HomeMy WebLinkAbout7/16/2009 AGENDA BACKUPCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: July 16, 2009 No.: 3.c. Consent Calendar
Type of Action: APPROVE MERIT INCREASE
subject: APPROVAL OF REGISTRATION DIFFERENTIAL SALARY MERIT
INCREASE FOR MARK WENSLAWSKI, STAFF ENGINEER
Submitted By: Initiating Dept. /Div.:
Gail Chesler, Provisional Senior Engineer Engineering /Environmental Services
REVIEWED AND
C ,
G. hesler
FOR BOARD ACTION:
DuQr -
C. Swanson
A. Farrell
ISSUE: A registration differential salary merit increase requires approval by the Board
of Directors.
RECOMMENDATION: Grant Mark Wenslawski, Staff Engineer, a one -step increase of
his basic salary effective April 18, 2009.
FINANCIAL IMPACTS: One -step salary increase.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: Mark is a Staff Engineer in the Environmental Services Division of
the Engineering Department. This classification does not require registration as a
Professional Engineer. The Memorandum of Understanding (MOU) between the
Management Support/Confidential Group and Central Contra Costa Sanitary District
(District) provides for a salary merit increase for employees who possess registration or
license as Professional Engineer, Land Surveyor, or Certified Public Accountant in a
position not requiring such registration or license.
Mark Wenslawski has provided evidence to his supervisors that he is licensed as a
Professional Engineer (Civil Engineering) in California (see attached notification). Mark
Wenslawski has consistently demonstrated his ability to assist in the accomplishment of
the planning, design, and construction activities of the District requiring the professional
level of judgment and skill expected of a Professional Engineer.
The Human Resources Committee reviewed this request at their meeting held on
June 26, 2009 and recommended approval.
RECOMMENDED BOARD ACTION: Grant Mark Wenslawski, Staff Engineer, a
one -step increase of his basic salary effective April 18, 2009, as the registration
differential salary merit increase provided for in the MOU.
N: \ENVRSEC \Position Papers \Chesler\2009 \PP Merit Increase- MWenslawski Moved to 7- 16- 09.doc Page 1 of 2
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Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
r POSITION PAPER
Board Meeting Date: July 16, 2009
No.: •3. d . Consent Calendar
Type of Action: ACCEPT CONTRACT WORK/AUTHORIZE FILING OF THE NOTICE
OF COMPLETION
subject: ACCEPT THE CONTRACT WORK FOR AUXILIARY BOILER
IMPROVEMENTS, DISTRICT PROJECT 7231, AND AUTHORIZE FILING OF THE
NOTICE OF COMPLETION
Submitted By: Initiating Dept. /Div.:
Edgar Lopez, Assistant Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
-&,- - - ' . - . M;-- YA_
E. Lopez B. Than vlf. 1 A. Farrell ames . Kelly, .
GeneraP anager
ISSUE: Construction has been completed on the Auxiliary Boiler Improvements,
District Project 7231, and the work is now ready for acceptance.
RECOMMENDATION: Accept the contract work for the Auxiliary Boiler Improvements,
District Project 7231, and authorize filing of the Notice of Completion.
FINANCIAL IMPACTS: None related to this action.
ALTERNATIVES /CONSIDERATIONS: Not applicable. Filing the Notice of Completion
is advisable under the California Civil Code, Section 3093.
BACKGROUND: The two existing auxiliary boilers, located in the Solids Conditioning
Building, were installed in the 1970s as part of the Treatment Plant 5A Expansion.
They provide steam if the plant's waste heat boilers or cogeneration system are off -line,
or if steam demand exceeds the capacity of the waste heat boilers and /or cogeneration
system.
This project upgraded the boilers by installing an exclusive Boiler Management and
Control system specially designed to integrate the functions of a programmable
controller, burner management controller, and variable frequency drives for the
combustion air blowers. Work also included replacement of the door flanges, re-
insulation, and installation of thermal rear door jackets that meet the latest boiler codes.
A PG &E energy savings rebate of. approximately $9,000 is anticipated for the retrofit.
On August 7, 2008, the Board of Directors authorized the award of a contract for the
construction of the project to R. F. MacDonald, Incorporated. The Notice to Proceed
was issued on October 10, 2008. The work was substantially completed on
June 12, 2009. The remaining items of work consist of minor punch -list items,
which do not affect the project acceptance.
N: \PESUP \Position Papers \Lopez \7231 Acceptance.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: July 16, 2009
subject. ACCEPT THE CONTRACT WORK FOR AUXILIARY BOILER
IMPROVEMENTS, DISTRICT PROJECT 7231, AND AUTHORIZE FILING OF THE
NOTICE OF COMPLETION
Immediately upon acceptance, the Contractor is relieved of the duty of maintaining and
protecting the Contract work. Guaranty and warranty periods required by the Contract
and the statutory period for filing of liens and Stop Notices start on the date of
acceptance by the Board of Directors. Final payment to the Contractor is made after
expiration of the statutory period for filing of liens and Stop Notices, provided no liens or
Stop Notices have been filed, and provided the punch -list items have been completed.
The total authorized budget for the project is $629,000. The budget includes the cost of
engineering design, construction management and inspection, testing services, and
contractor services. An accounting of the project costs will be provided to the Board at
the time of project closeout. It is appropriate to accept the contract work at this time.
RECOMMENDED BOARD ACTION: Accept the contract work for the Auxiliary Boiler
Improvements, District Project 7231, and authorize filing of the Notice of Completion.
N:\PESUP \Position Papers \Lopez \7231 Acceptance.doc Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: July 16, 2009 No.: 3.e. Consent Calendar
Type of Action: ADOPT RESOLUTION
subject: ADOPT A RESOLUTION ACCEPTING GRANTS OF EASEMENTS FROM
PROPERTY OWNERS OF THE OAKLAND BOULEVARD, SHUEY AVENUE, AND
BUENA VISTA AVENUE NEIGHBORHOODS IN WALNUT CREEK, AND
AUTHORIZING STAFF TO RECORD THE DOCUMENTS WITH THE CONTRA
COSTA COUNTY RECORDER (DISTRICT PROJECT 5972 — PARCELS 2, 3, 4, 6
and 7")
Submitted By: Initiating Dept./D' V.:
Molly Mullin, Senior Right of Way Agent Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD AC ION: �1
At /fin uJJti�/ C�
\ M. Mullin S. G and C. Swanson A. Farrell
ames elly,
Genera anager
ISSUE: A resolution of the Board of Directors is required to accept easements and to
record the documents.
RECOMMENDATION: Adopt a resolution accepting grants of easements and
authorizing staff to record the documents with the Contra Costa County Recorder.
FINANCIAL IMPACTS: The cumulative total paid for the permanent easements in
the Oakland Boulevard, Shuey Avenue, and Buena Vista Avenue neighborhoods is
$81,225.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Walnut Creek Sewer
Renovations, Phase 6 Project included
renovating approximately 10,000 feet of 6- and
8 -inch pipe in Walnut Creek and Lafayette.
Prior to the formation of the District in 1946,
the City of Walnut Creek installed the sewer
within the Oakland Boulevard and Shuey
Avenue properties. No records were located
granting sewer easements to the City or
District. Accepting and recording the
easement will perfect our existing land rights.
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N: \ENVRSEC \Position Papers\Mullin\2009 \PP 5972 GOES Oakland Blvd. WC Final sg 07.16.09.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: July 16, 2009
Subject. ADOPT A RESOLUTION ACCEPTING GRANTS OF EASEMENTS FROM
PROPERTY OWNERS OF THE OAKLAND BOULEVARD, SHUEY AVENUE, AND
BUENA VISTA AVENUE NEIGHBORHOODS IN WALNUT CREEK, AND
AUTHORIZING STAFF TO RECORD THE DOCUMENTS WITH THE CONTRA
COSTA COUNTY RECORDER (DISTRICT PROJECT 5972 — PARCELS 2, 3, 4, 6
and 7 *)
On Contra Costa Gospel Church's property along Buena Vista Avenue, the District has
a public sewer, with a corresponding older style grant of easement deed. Accepting
and recording this easement will update our land rights to our current standard, which
will improve our access rights and mitigate future encroachments of structures and
trees over the pipe.
RECOMMENDED BOARD ACTION: Adopt a resolution accepting grants of easements
from property owners in the Oakland Boulevard, Shuey Avenue, and Buena Vista
Avenue neighborhoods in Walnut Creek, and authorizing staff to record the documents
with the Contra Costa County Recorder.
'Easement parcel numbers are for internal job log use only.
N:\ENVRSEC \Position PapersWlullin\2009 \PP 5972 GOEs Oakland Blvd. WC Final sg 07.16.09.doc Page 2 of 2
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: July 16, 2009 No.: 3.f. Consent Calendar
Type of Action: ADOPT RESOLUTION
Subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM THE
ZIEGLER FAMILY TRUST FOR AN EASEMENT IN THE UNINCORPORATED AREA OF
WALNUT CREEK SHOWN ON THE MINOR SUBDIVISION MAP OF MS 99 -0006, AND
AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA
COUNTY RECORDER (JOB 5784, PARCEL 2 *)
Submitted By: Initiating Dept. /Div.:
Pat Camorongan, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
� v U -W <
P. Camorongan J. M Moto -Mills C'Swarison A. Farrell K. Alm James M: ell
General Manager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication,
and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an offer of dedication for an
easement in the unincorporated area of Walnut Creek, and authorizing staff to record
the resolution with the Contra Costa County Recorder.
FINANCIAL IMPACTS: The new easement was acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors
regularly accepts easements by resolution. The
recommended resolution will accept an
easement shown on the minor subdivision map
of MS 99 -0006 required for a recent sewer
extension off Monticello Drive in the
unincorporated area of Walnut Creek. Staff has
reviewed the minor subdivision map and
determined that it is in compliance with District
standards.
RECOMMENDED BOARD ACTION: Adopt
a resolution accepting an offer of dedication for
an easement in the unincorporated area of
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Walnut Creek from David C. Ziegler and Susan D. Ziegler of The Ziegler Family Trust,
as shown on the minor subdivision map of MS 99 -0006, and authorizing staff to record
the resolution with the Contra Costa County Recorder.
*Easement parcel numbers are for internal job log use only.
N: \ENVRSEC \Position Papers \Camorongan \5784_Position Paper (Ziegler) Final 7- 16- 09.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: July 16, 2009 No.: 3.g. Consent Calendar
Type of Action: ADOPT RESOLUTION
Subject: ADOPT A RESOLUTION ACCEPTING AN OFFER OF DEDICATION FROM
ARMAND BUTTICCI, III, FOR AN EASEMENT IN THE UNINCORPORATED AREA OF
WALNUT CREEK SHOWN ON THE MINOR SUBDIVISION MAP OF MS 03 -0036, AND
AUTHORIZING STAFF TO RECORD THE RESOLUTION WITH THE CONTRA COSTA
COUNTY RECORDER (JOB 5835, PARCEL 3 *)
Submitted By: Initiating Dept. /Div.:
Pat Camorongan, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
�&IU
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P. Camorongan J. Mi moto -Mills
C. Swanson
A. Farrell K. Alm
.
James M. Kelly
General Manager
ISSUE: A resolution of the Board of Directors is required to accept offers of dedication,
and to authorize staff to record documents.
RECOMMENDATION: Adopt a resolution accepting an offer of dedication for an
easement in the unincorporated area of Walnut Creek, and authorizing staff to record the
resolution with the Contra Costa County Recorder.
FINANCIAL IMPACTS: The new easement was acquired at no cost to the District.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: The Board of Directors regularly
accepts easements by resolution. The
recommended resolution will accept an easement
shown on the minor subdivision map of MS 03-
0036 required for a recent sewer extension off
North Gate Road, in the unincorporated area of
Walnut Creek. Staff has reviewed the minor
subdivision map and determined that it is in
compliance with District standards.
RECOMMENDED BOARD ACTION: Adopt
a resolution accepting an offer of dedication from
Armand Butticci, III, for an easement in the
unincorporated area of Walnut Creek as shown
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On t e minor subdivision map of MS 03 -0036, and
authorizing staff to record the resolution with the Contra Costa County Recorder.
*Easement parcel numbers are for internal job log use only.
N: \ENVRSEC \Position Papers \Camorongan \5835_Position Paper (Buttici) Final 7- 16- 09.doc
4
Central Contra Costa
Sanitary District
Setup and Transaction Fees
for
Reimbursement Accounts
General Manager's Report
July 16, 2009
Fee Amounts
• Account Setup Fee: $806
• Transaction Fee: $139
Item 5.a.1
Setup Fee
• Includes 8.75 hours of staff time to:
- Send notices reminding installer of program
availability and application deadlines.
- Collect & evaluate installer's submittals to
determine costs eligible for reimbursement.
Prepare map, fee calculation sheet, position
paper, ordinance and presentation for the Board.
- Conduct outreach program to inform property
owners affected by proposed fees.
Set up account in District chart of accounts.
Transaction Fee
• Includes 1.4 hours of staff time to:
- Maintain table of Reimbursement Fees
• Adjust for inflation & depreciation
• Review number of potential connections
- Prepare annual Statement of Account and
maintain installer contact information.
- Notify installer when funds are available for
disbursement.
- Conduct due diligence search for installer, if
necessary.
- Process payment request including interest
calculation, if applicable.
- Issue check and mail to installer.
2
Fees are Eligible Costs
• Staff has concluded that both the Setup
Fee and Transaction Fee should be
costs eligible for reimbursement.
• No Board action is needed to implement
this change since adjustments for
changes in eligible costs is delegated to
staff in the District Code.
• Staff will implement the change for all
accounts.
Questions...?
5.a.2)
Central Contra Costa Sanitary District
July 10, 2009
TO: HONORABLE MEMBERS OF THE BOARD
FROM: JAMES M. KELLY, GENERAL MANAGER
SUBJECT: REQUEST FROM CASA FOR FINANCIAL SUPPORT FOR APPEAL OF
VACAVILLE DECISION (AGENDA ITEM 5.a.2)
Staff sought the Board's direction on this matter at the June 18, 2009 Board Meeting
(see attached memo). By a 3 -2 vote, the Board approved a $5,000 contribution, but
requested staff not to send the contribution until District Counsel learned who was
representing CASA and if the Bay Area Clean Water Agencies (BACWA) was going to
contribute.
District Counsel has learned CASA will retain the same legal counsel who represented
CASA in the Superior Court. Staff has also learned that the District has contributed
more than other BACWA members to date and that BACWA will contribute $5,000 for
the appeal.
Based on the foregoing, staff recommends the District not contribute for this request,
and send a letter to CASA noting that the District has contributed in the past and is
currently contributing through BACWA.
JMK:sIc
Attachment
CSO /H: \General Managers Directory\Memos\2009 \CASA Financial Support Request for Vacaville Appeal July
16th.doc
8.a.3)
Central Contra Costa Sanitary District
June 009
TO: HONORABLE BOARD OF DIRECTORS
FROM: JAMES M. KELLY, GENERAL MANA
KENT ALM, DISTRICT COUNSEL T\e
SUBJECT: REQUEST FROM CASA FOR FINANCIAL SUPPORT FOR APPEAL OF
VACAVILLE DECISION
A letter from the California Association of Sanitation Agencies (CASA) requesting the
District assistance in funding CASA's appeal of a Trial 'Court decision in the City of
Vacaville NPDES Permit Case is attached. The District supported the initial Vacaville
litigation with two contributions:
— $5,000 in 2003
— $4,000 in 2006
n As noted in the attached letter, in an April 2009 ruling, the Contra Costa County
Superior Court upheld the State Water Resources Control Board ( SWRCB) order
(CASA lost). CASA suggested a $10,000 contribution from the District based on
treatment plant capacity, however, staff recommends a $5,000 contribution because of
the District's specific circumstances. Future litigation CASA initiates will be funded from
their general budget; since this is ongoing litigation it is being funded in the same
manner it started.
While part of the lawsuit does not directly pertain to the District, the initial SWRCB
decision provides increased discretion to Regional Boards in applying basin plan
provisions and defining beneficial uses. This can lead to arbitrary non - science based
permits that can be very expensive to comply with. These issues are a direct interest to
the District, and why staff recommends a $5,000 contribution.
JMK:sIc
Agenda Item 5.a.3)
Board Meetinq of July 16, 2009
Written Announcements:
Staff Meetings /Events
a) Pleasant Hill Sewer Renovation Project Workshop
The District will host a public meeting on Thursday, July 30, 2009 at 7 p.m.
at the Community Room of Pleasant Hill City Hall located at 100 Gregory
Lane. The Pleasant Hill Sewer Renovation Project, Phase 1, will renovate
approximately 2,500 feet of 6 and 8 -inch sewer located in Pleasant Hill
using open cut, pipe burst, and CIPP methods.
General Updates
b) City of Walnut Creek Clean Water Program Withdrawal
The District recently received notification from the City of Walnut Creek
that they intend to withdraw from the Clean Water Program service
agreement as a result of an internal workforce analysis demonstrating that
they had capacity with their existing staff to conduct the stormwater
fieldwork that the District had been performing since 1997. The City said
this decision was not based on dissatisfaction with the services provided
by the District; they stated the service was diligent and professional. The
details are being worked out to provide for a smooth transition while
ensuring District costs are recovered.
Agenda Item 5.a.3)
Board Meeting of July 16, 2009
Additional Written Announcements:
Staff Meetings /Events
C) Orinda City Council Presentation for Miner Road Sewer
Renovation Project
The City of Orinda Council has asked that the District provide an update
on its Miner Road Sewer Renovation Project. The focus of the
presentation will be the District contractor's schedule and the potential
impacts on Miner Road. The presentation is scheduled for the Tuesday,
July 21, 2009 Orinda City Council Meeting which starts a 7 p.m. and will
be held in the Orinda Library Auditorium located at 26 Orinda Way.
Central Contra Costa Sanitary District
Board Meeting
July 16, 2009
Board Member McGill
Item 5.d.1)
FUTURE MEETINGS AND CONFERENCES WITH PAID
EXPENSES AND /OR STIPEND
Will attend the Mayors' Conference in Concord, CA,
August 6, 2009
Future Committee Meetings:
Capital Projects
August 4, 2009
MEETINGS AND CONFERENCES THAT EXPENSES
AND /OR STIPEND WAS PAID
Committee Meetings
Recycled Water
July 7, 2009
Attended the Mayors' Conference in Brentwood, CA,
July 2, 2009
Item 5.d.2 Announcements
Attended Contra Costa Council Land Use Task Force Meeting
July 8, 2009
Attended Dave Contreras, Mountain View Sanitary District,
Retirement Dinner
July 11, 2009
Met with John Coleman regarding sewer laterals
July 14, 2009
Attended Pleasant Hill Chamber Mixer
July f5, 2009
Will attend:
Contra Costa Council Board Meeting
July 17, 2009`
Contra Costa Council Water Task Force Meeting
July 21, 2009
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: July 16, 2009 No.: 6.a. Administrative
Type of Action: SET PUBLIC HEARING
Subject: CONSIDERATION OF SETTING A PUBLIC HEARING TO REVIEW
BOARD MEMBER COMPENSATION
Submitted By: Initiating DeptJDiv.:
DEBBIE RATCLIFF,CONTROLLER Administrative /Finance & Accounting
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
D. Ratcliff R. Musg
,AVV E. Boehme K. Alm ames . Kelly,
�GeneraWManager
ISSUE: The Board is requested to determine whether or not it wishes to review and
possibly revise the current Board Member compensation of $221 per day of service.
RECOMMENDATION: Determine whether the Board wishes to consider revising the
current compensation of $221 per day of service and set a public hearing if the Board
so decides. The public hearing would be set for August 6, 2009.
FINANCIAL IMPACTS: Depending upon what, if any, revisions are made to the
compensation at a future public hearing, there may be a resulting increase in Board
Member compensation. The maximum increase permissible under Health and Safety
Code Section 6489 and Water Code Section 20202 would be an additional 10% (5% for
2008 and 5% for 2009) bringing the total compensation per day of service to $243
rather than the current $221, or an increase of $22 per day of service. Any ordinance
changing Board Member compensation cannot be effective until 60 days after adoption.
ALTERNATIVES /CONSIDERATIONS: The Board may decide it does not wish to
calendar a public hearing to consider amending Board Member compensation.
BACKGROUND: In 2007, the Board adopted Ordinance 243, increasing the Board
compensation from $170 to $221 per meeting. In February 2009, the Board held a
public hearing to review Board Member compensation. The issue was tabled to come
back before the Board in one year; however, the Board may wish to consider the issue
of compensation earlier, given the recent finding that Board Members must pay past
year's Medicare taxes that the District failed to withhold.
Health and Safety Code Section 6489 states that the Board may, by ordinance adopted
pursuant to Water Code Section 20202, increase its compensation above the $100 per
day permitted by the Health and Safety Code. The Board may approve up to a 10%
increase in compensation to capture the increase not taken in 2008 and the permissible
5% increase for 2009. Again, Board Members' compensation is limited to no more than
NAADMINSUMADMIMPOSPAPEMSet Public Hearing - Board Compensation 07- 16- 09.doc
POSITION PAPER
Board Meeting Date: July 6, 2009
Subject: CONSIDERATION OF SETTING A PUBLIC HEARING TO REVIEW
BOARD MEMBER COMPENSATION
six days' service per calendar month. If the annual increases are approved, they
cannot be compounded for each prior year.
Any ordinance changing Board Member compensation cannot be effective until 60 days
after adoption.
RECOMMENDED BOARD ACTION: Determine whether the Board wishes to consider
changes to Board Member compensation. If yes, set a public hearing for August 6,
2009.
N:WDMINSUPWDMIN\POSPAPER \Set Public Hearing - Board Compensation 07- 16- 09.doc
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: July 16, 2009 No.: 7.a. Engineering
Type of Action: APPROVE PROGRAM; AUTHORIZE AGREEMENT
subject: APPROVE AND AUTHORIZE THE GENERAL MANAGER TO AMEND THE
AGREEMENT WITH THE CITY OF WALNUT CREEK TO CONTINUE THE
PHARMACEUTICAL COLLECTION PROGRAM
Submitted By:
David Wyatt, HHW Supervisor
Initiating Dept. /Div.:
Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
P A-L">
n C. Swanson A. Farrell
James Kelly
General Manager
ISSUE: The Board of Directors approval is required to continue the pharmaceutical
collection program in Walnut Creek.
RECOMMENDATION: Approve and authorize the General Manager to amend the
agreement with the City of Walnut Creek to continue the pharmaceutical collection
program.
FINANCIAL IMPACTS: The estimated cost of collection and disposal for the Walnut
Creek site is approximately $6,000 to $12,000 annually.
ALTERNATIVES /CONSIDERATIONS: Alternatives would be to discontinue the Walnut
Creek Pilot program or to consider other types of pharmaceutical collection programs.
BACKGROUND: For the past six months, the City of Walnut Creek, the Central Contra
Costa Solid Waste Authority ( CCCSWA), and the District have conducted a
pharmaceutical drop -off collection pilot program for the Walnut Creek area. The
collection program is similar to the program that the County Sheriffs Office and the
District have in Martinez.
Under the pilot program, residents drop off unwanted or expired pharmaceuticals in
secure collection bins located at the Walnut Creek City Hall. CCCSWA was responsible
for providing the collection bins and advertising the program. The Walnut Creek Police
Department supervises the collection of unwanted pharmaceuticals, obtains Drug
Enforcement Agency (DEA) approval for the program, and is responsible for the
pharmaceuticals until disposal. The District is responsible for arranging and paying for
the costs of disposal of the collected pharmaceutical wastes.
The initial collection and disposal cost estimate was $3,000 to $10,000 for the six -month
drop -off pilot study period based on collecting approximately 2,500 to 6,000 pounds of
pharmaceutical wastes. At the end of the fourth month of the pilot, the Walnut Creek
N: \ENVRSEC \Position Papers \Wyatt \2009 \PP Continue WC Pharm Coll Prog 7- 16- 09.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: July 16, 2009
subject: APPROVE AND AUTHORIZE THE GENERAL MANAGER TO AMEND THE
AGREEMENT WITH THE CITY OF WALNUT CREEK TO CONTINUE THE
PHARMACEUTICAL COLLECTION PROGRAM
collection site collected nearly 1,000 pounds at a cost of about $3,800. The Walnut
Creek pilot has accounted for roughly two- thirds of the nearly 1,500 total pounds of
waste pharmaceuticals collected by the two Sheriff collection sites and the Walnut Creek
site. The City of Walnut Creek has requested the pharmaceutical collection program be
continued indefinitely.
Staff discussed continuing the Walnut Creek pharmaceutical collection pilot program
with the Board HHW Committee on July 8, 2009. The HHW Committee recommends
approval of continuing the program in Walnut Creek.
Several other communities in the CCCSD service area including Concord, Orinda,
Danville, Moraga, and Lafayette, have expressed interest in having a pharmaceutical
collection program to serve their residents. Any new collection programs would need to
be approved by the Board. The estimated cost to provide collection programs for all
other communities in the CCCSD service area would range from $50,000 to $100,000
per year.
The HHW Committee also considered and recommended expansion of collection
programs to other interested cities at their meeting on July 8. If the Board approves
continuation of the Walnut Creek program, staff will contact other cities in the CCCSD
service area to determine their interest in, and advise them of, the process and
requirements for establishing a collection program.
RECOMMENDED BOARD ACTION: Approve and authorize the General Manager to
amend the agreement with the City of Walnut Creek to continue the pharmaceutical
collection program.
N:\ENVRSEC \Position Papers \Wyatt\2009 \PP Continue WC Pharm Coll Prog 7- 16- 09.doc Page 2 of 2
i
j
Agenda Item 8.a
GRAYSON CREEK REW
EMERGENCY REPAIR
UPDATE
DP 7278
July 16, 2009
STATUS OF PERMANENT REPAIR
• Permits
• Construction activities /schedule
• Needed Board action
• Awarded to Manito Construction - $2069500
— Manito prepared submittals
— Manito and Staff will meet on July 21 to discuss
marking locations of supports
1
STATUS OF PERMANENT REPAIR
• Awaiting comments from permitting
agencies — end of July
— Flood Control District
— Department of Fish and Game
— US Army Corps of Engineers
— SF Water Quality Control Board
SCHEDULE AND ACTIVITIES
• Locations of failed supports are being
surveyed
• Pipe support submittals are being reviewed
by District's consultant
• Pipe submittal being reviewed by staff
• Change order with Manito for Solids
Handling Improvements project on August 6
• Working on recovering costs above $250,000
from our Property Loss Insurance Policy
2
RECOMMENDATION
• Authorize the General Manager under
Public Contract Code 22050 (b) to
continue with emergency repairs on the
recycled water pipeline at Grayson Creek
in Martinez
BASIS FOR RECOMMENDATION
• Need to complete repair this construction
season to remove temporary pipeline from
bridge
• REW service and public safety concerns
• Must proceed on emergency basis to
complete construction this year (October 1
deadline by Department of Fish and Game)
• Ready to proceed - waiting for permits
V
QUESTIONS
4