, together with a complete
application package including all other required information, geographical descriptions,
maps, forms, questionnaires, indemnification agreement, fees, and mailing lists of
affected property owners and of registered voters and all other property owners who
reside within 300 feet of each of the proposed annexation areas; and
THAT is not the current, practice of CCCSD to use its power under Health and Safety
Code Section 6520 to compel property owners, to connect their properties to the public
sewer system involuntarily; and
THAT adoption of this resolution will establish the CCCSD Board of Directors'
independent finding that annexation of each of the properties shown on Exhibit A as
being within proposed Annexation Areas 167 -3, 167 -4, and 167 -5 hereto is exempt from
CEQA; and
THAT staff is directed to conduct additional review and prepare appropriate CEQA
documentation for Annexation Area 167 -2 for the Board's consideration prior to
submitting a request for annexation of the area to LAFCO.
Resolution No. 2009 —
Request to Contra Costa LAFCO
To Initiate Annexation Proceedings
District Annexation 167B
Page 3 of 3
THAT staff is directed to file any necessary CEQA notices and /or documents with
Contra Costa County.
PASSED AND ADOPTED this 3rd day of September 2009, by the Board of Directors of
the Central Contra Costa Sanitary District by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
James A. Nejedly
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Elaine R. Boehme
Secretary of the Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to form:
Kenton L. Alm
Counsel for the District
V.1 . .. ......... 1'1�.:i
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LEGEND:
CCSD ANNEXATION AREA
Central Contra Costa
Sanitary District
LOCATION OF DISTRICT
ANNEXATION 167B AREAS
A
Central Contra Costa Sanitary District
BOARD OF DIRECTORS
PPSITION PAPER
Board Meeting Date: September 3, 2009 No.: 7 . a . 2) Engineering
Type of Action: ADOPT RESOLUTION
Subject: ADOPT A RESOLUTION OF APPLICATION REQUESTING THAT CONTRA
COSTA LAFCO INITIATE PROCEEDINGS TO ANNEX ELEVEN ANNEXATION
AREAS TO THE DISTRICT (DISTRICT ANNEXATION 175)
Submitted By: Initiating Dept. /Div.:
Jarred Miyamoto - Mills, Principal Engineer Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
v Mvlflpv
Vw_ IiU*v
J. amoto -Mills QC. Swanson A. Farrell K. Alm James W. K ly,
General Manager
ISSUE: A Board of Directors' Resolution of Application is required to initiate formal
Local Agency Formation Commission ( LAFCO) annexation proceedings.
RECOMMENDATION: Adopt a Resolution of Application to initiate LAFCO annexation
proceedings for eleven areas designated as District Annexation 175.
FINANCIAL IMPACTS: The District incurs costs to prepare annexation applications
and pays fees to LAFCO, the County Surveyor and the State Board of Equalization for
annexation processing. Annexation costs are recovered as "annexation charges" when
property is connected to the public sewer system.
ALTERNATIVES /CONSIDERATIONS: The Board could decline to initiate annexation
for these areas, which would require that property owners apply directly to LAFCO for
annexation to the District.
BACKGROUND: The owners of nine properties in Orinda and Lafayette have
submitted petitions for annexation. Five other unannexed properties are connected to
the District's public sewer system. These fourteen properties and ninety -three adjacent
or surrounding unannexed properties were organized into eleven "annexation areas" to
eliminate "islands" within District boundaries. All of the annexation areas are within the
District's Sphere of Influence and the County Urban Limit Line. The general location of
each annexation area is shown on Attachment 1.
Staff has drafted a Resolution of Application requesting that LAFCO initiate annexation
proceedings for the eleven areas. These areas are described below:
Annexation Area 175 -1 is comprised of fifteen existing single family homes and
three vacant parcels on El Toyonal, Camino Del Diablo, and Chapparal Place in
Orinda. Three homes in this area are connected to the District's public sewer
system.
N: \ENVRSEC \Position Papers \Miyamoto- Mills\2009 \PP - DA 175 Final REVISED 9- 3- 09.doc Page 1 of 3
POSITION PAPER
Board Meeting Date: September 3, 2009
Subject. ADOPT A RESOLUTION OF APPLICATION REQUESTING THAT CONTRA
COSTA LAFCO INITIATE PROCEEDINGS TO ANNEX ELEVEN ANNEXATION
AREAS TO THE DISTRICT (DISTRICT ANNEXATION 175)
• Annexation Area 175 -2 is comprised of two existing single family homes on
Camino Del Diablo in Orinda.
Annexation Area 175 -3 is comprised of fifteen single family homes on Vista Del
Orinda, eight vacant parcels on Vista Del Orinda and Tumbling Brook Road in
Orinda. One home in this area is connected to the District's public sewer
system.
Annexation Area 175 -4 is comprised of twenty -nine single family homes, twenty
vacant parcels, two government parcels owned by East Bay Municipal Utility
District, and two miscellaneous parcels owned by PG &E Company on Camino
Del Cielo, La Madronal, Dos Osos, Los Norrabos Road, Alta Vista, El Toyonal,
Camino Del Monte, Las Piedras, Lomas Cantadas, Via San Ingo, and Tres
Mesas in Orinda. Three homes in this area are connected to the District's public
sewer system.
• Annexation Area 175 -5 is comprised of one single family home on El Toyonal in
Orinda.
• Annexation Area 175 -6 is comprised of three single family homes on Miner Road
and Oak Arbor Road in Orinda. One home in this area is connected to the
District's public sewer system.
• Annexation Area 175 -7 is comprised of one single family home on Oak Arbor
Road in Orinda.
• Annexation Area 175 -8 is comprised of two single family homes on Los Altos
Road in Orinda. One home in this area is connected to the District's public
sewer system.
• Annexation Area 175 -9 is comprised of one miscellaneous parcel owned by
PG&E Company on Sunrise Hill Road in Orinda.
• Annexation Area 175 -10 is comprised of one single family home on Shangri La
Road in Lafayette. This single family home is connected to the District's public
sewer system.
• Annexation Area 175 -11 is comprised of two vacant parcels on El Rincon and
Mira Monte Road in Orinda.
N: \ENVRSEC \Position PaperMiyamoto- Mills\2009\PP - DA 175 Final REVISED 9- 3- 09.doc Page 2 of 3
POSITION PAPER
Board Meeting Date: September 3, 2009
subject ADOPT A RESOLUTION OF, APPLICATION REQUESTING THAT CONTRA
COSTA LAFCO INITIATE PROCEEDINGS TO ANNEX ELEVEN ANNEXATION
AREAS TO THE DISTRICT (DISTRICT ANNEXATION 175)
District staff has concluded that annexation of each of the properties included in
Annexation Areas 175 -1 through 175 -3 (inclusive), 175 -5 through 175 -7 (inclusive), and
175 -9 through 175 -11 (inclusive) is exempt from the California Environmental Quality
Act (CEQA). Adoption of the recommended resolution will establish the Board of
Directors' independent finding that annexation of these properties is exempt from
CEQA.
Further, staff has concluded that additional review and CEQA documentation may be
needed for Annexation Areas 175 -4 and 175 -8 due to the possible development
potential of some properties. Adoption of the recommended resolution will direct staff
to conduct additional review and prepare appropriate CEQA documentation for the
Board's consideration prior to submitting a request for annexation of these areas to
LAFCO.
RECOMMENDED BOARD ACTION: Adopt a Resolution of Application to initiate
LAFCO proceedings for District Annexation 175, including finding that annexation of
each of the properties included in Annexation Areas 175 -1 through 175 -3 (inclusive),
175 -5 through 175 -7 (inclusive), and 175 -9 through 175 -11 (inclusive) is exempt from
the California Environmental Quality Act (CEQA); and directing staff to conduct
additional review and prepare appropriate CEQA documentation for Annexation Areas
175 -4 and 175 -8 for the Board's consideration prior to submitting a request for
annexation of these areas'to LAFCO.
N: \ENVRSEC \Position Papers\Miyamoto- Mills\2009 \13P - DA 175 Final REVISED 9- 3- 09.doc Page 3 of 3
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RESOLUTION NO. 2009 —
A RESOLUTION OF APPLICATION BY, CENTRAL CONTRA COSTA
SANITARY DISTRICT REQUESTING THE CONTRA COSTA LOCAL AGENCY
FORMATION COMMISSION (LAFCO) TO INITIATE PROCEEDINGS FOR A CHANGE
OF ORGANIZATION (DISTRICT ANNEXATION 175)
WHEREAS, the Central Contra Costa Sanitary District (CCCSD) proposes to initiate
proceedings pursuant to the Cortese- Knox - Hertzberg Local Government Reorganization
Act of 2000 fora change of organization; and
WHEREAS, the change of organization is proposed for the following reasons:
1. The owners of nine (9) properties within the areas proposed to be annexed
have each submitted a "Petition for Annexation" to CCCSD; .
2. Ninety -three (93) properties have been included in the areas proposed to be
annexed as "fill -in" parcels to streamline staff work and avoid the creation of
new islands inside CCCSD boundaries;
3. Ten (10) of the properties within the areas proposed for annexation are
connected to the CCCSD public sewer system;
4. All of the properties are within the CCCSD Sphere of Influence, as previously
approved by LAFCO;
5. All of the properties are within the Contra Costa County Urban Limit Line;
6. CCCSD will assume responsibility, upon annexation, for maintenance and
operation of public sewer facilities required to provide service to the areas
proposed to be annexed;
7. CCCSD requires that all served properties annex to the District (CCCSD
Standard Specifications Section 3 -07); and
8. No other sewering agency can reasonably serve these areas.
WHEREAS, the proposed change in organization consists of eleven (11) "single areas"
(as defined by the State Board of Equalization) generally adjacent to the existing
CCCSD boundary, as shown on the maps attached hereto as Exhibit A and designated
thereon as proposed Annexation Areas 175 -1 through 175 -11 (inclusive); said Exhibit
incorporated herein by this reference, comprising a total of 31.3 acres, more of less; and
Resolution No. 2009 —
Request to Contra Costa LAFCO
To Initiate Annexation Proceedings
District Annexation 175
Page 2 of 3
WHEREAS, the areas proposed for annexation to CCCSD are inhabited (i.e., twelve
(12) or more registered voters reside therein); and
WHEREAS, if the annexation were approved, all of the provisions of the CCCSD Code
would become applicable to the properties annexed including the requirement that
annexation charges be collected at the time of connection to the public sewer system;
and
WHEREAS, staff has concluded that annexation of each of the properties included in
Annexation Areas 175 -1 through 175 -3 (inclusive), 175 -5 through 175 -7 (inclusive), and
175 -9 through 175 -11 (inclusive) is exempt from the California Environmental Quality
Act (CEQA); and that additional review and CEQA documentation may be needed for
Annexation Areas 175-4 and 175 -8 due to the possible development potential of some
properties; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Central Contra
Costa Sanitary District (Board) as follows:
THAT CCCSD staff is directed to submit this Resolution of Application requesting that
the Contra Costa Local Agency Formation Commission ( LAFCO) initiate annexation
proceedings for the eleven (11) areas shown on Exhibit A as proposed Annexation
Areas 175 -1 through 175 -11 (inclusive) hereof, as authorized and in the manner
required under the Cortese- Know - Hertzberg Reorganization Act of 2000, together with .a
complete application package including all other required information, geographical
descriptions, maps, forms, questionnaires, indemnification agreement, fees, and mailing
lists of affected property owners and of registered voters and all other property owners,
who reside within 300 feet of each of the proposed annexation areas; and
THAT it is not the current practice of CCCSD to use its power under Health and Safety.
Code Section 6520 to compel property owners to connect their properties to the public
sewer system involuntarily.
THAT adoption of this resolution will establish the Board's independent finding that
annexation of each of the properties included in Annexation Areas 175 -1 through 175 -3
(inclusive), 175 -5 through 175 -7 (inclusive), and 175 -9 through 175 -11 (inclusive) is
exempt from the California Environmental Quality Act (CEQA); and that additional
review and CEQA documentation may be needed for Annexation Areas 175 -4 and
175 -8 due to the possible development potential of some properties; and
THAT staff is directed to conduct additional review and prepare appropriate .CEQA
documentation for Annexation Areas 175 -4 and 175 -8 for the Board's consideration
prior to submitting a request for annexation of these areas to LAFCO; and
Resolution No. 2009 —
Request to Contra Costa LAFCO
To Initiate Annexation Proceedings
District Annexation 175
Page 3 of 3
THAT staff is directed to file any necessary CEQA notices and /or documents with
Contra Costa County.
PASSED AND ADOPTED this 3rd day of September 2009, by the Board of Directors of
the Central Contra Costa Sanitary District by the following vote:
AYES:
Members:
NOES:
Members:
ABSENT:
Members:
James A. Nejedly
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Elaine R. Boehme
Secretary of the Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to form:
Kenton L. Alm
Counsel for the District
VA
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Item 7.a.
Central Contra Costa Sanitary District
Status of the Annexation Backlog
Elimination Program
Jarred Miyamoto -Mills
September 3, 2009
How did the backlog develop?
• CCCSD's past "Proposed Annexation" practice
allowed properties to connect to public sewers
pending completion of formal annexation
proceedings.
• -Over time complying with evolving LAFCO and SBE
application requirements became more time
consuming and costly.
• In 2007, District staff concluded a three -year
collaborative effort with SBE staff, LAFCO staff and
County Surveyor to optimize the process and format
for geographical descriptions and maps.
Annexation "Islands"
• Backlogged properties are combined with adjacent
and surrounding unannexed properties to eliminate
islands.
Suggested by LAFCO for efficiency.
Cost effective since costs for an "Annexation Area" is
similar whether one property or 50 properties (or
more) are included.
• Possibility that some owners may object to
annexation of their properties.
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What has been achieved?
• Ongoing consultation with the LAFCO staff and County
Surveyor.
• Two consultants engaged to help District staff prepare
District Annexation (DA) application packages.
• Outreach and community involvement is included for
each annexation prior.to submitting to LAFCO.
• CEQA documents have been prepared:
- Negative Declaration for DA 167A (Northgate)
- El for DA 168C.1 (Alhambra Valley area
outside the Urban Limit Line)
- Additional areas in DA 167B, DA 173 & DA 175
identified for additional review
What has been achieved?
• Five annexations have been completed by LAFCO
(166,168A, 16813, 170, & 173 = 512 properties).
• Four additional annexations initiated by CCCSD
(167A, 168C.1, 173 &174 = 282 properties).
• Two additional annexations to be considered on
9/3/2009 (167B & 175 = 129 properties).
• Three additional annexations to be considered on
9 /17and 10/6/2009 (178, 179 & 180 = 67 properties).
• Total = 990 properties
Questions... ?.
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
- POSITION PAPER
Board Meeting Date: September 3, 2009 No.: 7.b. Engineering
Type of Action: APPROVE CHANGE IN OPERATING DAYS
subject: APPROVE PERMANENTLY ADDING MONDAY S TO THE HOUSEHOLD
HAZARDOUS WASTE COLLECTION PROGRAM OPERATING SCHEDULE
Submitted By: Initiating Dept. /Div.:
David Wyatt, HHW Supervisor Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
b. Wyatt djswansgn A. Farrell James M. elly
General V6nager
ISSUE: The Board of Directors' approval is necessary to extend the operating schedule
of the District's household hazardous waste (HHW) collection program because it will
result in a moderate increase to the HHW collection program budget, which was not
included in the adopted fiscal year 2009 -10 budget.
RECOMMENDATION: Approve permanently extending the HHW Facility operating
days to include Mondays.
FINANCIAL IMPACTS: The estimated annual increase in cost to be open on Mondays
would be approximately 2.6% or $56,000 annually, unless being open Monday
increases in overall participation, in which case the cost increase would be more. The
contracts with our partners provide for passing along a pro rata share of all operating
costs. Therefore, all partners in the HHW Program would be'required to pay their pro
rata share of the incremental cost of the added Monday operation, as it benefits all
HHWCF partners, not just the District rate payers.
ALTERNATIVES /CONSIDERATIONS: The alternative to opening on Monday would be
to keep the existing Tuesday thru Saturday operating schedule which would incur no
additional cost.
BACKGROUND: At the HHW Committee's request, staff began a 3 -month pilot on
June 1, 2009 by adding Monday to the HHW operating schedule. Results from the 10
week pilot found that with limited outreach, participation on Monday was higher than
expected, as an average of 60 cars were served during the ten weeks of the pilot. Total
participation increased by approximately 550 cars during the period. This increase can
partly be attributed to the Pipeline newsletter that was sent out in the middle of July. The
Pipeline normally creates a spike in participation at the Facility after being mailed.
Although it is difficult to determine whether being open on Monday is the reason for the
increase, staff believes the increase is probably due to the continuing upward
participation trend we've seen over the past years. During the pilot, there were no
cases of HHW materials left on or near District property which staff had to clean up.
N: \ENVRSEC \Position Papers \Wyatt \2009 \PP Approve Adding Monday 9- 3- 09.doc
POSITION PAPER
Board Meeting Date: September 3, 2009
Subject: APPROVE PERMANENTLY ADDING MONDAYS TO THE HOUSEHOLD
HAZARDOUS WASTE COLLECTION PROGRAM OPERATING SCHEDULE
Prior to being open on Mondays, District staff would periodically, approximately once a
month, find HHW materials left on District property near the HHW facility when the
facility was not open. Therefore, an added benefit of being open on Monday is a
presumed decrease in illegal dumping of HHW materials on District property and in
other locations.
Staff discussed adding Monday permanently to the HHW Facility operating schedule
with the Board HHW Committee on August 24, 2009, and they supported the concept.
The Committee also supported spreading the incremental costs of Monday operation
over all District rate payers and the other partners in the HHW Program, as provided for
in the contracts with the HHW partners.
RECOMMENDED BOARD ACTION: Approve extending the HHW Facility operating
schedule to include Mondays on a permanent basis.
N: \ENVRSEC \Position Papers \Wyatt \2009 \PP Approve Adding Monday 9- 3- 09.doc
8.a. Correspondence
Central Contra Costa Sanitary District
August 27, 2009
TO: THE HONORABLE BOARD OF DIRECTORS
VIA: JAMES M. KELLY, GENERAL MANAGER
ANN E. FARRELL, DIRECTOR OF ENGINRINGIC
FROM: CURTIS W. SWANSON, DIVISION MANAGER v
SUBJECT: LETTER FROM EBMUD REGARDING THE STATUS OF THE WATER
SUPPLY MANAGEMENT PROGRAM
Recently, we received the attached letter from the East Bay Municipal Utility District
(EBMUD) about the status of their Water Supply Management Program 2040.
In 2007, EBMUD began preparation of a Water Supply Management Program, as
required by state law, to guide how EBMUD will provide a reliable water supply for its
service area through the year 2040. The Water Supply Management Program seeks to
accommodate planned growth and an anticipated decrease in water supplies due to
climate change. The Preferred Alternative described in the Draft EIR for the Water
Supply Management Program identifies a portfolio of different water resources that
includes increased storage, water transfers, conservation, desalination, and wastewater
recycling to be able to supply a projected demand of 280 MGD in 2040. CCCSD staff
submitted technical comments about the Draft EIR to EBMUD in April 2009.
The proposed plan has been controversial in part because one of the options in the
supply portfolio is to increase storage at Pardee Reservoir on the Mokulemne River.
On May 7, 2009, EBMUD staff presented an overview of the Water Supply Management
Program for the year 2040 to you. The Board did not take a formal position on the Water
Supply Management Program 2040 at that time. In the fall, the EBMUD Board of
Directors will consider approval of the Final EIR and adoption of the Water Supply
Management Program 2040.
While this letter offers that an EBMUD Board member or EBMUD staff can attend one of
our District Board meetings, this has already taken place and, as mentioned above, you
elected not to take a formal position. Therefore, there is no action required by the
Board at this time, unless there is a desire to reconsider taking a formal position on the
EBMUD Water Supply Management Program 2040 based on this latest communication.
If the Board wishes, staff will prepare a response to EBMUD's letter thanking them for
their offer, but indicating we do not need to have a presentation.
Attachment
N: \ENVRSECWdmin \Swanson \Memos\2009 \EBMUD WSMP 2040 Memo to Board Final 8- 27- 09.doc
i
EA s r Q; t v
�4:�C3 MUNICIPAL urILlrV oisrmcr
„August 13, 2009
The honorable Michael McGill
President Pro Ter .
Central Contra Costa Sanitary District Board
5019 Imhoff Place
Nlartinez, CA 94553
Dear President Pro Tem McGill:
On behalf of the EBMUD Board of Directors, I am writing to update: you on the water
supply situation. EBMUD adopted a i0% voluntary conservation target ellecti�e .iuly 1,-
2009. EBMUD customers have continued to conserve, achieving savings of 17.3% during
July. Thank you for your efforts to conserve.
As we all work to use water wisely each day, EBMUD also has been completing a long-
term Water Supply Management Program that I described in a May 2009 letter to you.
Guided by the existing WSMP 2020 plan, in recent years EBMUD expanded conservation
and recycling, developed emergency interties with adjoining service providers, improved
drought supplies working with Sacramento water agencies and launched pilot studies of
groundwater and desalination. WSMP 2040 will be EBMUD's blueprint for ensuring a
reliable high - quality water supply through the next three decades.
The proposed WSMP 2040 differs from WSMP 2020. in important ways: If adopted, it will
push conservation and recycling goals to the limits of cost - effectiveness and meet all new
growth through conservation, recycling and rationing in dry years. It also plans to rely less
on rationing, setting a still- ambitious 10 percent drought rationing target. A combination
of supplemental sources of supplies also will be pursued to support the reduction in
rationing and to offset the projected increase in Mokelumne River use by senior water
rights holders. These supplemental supplies include water transfers, groundwater
bankingkonjunctive use, regional desalination and Sierra foothill storage. The plan's
"preferred portfolio" acknowledges an uncertain future that includes climate. change by
using multiple parallel project components to create an overall strategy that is diverse,
flexible and environmentally sound.
The draft programmatic EIR was available for public review earlier this year, and
comments we received on the EIR prompted E[3AlUD to conduct additional outreach prior
to considering certification ofthe final 1:IR. E13NIUD Board members or staffare
available to attend one of your meetings to discuss what this long -range plan for water
supplies means to N'OLir agency. Please contact (;reg Chan at (510) 2[37 -0135 or
,,chan'ii)cbnmd_com to schedule a presentation.
- %SEf.cS- E'ifti.9i';EEr`. :'•. a ,YL.•�.VG..:.1:i•ir.'Ji.I;.1U. ilUfr3i.OJCJ
��C:�F00r=CtiiEL)C; ^:.5 .' Cl;?J A. i ::iL`�1�.; ?1.....`Y,`._�f.��ES. •�i!(iY. {,1 (z
iJ'J...,r:S'iEY, i. _.: R. Li�.:'iili:iN, : ?,tt;.� .,(Cl.ii;!J . .','!t.il..:'.I d. P•liiF.1 %SCN
Water Supply Management Program 2040
August 13, 2009
Page 2
I encourage you to review the dratl EIR, underlying studies and the work of the
Community Liaison Committee that advised the Board— available at w\ti•w.ebnnid.com.
Your input on WSNIP 2040 is welcomed..
"Thank you again for your support as we work toward- adoption of a Water Supply.
Management Program 2040 that will make possible reliable supplies for future_
generations.
Sincerely,
' K•
Doug Linney, President 1
Board of Directors
DI,:CF:cf
cc: EBNIUD Board of Directors.
Attachment: ° WSMP 2040 Fact Sheet
4 73
EBMUD
A Fact Sheet
for
EBMUD's. Water Supply Management Program 2040
What is the Water Supply Management Program 2040?
WSNIP 2040 is a long -term planning. document that.will guide how EBNIUD provides a
reliable water supply for its customers through the year 2040. It replaces WSMP. 2020,
which vmidc( FRM.u1R°s:,����rk i� r cent ;r:ars +.o cr. to in +�rti_s ,�:ith ctlier. 3uy .ores
water suppliers, increase drought supplies through a joint project with Sacramento area
agencies and conduct pilot studies of desalination, and groundwater options. The updated
plan has been developed with an active arid participatory public outreach process.
Why do long -term planning?_
The State of California requires water agencies to develop long -term plans for providing
reliable water supplies and to update them regularly. And water projects typically take
decades to develop. The only way to responsibly fulfill the water needs of future
generations is to look far ahead to forecast future water demands in conjunction with a
comprehensive review of available water supply options.
Do we need more water for the future?'
EBMUD's service area k.'changing. To better understand these changes EBMUD did a
rigorous study of water demand that went beyond simply using population. projections.
District professionals met with officials in 19 communities throughout our service area to
identify their projections for the future. The analysis revealed that water demand will rise
by about 0.8% per year over the next 30 years, primarily due to infill development. This
growth will be met through additional conservation, water recycling and by requiring
customer rationing in droughts.
In addition, foothills communities along the Mokelumne.River (EBMUD's primary water
supply) are growing, and are.expected to rely more on the river to meet their needs. This
means in the future EBMUD will not be able to depend on the river as much as in the
past, and the District must look for a variety of ways to provide water. The biggest
challenge will be.having enough water during drought years, when water supplies are at
their lowest, and being prepared for the impacts on water supplies that could result from
climate change.
What is included in the plan?
1 13NIUD plans to meet customer water needs through 2040 by:
• Pushing conservation to the limits of cost- ettectiveness
• Increasing the use of recycled water to meet more local irrigation and industrial
needs
Developing one of more of the following supplemental supply options to increase
reliability: desalination, additional surface storage, groundwater storage and water
transfers.
Keeping rationing during droughts at a;ten percent level, which provides the
flexibility of increasing rationing if needed for unusual circumstances.
What is the certainty that what is in the WSINIP 2040 will be built? Are the plans
listed in the EIR binding?
The plans are not binding; they are created as p, art of a long -term planning process which
requires assessing awide variety of potential'projects and water sources.'Using criteria
such as economic, environmental and regulatory impacts, EBMUD evaluated various
options.
The WSMP 2040 EIR is a "programmatic" plan that focuses on the most promising of
those options. These projects are paper -only evaluations. There is no immediate impact
and no construction planned as a result of the WSMP 2040 pian-.
During the next 30 years; specitic projects,would move forward only with project level -
environmental review; which. requires years. of study and community, environmental and
regulatory scrutiny as part of a "project level" EIR. Both environmental impacts and
benefits will be considered in developing projects, and regional partnerships are essential
for WSMP's success.
EBMUD's master plans for water conservation and water recycling also will be updated
to reflect the WSMP 2040 EIR.
What is the schedule for the WSMP 2040? -
Mid 2007 ; : .Work begins on the WSMP 2040; Community Liaison, Committee formed
2007 - 2009- - Draft plan developed'-
Feb 2009' Draft Programmatic EIR published
Mid 2009 Public Hearings held
Fall 2009 Final Programmatic EIR to undergo Board review for certification.
J
q.*..
li I
JUNE 30, 2009
PRE -AUDIT FINANCIAL STATEMENTS
OPERATIONS & MAINTENANCE FUND
NAADMINSUP\ADMIN \RATCLIFF\O &M Rev &Exp Overheads 9- 09.doc
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EXPENSE CATEGORIES UNDER / (OVER) BUDGET
FISCAL YEAR 2008 -2009
($000) .
Labor Expense
($1,409)
Chemicals
216
Utilities
650
Repairs & Maintenance
228
Hauling & Disposal
144
Outside Services
322
Materials & Supplies
(113)
Other
574
TOTAL UNDER BUDGET
612
N:\ADMINSUP\ADMIN \RATCLIFF\O &M Rev &Exp Overheads 9- 09.doc
r
Item 9.B.
Capital Improvement Budget
Year End Report
FY 2008 -09
September 3, 2009
Board Meeting
FY 2008 -09 CAPITAL EXPENDITURE
SUMMARY BY PROGRAM
61
1
CAPITAL
IMPROVEMENT
BUDGET
YEAR -END ACTUAL
YEAR -END
ACTUAL MINUS CIB
Treatment Plant Program
12,680,000
9,324,970
- 3,355,030
Collection System Program
22,355,000
28,320,867
+5,965,867
General Improvements Program
3,418,000
3,261,104
- 156,896
Recycled Water Program
405,000
569,468
+164,468
Subtotal
$38,858,000
$41,476,409
$2,618,409
61
1
FY 2008 -09 CAPITAL REVENUE SUMMARY
FY 2008 -09 Capital Fund Impacts
CAPITAL
IMPROVEMENT
BUDGET
YEAR -END ACTUAL
YEAR -END
ACTUAL MINUS CIB
Sewer Service Charge
$8,510,000
$8,452,563
- $57,437
Tax Revenue
$8,636,000
$8,688,847
+$52,847
Concord Revenue
$11,264,000
$10,254,642
- $1,009,348
Facility Capacity Fees
$6,250,000
$4,168,070
- $2,081,930
Pumped Zone Fees
$1,125,000
$721,319
- $403,681
Interest Earnings
$1,500,000
$520,802
- $979,198
Other Fees and Charges
$979,000
$405,009
- $573,991
Subtotal
$38,264,000
$33,211,262
$5,052,738
FY 2008 -09 Capital Fund Impacts
YEAR -END
BUDGET
ACTUAL
ACTUAL
MINUS
COMMENTS
CIB
Capital
$38,264,000
$33,211,262
- $5,052,738
Lower connection Fees ($2,500,000)
Revenues
Lower other fees and charges
($574,000)
Lower interest ($979,000)
Lower Concord revenue from
WWTP program ($1,000,000)
Capital
$38,858,000
$41,476,409
$2,618,409
District continues to pursue needed
Expenditures
projects. Over expenditure occurred
due to $4.6 million for the A -Line
project that transferred from FY
2007/08 into 2008/09.
Net Capital
- $594,000
- $8,265,147
Fund Change
:r
FY 2007 -08 Capital Fund Impacts
Net Two Year Capital Fund Impact
• FY 2007 -08 —
— Plan take $2.6 million from SCF
— Actual put $1.9 million in SCF
• FY 2008 -09 -
- Plan take $.6 million from SCF
— Actual take $8.3 million from SCF
• Net Two Year Capital Fund Impact
— Plan take $3.2 million from SCF
—Actual take $6.4 million from SCF
3
Year -end
Actual minus
Comments
Budget
Actual
CIB
Lower Interest ($1 M);
Capital Revenues
40,448,000
37,890,031
- 2,557,969
Lower Developer Fees ($0.5M);
Lower Alhambra Valley Reimbursements ($0.5M);
Lower Concord Revenue $3M
Project Delays: Standby Power ($1.5M),
Solids Handling ($1.5M),
Capital Expenditures
43,061,000
35,948,414
- 7,112,586
A -Line 2A ($3.5M)
Low Bids: Renovation Program ($110),
Alhambra Valley Trunk ($1 M)
Project Cancelled: A -Line 2A ReW ($1 M)
Project Reduced: Wet Weather Protection $0.5M
Net Capital Fund Change
-$2,613,000,
$1,941,617,
Net Two Year Capital Fund Impact
• FY 2007 -08 —
— Plan take $2.6 million from SCF
— Actual put $1.9 million in SCF
• FY 2008 -09 -
- Plan take $.6 million from SCF
— Actual take $8.3 million from SCF
• Net Two Year Capital Fund Impact
— Plan take $3.2 million from SCF
—Actual take $6.4 million from SCF
3
Summary of Major Project Expenditure Variances
Treatment Plant Program f
FY 08 -09
YEAR -END
FY 08 -09
YEAR -END
FY 08 -09
YEAR -END
DP NO.
PROJECT TITLE
FY 08 -09
CIB
YEAR -END
ACTUAL.
COMMENTS
MINUS CIB
5950
South Orinda, Phase 4
ACTUAL
MINUS CIB
+849,703
Project accelerated
Significant additional costs for extra
5951
7207
Aeration Air
66,313
- 233,687
2009 to match EBMUD's
grout, and new rings, gaskets and
& 7274
Renovations, Phase 1 8
$1,000,000
2,810,826
+1,810,826
hardware. Offsetting cost savings
150,000
521,213
phase 2
Project accelerated
due to re- bidding second phase.
7216
TP Piping Renovations,
1,800,000
263,371
- 1,536,629
Project delayed; expenditures
+571,475
purchase of easements delayed
Phase 4'
Acquisition, Phase 2
into future FY 2009/10
from FY 2007/08
7231
Auxiliary Boiler
50,000
514,976
+464,976
Project delayed; expenditures
Phase 2
Renovation,
shifted from FY 2007/08
shifted from FY 2007/08; extra work
7237
Metals Removal
1,000,000
58,163
- 941,837
Project delayed pending new
8,125,000
12,739,921
Technology
shifted into FY 2008/09 from FY
furnace regulations due late 2009
2007/08
6463
09/09 Development
1,180,000
Project delayed; expenditures
- 386,633
7248
Standby Power Facility
1,200,000
682,870
- 517,130
shifted into future FY 2009/10 and
All Other Collection System
Imps
2010/11
11,100,000
7255
Primary Structure Demo.
1,100,000
35,878
- 1,064,122
Project delayed indefinitely
7260
Solids Handling Imps.
1,054,000
492,740
- 561,260
Project delayed; expenditures
shifted into future 2009/10
Collection System Program Totals
7269
TP Asset Management
1,100,000
240,276
- 859,724
Project delayed
All Other Treatment Plant Projects
4,101,000
4,225,870
+124,870
-
TP Program 26% under budget
due to planned delay of Primary
Treatment Plant Program Totals
12,680,000
9,324,970
- 3,355,030
Structure Demo and Metals
Removal Technology Projects
Summary of Major Project Expenditure Variances
Collection Svstem Proaram
tl
0
FY 08 -09
YEAR -END
DP NO.
PROJECT TITLE
FY 08 -09
YEAR -END
ACTUAL
COMMENTS
CIB
ACTUAL
MINUS CIB
5950
South Orinda, Phase 4
200,000
1,049,703
+849,703
Project accelerated
Project delayed to July- August
5951
Miner Road Trunk Sewer
300,000 -
66,313
- 233,687
2009 to match EBMUD's
construction schedule
5958
Lafayette Sewer, Phase 6
150,000
521,213
+371,213 -
Project accelerated
Clean -up of SPRW accelerated;
5967
A -line Easement
100,000
671,475
+571,475
purchase of easements delayed
Acquisition, Phase 2
from FY 2007/08
5979
Martinez Sewer Renov.,
1,200,000
1,675,292
+475,292
Project delayed; expenditures
Phase 2
shifted from FY 2007/08
Project delayed; expenditures
5980
A -Line, Phase 2A
8,125,000
12,739,921
+4,614,921
shifted into FY 2008/09 from FY
2007/08
6463
09/09 Development
1,180,000
793,367
- 386,633
Overall development is down
Sewerage
All Other Collection System
11,100,000
10,803,583
- 296,417
Program Projects
CS Program 27% over budget
Collection System Program Totals
22,355,000
28,320,867
+5,965,867
due primarily to A -line Phase 2A
Project delay from FY 2007 -08
tl
0
Summary of Major Project Expenditure Variances
General Improvements Program
Summary of Major Project Expenditure Variances
Recycled Water Program
DP
FY 08 -09
YEAR -END
DP
PROJECT TITLE
FY 08 -09 CIB
YEAR -END
ACTUAL
COMMENTS
N0.
ACTUAL
MINUS CIB
8195
Information Technology
720,000
596,752
- 123,248
-
Development
8208
CSOD Facilities
700,000
816,926
116,926
Increased planning efforts
related to refinery use of REW
Improvement
REW Program 40% over
All Other General Improvements
$1 998000
1847,426
150574
GI Program within 5% of
Projects
,
,
,
budget.
General Improvements Program
$3,418,000
$3,261,104
- $156,896
Totals
relatively high, dollar value
Summary of Major Project Expenditure Variances
Recycled Water Program
DP
FY 08 -09
YEAR -END
NO.
PROJECT TITLE
fy 08 -09 cib
YEAR -END
ACTUAL
COMMENTS
ACTUAL
MINUS CIB
7194
Recycled Water —Zone 1
$340,000
$243,221
- $96,779
Project delayed.
Ph 1C
7259
Recycled Water Planning
$60,000
$298,689
$238,689
Increased planning efforts
related to refinery use of REW
REW Program 40% over
budget due to increased
refinery planning efforts.
All Other Recycled Water Projects
$5,000_
$27,558
$22,558
While %variance is
relatively high, dollar value
of variance is modest due to
small size of program.
Recycled Water Program Totals
$405,000
$569,468
$164,468
FY 2008 -09 Capital Fund Impacts
Net Two Year SCF Balance Drawdown $3.2 million more than budgeted.
Budget $ 3.2 million SCF drawdown. Actual $ 6.4 million SCF drawdown.
FY 2008 -09 Capital Funds Available
July 1, 2008
Beginning Balance $50,108,627
FY 2008 -09 Capital Fund Change - $8,265.147
June 30, 2009
Ending Balance $41,843,480
0
YEAR -END
BUDGET
ACTUAL
ACTUAL
COMMENTS
MINUS CIB
Capital Revenues
38,264,000
33,211,262
- 5,052,738
Lower connection Fee ($2,500,000)
Lower other fees and charges ($574,000)
Lower interest ($979,000)
Lower Concord revenue ($1,000,000)
Capital Expenditures
38,858,000
41,476,409
2,618,409
District continues to pursue needed projects.
Over - expenditure occurred due to $4.6
million for the A -Line project that transferred
from FY 2007/08 into 2008/09.
Net Capital Fund
- 594,000
- 8,265,147
- 7,671,147
FY 2008-09 Drawdown of Sewer
Change
Construction Fund Balance $7.7 million
more than budgeted.
Net Two Year SCF Balance Drawdown $3.2 million more than budgeted.
Budget $ 3.2 million SCF drawdown. Actual $ 6.4 million SCF drawdown.
FY 2008 -09 Capital Funds Available
July 1, 2008
Beginning Balance $50,108,627
FY 2008 -09 Capital Fund Change - $8,265.147
June 30, 2009
Ending Balance $41,843,480
0
QUESTIONS
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 3, 2009 No.: 9.c. Budget and Finance
Type of Action: APPROVE INVESTMENT POLICY
Subject: REVIEW AND APPROVE THE STATEMENT OF INVESTMENT POLICY
Submitted By:
Debbie Ratcliff, Controller
Initiating Dept /Div.:
Administrative/ Finance & Accounting
REVIEWED AND RECOMMENDED FOR BOARD ACTION.
4� � � Ad
D. Ratc ' u§ raves
l
James M.
General Manager
ISSUE: The District's investment policy is reviewed and approved annually by the
Board of Directors in accordance with District investment policy.
RECOMMENDATION: Review and approve the District's investment policy, which
includes new clarifying language related to the District's GASB 45 Trust.
FINANCIAL IMPACTS: None
ALTERNATIVES /CONSIDERATIONS: Additional investment options could be added
which fall within the permissible investments prescribed by the Government Code of the
State of California.
BACKGROUND: As amended in 2006, Section 53646 of the California Government
Code states that the Treasurer or Chief Fiscal Officer of the local agency may render to
the legislative body of that local agency a statement of investment policy, which the
legislative body of the local agency shall consider at a public meeting. Any change in
the policy shall also be considered by the legislative body of the local agency at a public
meeting. Also, a quarterly report may be rendered to the legislative body of the local
agency showing the type of investment, institution, date of maturity, amount of deposit,
current market value for all securities with a maturity of more than 1-2 months, rate of
interest, and such data as may be required by the local agency.
Although no longer required, it has been our practice and policy to render an annual
statement of investment policy to the District's governing Board for review and approval
as well as a monthly investment report. These provisions were previously incorporated
into our investment policy. District Counsel and staff reviewed the current California
Government Code, and found no required changes to the District's investment policy.
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POSITION PAPER
Board Meeting Date: September 03, 2009
subject. REVIEW AND APPROVE THE STATEMENT OF INVESTMENT POLICY
Staff has included language in the investment policy to clarify that the Statement of
Investment Policy does not include the GASB 45 Trust and that the investment policy
that governs the GASB 45 Trust will be brought to the Board annually in the future. The
Board Budget and Finance Committee reviewed the change in the investment policy.
RECOMMENDED BOARD ACTION: Review and approve the District's investment
policy, which includes new clarifying language related to the District's GASB 45 Trust.
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Attachment
CENTRAL CONTRA COSTA SANITARY DISTRICT
STATEMENT OF INVESTMENT POLICY
The investment policy of the Central Contra Costa Sanitary District governs the
District's temporary investments. A separate investment policy governs the
District's GASB 45 Trust. This investment policy is embodied in the following eleven
sections:
Statement of Objectives
The temporary investment portfolio of the District will be managed to ensure
that normal cash needs, as well as scheduled extraordinary cash needs can
be met. Therefore, adequate liquidity will be the first priority. Second priority
will be the safety of the portfolio ensuring that the investments could be
readily converted to cash if needed without causing a material change in the
value of the portfolio. Lastly, the portfolio will be invested to attain a market
average rate of return, after meeting the first two previously stated objectives.
Permissible Investments
Within the constraints prescribed by the Government Code of the State of
California for permissible investments, the District's investment portfolio will
only be invested in the following instruments:
• United States Treasury Bills and Notes, and obligations of government
agencies for which the full faith and credit of the United States are
pledged.
• Bankers Acceptances, drawn on and accepted by a commercial bank,
which are eligible for purchase by the Federal Reserve System.
• Collateralized Certificates of Deposit issued by a Federal or State
chartered bank or a Federal or State chartered savings and loan
association.
• Negotiable Certificates of Deposit issued by a Federal or State chartered
bank or a Federal or State chartered savings and loan association.
• Commercial Paper of prime quality limited to corporations with assets over
$500,000,000.
• Medium Term Notes of a maximum of five years maturity issued by U. S.
corporations or any Federal or State despository institution.
• Local Agency Investment Fund of the State of California.
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• Investment Trust of California (CaITRUST)
III. Bank and Dealers
The District will use the services of the Treasurer's Office of the County of
Contra Costa which will transact the District's investment decisions in
compliance with the requirements described in this investment policy. The
County Treasurer's Office will execute the District's investments through such
brokers, dealers and financial institutions as are approved by the County
Treasurer, and through the State Treasurer's Office for investment in the
Local Agency Investment Fund.
IV. Maturities
The maximum maturity for investments of the District is one year. Prior
approval of the Board of Directors must be obtained to acquire investments
with maturities beyond one year. However, investments in Treasury Notes
and the Local Agency Investment Fund would not be subject to the one year
maximum maturity.
V. Diversification
To minimize the risk of loss through default, the total amount invested in a
single issuer will not be greater than 15 percent of the District's investment
portfolio value, except that the 15 percent limitation will not apply to United
States Treasury Bills and Notes and investment in the Local Agency
Investment Fund and CaITRUST.
VI. Risk
Credit and market risks will be minimized through adherence to the list of
permissible investments, a limit on maximum maturities, and the limitation on
the total investment in a single issuer.
VII. Delegation and Authority
The District Controller will be responsible for investment transactions which
should be made in accordance with this investment policy and within the
internal controls described in Section IX.
VIII. Prudence
Prudent judgment must be exercised by the District Controller responsible for
investment transactions undertaken in accordance with this investment
policy.
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IX. Controls
The District Controller will establish subsidiary accounting records of each
investment which will enable the determination of income earned monthly and
through maturity, and the balancing of the principal amounts to a control
account in the general ledger. Internal control procedures will require the
countersignature of the Director of Administration for all transactions, which
are initiated by the Controller. The dollar limit of the Director of
Administration will be $5 million. Investment transactions which exceed $5
million will require the additional approval of the General Manager. Such
internal controls are to be reviewed by the District's independent auditors
annually.
X. Reporting
The District Controller will annually render a statement of investment policy to
the Board of Directors. Also, annually, the GASB 45 Trust Investment
Policy will be brought before the Board. The Controller will submit a
monthly report to the District's General Manager, Board of Directors and
internal auditor showing the type of investment, issuer, date of maturity, par
(or face), dollar amount invested, current market value of all securities, and
the source of this same valuation, and a statement of compliance of the
portfolio with the investment policy.
XI. Performance Evaluation
A performance evaluation will be completed by the District's independent
auditors every year, commencing with the 2004 -2005 fiscal year, to
determine whether the investment objective of achieving a market - average
rate of return is being realized. In determining the market - average rate of
return, the average return, of three month U.S. Treasury Bills will be used as
a comparison. The weighted average of the portfolio will be calculated each
month and compiled to determine the annual yield. Results of the
comparison between the District's portfolio and the three month T -Bill
benchmark will be reported to the Board annually.
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Agenda Item 10.a
GRAYSON CREEK REW
EMERGENCY REPAIR UPDATE
DP 7278
September 3, 2009
STATUS OF
PERMANENT REPAIR
• Permits
• Construction activities /schedule
• Need Board action
1
I
PERMITS
• Work proceeding in accordance with
Encroachment Permits from Flood Control.
District and Contra Costa County
• US Army Corps of Engineers, SF Water
Quality Control Board, and the Department
of Fish and Game have not imposed any
permit conditions
SCHEDULE AND ACTIVITIES
Contractor installed pipe support anchors
• Waiting for delivery of supports
• Pipe is at the fabricator's storage yard
• Working on recovering costs above $250,000
from our Property Loss Insurance Policy
• Scheduled completion September 30
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WORK SUPPORT PLATFORM
3
PIPE SUPPORT ANCHORS
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RECOMMENDATIONS
• Authorize the General Manager under
Public Contract Code 22050 (b) to
continue with emergency repairs on the
recycled water pipeline at Grayson Creek
in Martinez
5
BASIS FOR RECOMMENDATION
• Need to complete repair this construction
season to remove temporary pipeline from
bridge
• REW service and public safety concerns
• Must proceed on, emergency basis to
complete construction this year
(October 15 deadline in Flood Control
District Permit)
QUESTIONS ??
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