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HomeMy WebLinkAbout06/04/2009 AGENDA BACKUP*entral Contra Costa Sanity District ' BOARD OF DIRECTORS t - POSITION PAPER Board Meeting Date: June 4, 2009 Type of Action: ADOPT RESOLUTION No.: 3.d. Consent Calendar subject: ADOPT A RESOLUTION ACCEPTING A GRANT OF EASEMENT FROM CONTRA COSTA COUNTY FOR AN EASEMENT ON THE LANDS COMMONLY REFERRED TO AS BUCHANAN FIELDS GOLF COURSE (APNS: 125 - 010 -022 & 125- 010 -023) Submitted By: Initiating Dept. /Div,: Stephanie R. Gronlund, Associate Engineer Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: S. Gro nd C. Swanson A. Far I K. Alm James M.�ly, General Manage ISSUE: A resolution of the Board of Directors is required to accept or quitclaim easements and to record the documents. RECOMMENDATION: Adopt a resolution accepting a grant of easement and authorizing staff to record the document with the Contra Costa County Recorder. FINANCIAL IMPACTS: $47,000 to be paid to the County as full compensation for the acquisition of the perpetual easement upon recording of said Grant of Easement Deed. District to also compensate Contra Costa County in the amount of $3,400 for use of a temporary construction easement and $66,000 for replacement of on -site wells and trees removed during the construction of the sewer through the golf course. ALTERNATIVES /CONSIDERATIONS: None. The A -Line Relief Interceptor has already been installed in the easement under a Right of Entry Agreement with Contra Costa County. BACKGROUND: In July of 2007, the District made an offer to Contra Costa County to purchase an easement across Buchanan Fields Golf Course for the 96 -inch A -Line Relief Interceptor Phase 2A Project. Due to its protracted review process, the County issued a Right of Entry to the District in October 2007, so as to not delay construction of the Interceptor. Negotiation of easement language and access rights has delayed the acceptance of the grant of easement until now. IN N: \ENVRSEC \Position Papers \Gronlund\2009 \PP GOE Acceptance Aline Buchanan Final 06.04.09.doc Page t of 2 • • POSITION PAPER Board Meeting Date: June 4, 2009 Subject: ADOPT A RESOLUTION ACCEPTING A GRANT OF EASEMENT FROM CONTRA COSTA COUNTY FOR AN EASEMENT ON THE LANDS COMMONLY REFERRED TO AS BUCHANAN FIELDS GOLF COURSE (APNS: 125 - 010 -022 & 125- 010 -023) Acceptance and recording of this grant of easement will provide the District with a perpetual easement for the 96 -inch sewer recently constructed with the District A -Line Relief Interceptor and Concord Interceptor Sewer Project (DP 5980), and will also provide a perpetual easement for a future 10 -inch recycled water line in the property owned by Contra Costa County and is commonly referred to as Buchanan Fields Golf Course. RECOMMENDED BOARD ACTION: Adopt resolution accepting a grant of easement from Contra Costa County on the lands commonly referred to as Buchanan Fields Golf Course, and authorize staff to record the documents with the Contra Costa County Recorder. N: \ENVRSEC \Position Papers \Gronlund\2009 \PP GOE Acceptance ALine Buchanan Final 06.04.09.doc Page 2 of 2 • 4.a. Hearings PUBLIC HEARING TO RECEIVE COMMENTS ON PLACING THE FISCAL YEAR 2009 -10 CAPACITY USE CHARGES, 2009 -10 ASSESSMENTS FOR CONTRACTUAL ASSESSMENT DISTRICTS, AND DELINQUENT CHARGES ON THE CONTRA COSTA COUNTY PROPERTY TAX ROLL SUGGESTED AGENDA JUNE 4, 2009 Request staff report. 2. Public hearing on placing Fiscal Year 2009 -10 Capacity Use Charges, 2009 -10 Assessments for Contractual Assessment Districts, and Delinquent Charges on the Contra Costa County Tax Roll: A. Open public hearing B. Receive public comment C. Close public hearing 3. Consider adoption of resolution directing that the 2009 -10 capacity use charges, the 2009 -10 assessments for contractual assessment districts, and delinquent charges be collected on the Contra Costa County tax roll. IN \ENVRSEC \Position PapersWilliert20091Agenda PH 2009 -10 Cap Fee Chges Final 6- 04- 09.doc 0 0 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 4, 2009 No.: 4.a. Hearings Type of Action: CONDUCT PUBLIC HEARING; ADOPT RESOLUTION Subject. CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON AND CONSIDER ADOPTION OF A RESOLUTION DIRECTING THAT THE 2009 -10 CAPACITY USE CHARGES, THE 2009 -10 ASSESSMENTS FOR CONTRACTUAL ASSESSMENT DISTRICTS, AND DELINQUENT CHARGES BE COLLECTED ON THE CONTRA COSTA COUNTY TAX ROLL Submitted By: Initiating Dept. /Div.: Earlene Millier, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOAVTION: r . Millier K. ar or C. Swanson A. Farrell K. Alm ames M Kelly, General Manager ISSUE: A resolution of the Board of Directors passed by four affirmative votes is needed to place charges on the Contra Costa County tax roll. RECOMMENDATION: Adopt a resolution directing that the 2009 -10 Capacity Use Charges, the 2009 -10 assessments for the Contractual Assessment Districts, and delinquent charges be collected on the Contra Costa County tax roll. FINANCIAL IMPACTS: This action will provide for collection of approximately $157,000 in 2009 -10 charges from customers participating in CCCSD's Capacity Use Program; approximately $307,000 in 2009 -10 assessments from properties that formed Contractual Assessment Districts; and $254.00 in unpaid overtime inspection fees from a property that connected to the sanitary sewer without payment of inspection fees. ALTERNATIVES /CONSIDERATIONS: Not applicable. BACKGROUND: Certain commercial tenants and commercial property owners have entered into written agreements to participate in CCCSD's Capacity Use Program for payment of Capacity Fees over a fifteen -year period. These businesses are referenced in Exhibit A attached. Property owners who have formed Contractual Assessment Districts have agreed to pay for sewer improvements over a ten -year period. These properties are referenced in Exhibit B attached. N: \ENVRSEC \Position Papers \Millier\ 2009 \PP- Hearing09- IOCap,CAD,Delinq. Final 6-4 -09 jm2.doc Page 1 of 2 0 0 POSITION PAPER Board Meeting Date: June 4, 2009 subject. CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON AND CONSIDER ADOPTION OF A RESOLUTION DIRECTING THAT THE 2009 -10 CAPACITY USE CHARGES, THE 2009 -10 ASSESSMENTS FOR CONTRACTUAL ASSESSMENT DISTRICTS, AND DELINQUENT CHARGES BE COLLECTED ON THE CONTRA COSTA COUNTY TAX ROLL A property for which overtime inspection fees have not been paid and are delinquent is referenced in Exhibit C attached. Payments are to be collected by placing assessments on each property owner's tax bill. A resolution of the Board is needed to place Capacity Use Charges, assessments for Contractual Assessment Districts, and delinquent charges on the Contra Costa County tax roll. RECOMMENDED BOARD ACTION: Adopt a resolution directing that the 2009 -10 Capacity Use Charges, the 2009 -10 assessments for the Contractual Assessment Districts, and delinquent charges be collected on the Contra Costa County tax roll. N:\ENVRSEMPosition PapersWillier\ 2009 \PP- Hearing09- IOCap,CAD,Delinq. Final 6 -4 -09 jm2.doc Page 2 of 2 0 CUSTOMER NAME 0 1 ;*ANI:lrr_� CAPACITY USE CUSTOMERS TACO BELL PHO LEE HOA PHAT LOS PANCHOS RESTAURANT LITTLE DRAGON CHINESE RESTAURANT FORTUNE CITY RESTAURANT MASSES SPORTS BAR & GRILL EPHESUS KEBAB LOUNGE MCCOVEY'S RESTAURANT PYRAMID BREWING COMPANY VA DE VI BISTRO & WINE BAR XENIA BISTRO RESTAURANT PETE'S BRASS RAIL MASALA INDIAN FUSION LOS PANCHOS RESTAURANT HOME FOR JEWISH PARENTS BO'S BARBEQUE @ THE FORGE NUMERO LINO TAQUERIA CHOW RESTAURANT PATISSERIE LAFAYETTE BURGER KING SPONGES CAR WASH CANYON VIEW DINING HALL TURQUOISE MEDITERRANEAN GRILL PAPAYA GRILL CHOW RESTAURANT AnnppQQ 1215 CONCORD AVE., CONCORD 508 -P CONTRA COSTA BLVD., PLEASANT HILL 5872 PACHECO BLVD., PACHECO 270 GOLF CLUB ROAD, PLEASANT HILL 6660 ALHAMBRA AVE., MARTINEZ 2721 N. MAIN ST., WALNUT CREEK 1321 LOCUST ST., WALNUT CREEK 1444 N. CALIFORNIA BLVD., WALNUT CREEK 1410 CYPRESS ST., WALNUT CREEK 1511 MT. DIABLO BLVD., WALNUT CREEK 115 -A ALAMO PLAZA, ALAMO 201 HARTZ AVE., DANVILLE 499 SAN RAMON VALLEY BLVD., DANVILLE 3104 -C & D CROW CANYON PL., SAN RAMON 4000 CAMINO TASSAJARA, DANVILLE 3422 -B MT. DIABLO BLVD., LAFAYETTE 3616 MT. DIABLO BLVD.. LAFAYETTE 53/55 LAFAYETTE CIRCLE, LAFAYETTE 35 LAFAYETTE CIRCLE, LAFAYETTE 470 MORAGA ROAD, MORAGA 2061 CAMINO RAMON, SAN RAMON 680 BOLLINGER CANYON WAY. SAN RAMON 70 MORAGA WAY, ORINDA 280 MARKETPLACE, SAN RAMON 445 RAILROAD AVENUE, DANVILLE SHADZEE BAKERY CAFE 60 -B CRESCENT DRIVE, PLEASANT HILL ELEVE RESTAURANT 1677 N. MAIN STREET, WALNUT CREEK N: \ENVRSEC \Position Papers \Millier\2009 \Exhibit A Capacity Use Etc 6- 04- 09.doc Assessor's Pare( 260- 040 -005 -1 260 - 050 -002 -5 260- 050 -003 -3 260- 071 -003 -8 260- 071 -004 -6 260- 072 -005 -2 260- 072 -006 -0 Total 7 pai 0 (expires after 2009 -10) Amount $2,159.68 $2,159.68 $2,159.68 $2,159.68 $2,159.68 $2,159.68 $2,159.68 $15,117.76 CAQ 9$ (expires after 2011 -12) Assessor's Parcel Amount 172 - 061 -003 -7 $930.02 172 - 061 -010 -2 $930.02 172 - 061 -012 -8 $930.02 172- 061 -013 -6 $788.34 172 - 061 -014 -4 $930.02 172 - 061 -036 -7 $833.82 172- 061 -030 -0 $930.02 172 - 061 -031 -8 $930.02 172 - 061 -032 -6 $930.02 172- 061 -034 -2 $930.02 Total 10 parcelsl $9,062.32 0 (expires after 2010 -11) Assessor's Parcel Amount 162 - 242 -010 -5 $1,190.32 162 - 242 -012 -1 $1,190.32 162 - 242 -023 -8 $1,493.54 162- 242 -018 -8 $1,493.54 162 - 243 -002 -1 $1.190.32 I Total 5 parcelsl $6,558.04 1 Cq�p98w'S ,BarbeeL`�anes,� ,� y :,_x (expires after 2012 -13) Assessor's Parcel Amount 198 - 120 -004 -9 $2,899.48 198 - 120 -005 -6 $2,899.48 198 - 120 -008 -0 $2,899.48 198 - 120 -009 -8 $2,899.48 198 - 120 -011 -4 $2,899.48 Total 5 parcels $14,497.40 CAD,99 t1, ._Focest,Larfe_;. «„ , h ,... (expires after 2010 -11) Assessor's Parcel Amount 201 - 082 -004 -7 $1,729.30 201 - 082 -006 -2 $1,729.30 201 - 082 -007 -0 $1,729.30 Total 3 parcels $5,187.90 -Lane' r Assessor's Parcel 198 - 160 -037 -0 198 - 160 -018 -0 198 - 160 -020 -6 198 - 160 -021 -4 198- 160 -022 -2 198- 160 -023 -0 198- 160 -024 -8 198 - 160 -025 -5 198- 160 -027 -1 198- 160 -029 -7 198- 160 -030 -5 198- 160 -026 -3 Total 12 oarc (expires after 2010 -11) Amount $199.72 $1,542.44 $1,542.44 $1,542.44 $1,542.44 $1,542.44 $1,542.44 $1,542.44 $1,542.44 $1,542.44 $1,542.44 $1,542.44 $17,166.56 CAD 99-3: Vine Hill Wa (expires after 2011 -12) Assessor's Parcel Amount 155- 060 -011 -6 $2,467.64 155- 060 -012 -4 $2,467.64 162- 030 -002 -8 $2,467.64 Total 3 parcels $7,402.92 CAD 00 -1: Laurenita Way G (expires after 2011 -12) Assessor's Parcel Amount 192- 011 -013 -5 $1,438.76 192 - 011 -014 -3 $1,438.76 192- 012 -003 -5 $1,438.76 192 - 012 -004 -3 $1,438.76 192 - 012 -005 -0 $1,438.76 192- 012 -007 -6 $1,438.76 192 - 012 -008 -4 $1,438.76 Total 7 parcels $10,071.32 0 CAD 00 -2: Regent Place (expires after 2012 -13) Assessor's Parcel Amount 198 - 050 -013 -4 $2,177.48 198- 050 -014 -2 $2,177.48 198- 050 -015 -9 $2,177.48 198- 050 -016 -7 $2,177.48 198- 050 -017 -5 $2,177.48 198- 050 -018 -3 $2,177.48 198- 050 -019 -1 $2,177.48 198 - 050 -021 -7 $2,177.48 198 - 050 -022 -5 $2,177.48 Total 9 parcels $19,597.32 CAD. 00 -3: Angelo LEI Sombro ' (expires after 2012 -13) Assessor's Parcel Amount 230 - 050 -008 -5 $2,174.88 230 - 050 -009 -3 $2,174.88 230 - 050 -011 -9 $2,174.88 230- 050 -013 -5 $2,174.88 230 - 060 -002 -6 $1,938.48 230- 060 -003 -4 $1,938.48 230 - 060 -005 -9 $1,938.48 230 - 060 -006 -7 $1,938.48 Total 8 parcels $16,453.44 0 (expires after 2012 -13) Assessor's Parcel Amount 198 - 131 -002 -0 $1,377.36 198 - 131 -003 -8 $1,377.36 198 - 131 -005 -3 $1,377.36 198 - 131 -006 -1 $1,377.36 198 - 131 -007 -9 $1,377.36 198 -131 -008 -7 $1,377.36 198 - 131 -010 -3 $1,399.30 198 - 131 -011 -1 $1,399.30 198 - 131 -012 -9 $1,399.30 198 - 131 -018 -6 $1,399.30 198 - 131 -020 -2 $1,399.30 198 - 131 -028 -5 $1,377.36 198 - 131 -029 -3 $1,377.36 198 - 131 -030 -1 $1,377.36 198 - 140 -004 -5 $1,399.30 198 - 140 -005 -2 $1,399.30 198 - 140 -006 -0 $1,377.36 198 - 140 -008 -6 $1,377.36 198 - 140 -009 -4 $1,377.36 198 - 140 -010 -2 $1,377.36 198 - 140 -011 -0 $1,377.36 198- 140 -013 -6 $1,377.36 198 - 140 -015 -1 $1,377.36 198 - 140 -017 -7 $1,377.36 198 - 140 -018 -5 $1,377.36 198 - 140 -019 -3 $1,377.36 198 - 140 -020 -1 $1,377.36 198 - 140 -021 -9 $1,377.36 Total 28 parcelsl $38,719.66 CAQ t10 6 1/ra Gerrada p Ig ae ' (expires after 2011 -12) Assessor's Parcel Amount 191 - 062 -007 -7 $3,103.86 191 - 062 -025 -9 $3,103.86 191 - 062 -026 -7 $3,103.86 Total 3 parcels $9,311.58 is (expires after 2011 -12) Assessor's Parcel Amount 192 - 020 -013 -4 $1,224.52 192 - 020 -014 -2 $1,224.52 192 - 020 -016 -7 $1,224.52 192 - 020 -018 -3 $1,224.52 192 - 020 -022 -5 $1,224.52 192 - 020 -029 -0 $1,224.52 192 - 020 -032 -4 $1,224.52 192 - 020 -033 -2 $1,224.52 192 - 020 -035 -7 $1,224.52 192 - 020 -036 -5 $1,224.52 192 - 020 -039 -9 $1,224.52 192 - 020 -041 -5 $1,224.52 192 - 020 -045 -6 $1,224.52 Total 13 parcels $15,918.76 CAD Ott 2 Echo 5prrrigs Road ', ._ (expires after 2014 -15)r Assessor's Parcel Amount 167 - 130 -006 -7 $8,396.46 167- 130 -014 -1 $3,370.46 167- 160 -001 -1 $3,370.46 167- 160 -007 -8 $3,370.46 167- 160 -008 -6 $3,370.46 167 - 160 -021 -9 $3,370.46 Total 6 Parcelsl $25,248.76 GAL);02 1 'Camille Court, (expires after 2014 -15) Assessor's Parcel Amount 201 - 040 -004 -8 $1,209.64 201- 040 -006 -3 $1,209.64 201 - 040 -008 -9 $1,209.64 201 - 040 -009 -7 $1,209.64 201 - 040 -010 -5 $1,209.64 201- 040 -011 -3 $1,209.64 201 - 040 -013 -9 $1,209.64 201 - 040 -014 -7 $1,209.64 201 - 040 -015 -4 $1,209.64 201 - 040 -016 -2 $1,209.64 201 - 040 -020 -4 $1,209.64 201- 040 -021 -2 $1,209.64 Total 12 Parcelsl $14,515.68 (expires after 2014 -15) Assessor's Parcel Amount 197 - 130 -026 -2 $3,183.52 197 - 140 -028 -6 $3,183.52 197- 140 -035 -1 $3,183.52 197 - 140 -036 -9 $3,360.46 197 - 140 -041 -9 $3,183.52 197- 140 -043 -5 $3,006.58 197 - 140 -044 -3 $3,183.52 197 - 140 -048 -4 $1,680.24 197 - 250 -008 -4 $3,006.58 Total 9 Parcels $26.971.46 CAD Q2 4 rArb or Lane g a FM (expires after 2014 -15) Assessor's Parcel Amount 187 - 120 -014 -1 $3,371.64 187 - 120 -020 -8 $1,185.80 187 - 120 -025 -7 $3,371.64 187 - 120 -042 -2 $3,371.64 187 - 120 -041 -4 $3,371.64 Total 5 Parceisl $14,672.36 - tin CAD 02 5 LaSonoma f!Yaya,j RS (expires after 2014 -15) Assessor's Parcel Amount 198 - 111 -003 -2 $1,553.22 198 - 111 -004 -0 $1,553.22 198 -111 -005 -7 $1,553.22 198 - 112 -008 -0 $1,553.22 198 - 112 -009 -8 $1,553.22 198- 112 -010 -6 $1,553.22 Total 6 Parcelsl $9,319.32 0 (expires after 2014 -15) Assessor's Parcel Amount 192 - 041 -010 -5 $1,594.06 192 - 041 -011 -3 $1,594.06 192- 041 -012 -1 $1,594.06 192 - 041 -013 -9 $1,594.06 192- 041 -014 -7 $1,594.06 192 - 041 -015 -4 $1,594.06 192 - 041 -016 -2 $1,594.06 192- 041 -018 -8 $1,594.06 192 - 042 -002 -1 $1,594.06 192 - 042 -007 -0 $1,594.06 192- 042 -009 -6 $1,594.06 192 - 060 -011 -9 $1,594.06 192 - 060 -014 -3 $1,594.06 192 - 060 -023 -4 $1,594.06 Total 14 Parcelsl $22.316.84 CAD 028 ElP,,,in'taa►o gar F__. (expires after 2014 -15) Assessor's Parcel Amount 197- 140 -030 -2 $3,028.88 197- 150 -013 -5 $3,207.72 197 - 162 -013 -1 $3,028.88 Total 3 Parcels $9,265.48 Total Count:1 168 Total Amount:1 $307,374.88 EXHIBIT C DELINQUENT CHARGES 0 CUSTOMER NAME CUSTOMER ADDRESS DELINQUENT CHARGE $254.00 OVERTIME REILAND HAROLD, JR. 76 ST. ANDREWS LANE, ALAMO INSPECTION FEES DUE FOR INSPECTION CONDUCTED ON JUNE 5, 2008. TOTAL DELINQUENT CHARGES: $254.00 N: \ENVRSEC \Position Papers \Millier\2009 \Exhibit C Capacity Use Etc Rev. Final 6- 04- 09.doc 0 04.b. Hearings CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE FY 2009 -2010 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE FUND BUDGET AND SELF - INSURANCE FUND BUDGET, AND FOR THE ESTABLISHMENT OF THE FY 2009 -2010 SEWER SERVICE CHARGE RATES, AND ON PLACING CURRENT SEWER SERVICE CHARGES ON THE COUNTY TAX ROLL FOR COLLECTION SUGGESTED AGENDA JUNE 4, 2009 President Nejedly will announce that two separate public hearings will be conducted: 1) Approval and adoption of the FY 2009 -2010 Operations and Maintenance (O &M) Budget, Debt Service Fund Budget and Self- Insurance Fund Budget, and establishment of the FY 2009 -2010 Sewer Service Charge rates; and 2) Collection of the FY 2009 -2010 Sewer Service Charges on the County tax roll. Call for staff report on both public hearings. 2. Open first public hearing and call for comments. 3. Close public hearing. 4. Board deliberation, and: Vote to approve and adopt the FY 2009 -2010 O &M Budget, Debt Service Fund Budget and Self- Insurance Fund Budget, incorporating Sewer Service Charge as determined by ordinance to be considered separately; and b. Vote to set the Sewer Service Charge for FY 2009 -2010, to be incorporated in the FY 2009 -2010 budget: 1) Adopt an uncodified ordinance setting the Sewer Service Charge at $321 per RUE (staff recommendation.), or 2) Adopt an uncodified ordinance setting the Sewer Service Charge between $311 and $321 per RUE, or 3) Take no action which continues the Sewer Service Charge at the maximum rate of $311 as set forth in Resolution 2008 -063, or rou- c. Request additional information from staff and continue the public hearing to June 18, 2009. N: \ADMINSUP\ADMIN \RATCLIFF\Public Hearing - Sewer Service Charge & O &M 2009.doc 0 5. Open second public hearing and call for comments. Close public hearing. Board deliberation, and: Vote to adopt resolution allowing collection of Sewer Service Charge on the County tax roll. N: \ADMINSUP\ADMIN \RATCLIFF\Public Hearing - Sewer Service Charge & O &M 2009.doc kentral Contra Costa Sanl*ry District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 4, 2009 No.: 4.b. Hearings Type of Action: CONDUCT PUBLIC HEARING Subject: CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE FY 2009 -2010 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE FUND BUDGET AND THE SELF - INSURANCE FUND BUDGET, AND FOR THE ESTABLISHMENT OF THE FY 2009 -2010 SEWER SERVICE CHARGE RATES, AND ON PLACING CURRENT SEWER SERVICE CHARGES ON THE COUNTY TAX ROLL FOR COLLECTION Submitted By: Initiating Dept /Div.: DEBBIE RATCLIFF ADMINISTRATIVE /FINANCE & CONTROLLER ACCOUNTING REVIEWED AND RECOMMENDED FOR BOARD ACTION: �g_ D. Ratcli R. Musgr es K. AlmJames M. elly, General M nager ISSUE: The District Code and State law require public hearings for the establishment of the Sewer Service Charge rates for FY 2009 -2010 and on placing the current Sewer Service Charges on the County tax roll for collection. An uncodified ordinance passed by four affirmative votes is needed to establish the Sewer Service Charge. A resolution passed by four affirmative votes is needed to place the charges on the Contra Costa County tax roll. Although not required by law, the District will hold a public hearing to receive public comment on the FY 2009 -2010 Operations and Maintenance Budget, Debt Service Fund Budget and the Self- Insurance Fund Budget. RECOMMENDATION: Conduct two separate Public Hearings and upon their respective conclusions, take the following actions, if considered appropriate: Approve and adopt the FY 2009 -2010 Operations and Maintenance Budget (O &M), Debt Service Fund Budget and Self- Insurance Fund Budget Approve an uncodified ordinance increasing the Sewer Service Charge by $10 fora total Sewer Service Charge of $321 per residential unit effective beginning FY 2009 -2010. Approve a resolution authorizing collection of the 2009 -2010 Sewer Service Charges on the County tax roll. N:\ADMINSUP\ADMIN \POSPAPER \Budget Position Paper- 06- 04- 09.doc POSITION PAPER Board Meeting Date: June 4, 2009 subject: CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE FY 2009 -2010 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE FUND BUDGET AND THE SELF - INSURANCE FUND BUDGET, AND FOR THE ESTABLISHMENT OF THE FY 2009 -2010 SEWER SERVICE CHARGE RATES, AND ON PLACING CURRENT SEWER SERVICE CHARGES ON THE COUNTY TAX ROLL FOR COLLECTION FINANCIAL IMPACTS: The draft FY 2009 -2010 O &M Budget is based on a $10 rate increase in the Sewer Service Charge for a total of $321 per residential unit equivalent, allocating $292 to Operations and Maintenance and $29 to the Sewer Construction Fund. The draft budget assumes that the District will receive Ad Valorem Tax for 2009- 2010. However, the Governor has proposed that Prop 1A be suspended and that up to 100% of our Ad Valorem Tax be "borrowed" this year. If the District does not receive any property tax, the lost revenue would be about $12,000,000 next year. If 8% of local governments' property tax revenues are borrowed by the State, it would equate to approximately $1 million. While Prop 1A requires the State to repay funds it borrows, based on the State's financial condition, it is uncertain if any funds that are borrowed would be repaid. The potential tax take for this year makes it one of the more challenging years to prepare a budget. Staff expects our revenue projections will be revised in the late summer or early fall to reflect the State's action. Also, a $2.4 million allocation towards the unfunded liability associated with GASB 45 post retirement benefits is included in the draft 2009 -2010 budget. This allocation will remain unencumbered until action by the Board. The proposed $10 Sewer Service Charge increase would generate approximately $1.7 million in new revenue for fiscal year 2009 -2010 to be allocated between O &M and the Sewer Construction Fund. From the total $321 Sewer Service Charge, $292 would be allocated to O &M and $29 to the Sewer Construction Fund. This allocation was set with the goal of restoring the 10% O &M prudent reserve. The proposed budget would result in an increase to O &M reserves at fiscal year end of $1.9 million for a projected O &M reserve balance at June 30, 2010, of $5.5 million. Effective with the 1982 -1983 fiscal year, Contra Costa County imposed a fee for collecting the Sewer Service Charge on the tax roll. The County fee, which approximates $100,000 annually, is more economical than the alternative of direct billing by the District. ALTERNATIVES /CONSIDERATIONS: The Board could decide not to increase the Sewer Service Charge for FY 2009 -2010, keeping the Sewer Service Charge at the current $311, or choose another amount of increase up to $10 which was included in the Proposition 218 Notice sent to customers in April. N:\ADMINSUP\ADMIN \POSPAPER \Budget Position Paper - 06-04-09.doc POSITION PAPER Board Meeting Date: June 4, 2009 subject: CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE FY 2009 -2010 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE FUND BUDGET AND THE SELF - INSURANCE FUND BUDGET, AND FOR THE ESTABLISHMENT OF THE FY 2009 -2010 SEWER SERVICE CHARGE RATES, AND ON PLACING CURRENT SEWER SERVICE CHARGES ON THE COUNTY TAX ROLL FOR COLLECTION BACKGROUND: The FY 2009 -2010 Operations and Maintenance Budget was submitted for review at the May 21, 2009, Board Meeting. A detailed presentation was made to the Board at that meeting and a copy of the overheads used is attached (see Attachment 1). A Proposition 218 notice, which requires the District to provide at least a 45 day notice to all rate paying property owners for a Sewer Service Charge rate increase, was sent in April 2009. Approximately 105,200 Proposition 218 notices were mailed. As of May 28, 2009, a total of 115 telephone calls, a -mails and letters have been received (see Attachment 2). This is less than .1% of total notices mailed. A legal notice was published in the Contra Costa Times for the June 4, 2009, Public Hearing to receive public comment on the FY 2009 -2010 Operations and Maintenance Budget, Debt Service Fund Budget and the Self- Insurance Fund Budget, for the establishment of the Sewer Service Charge rate for FY 2009 -2010, and on collection of the 2009 -2010 Sewer Service Charges on the County tax roll. It is recommended that two separate hearings be held to consider the matters described. Budget and for the establishment of the Sewer Service Charge rate up to $321 for FY 2009 -2010: The FY 2009 -2010 O &M Budget and Debt Service Fund Budget were submitted to the Board of Directors for initial review at the May 21, 2009, Board Meeting and the Self- Insurance Fund Budget was presented at the April 16, 2009, Board Meeting. All three are scheduled for approval at the June 4, 2009, Board Meeting. Upon approval of the three budgets and determination of adequate levels of reserves, the Board must establish the 2009 -2010 Sewer Service Charge rates. N:\ADMINSUP\ADMIN \POSPAPER \Budget Position Paper - 06- 04- 09.doc • 0 POSITION PAPER Board Meeting Date: June 4, 2009 Subject: CONDUCT PUBLIC HEARINGS TO RECEIVE PUBLIC COMMENT ON THE FY 2009 -2010 OPERATIONS AND MAINTENANCE BUDGET, DEBT SERVICE FUND BUDGET AND THE SELF - INSURANCE FUND BUDGET, AND FOR THE ESTABLISHMENT OF THE FY 2009 -2010 SEWER SERVICE CHARGE RATES, AND ON PLACING CURRENT SEWER SERVICE CHARGES ON THE COUNTY TAX ROLL FOR COLLECTION Hearing to consider collection of the FY 2009 -2010 Sewer Service Charges on the County tax roll: The law requires that a public hearing be held each year before the Sewer Service Charge and any delinquent Sewer Service Charges can be placed on the County tax roll. There are no delinquent Sewer Service Charges for 2008- 2009. The Sewer Service Charge has been collected on the County tax roll since inception of the service charge in 1976. Collection on the tax roll provides the most economical and efficient means for the District to collect the charges for approximately 105,000 accounts. RECOMMENDED BOARD ACTION: Conduct two separate public hearings and upon their respective conclusions, take the following actions, if considered appropriate: Approve and adopt the FY 2009 -2010 Operations and Maintenance Budget, Debt Service Fund Budget and Self- Insurance Fund Budget and Approve an uncodified ordinance increasing the Sewer Service Charge by $10 for a total Sewer Service Charge of $321 per residential unit effective beginning FY 2009 -2010. Approve a resolution authorizing collection of the FY 2009 -2010 Sewer Service Charges on the County tax roll. N:\ADMINSUP\ADMIN \POSPAPER \Budget Position Paper - 06-04-09.doc • 0 Attachment 1 2009 -2010 O&M BUDGET ASSUMPTIONS REVENUE ASSUMPTIONS: Sewer Service Charge - $321 $292 Allocated to O&M $29 Allocated to Sewer Construction Total Budgeted Ad Valorem Tax $12.0 million: $3.8 Million Allocated to Debt Service Fund $8.2 Million Allocated to Sewer Construction Fund EXPENSE ASSUMPTIONS: $5.0 Million allocation for GASB 45 post retirement benefits ($2.4 Million to Trust, remainder is retiree health premiums) Retirement Expense - 2.75% decrease in rate Increases to Healthcare costs for active employees: ➢ Healthnet- 9.5% ➢ Kaiser - 2.0% Increases to Healthcare costs for retirees- 3.7% Weighted Average Administrative Overhead percentage- 117% (Of Capitalized Salary) Vacancy Factors: ➢ 3% for Salaries ➢ 4% for Benefits N: \ADMINSUP\ADMIN \RATCLIFF\Budget Overheads 2009- 2010.doc Revenues Expenses 0 TOTAL DISTRICT REVENUE & EXPENSE 2009 - 2010 BUDGET (000 Omitted) Total District $86,906 $99,86 Operations & Maintenance $61,668 $59,74 Sewer Construction $25,238 $40,11 Revenues Over Expenses 12 95 1 922 14 879 * Footnote: DOES NOT include reduction in Capital Projects for favorable bid climate. N: VADMINSUP\ADMIN \RATCLIFF\Budget Overheads 2009- 2010.doc 0. • OPERATING AND MAINTENANCE 2008 -2009 BUDGET COMPARED TO 2009 -2010 BUDGET (000 Omitted) Revenues Expenses Revenues Over Expenses Fund Balance 06/30/10 Sewer Service Charge Rate (O &M Portion Only) Total Sewer Service Charge 2008 -2009 2009 -2010 Increase Budget Budget (Decrease) $57,031 $61,668 8.1% 58,496 59,746 2.1% 1 465 1 923 N:\ADMINSUP\ADMIN \RATCLIFF \Budget Overheads 2009- 2010.doc $5,476 $260 $292 $311 $321 OEY LABOR COSTS - O&M (000 Omitted) N: \ADMINSUP\ADMIN\RATCLIFF\Budget Overheads 2009- 2010.doc 2008 -2009 2009 -2010 - Increase Budget Budget (Decrease) Salaries & Wages $22,895 $24,557 $1,662 Salary Vacancy Factor (640) (682) (42) Retirement 8,268 8,148 (120) Medical Insurance 5,844 6,188 344 Dental Insurance 743 716 (27) Workers' Compensation 362 628 266 Benefit Vacancy Factor (815) (830) (15) Capitalized Adm. Overhead (3,784) (3,460) 324 All Other 5,158 5,062 (96) Total Labor Costs 38 031 40 327 2 296 N: \ADMINSUP\ADMIN\RATCLIFF\Budget Overheads 2009- 2010.doc 0 KEY INCREASES 2008 -2009 BUDGET TO 2009 -2010 BUDGET (000 Omitted) N: \ADMINSUP\ADMIN \RATCLIFF\Budget Overheads 2009- 2010.doc Dollar Increase (Decrease) % Increase 2008 -2009 Budget $58,496 Salaries (Includes 3% vacancy 1,620 7.3% factor) Benefits (Includes 4% vacancy 676 4.3 factor) Chemicals (67) (4.0) Utilities (1,309) (19.8) Repairs & Maintenance 46 1.4 Hauling & Disposal 6 .6 Professional & Legal , 91 15.3 Outside Services (191) (7.7) Self Insurance 533 62.7 Materials & Supplies 47 2.5 All Other (203) (9.6) 2009 -2010 Budget $59,745 2.1% N: \ADMINSUP\ADMIN \RATCLIFF\Budget Overheads 2009- 2010.doc • • DEBT SERVICE FUND 2009 -2010 BUDGET (000 Omitted) Revenue Debt Service $3,860 Interest Expense 1,321 Principal Payments 2,539 TOTAL $3,860 N: \ADMINSUPVADMIN \RATCLIFF\Budget Overheads 2009- 2010.doc April 25, 2009 bear 5ecretary: Attachment 2 REC EOV APR 2 8 2009 cccso SBCWARY of THE DISTR1cr As a senior and a single occupant of my townhouse, I feel discriminated upon because I have to pay the same amount for service as my neighbors who have five persons in their household, three of whom are teen- agers. Is there any way that the rates can somehow be determined by the usage for residential customers, especially those living alone and /or seniors ? ? ? ?? I am clearly against the rate increase. I do not wish to attend the public hearing on June 4, 2009 nor do I wish to have my concerns aired at a public forum using my name and address since I do live alone and am reluctant to announce that fact. If my concerns are addressed, please do not refer to me in any other way but as "a very concerned elder citizen ". Thank you. • Suzanne K. McCreary ECOVED 4 Crown Ct. Orinda, CA 94563 APR 27 2009 SeGWMY of TW wsrrncr April 23, 2009 Central Contra Costa Sanitary District RE Proposed Rate Increase Dear Sir or Madam Your proposed sewer rate increase for Central Contra Costa is understandable as everyone is now scrambling for more money. However, I feel it is unfair to charge a household with one person the same as a household with five, six or more. I am a single person on a very low income. The other utilities have very generously given me a low income status and a discounted rate, ie,, EBMUD, PG & E and AT &T. Even the Orinda School District has given me an exemption on their tax increases. If Central Contra Costa Sanitary District goes through with this rate increase, l am requesting an exemption from this additional charge. For even though it may seam like a small increase, for me it is a lot. I would appreciate your consideration of my request. Sincerely, Suzanne K. McCreary REC ENED ANITA FASNAUCHT APR 2 :9 2009 2630 MEADOW GLEN DRIVE SAN RAMON, CA 94583 CCCSD SECRETARY OF THE DISTRICT April 28, 2009 Central Contra Costa Sanitary Dist. 5019 Imhoff Place Martinez, CA 94553 Attention: Secretary of the Dist. I am protesting the raise in the annual Sewer Service Charge. I am a Senior Citizen and live on a fixed income. I do not receive an increase of income of 3.2 %. Please reconsider this rate increase on behalf of myself and other Senior Citizens. Sincerely, Anita Fasnaucht 0 • REC E9V DD Leona Huckestein APP 2 8 2009 414 Legacy Drive cccsD Alamo, CA 94507 SECRETARY OF THE DISTRICT Secretary of the District Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, CA 94533 Dear Secretary of the District: I am filing a written protest against the proposed increase in annual sewer service charges. • We are retired and have a very limited fixed income with no ability to pay for the proposed increases. The Federal government states that we have 0 inflation, thereby debunking your claim that you need this service charge increase. Homeowners are constantly required to conserve and become very creative with ways to improve their facility so that they live within their means. I suggest that the Central Contra Costa Sanitary District do the same. NO MORE INCREASES IN SEWER SERVICE CHARGES! Yours truly, Leona Huckestein April 22, 2009 Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, CA 94553 RE: Proposed Increase in Annual Sewer Service Charge This is to protest this proposed rate increase. I'�ECEIVED APR 27 2009 CCCSD SECRETARY OF THE DISTRICT As a retiree on a fixed income I can assure you that you and everyone else in positions to impose new fees, taxes, assessments etc. are killing us seniors who have lost most of our retirement savings due to the depression we are now in. You and your ilk are starving us to death! If you must kill us, use bullets because it would be more humane ... like shooting a horse with a broken leg. If you don't like that suggestion, you should at least delay your increase until the economy improves. Incidentally, your reason for this service charge increase, INFLATION, Is precisely what YO are creating in the first place!!!!!! Phn A. Sallay U.S.A. Retired Lafayette, California Secretary APR 2 3 2009 Central Contra Costa Sanitary District Place CCCSD 5019 Imhoff SECRETARY OF THE DISTRICT Martinez CA 94553 Art Ainscough 708 Cheyenne Drive Walnut Creek CA 94598 April 22, 2009 Proposed Increase in Annual Service Charee Unfortunately I cannot be present at the Public Hearing on the above subject on June 40, 2009 but I would like you to make my comments known at the meeting. You say that the increase is due to several factors. Some of the factors are repeated when every increase is made - - -- almost annually!!! You never present any attempts that have been made to keep the increases down by reducing the costs of the Districts Overheads or Operating Expenses. Something that appears to be alien to the Administrations Management abilities. Lets us hear of any work done to reduce the Overheads and Operating Expenses and the Dollar amounts of those reductions. Sincerely + /2n�o9 C-01, /e.(� Elaine Boehme - Elaine - this came in as.arWchment to an e-mail. I have already senn the standard response __ Page 1 ,� From: Brenda Wener To: Elaine Boehme; Kurt Darner Date: 4/28/2009 4:23:36 PM Subject: Elaine - this came in as an attachment to an e-mail. I have already sent him the standard response, Elaine - this came in as an attachment to an e-mail. 1 have already sent him the standard response, last week. Thought you should see the letter as it's addrs to Sec of Dist. B. April 23, 2009 Central Contra Costa Sanitary DistrictSecretary of the District5019 Imhoff PlaceMartinez, CA 94553Email: rates @centralsan.org Subject: Comment on Notice of Proposed Increase in Annual Sewer Service Charge In response to the notice mailed April 20, 2009 1 protest any increase in sewer service charges as being unreasonable and unjustified. Instead of increasing rates I request that the District reduce costs by: Rewarding managers only for reducing the costs of new construction and for operational costs below. historic levels.. Reducing the benefits and costs of benefits paid to employees. Make retirement and health benefits comparable to those paid in the private sector.- Challenge NPDES permit requirement changes if they become more restrictive.- Critically screen planned facility improvements. Demonstrate a realistic cost - benefit for any proposed project before proceeding. Reduce employee involvement in suggesting additions to projects.- Require greater productivity from existing staff. Seek other ways of reducing operating and capital expenses. Thank you. Scott Dittman5320 Likins AvenueMartinez, CA 94553 ---- -_ _ __ - - - -- -- - ame oehme - Proposed increase in anr� sewer service charge Page_1 REC ENEDD From: Sheila Roberts <redroberts @astound.net> To: <eboehme @centralsan.dst.ca.us> APR 2 4 2009 Date: 4/24/2009 11:07:06 AM Subject: Proposed increase in annual sewer service charge CCCSD p 9 SECRETARY OF THE DISTRICT I received a letter April 21, 2009 proposing a rate increase for residential customers. I am OPPOSED to any rate increases due to ADDITIONAL POLLUTION PREVENTION PROGRAMS TO MEET NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT REQUIREMENTS, inflation and collection system improvements to meet NEW REGULATIONS regarding overflow reductions. Thank you for considering my opposition to this rate increase. Sheila. Roberts 281 Montecillo Dr., Walnut Creek, Ca., 94595 (925) 938 -2914 P April 28, 2009 Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, CA 94553 Attn: Secretary of the District RECENVED APR 3 0 2009 CCCSD SECRETARY OF THE DISTRICT I am writing in protest to the proposed fee increases proposed by the District. As a small business owner in the current economy, I know that cutting our costs and cutting our fees is needed at this time. CCCSD should take a similar approach. Inflation has been relatively low and is not a justification for fee increases. Any infrastructure projects which can be deferred or delayed should be. Any regulations which are imposed on CCCSD should likewise be protested. In an economy where everyone is struggling to make house payments and keep their property, it is unconscionable to increase fees. VerTA- Christopher ilman 1870 Poplar Drive Walnut Creek, CA 94595 ? was i" � CLoAFP ON g �-° 7. 1 !�'4'T !1 U�' 7r�' �NYNI ° , I3Y Coin iRi� err B144k, Tliw Z5 NEt,✓ otulyj!�Q I Central Contrc�'sta Sanitary District REC OVEDD NOTICE OF PROPOSED INCREASE IN ANNUAL SEWER SERVICE CHARGE APR 2 8 2009 Dear Property Owner: CCCSD SECRETARY OF THE DISTRICT Central Contra Costa Sanitary District (CCCSD) provides sanitary sewer, household hazardous waste collection, and recycled water services in the central county area. Sanitary sewer service includes building, operating and maintaining public sewer pipelines, the wastewater treatment plant in Martinez, and the pipeline that discharges clean, treated water to Suisun Bay. To pay for these services, CCCSD collects an annual Sewer Service Charge from each property connected to the sewer system. The service charge rates are calculated for each customer group based on the cost to provide service, considering both the quantity of sewage discharged and other sewage characteristics affecting the cost for treatment. For most property owners, this charge is billed as a line item labeled "CCCSD SEWER CHG" on the property tax bill they receive from Contra Costa County. For about 300 properties, particularly government and non - profit facilities, CCCSD bills the property owners directly. FOR RESIDENTIAL CUSTOMERS, each single - family home, mobile home, townhouse, condominium, apartment, and other multi - family home is charged a uniform rate for sewer service. The current residential rate is $311 per year. The Board will be considering an increase of up to $10 per year or $321 for Fiscal Year 2009 -2010, effective July 1, 2009. This is an increase of 3.2% over the present rate. This service charge increase is necessary to pay for increases in costs due to inflation, additional pollution prevention programs to meet our National Pollutant Discharge Elimination System (NPDES) permit requirements, collection system improvements to meet new regulations regarding overflow reductions, and needed pipeline and facility improvements. FOR NONRESIDENTIAL CUSTOMERS ONLY, the service charge increases being considered are shown on the reverse side of this notice. NOTICE IS HEREBY GIVEN, that the Board of Directors of the Central Contra Costa Sanitary District will hold a PUBLIC HEARING on this matter in the CCCSD Meeting Room, 5019 Imhoff Place, Martinez, California, on Thursday, June 4, 2009, at 2:00 p.m., at which time and place interested persons may appear and be heard. Written comments or protests may be mailed to the Secretary of the District at 5019 Imhoff Place, Martinez, CA 94553, or emailed to rates(a)centralsan.org and must be received by 5:00 p.m. on May 28, 2009 to ensure a full review. If you have questions about the proposed Sewer Service Charges, please call CCCSD's Environmental Services Division at (925) 335 -7739. Notice mailed by April 20, 2009. 0 n u �J� 1���V- c� J.QZ,Le,cvlzi,ll- v/'ciL�e.nzJ. Vl�c�r_o.�U Q-y�� �ch`i e_a�/�C�2pJ't_al'`�rJ- � -r-,� .c -• /�� o- n�.,C'rw1t��2i11g s� Z'7 • RECFIVFn APR 2 3 2009 • D, EDEPYED APR 2 4 2009 CCCSD SECRETARY of THE DISTRICT CCCSD i:rftKU'Nr1At1'\l IAL SINVICES Central Contra Costa Sanitary District NOTICE OF PROPOSED INCREASE IN ANNUAL SEWER SERVICE CHARGE e-n -�j �.�- ertC— �c -�4.� w.�..o ��4 -ad. �-,-•� c�.rr -c.¢� Dear Property Owner: ie o, 2 a w ;, , / _ „ ace a-d..Q Central Contra Costa Sanitary District (CCCSD) provides sanitary sewer, household hazardous waste collection, and recycled water services in the central county area. Sanitary sewer service includes building, operating and maintaining public sewer pipelines, the wastewater treatment plant in Martinez, and the pipeline that discharges clean, treated water to Suisun Bay. To pay for these services, CCCSD collects an annual Sewer Service Charge from each property connected to the sewer system. The service charge rates are calculated for each customer group based on the cost to provide service, considering both the quantity of sewage discharged and other sewage characteristics affecting the cost for treatment. For most property owners, this charge is billed as a line item labeled "CCCSD SEWER CHG" on the property tax bill they receive from Contra Costa County. For about 300 properties, particularly government and non- profit facilities, CCCSD bills the property owners directly. FOR RESIDENTIAL CUSTOMERS, each single - family home, mobile home, townhouse, condominium, apartment, and other multi - family home is charged a uniform rate for sewer service. The current residential rate is $311 per year. The Board will be considering an increase of up to $10 per year or $321 for Fiscal Year 2009 -2010, effective July 1, 2009. This is an increase of 3.2% over the present rate. This service charge increase is necessary to pay for increases in costs due to inflation, additional pollution prevention programs to meet our National Pollutant Discharge Elimination System (NPDES) permit requirements, collection system improvements to meet new regulations regarding overflow reductions, and needed pipeline and facility improvements. FOR NONRESIDENTIAL CUSTOMERS ONLY, the service charge increases being considered are shown on the reverse side of this notice. NOTICE IS HEREBY GIVEN, that the Board of Directors of the Central Contra Costa Sanitary District will hold a PUBLIC HEARING on this matter in the CCCSD Meeting Room, 5019 Imhoff Place, Martinez, California, on Thursday, June 4, 2009, at 2:00 p.m., at which time and place interested persons may appear and be heard. Written comments or protests may be mailed to the Secretary of the District at 5019 Imhoff Place, Martinez, CA 94553, or emailed to rates(oilcentralsan.orp and must be received by 5:00 p.m. on May 28, 2009 to ensure a full review. If you have questions about the proposed Sewer Service Charges, please call CCCSD's Environmental Services Division at (925) 335 -7739. Notice mailed by April 20, 2009. RECoVED AR. 2 7 2009 emso $LnRETAFjyoFTHED19MC7 ---- d�fasi fn nv v Page 1 of 1 P r RATES RATES - letter opposing sewer service charge inc ease From: florence chan <florencefchan @yahoo.com> To: <rates @centralsan.org> Date: 5/27/2009 7:37 AM Subject: letter opposing sewer service charge increase CC: <florencefchan @yahoo.com> Dear Secretary, Attached is my letter Florence Chan 0 Please accept it. Thanks. file: / /C: \Documents and Settings \bwener \Local Settings \Temp \GW}000... 5/27/2009 • May 26, 2009 161 Blackstone Dr. Danville, CA 94506 Central Contra Costa Sanitary District 5019 Imhoff Place Martinez, CA 94553 Dear Secretary of the District, I am writing to oppose the Proposed Increase in Annual Sewer Service Charge in the notice mailed to my property before April 20, 2009. These are my reasons: 1. I only have a part-time job and the certainty of keeping the job is unclear. I simply do not have money for the increase. 2. I am trying my best to pay for all my bills including the property tax bill from Contra Costa County. It covers the CCCSD SEWER CHG. In today's economy, I am struggling to pay for the current bills as a responsible citizen. 3. $311 per year for CCCSD SEWER CHG is actually a lot of money for one item in my budget in today's poor economy. Please do not increase the Annual Sewer Service Charge. Thank you. Sincerely, Florence Chan RATES RATES - PROTEST TO PROPOSED RATE INCREASE • Page 1 of 1 From: Ken Moyal <kenmoyal @gmail.com> To: <rates @centralsan.org> Date: 5/29/2009 2:28 PM Subject: PROTEST TO PROPOSED RATE INCREASE May 24, 2009 Secretary of the District 5019 Imhoff Place Martinez, CA 94553 RE: WRITTEN PROTEST TO PROPOSED RATE INCREASE To Whom It May Concern: My name is KENNETH MOYAL. My residence address is 16 Patricia Road, Orinda, California, 94563. I am issuing you a written protest to the proposed rate increase scheduled for Thursday, June 4, 2009 at 2:00 P.M. Sincerely, KEN MOYAL, ESQ. file: / /C: \Documents and Settings \bwener \Local Settings \Temp \GW}000... 5/26/2009 From: "Vickie and David Barker" <DVBarker @astound.net> To: <rates @centralsan.org> Date: Thu, May 21, 2009 10:15 PM Subject: re: Proposed increase in Annual Sewer Service Charge As a customer, I am not sure if this is the time to propose increase in rates. I think many households are struggling to pay their current bills and for companies to propose rate hikes would make paying bills even harder. Is there any other avenues you could take to avoid increasing your rates ?? Sincerely, Vickie Barker From: "Steven Richter" <srichter @cctg.com> To: <rates @centralsan.org> Date: Wed, May 20, 2009 11:46 AM Subject: protest rate increase To Whom it May Concern, I'm writing this e-mail to protest the proposed rate increase. In this economic climate it will be a financial hardship to us to have in increase at this time. Thank you Debbie Richter srichter @cctg.com Information from ESET NOD32 Antivirus, version of virus signature database 4091 (20090520) The message was checked by ESET NOD32 Antivirus. http: / /www.eset.com RATES RATES - I oppose any rate increa` Page 1 Mw From: Tommiette Rey <tommietter @yahoo.com> To: <rates @centralsan.org> Date: Wed, May 13, 2009 6:02 PM Subject: I oppose any rate increase Secretary of the District, I oppose any rate increase. Tommiette Rey 330 Gilger Ave. Martinez, CA 94553 RATES RATES - Increase in annual sewe ice Page 1 From: <Luis.Cedeno @wellsfargo.com> To: < rates@centralsan. org > Date: Wed, May 13, 2009 10:17 AM Subject: Increase in annual sewer service I disagree in the increase, I think it should be much higher for industrial customers, the increase for industrial costumers is only 3.21%, and bakeries 3.27 %. My question is why we as residential costumers that do not pollute as much as many other industrial customers should pay around the same amount ?. Thankyou Luis Lopez Cedeno / Pyra Aarden 133 Lucinda Lane Pleasant Hill CA 94523 From: <nandtpatten @comcast.net> To: <rates @centralsan.org> Date: Mon, May 11, 2009 12:35 PM Subject: Concerns and questions about proposed rate increase Hi, I have concerns about your proposed increase in the annual sewer service charge. In the notice I received, one of the reasons for the increase includes inflation, as well as required system improvements. However, I understand that the latest change in the CPI is actually a reduction in consumer costs for the 12 months ending in March 2009. Therefore I question the need for the portion of the increase based on inflation. Furthermore, many public agencies and private firms are not providing wage increases due to the economic situation. What portion of the proposed increase is due to wage increases for CCCSD staff? What is CCCSD doing to control the cost of retiree benefits? I would appreciate a response to my questions and concerns. Thanks Tom Patten 724 Skyline Drive Martinez • Page 1 of 1 RATES RATES - rate hikes From: Darin Michels <dmichels55 @hotmail.conn> To: <rates @centralsan.org> Date: 5/4/2009 1:44 PM Subject: rate hikes NO to rate hikes of any amount. At a time when people are losing jobs and being foreclosed on by banks, Govt agencies screw it to you by raising rates. You people ought to be ashamed of yourselves. How about trying to become more lean and efficient instead of raising rates on hard working people. As a private business owner our employees have taken or been forced to take paycuts or work less hours. This is what you all should try. Multiply the amount you are raising the rates by the # of customers and then take that total and take a pay cut in that amount. That is what everyone else in the real world has to do or they lose their jobs. The water district has also informed us there will be higher rates doue to lower water consumption. This is a direct result of what govt agencies have asked us to do CONSERVE. The problem is that we conserved too much and now there sticking it to us also. When less water is being consumed shouldn't the cost of the sanitary district also decrease? Less water to process less costs makes sense to me. Instead Govt agencies like this just tell us it costs more and we should accept it. Shame on you. Shame on you. Best regards, D Michels 2607 Comistas Dr. Walnut Creek, CA 94598 925- 216 -7307 Hotmail@ has a new way to see what's up with your friends. Check it out. file: / /C: \Documents and Settings \bwener \Local Settings \Temp \GW}0000... 5/4/2009 From: Dave Dunbar <dunbardave @hotmail.com> To: <rates @centralsan.org> Date: Thu, Apr 30, 2009 4:45 PM Subject: Proposed Rate Increase I am writing to protest the proposed rate increase for residential customers. The increased rates are disturbing and unfair because: These are difficult economic times. We live on a fixed income (primarily Social Security) and have a difficult time meeting expenses for fundamental services (such as sewer). CCCSD should be tightening its belt rather than increasing spending and passing it along to the consumer. Agency requirements, such as NPDES, should be relaxed or exempted during these difficult economic times. At some point in the future when rates are finally increased (assuming the current proposed ones are not adopted), please consider some sort of reduction for senior citizens. David Dunbar 1325 Martino Road Lafayette, CA Rediscover Hotmail ®: Now available on your iPhone or BlackBerry http: // windowslive. com /RediscoverHotmail ?ocid= TXT_TAGLM_W L_HM_Rediscover_Mobile2_O42009 From: "Spinelli & Flagg" <coopcity @astound.net> To: <rates @centralsan.org> Date: Thu, Apr 30, 2009 6:19 PM Subject: increased sewer rates I am opposed to you raising sewer rates. My pay isn't increasing because of inflation. Our sales tax has increased, our license fees are increasing, our property taxes go up every year and as far as I'm concerned you should have to make do with what you are already getting. Roberta Flagg 3241 Hudson Ave. Walnut Creek, Ca 94597 From: "James Bruesewitz" <jamesbruesewitz @msn.com> To: <rates @centralsan.org> Date: Thu, Apr 30, 2009 12:53 PM Subject: Increase in Annual Sewer Service Charge Against the rate increase. We are not having inflation at this time in our economy. What are the following : Additional pollution prevention programs? Permit requirements? Collection system improvements to meet new regulations regarding overflow reductions, and needed pipeline and facility improvements? Lots of words and no substance. Show me in detail the cost for each of these programs. Ex. What pipeline, where does it run, how far, age etc. What facility improvements for whom and why, WE NEED TO BE SHOWN HARD NUMBERS RELATED TO EACH PROJECT. Rate increase is totally unjustified without a complete and comprehensive proposal to the consumer. Thank You. Jim Bruesewitz Jim Bruesewitz, Realtor, DRE# 01055806 PREPARATION +PERFORMANCE= RESULTS People & Properties Sotheby's International Realty 360 Diablo Road Danville, Ca. 94526 Cell: 925- 683 -2402 Website: www.eastbayhomesforyou.com RATES RATES - CCCSD SEWER CHG Page 1 From: Carl Crisp <crispc @sbcglobal.net> To: < rates @centralsan.org> Date: Tue, Apr 28, 2009 6:13 PM Subject: CCCSD SEWER CHG DEAR SEWER SERVICE PROVIDER: Thank you for your April 20, 2009, NOTICE OF PROPOSED INCREASE IN ANNUAL SEWER SERVICE CHARGE. Are you people working on another planet and not aware of what is going on with our economy? Jobs, homes, savings, income, asset values, dividends, interest rates, etc. are all on the decline. You have a lot of guts to propose a rate increase. Your notice should have been to tell us that the rate was going down and that we would be getting a refund. Please make a mark for my wife and I on the column for NO RATE INCREASE. Thank you for giving us a chance to object. I know that you are going to increase the rate, no matter how many of your clients object. That is the nature of a monopoly like CCCSD. Damn the ground water, bring on the septic tank. Property Owner, CEC and LVC From: RATES RATES To: Dale Haukland Date: Tue, Apr 28, 2009 3:30 PM Subject: Re: Protest on raise in sewer service charges This is to acknowledge receipt of your email dated April 27, 2009 concerning the proposed increase in the Central Contra Costa Sanitary District (CCCSD) annual Sewer Service Charge. Your email will be provided to the CCCSD Board of Directors for consideration at the public hearing, scheduled for June 4, 2009 at 2 p.m. in the CCCSD Board Room located at 5019 Imhoff Place, Martinez. CCCSD appreciates your concern about the rising costs of services. But just as your household or business is impacted by inflation, so is CCCSD. This modest rate increase will allow CCCSD to meet new, more stringent air and water quality regulations; rehabilitate an aging sewer system; and maintain our treatment plant facilities. CCCSD continues to work to keep our rates as low as possible without compromising quality or safety. Our mission remains the protection of public health and the environment. Thank you for taking the time to respond to the CCCSD Sewer Service Charge rate notification. If you have additional questions about CCCSD's operations or the proposed rate increase, please do not hesitate to contact us. Central Contra Costa Sanitary District Sewer Service Charge Program 5019 Imhoff Place Martinez, CA 94553 (925) 335 -7739 Rates@centralsan.dst.ca.us >>> Dale E Haukland <haukland @sbcglobal.net> 4/27/2009 3:34 PM >>> A 3.2% hike in service charges seems excesses, when our use of the sewer system has decreased because their are now only 2 people in our house not 5 and we use many additional environmental friendly products. If a customer conserves as they are asked to, then along comes a rate increase. Every utility is raising thier rates. The consumer is getting beat up from all sides. Dale Haukland 148 Santiago Drive Danville, Ca. 94526 RATES RATES - Re: Assessed Value 0 0 Page 1 From: RATES RATES To: Bonnie Gonzales Date: Tue, Apr 28, 2009 3:28 PM Subject: Re: Assessed Value Please contract the Tax Collector for Contra Costa County. I believe their phone number is on your tax bill or(877)957 -5280. Central Contra Costa Sanitary District Sewer Service Charge Program 5019 Imhoff Place Martinez, CA 94553 (925) 335 -7739 Rates@centralsan.dst.ca.us >>> Bonnie Gonzales <bgonzal7 @yahoo.com> 4/27/2009 3:41 PM >>> To whom it may concern, I am trying to locate the appropriate person to talk about my assessed value of my home. The value is inflated, and needs to be considered for a reduction in my tax. I am being highly overbilled both last year and in this upcoming year. If you or anyone in this department can point me in the right direction I would greatly appreciate it. Thank you, Bonnie Gonzales 925- 324 -3645 RATES RATES - Re: no sewer • • Page 1 From: RATES RATES To: sayyesgg Date: Tue, Apr 28, 2009 3:25 PM Subject: Re: no sewer We are not collecting sewer service for your parcel. We obtain the mailing addresses from Contra Costa County and we do not have a way to filter out those parcels that are on septic. Please disgreard. Unfortunately, you'll probably continue to receive these notices in the years to come. Brenda Central Contra Costa Sanitary District Sewer Service Charge Program 5019 Imhoff Place Martinez, CA 94553 (925) 335 -7739 Rates@centralsan,dst.ca.us >>> sayyesgg <sayyesgg @sbcglobal.net> 4/28/2009 12:26 PM >>> you letter suggests the CCCSD collects charger from each property connected to the sewer system well„ i am not connected to the sewer system so hopefully the fact that you sent me a letter does not mean you intend to charge me„ if you connect me to the sewer system „ then you can charge me, but if i am not connected„ then don't charge me. 115 Deodara Martinez, 94553 From: <NDeanPloss @aol.com> To: <rates @centralsan.org> Date: Sat, Apr 25, 2009 4:17 PM Subject: Protest Sewer Rate increase Recommend Directors vote against any rate increase at this time APN 189 - 320 -069 -9 00 Norman and Gloria Ploss * * * * ** * * * * * ** *Access 350+ FREE radio stations anytime from anywhere on the web. Get the Radio Toolbar! (http: / /tool bar. aol.com /aolrad io /down load. html ?ncid =em lcntusdown00000003) From: Barbara Zeller <bezeller @pacbell.net> To: < rates @centralsan.org> Date: Fri, Apr 24, 2009 8:23 PM Subject: rate increases To Whom It May Concern 1 would like to know what the company has done to decrease costs. Employees of small businesses are required to take furlough days. Our employee benefits are being cut. Expense accounts are cut. Office space is shrinking. We are fortunate to be paid the minimum number of vacation days the state allows and no more. Can you sacrifice as the small business private sector sacrifices? Are you willing to keep rates down to help the average citizen of this county? Barbara J RATES RATES - Proposed increase in aril sewer service charge Page 1 From: RATES RATES To: redroberts @astound.net Date: Fri, Apr 24, 2009 3:35 PM Subject: Proposed increase in annual sewer service charge This is to acknowledge receipt of your email dated April 24,'2009 concerning the proposed increase in the Central Contra Costa Sanitary District (CCCSD) annual Sewer Service Charge. Your email will be provided to the CCCSD Board of Directors for consideration at the public hearing, scheduled for June 4, 2009 at 2 p.m. in the CCCSD Board Room located at 5019 Imhoff Place, Martinez. CCCSD appreciates your concern about the rising costs of services. But just as your household or business is impacted by inflation, so is CCCSD. This modest rate increase will allow CCCSD to meet new, more stringent air and water quality regulations; rehabilitate an aging sewer system; and maintain our treatment plant facilities. CCCSD continues to work to keep our rates as low as possible without compromising quality or safety. Our mission remains the protection of public health and the environment. Thank you for taking the time to respond to the CCCSD Sewer Service Charge rate notification. If you have additional questions about CCCSD's operations or the proposed rate increase, please do not hesitate to contact us. I received a letter April 21, 2009 proposing a rate increase for residential customers. I am OPPOSED to any rate increases due to ADDITIONAL POLLUTION PREVENTION PROGRAMS TO MEET NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT REQUIREMENTS, inflation and collection system improvements to meet NEW REGULATIONS regarding overflow reductions. Thank you for considering my opposition to this rate increase. Sheila Roberts 281 Montecillo Dr., Walnut Creek, Ca., 94595 (925) 938 -2914 Central Contra Costa Sanitary District Sewer Service Charge Program 5019 Imhoff Place Martinez, CA 94553 (925) 335 -7739 Rates@centralsan.dst.ca.us 0, From: <sdittman @comcast.net> To: <rates @centralsan.org> Date: Thu, Apr 23, 2009 4:14 PM Subject: Comments on annual service charge increase Please see the attached letter. Thank you 0 April 23, 2009 Central Contra Costa Sanitary District Secretary of the District 5019 Imhoff Place Martinez, CA 94553 Email: rates centralsan.ore 0 Subject: Comment on Notice of Proposed Increase in Annual Sewer Service Charge In response to the notice mailed April 20, 2009 1 protest any increase in sewer service charges as being unreasonable and unjustified. Instead of increasing rates I request that the District reduce costs by: • Rewarding managers only for reducing the costs of new construction and for operational costs below historic levels. • Reducing the benefits and costs of benefits paid to employees. Make retirement and health benefits comparable to those paid in the private sector. • Challenge NPDES permit requirement changes if they become more restrictive. • Critically screen planned facility improvements. Demonstrate a realistic cost - benefit for any proposed project before proceeding. Reduce employee involvement in suggesting additions to projects. • Require greater productivity from existing staff. • Seek other ways of reducing operating and capital expenses. Thank you. Scott Dittman 5320 Likins Avenue Martinez, CA 94553 RATES RATES - Re: Parcel Number 153.0-008 -7 00 . Page 1 From: Donna Yu <dyu @yus.com> To: RATES RATES <RATES @centralsan.dst.ca.us> Date: Thu, Apr 23, 2009 1:37 PM Subject: Re: Parcel Number 153 - 250 -008 -7 00 Brenda, Thank you so much for your quick response. Your estimate should help us a lot in planning for our 2009 expenses. Sincerely, Donna Yu RTSF Petro Ventures, Inc. On Apr 23, 2009, at 8:57 AM, RATES RATES wrote: > Good morning Donna, • I took a look at the 2008 water data that we received from Contra • Costa Water Dist, which is the data that is used for billing 09/10. • It appears that the water use was down from the year before. > Usage 07 = 11,731 hcf CCCSD Charges $28,379.63 08/09 > Usage 08 = 9,983 hcf Proposed charges $25,000.00 approx 09/10 • Based usage, with a 16% discount for drag -out and evapration, that • is given to all car washes, I would estimated you charges to be • approximatey $25,000 using the proposed rate. • Brenda Wener • Engineering Assistant III > Central Contra Costa Sanitary District > Sewer Service Charge Program > 5019 Imhoff Place > Martinez, CA 94553 > (925) 335 -7739 > Rates @centralsan.dst.ca.us > >>> Donna Yu <dyu @yus.com> 4/22/2009 9:28 PM >>> > Per your April 20, 2009 notice "Notice of Proposed Increase in Annual > Sewer Service Charge ", we would like you to calculate a property- * specific estimate of the sewer service charge for 2009 -10. > Parcel Number 153 - 250 -008 -7 00 > 627 Contra Costa Blvd. > Concord, CA 94523 > 510- 417 -9288 • Thank you for your help, • Donna Yu • RTSF Petro Ventures, Inc. RATES RATES - Re: INCREASE IN ANNJ& SEWER SERVICE CHARGE • Page 1 From: RATES RATES To: I tsang Date: Thu, Apr 23, 2009 3:58 PM Subject: Re: INCREASE IN ANNUAL SEWER SERVICE CHARGE This is to acknowledge receipt of your email dated April 23, 2009 concerning the proposed increase in the Central Contra Costa Sanitary District (CCCSD) annual Sewer Service Charge. Your email will be provided to the CCCSD Board of Directors for consideration at the public hearing, scheduled for June 4, 2009 at 2 p.m. in the CCCSD Board Room located at 5019 Imhoff Place, Martinez. CCCSD appreciates your concern about the rising costs of services. But just as your household or business is impacted by inflation, so is CCCSD. This modest rate increase will allow CCCSD to meet new, more stringent air and water quality regulations; rehabilitate an aging sewer system; and maintain our treatment plant facilities. CCCSD continues to work to keep our rates as low as possible without compromising quality or safety. Our mission remains the protection of public health and the environment. Thank you for taking the time to respond to the CCCSD Sewer Service Charge rate notification. If you have additional questions about CCCSD's operations or the proposed rate increase, please do not hesitate to contact us. Central Contra Costa Sanitary District Sewer Service Charge Program 5019 Imhoff Place Martinez, CA 94553 (925) 335 -7739 Rates@centralsan.dst.ca.us >>> "I o tsang" <lol369 @netzero.net> 4/23/2009 2:55 PM >>> To Whom It May Concern This message is to protest the proposed rate increase of the Sewer Service Charge. We are retired and on very limited income and don't feel we should be charged an increase of up to $10 per year! Since the calculations are based on the quantity of sewage discharged, common sense would tell us that bakeries, supermarkets, restaurants, etc. would create more discharged waste than two seniors in a single dwelling home, so why are we being charged far more than the larger institutions ?I This doesn't make sense! As far as we're concerned, the larger institutions or businesses should be charged more, not the residential customers with two person households!!!!!! Your facility improvements should have been foreseeable and budgeted for. Maybe it's time to cutback on salaries and benefits like every other company is doing. Everyone has to learn to get by with less, and that goes for the school districts. We have all lost nearly half our portfolios in this down economy and your proposal to increase the sewer service charge is not acceptable at this time. Lois & Raymond Tsang 3412 Lanai Dr. San Ramon, CA 94582 to find information on your credit score and your credit report. From: komperda <komperda @silcon.com> To: RATES RATES < RATES @centralsan.dst.ca.us> Date: Thu, Apr 23, 2009 1:23 PM Subject: Re: CCCSD Sewer Service Charges Your "Boiler Plate" response to our PROTEST AGAINST ANOTHER INCREASE does not appease us.! Here are the amounts we've PAID for a number of years: $311, $300., $289., $280., $272., $248. Do you ever expect it to stop? What have you done with these bigtime dollars that you've collected from "payers" in this County? You speak of Inflation (the Government says there is NO inflation with this economy in a deep recession) -It is my opinion ,monies from collections should have been put aside for an ageing system! Have they been? INFLATION is caused by people that THINK their "labor & services" are really WORTH more THAN THEY REALLY ARE!! Some are really NEVER SATISFIED, and if they can get more ..... they DO, or do their best to GET MORE!!! Think of not only residential -but about businesses who are TRYING TO STAY IN BUSINESS. Parts of California's housing are a MESS,PEOPLE ARE LEAVING this tremendous HIGH COST STATE.... Home prices are being devastated - everyone trying to get MORE!!!! Some people don't even consider the Taxes and they are the CULPRIT in this financial debacle!! ENOUGH IS ENOUGH!! komperda @silcon.com RATES RATES wrote: • This is to acknowledge receipt of your email dated April 22, 2009 • concerning the proposed increase in the Central Contra Costa Sanitary • District (CCCSD) annual Sewer Service Charge. Your email will be • provided to the CCCSD Board of Directors for consideration at the • public hearing, scheduled for June 4, 2009 at 2 p.m. in the CCCSD • Board Room located at 5019 Imhoff Place, Martinez. • CCCSD appreciates your concern about the rising costs of services. But • just as your household or business is impacted by inflation, so is • CCCSD. This modest rate increase will allow CCCSD to meet new, more • stringent air and water quality regulations; rehabilitate an aging • sewer system; and maintain our treatment plant facilities. CCCSD • continues to work to keep our rates as low as possible without • compromising quality or safety. Our mission remains the protection of • public health and the environment. • Thank you for taking the time to respond to the CCCSD Sewer Service • Charge rate notification. If you have additional questions about • CCCSD's operations or the proposed rate increase, please do not • hesitate to contact us. > Central Contra Costa Sanitary District > Sewer Service Charge Program > 5019 Imhoff Place > Martinez, CA 94553 > (925) 335 -7739 > Rates @centralsan.dst.ca.us <mailto :Rates @centralsan.dst.ca.us> RATES RATES - Comment on proposed ncrease Page 1 From: John Lockhart <lockhartca @comcast.net> To: <rates @centralsan.org> Date: Thu, Apr 23, 2009 9:49 AM Subject: Comment on proposed rate increase Dear Secretary of the District: I am writing to object to the proposed rate increase for Fiscal Year 2009 -2010 disclosed in the notice mailed 4/20/09 to CCCSD property owners. You state as one justification for the proposed rate increase, "increases in costs due to inflation ". I would like to remind you that since December, 2008, the national inflation rate has been virtually zero, and in March of 2009, it was negative: a DEflationary rate. With current economic conditions, this trend is likely to continue for some time. In these times, with California unemployment at double digits, with mortgage foreclosures, layoffs, and financial pain at a high not seen since the Depression, it's callous and thoughtless to propose a rate increase and use "inflation" as an excuse! $10 per family might not seem like a lot of money, but that's a bag of groceries for a family on hard times, trying to stay in their home, pay their property tax and send their kids to school. Perhaps you can find a way, as businesses, households, and responsible government agencies are forced to do in this economy, to fund "needed pipeline and facility improvements" through examining your income statement and your operations for efficiencies, and make the tough choices that the rest of us have to make, to meet your needs WITHOUT simply dumping those costs on your customers. Please take the time to look for another way. Sincerely, John Lockhart 186 Woodview Terrace Dr San Ramon RATES RATES - Re: CCCSD Sewer Se Charges 0 Page 1 From: komperda <komperda @silcon.com> To: RATES RATES <RATES @centralsan.dst.ca.us> Date: Thu, Apr 23, 2009 9:21 AM Subject: Re: CCCSD Sewer Service Charges Your "automatic" reply to our PROTEST AGAINST ANOTHER INCREASE does not appease us.! Here are the amounts we've PAID for a number of years: $311, $300., $289., $280., $272., $248. Do you ever expect it to stop? What have you done with these bigtime dollars that you've collected from "payers" in this County? You speak of Inflation (the Government says there is NO inflation with this economy in a deep recession) -It is my opinion ,monies from collections should have been put aside for an ageing system! Have they been? INFLATION is caused by people that THINK their "labors" are really WORTH more THAN THEY REALLY ARE!! Some are really NEVER SATISFIED, and if they can get more..... they DO, or do their best to GET MORE!!! Think of not only residential -but about businesses who are TRYING TO STAY IN BUSINESS. Parts of California's housing are a MESS,PEOPLE ARE LEAVING this tremendous HIGH COST STATE.... Home prices are being devastated - everyone trying to get MORE!!!! Some people don't even consider the Taxes and they are the CULPRIT in this debacle!! ENOUGH IS ENOUGH!! RATES RATES wrote: • This is to acknowledge receipt of your email dated April 22, 2009 • concerning the proposed increase in the Central Contra Costa Sanitary • District (CCCSD) annual Sewer Service Charge. Your email will be • provided to the CCCSD Board of Directors for consideration at the • public hearing, scheduled for June 4, 2009 at 2 p.m. in the CCCSD • Board Room located at 5019 Imhoff Place, Martinez. • CCCSD appreciates your concern about the rising costs of services. But • just as your household or business is impacted by inflation, so is • CCCSD. This modest rate increase will allow CCCSD to meet new, more • stringent air and water quality regulations, rehabilitate an aging • sewer system, and maintain our treatment plant facilities. CCCSD • continues to work to keep our rates as low as possible without • compromising quality or safety. Our mission remains the protection of • public health and the environment. • Thank you for taking the time to respond to the CCCSD Sewer Service • Charge rate notification. If you have additional questions about • CCCSD's operations or the proposed rate increase, please do not • hesitate to contact us. RATES RATES - CCCSD Sewer Service 0rges Page 1 From: RATES RATES To: Sean Kimble Date: Thu, Apr 23, 2009 9:03 AM Subject: CCCSD Sewer Service Charges This is to acknowledge receipt of your email dated April, 22, 2009 concerning the proposed increase in the Central Contra Costa Sanitary District (CCCSD) annual Sewer Service Charge. Your email will be provided to the CCCSD Board of Directors for consideration at the public hearing, scheduled for June 4, 2009 at 2 p.m. in the CCCSD Board Room located at 5019 Imhoff Place, Martinez. CCCSD appreciates your concern about the rising costs of services. But just as your household or business is impacted by inflation, so is CCCSD. This modest rate increase will allow CCCSD to meet new, more stringent air and water quality regulations; rehabilitate an aging sewer system; and maintain our treatment plant facilities. CCCSD continues to work to keep our rates as low as possible without compromising quality or safety. Our mission remains the protection of public health and the environment. Thank you for taking the time to respond to the CCCSD Sewer Service Charge rate notification. If you have additional questions about CCCSD's operations or the proposed rate increase, please do not hesitate to contact us.Central Contra Costa Sanitary District Sewer Service Charge Program 5019 Imhoff Place Martinez, CA 94553 (925) 335 -7739 Rates@centralsan.dst.ca.us >>> Sean Kimble <seankimble @hotmail.com> 4/22/2009 6:57 PM >>> I am a property owner and received your letter regarding the above. I do not support this $10 increase. You state as one of your driving factors for an increase is inflation. There is no inflation so I am unclear why this has been cited as a reason. Our rates are already too high and you are putting too much of this burden on residential home owners. Commercial customers are not paying enough of the increase. Industrial customers should even be higher. Why hammer the homeowner who is trying to survive? This is the wrong time to increase any costs on a homeowner in CA espcially when sales taxes just increased. I am surprised by this proposed action. You seem out of touch. Sean Kimble Homeowner Orinda, CA Rediscover Hotmail ®: Get e-mail storage that grows with you. Check it out From: RATES RATES To: Donna Yu Date: Thu, Apr 23, 2009 8:57 AM Subject: Re: Parcel Number 153 - 250 -008 -7 00 Good morning Donna, I took a look at the 2008 water data that we received from Contra Costa Water Dist, which is the data that is used for billing 09/10. It appears that the water use was down from the year before. Usage 07 = 11,731 hcf CCCSD Charges $28,379.63 08/09 Usage 08 = 9,983 hcf Proposed charges $25,000.00 approx 09/10 Based usage, with a 16% discount for drag -out and evapration, that is given to all car washes, I would estimated you charges to be approximatey $25,000 using the proposed rate. Brenda Wener Engineering Assistant III Central Contra Costa Sanitary District Sewer Service Charge Program 5019 Imhoff Place Martinez, CA 94553 (925) 335 -7739 Rates @centralsan.dst.ca.us >>> Donna Yu <dyu @yus.com> 4/22/2009 9:28 PM >>> Per your April 20, 2009 notice "Notice of Proposed Increase in Annual Sewer Service Charge ", we would like you to calculate a property- specific estimate of the sewer service charge for 2009 -10. Parcel Number 153- 250 -008 -7 00 627 Contra Costa Blvd. Concord, CA 94523 510 -417 -9288 Thank you for your help, Donna Yu RTSF Petro Ventures, Inc. RATES RATES - Re: Parcel #112 - 101 -0200 Page 1 From: RATES RATES To: Shelly Roy Date: Thu, Apr 23, 2009 8:47 AM Subject: Re: Parcel #112 - 101 -025 -8 00 Good morning Shelly, I had time this morning to take a look at the referenced parcel number. That parcel is not in our service area. The rate increase would be for properties in our service are, mostly Central Contra Costa County. Give me a call on my direct line, if you have additional questions. Brenda Wener 925- 229 -7115 Central Contra Costa Sanitary District Sewer Service Charge Program 5019 Imhoff Place Martinez, CA 94553 (925) 335 -7739 Rates@centralsan.dst.ca.us >>> "Shelly Roy" <shelly @oliverandco.net> 4/22/2009 12:40 PM >>> Hello, I'm trying to compare information provided on the property tax bill with the information provided on rates from the sanitary district. The increase notification letter indicates that the charge can be estimated by multiplying the amount listed beside CCCSD SEWER CHG on the tax bill but I don't see any such label. Please help. Thank you, Shelly N. Roy Assistant Property Manager Oliver and Company, Inc. 1300 South 51st Street Richmond, CA 94804 510 - 439 -3235 Office 510- 439 -3275 Fax 925 - 200 -2848 Mobile From: Jamie Pehling <jpeh ling @cal.berkeley.edu> To: < rates @centralsan.org> Date: Wed, Apr 22, 2009 3:47 PM. Subject: Index CentralSan sewer rates by use Friends at CentralSan- - I have no objection to the proposed rate increase, but I do object to the flat fee structure used for residential customers. CentralSan's costs are, I assume, tied to how much waste water it treats and discharges. Smaller volumes should mean smaller costs. Indeed, for commercial customers the CentralSan costs are tied to volume of sewage produced. It therefore makes little sense to charge each house in the district the same fee for sewer service, since it is a near certainty that each house produces a different volume of sewage. In particular, charging a flat fee (and a flat rate increase) is unfair to households that produce less sewage (e.g., through water conservation). This unfair rate structure additionally removes any household incentive to reduce wastewater production. With greater conservation, there would be less sewage and less cost for sewage disposal, so there are obvious incentives of such a rate structure for CentralSan as well. Houses should be charged sewage fees according to how much they produce, as is currently the case for commercial customers. I urge CentralSan to begin measuring household sewage output and charging by volume produced. Yours for both sanity in waste disposal costs and environmental responsiblity, - -Jamie Pehling RATES RATES - Proposed increase in ar�l CCCSD charges . Page 1 From: <RAbbott@bart.gov> To: < rates @centralsan.org> Date: Wed, Apr 22, 2009 1:31 PM Subject: Proposed increase in annual CCCSD charges What concerns me about the notice is the justification for the increase, "inflation "M The continued presentation of "upgrades" to meet new regulations ? ?? Brochures from the district indicates "state of the art" facilities that exceed stringent standards. I believe that the current rate should stay in place. This state is experiencing negative growth and the fallout from the current economic woes will continue into 2010 or longer yet, well into 2011. Our community and we as property owners within the CCCSD, are opposed to any increase in rates. Sincerely, Robert W. Abbott 950 Kimberly Circle Pleasant Hill, CA 94523 Robert W. Abbott Planning Commissioner City of Pleasant Hill Robert W. Abbott District Right of Way Surveyor Real Estate Department SF Bay Area Rapid Transit District 300 Lakeside Drive, 22nd Floor Oakland, CA 94612 510.464.7544 Direct CC: <rwa355bmx @hughes.net> RATES RATES - Increase in annual sew�rvice charge • Page 1 From: Janice Phu <jphu @ptsystemsinc.com> To: <rates @centralsan.org> Date: Wed, Apr 22, 2009 11:18 AM Subject: Increase in annual sewer service charge To whom it may concern: I consider this is not a right time to have this increase. I will vote "No" to this increase. Regards, Janice RATES RATES - PROTEST THE INCRE IN SEWER SERVICE Page 1 From: komperda < komperda @silcon.com> To: <rates @centralsan.org> Date: Wed, Apr 22, 2009 11:06 AM Subject: PROTEST THE INCREASE IN SEWER SERVICE 4/22/09 Secretary of the District 5019 Imhoff Place,Martinex, CA 94553 This is to PROTEST THE PROPOSED INCREASE IN ANNUAL SEWER SERVICE CHAGE: We are seniors (ages 77 & 78) -lived in our home for 30 yrs. (only the 2 of us) .... we have paid your steady increases and salaries. We DO NOT use your Sewer facilities as much as a large family of 4 to 12 persons!!! -yet we have to pay the same $311. per year. We also abide by East Bay's Water rules to cut down on Water!!!! This is a very UNFAIR situation ...... and under the current HUGE downturn in our Economy (ie: CA almost going bankrupt) we feel you should not increase our sewer charge in any way or form..... We are on a fixed income (as many persons are) and feel this is certainly not the time to add more to our COST OF LIVING!! SENIORS in our position and use less sewer facilities SHOULD BE EXEMPT FROM ANY INCREASE.... even consider a DECREASE !!!! That is the least you can do before we PASS ON!!!!!!! Search within your organiztion for relief and more funds; We bet you can find them without an increase. The FUTURE dictates that if we still are working,we will have to take home LESS PAY and CHARGE LESS for any services given!! komperda @silcon.com RATES RATES - rate increase • • Page 1 From: Jesse Huang <Jesse.Huang @fmc- na.com> To: <rates @centralsan.org> Date: Wed, Apr 22, 2009 10:47 AM Subject: rate increase I received the notice and know that you are going to raise the Sewer Service Charge again. 1 100% opposed it! The reason is I am going no where, and as long as I stay in the same house, you are going to charge the property tax again and again without any problem. I am sick and tired with it. I am currently paying 1.375% of property assessed value for the tax. My house value has been going down by 20% since the peak, and some of the taxes are just keep going up. Some day our area will lose any attraction because property tax is too high. This can been seen in Windemere area already. Regards, JH RATES RATES - Notice of Proposed Incr ge o Page 1 From: Shasta Pieper <darren_shasta @yahoo.com> To: <rates @centralsan.org> Date: Wed, Apr 22, 2009 9:44 AM Subject: Notice of Proposed Increase in Annual Sewer Service Charge Central Contra Costa Sanitary District I oppse the 3.2% residential rate increase being proposed. My income did not go up 3.2% this year therefore I do not have the means to pay the higher rate!! Regards, Shasta Pieper Property Owner, Contra Costa County CC: Darren Pieper <darren_pieper @yahoo.com> RATES RATES - proposed increase in seAhservice charge . Page 1 From: DAN SCHOENHOLZ <dschoenholz @sbcglobal.net> To: < rates @centralsan.org> Date: Tue, Apr 21, 2009 11:30 PM Subject: proposed increase in sewer service charge To whom it may concern: I was surprised to read in a mailer today that Central San is raising rates in part due to inflation. The nation has seen a decrease in the consumer price index over the past year. Commodity prices have dropped; construction projects are coming in far below engineering estimates for most government agencies. There has been no inflation over the past year. It may be that Central San's costs have increased because of salary and benefit increases to its employees, but that is not inflation and should not be characterized as such. Sincerely, Dan Schoenholz 355 Marshall Dr. Walnut Creek RATES RATES - Response to your letter �d 4 -20 -09 Increase in annual sewer Page 1 From: "carol Francisco" <happytrailsccn @comcast.net> To: <rates @centralsan.org> Date: Tue, Apr 21, 2009 9:37 PM Subject: Response to your letter dated 4 -20 -09 Increase in annual sewer I will keep this really short. This household has experienced two job salary cuts each by 10 -20 %. ` DMV rates have gone up. State taxes have gone up. Our home, that we take excellent care of has gone done in price by 200,000 and NOW YOU GUYS WANT TO RAISE RATES!! I MEAN WHAT A GREAT IDEA AND WHY NOT JUMP ON THE BAND WAGON WITH EVERYONE ELSE!! REALLY WHAT IS A SMALL HOUSEHOLD SUPPOSE TO DO? IT ALMOST STARTS TO BE A LAUGH AT WHAT IS NEXT TO REALLY PUSH PEOPLE TO THE EDGE OF WHAT THEY CAN TAKE! I GUESS MOVE IS THE NEXT OPTION. YOU MAY TAKE ALL YOUR FIGURES AND THINK. WELL THIS IS NOT TOO BAD OF A RAISE, BUT IF YOU ARE A HOME OWNER AND YOU ADD UP EVERYTHING THAT IS GOING UP ALL AT ONCE, IT STARTS TO LOOK PRETTY BAD. IT WOULD BE SO NICE IF JUST ONCE THEY COULD LOOK AT INDIVIDUAL HOUSEHOLDS AND RAISE IT ACCORDING TO INCOME, BUT WOW THAT TAKES TIME AND SENSITIVITY. LATELY, THERE IS NOT MUCH ROOM FOR THAT IN OUR WORLD THESE DAYS, JUST EVERYONE WANTING MORE AND MORE $$$. IT JUST AMAZES ME WHERE THESE IDEAS ARE STARTED AND THE TIMING ON THE WHOLE PROCESS, NICE GOING!! EOM (END OF MESSAGE) NRN (NO RESPONSE NECESSARY) From: Jason Tan <blessingmail @yahoo.com> To: <rates @centralsan.org> Date: Tue, Apr 21, 2009 9:19 PM Subject: Protest of increasing the sewer service To Whom It may Concern: I strongly express my protests of increasing the sewer service. You, CCCSD, should act as a professional to provide the sewer service at lowest cost to help all residents in area, especially in this economy downturn,. In additional, we all pay much higher property tax among all areas. Where is money? I have not seen your efforts to try to provide the quality service but keep ask for money. IT IS JUST NOT FAIR. I can be and replace your position if money is the only solution. I STRONLY PROTEST TO INCREASE THE SEWER SEVICE CHARGE. Jason Tan 700 Bowen Court San Ramon CA 94582 925/640 -6085 RATES RATES - Rate Increase Notice Page 1 From: "BruceMuirhead" <bamu @comcast.net> To: <rates @centralsan.org> Date: Tue, Apr 21, 2009 6:46 PM Subject: Rate Increase Notice I received your April 20, 2009 notice. Raising the rate from $311 to $321 is fine with me. Seems reasonable. Bruce Muirhead 388 Borica Drive Danville, CA 94526 -5456 925.831.0787 CC: "'Denise Muirhead"' <kitties @comcast.net> Addition to 4.b. Hearings Attachment 2 Debbie Rateliff - Proposed Increase In Annual Sewer Service Charge From: Tammy Marin <tammyharczak rbsbcglobal.nct> TO: <rates tt centralsan.org> Date: 5/31/2009 9:35 PM Subject: Proposed Increase In Annual Sewer Service Charge CC: <tammyharczakasbcglobal.net> With all due respect at this point in time when people are losing theirjobs and their homes why would CCCSD determine that a rate increase would be appropriate at this time? We are in an inflationary period not a deflationary period. I am very much against this increase. The company for whom I work had decided NOT to give raises this year to save jobs. An increase at this time is not only wrong, but it is wrong for Californians. Tammy Marin 1950 Rancho Verde Circle East Danville, CA 94526 ORDINANCE NO. AN UNCODIFIED ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT ADOPTING A SCHEDULE OF SEWER SERVICE CHARGE RATES IN ACCORDANCE WITH DISTRICT CODE CHAPTER 6.24.030 WHEREAS, the District has previously developed and instituted a Sewer Service Charge Program to finance the services and facilities furnished by the District, and WHEREAS, it is reasonable and necessary that all users of the District's wastewater and household hazardous waste collection, treatment, recycling, reuse and disposal services and facilities, including those temporary users served under Special Discharge Permits, contribute their appropriate portion of the funding for such District services and facilities; and WHEREAS, the Board of Directors of the District has reviewed the current Schedule of Sewer Service Charge Rates and has determined that the annual residential sewer service charge rate should be increased by $10.00 per living unit to $321.00 per living unit and that non - residential sewer service charge rates be increased proportionally similar amounts as the residential sewer service charge rate; and WHEREAS, Chapter 6.24.030 of the District Code provides the enabling authority for the District to implement the proposed uncodified Schedule of Sewer Service Charge Rates; and WHEREAS, a properly noticed public hearing to receive comments and protests and to consider the proposed uncodified Schedule of Sewer Service Charge Rates was held on June 4, 2009; and WHEREAS, in adopting this Ordinance, the Board of Directors finds that: Written notices of the proposed increase in sewer service charge rates were sent by first class U.S. mail to every owner of property connected in the District at least 45 days prior to the Public Hearing on the proposed increase conducted on June 4, 2009. b. All written protests against the proposed increase in the sewer service charge rates, including those provided in person, by facsimile, email and U.S. mail, were considered and tallied at the Public Hearing conducted on June 4, 2009, and the District was not presented with protests by a majority of the owners of the identified parcels affected by this change. c. The amount of the charge imposed does not exceed the proportional cost of the service attributable to the properties receiving service and the charge is N:\ ADMINSUPWDMIN \RATCLIFF\Ordinance SSC 2009- 10.DOC 0 0- only imposed on those properties actually receiving service or for those which service is immediately available. d. This action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15273 (a) (1 -4) of the District CEQA Guidelines. NOW, THEREFORE, the Board of Directors of the District does ordain as follows: Section 1 (To be Uncodified) The "Schedule of Sewer Service Charge Rates" as set forth in full in Exhibit "A" to this Ordinance, which exhibit is incorporated in full herein by this reference, is hereby adopted in uncodified form pursuant to the provisions of District Code Section 6.24.030. As of the effective date of this Ordinance, Sewer Service Charges shall be charged at such rates and for such categories of users as set forth in said Schedule, and shall remain in effect until amended or replaced by ordinance. Section 2 All ordinances, parts of ordinances and any provision of Resolution 2008 -063 in conflict with the provisions of this ordinance are repealed. The provisions of this ordinance, insofar as they are substantially the same as existing provisions relating to the same subject matter shall be construed as restatements and continuations thereof and not as new enactments. To the extent this ordinance or any portion or section of this ordinance is determined invalid or unconstitutional, such portions of Resolution 2008 -063 shall remain in effect and such rates and charges due thereunder for any categories of users shall remain due and payable as if those portions of Resolution 2008 -063 had not been repealed. With respect, however, to violations, rights accrued, liabilities accrued, or appeals taken, prior to the effective date of this Ordinance, under any chapter, ordinance, or part of an ordinance, such chapter, ordinance or part of an ordinance shall be deemed to remain in full force for the purpose of sustaining any proper suit, action, or other proceedings, with respect to any such violation, right, liability or appeal. Section 3 This Ordinance shall be a general regulation of the District and shall be published once in the Contra Costa Times, a newspaper of general circulation within the District, and shall be effective on July 1, 2009. This ordinance shall be kept on file with the Secretary of the District. N: WDMINSUP VWDMIN\RATCLIFF\Ordinance SSC 2009- 10.DOC 11 0 PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa Sanitary District on the 4w day of June, 2009, by the following vote: AYES: Members: NOES: - Members: ABSENT: Members: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California Elaine R. Boehme Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to form: Kenton L. Alm District Counsel N: VA DMINSUP \ADMIN \RATCLIFF\Ordinance SSC 2009- 10.DOC • • EXHIBIT "A" Schedule of Sewer Service Charge Rates (Uncodified) This schedule of Sewer Service Charges (to be effective July 1, 2009, was established by Central Contra Costa Sanitary District Ordinance No. _, adopted June 4, 2009. User Group Fiscal Year 2009 - 2010 Residential (rate per living unit): Single Family Dwellings, Mobile Homes, Townhouses, Condominium Units, Multi-Family Units $321.00 Commercial / Non - Industrial (rates per hundred cubic feet): Bakeries $8.21 Supermarkets w /garbage disposals $6.19 Mortuaries $5.84 Restaurants $6.08 Others $2.97 Minimum Annual Charge $333.00 Industrial (rates per unit specified): Wastewater Flow (million gallons per year) $1,637.00 Biochemical Oxygen Demand (1,000 lbs. per year) $682.00 Total Suspended Solids (1,000 lbs. per year) $488.00 Peak (Demand) Flow (million gallons per day) $196,741.00 Minimum Annual Charge $333.00 Special Discharge Permits & Contractual Agreements: Determined Individually Page 1 N:\ ADMINSUP \ADMIN \RATCLIFF\Ordinance SSC 2009- 10.DOC 0 0 Schedule of Sewer Service Charge Rates (continued) User Group Fiscal Year 2009 -2010 Mixed Use (shared water meter; rates per hundred cubic feet): Rate Group XA $3.28 Rate Group XB $3.59 Rate Group XC $190 Rate Group XD $4.21 Rate Group XE $4.53 Rate Group XF $4.84 Rate Group XG $5.15 Rate Group XH $5.46 Rate Group XI $5.77 Rate Group XJ $6.39 Rate Group XK $6.70 Rate Group XL $7.01 Rate Group XM $7.32 Rate Group XN $7.64 Rate Group XO $7.95 Minimum Annual Charge $333.00 Page 2 N:\A DMINSUPVADMIN \RATCLIFF\Ordinance SSC 2009- 10.DOC i Schedule of Sewer Service Charge Rates (continued) User Group Fiscal Year 2009 -2010 Institutional (rates per hundred cubic feet unless otherwise noted): Churches $2.97 Schools (Daycare, Preschool, University) $2.97 Schools (Elementary) $4.10 / student Schools (Intermediate) $4.34 / student Schools (High School) $4.57 / student Fraternal & Service Organizations $2.97 Local & State Institutions $2.97 Other Tax Exempt (Except Federal) $2.97 Federal Institutions $2.97 Utilities with Special Tax Status $2.97 Independent Living Facilities, Rest Homes, & Convalescent Hospitals $2.97 Minimum Annual Charge $333.00 Page 3 N:\ ADMINSUP \ADMIN \RATCLIFF\Ordinance SSC 2009- 10.DOC i RESOLUTION NO. A RESOLUTION DIRECTING THAT THE FY 2009 -2010 SEWER SERVICE CHARGES BE COLLECTED ON THE COUNTY TAX ROLL WHEREAS, the District has previously developed and instituted a Sewer Service Charge Program for services and facilities furnished by the District to finance yearly Operation and Maintenance of the District; and WHEREAS, the Sewer Service Charge is collected through a direct charge to the users: and WHEREAS, the District Code provides that the District may elect to collect current and delinquent charges on the tax rolls as provided by Sections 5470 and following of the Health & Safety Code; and WHEREAS, it is considered to be economically and efficient to continue the existing practice and collect the Sewer Service Charges for the 2009 -2010 fiscal year on the county tax roll; NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the Central Contra Costa Sanitary District, that the FY 2009 -2010 Sewer Service Charges are to be collected on the County of Contra Costa tax roll. PASSED AND ADOPTED this 4th day of June 2009, by the District Board of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members ABSENT: Members COUNTERSIGNED: Elaine R. Boehme Secretary of the Central County of Contra Costa, Approved as to form: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California Contra Costa Sanitary District State of California Kenton L. Alm Counsel for the District N: UDMINSUPADMIN \RATCLIFF\Resolution 2009 -2010 sewer service charges.doc • 0 4.c. Hearings CONDUCT A PUBLIC HEARING TO RECEIVE COMMENTS ON THE DRAFT CAPITAL IMPROVEMENT BUDGET FOR 2009 -10 AND THE DRAFT 2009 TEN -YEAR CAPITAL IMPROVEMENT PLAN SUGGESTED AGENDA JUNE 4, 2009 Request staff presentation. II. Conduct public hearing: A. Open public hearing. B. Receive public comments. C. Request staff response, as appropriate. D. Close public hearing. III. Board deliberation to consider approval of the 2009 Ten -Year Capital Improvement Plan, and approval and adoption of the Capital Improvement Budget for Fiscal Year 2009 -10 for inclusion in the overall 2009 -10 District Budget. N: \ENVRSEC \Position PapersWillier\2009Agenda - CIB -CIP Public Hearing Final 6- 04- 09.doc TWO PUBLIC HEARINGS 2009 -2010 BUDGETS AND SEWER SERVICE CHARGE CONSIDER: Approval and adoption of the FY 2009 -2010 O&M, Debit Service and Self - Insurance Budgets Adoption of an ordinance establishing the FY 2009 -2010 Sewer Service Charge at $321 Adoption of a resolution authorizing collection of FY 2009 -2010 Sewer Service Charge on the County tax roll N:\,1o.\ I INS UPW)MI IZA rCIHANmlic Ileaning - Seer Service Charge : OrCJI 2009 Overheadz.doc • • �k 2009 -2010 O &M BUDGET ASSUMPTIONS REVENUE ASSUMPTIONS: Sewer Service Charge - $321 $292 Allocated to O &M $29 Allocated to Sewer Construction Total Budgeted Ad Valorem Tax $12.0 million: $3.8 Million Allocated to Debt Service Fund $8.2 Million Allocated to Sewer Construction Fund EXPENSE ASSUMPTIONS: $5.0 Million allocation for GASB 45 post retirement benefits ($2.4 Million to Trust, remainder is retiree health premiums) Retirement Expense - 2.75% decrease in rate Increases to Healthcare costs for active employees: ➢ Healthnet - 9.57o ➢ Kaiser - 2.07o Increases to Healthcare costs for retirees- 3.7% Weighted Average Administrative Overhead percentage- 117% (Of Capitalized Salary) Vacancy Factors: 3% for Salaries ➢ 4% for Benefits N: \ADMINSUP\ADMINVRATCLIFF\Budget Overheads 20W2010.doc OPERATING AND MAINTENANCE 2008 -2009 BUDGET COMPARED TO 2009 -2010 BUDGET (000 Omitted) Revenues Expenses Revenues Over Expenses Fund Balance 06/30/10 Sewer Service Charge Rate (O&M Portion Only) Total Sewer Service Charge 2008 -2009 2009 -2010 % Increase Budget Budget (Decrease) $57,031 $61,668 8.1% 58,496 59,746 2.1% ($1,465) 1 923 NAA,DMINSUPVADMIMRATCLIFRBudget Overheads 2009- 2010.doc $5,476 $260 $292 $311 $321 0 DEBT SERVICE FUND 2009 -2010 BUDGET (000 Omitted) Revenue Debt Service is $3,860 Interest Expense 1,321 Principal Payments . 2,539 TOTAL $3,860 N: WDNIINSUP \A,DNIIN\RATCLIFF\Budgel Overheads 2009.2010.doc ? • 1 • SELF - INSURANCE FUND 2009 -2010 BUDGET (000 Omitted) Revenues $1,513 Expenses 1,003 Revenue Over Expense 510 Fund Balance - 06/30/09 $4,136 N \AD \I INS UPbADM INI TA I CI.II'P I'uhilc Ilearing - SeWer Sm ice (barge S O &M 2009 Overheads.doe RESPONSES TO PROPOSED SEWER SERVICE CHARGE INCREASE Support 4 Opposition 40 Seniors (Want Senior Rate) 11 Questions 10 Parcels on Septic j 9 Other Issues 31 .1% of Total Notices Mailed 115 N:1AD,SIINSUPIAD \I I MRA,rcl_I FFfluhlic Iles ring - Sees Service Charge & 0Sb1 20090aerheads.doe 40central Contra Costa Santry District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 4, 2009 No.: 4.c. Hearings Type of Action: CONDUCT A PUBLIC HEARING; APPROVE AND ADOPT CIB /CIP Subject: CONDUCT A PUBLIC HEARING ON THE CAPITAL IMPROVEMENT BUDGET FOR FISCAL YEAR (FY) 2009 -10, AND THE 2009 TEN -YEAR CAPITAL IMPROVEMENT PLAN, APPROVE THE 2009 CIP, AND APPROVE AND ADOPT THE CIB FOR INCLUSION IN THE FY 2009 -10 DISTRICT BUDGET Submitted By: Initiating Dept. /Div.: Earlene Millier, Engineering Assistant III Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: cL,►,, in t* G &L, � A6 E. Milli G. Chesler C. Swanson A. Farrell James M. elly General Manager ISSUE: The Board of Directors has established June 4, 2009 as the date for a public hearing on the Capital Improvement Budget (CIB) for Fiscal Year (FY) 2009 -10 and the 2009 Ten -Year Capital Improvement Plan (CIP). Board approval of the CIP and Board approval and adoption of the CIB for inclusion in the FY 2009 -10 District Budget is requested. RECOMMENDATION: Conduct a public hearing to receive comments on the CIB /CIP. Approve the 2009 CIP. Approve and adopt the CIB for inclusion in the FY 2009 -10 District Budget. Approval and adoption of the budget and plan will establish the Board of Directors' independent finding that these documents are exempt from California Environmental Quality Act (CEQA) and that the District either has or will produce appropriate CEQA compliance documentation prior to undertaking any project identified in these documents. FINANCIAL IMPACTS: Approval of the FY 2009 -10 CIB and 2009 CIP is a necessary step prior to Board adoption. Approval will include an estimated carryover from 2008 -09 of $20,191,000 and an additional authorization of $48,331,000 from the Sewer Construction Fund; resulting in a total FY 2009 -10 Board authorized funding level of $68,522,000. This will allow expenditures to continue on the District's CIP. ALTERNATIVES /CONSIDERATIONS: The Board could direct staff to modify the CIB and /or CIP to reduce or increase the planned capital expenditures. The Board could also defer approval to a later date. These alternatives are not recommended. BACKGROUND: The CIP provides the basis for project prioritizing and scheduling, and long -range financial planning. The CIP also provides the framework for analyzing different capital program funding scenarios. The 2009 CIP covers the ten -year period from FY 2009 -10 through FY 2018 -19. The plan includes expenditures totaling $331.5 million (2009 dollars) over ten years. N:\ENVRSEC \Position PaperskMillier\2009 \PPP Conduct Public Hearing FY 09 -10 CIB AEF Final 6 -4 -09. DOC Page 1 of 3 POSITION PAPER Board Meeting Date: June 4, 2009 subject: CONDUCT A PUBLIC HEARING ON THE CAPITAL IMPROVEMENT BUDGET FOR FY 2009 -10, AND THE 2009 TEN -YEAR CAPITAL IMPROVEMENT PLAN, APPROVE THE 2009 CIP, AND APPROVE AND ADOPT THE CIB FOR INCLUSION IN THE FY 2009 -10 DISTRICT BUDGET The CIB provides a detailed presentation of the schedules and cost estimates for projects proposed for the first year of the ten -year planning period. These estimates are the basis of the request for the Board's authorization of funds for FY 2009 -10 from the Sewer Construction Fund to the Treatment Plant, Collection System, General Improvements, and Recycled Water Programs. A draft CIB /CIP was submitted to the Board of Directors on March 6, 2009. A special meeting of the Board to discuss the draft was held on April 9, 2009. It is appropriate for the Board to receive comments from the public prior to considering approval of the CIB /CIP. The Board established June 4, 2009 as the date for a public hearing to receive these comments and appropriate notices have been posted and published. Capital Budget Authorization Adoption of the CIB with the FY 2009 -10 District Budget will authorize additional funds from the Sewer Construction Fund for planning, design, and construction of capital improvement projects. The new funding authorization will include an estimated carryover of $20,191,000 from Board authorizations in previous years, and an estimated additional authorization of $48,331,000 from the Sewer Construction Fund resulting in a total Fiscal Year 2009 -10 authorized funding level of $68,522,000. If necessary, these figures will be adjusted in early FY 2009 -10 and a revised Table 1 issued, when actual FY 2008 -09 expenditures are known and actual FY 2008 -09 carryover can be determined. It should be noted that specific Board approval is required for consultant agreements over $50,000, for award of construction contracts over $15,000, for construction change orders over $50,000, and for project overruns in excess of 15 percent (15 %) of the final project budget established at the time of construction contract award. The distribution of the funding authorization to the four Capital Improvement Programs is shown on Attachment 1. The estimated expenditures for the Capital Program in FY 2009 -10 are also shown in Attachment 1 and total $40,117,000. These expenditures may be reduced due to the current aggressive bid climate. Information gathered on recent bids indicates that an assumption of 20% reduction in construction bid prices is reasonable. Using this figure, estimated FY 2009 -10 expenditures would be reduced to $36,679,000. Equipment Budget Included in the Capital Improvement Budget is a separate section for the 2009 -10 Equipment Budget. The 2009 -19 Equipment Budget totals $351,500, which includes a contingency amount of $60,000. This budget includes equipment requests of $5,000 or more. The Equipment Budget was reviewed by the Board Capital Projects Committee on March 18, 2009, and the full Board on April 9, 2009. N:\ENVRSEC \Position Papers \Mi11ier\2009 \PPP Conduct Public Hearing FY 09 -10 CIB AEF Final 6- 4- 09.DOC Page 2 of 3 0 0 POSITION PAPER Board Meeting Date: June 4, 2009 subject: CONDUCT A PUBLIC HEARING ON THE CAPITAL IMPROVEMENT BUDGET FOR FY 2009 -10, AND THE 2009 TEN -YEAR CAPITAL IMPROVEMENT PLAN, APPROVE THE 2009 CIP, AND APPROVE AND ADOPT THE CIB FOR INCLUSION IN THE FY 2009 -10 DISTRICT BUDGET Information Technology Budget Also included in the CIB is the Information Technology (IT) Development Plan for 2009 -10. The IT Plan for 2009 -10 totals $675,000. The plan is developed to provide funding for needed hardware and software upgrades, network security, disaster recovery telecommunications and other needed applications. The IT Plan was reviewed by the Board Capital Projects Committee on March 18, 2009, and the full Board on April 9, 2009. Ten -Year Capital Plan The draft 2009 CIP includes $107.7 million (2009 dollars) for Treatment Plant projects (32.5% of total expenditures), $172.3 million for Collection System projects (52% of total expenditures), $45.9 million for General Improvements projects (13.9% of total expenditures), and $5.5 million for Recycled Water projects (1.7% of total expenditures) over the next ten years. A cash flow table is included in the Ten -Year Capital Plan and indicates the revenue needed to support the planned ten -year expenditures. This table includes the revenue from the proposed $10 rate increase. If this rate increase is not adopted and expenditures are maintained at budgeted levels, the draw -down of the Sewer Construction Fund will be increased. The Ten -Year Plan will be carefully re- examined in November of 2009 to confirm that the planned rate of capital expenditures is consistent with projected capital revenues and sustainable over the life of the Ten - Year Plan. If significant changes in capital expenditures or revenue occur before that time, staff will bring these issues to the attention of the Board. Staff has evaluated the CIB and CIP and concluded that they are exempt from the California Environmental Quality Act (CEQA) under District Guidelines Section 15262 since they are planning studies for possible future actions, which the District has not approved, adopted or funded, and the outcome of these tasks will not have a legally binding effect on. later activities. Approval of the budget and plan will establish the Board of Directors' independent finding that these documents are exempt from CEQA. The Board further finds that the District either has or will produce appropriate CEQA compliance documentation prior to undertaking any "project" identified in these documents. RECOMMENDED BOARD ACTION: Conduct a public hearing to receive comments on the CIB and CIP. Approve the 2009 CIP. Approve and adopt the FY 2009 -10 CIB for inclusion in the FY 2009 -10 District Budget. Approval of the budget and plan will establish the Board of Directors' independent finding that these documents are exempt from CEQA and that the District either has or will produce appropriate CEQA compliance documentation prior to undertaking any project identified in these documents. N: \ENVRSEC \Position Papers \Millier\2009 \PPP Conduct Public Hearing FY 09 -10 CIB AEF Final 6- 4- 09.DOC Page 3 of 3 E ATTACHMENT CAPITAL IMPROVEMENT BUDGET SUMMARY FY 2009 -10 1 This number represents funds that have been authorized by the Board, allocated to projects by the General Manager, but not spent during FY 2008 -09. ` Due to the current aggressive bid climate, it is expected that expenditures may be significantly reduced. If anticipated construction bids for FY 2009 -10 are reduced by 20 %, to reflect observed trends, expenditures would be reduced to $36,679,000. N: \ENVRSEC \Position Papers \Millier\2009 \PP Attachment 1 to 2009 -10 CIP CIB AEF Final 6- 04- 09.doc Estimated Carryover Additional Total Estimated Program from Authorization Proposed FY 2009 -10 FY 2008 -09 1 Requested Authorization Expenditures Treatment Plant $12,754,000 $8,829,000 $21,583,000 $13,769,000 Collection System $6,529,000 $19,064,000 $25,593,000 $15,161,000 General Improvements $720,000 $19,893,000 $20,613,000 $10,637,000 Recycled Water $188,000 $545,000 $733,000 $550,000 Total $20,191,000 $48,331,000 $68,522,000 $40,117,0002 1 This number represents funds that have been authorized by the Board, allocated to projects by the General Manager, but not spent during FY 2008 -09. ` Due to the current aggressive bid climate, it is expected that expenditures may be significantly reduced. If anticipated construction bids for FY 2009 -10 are reduced by 20 %, to reflect observed trends, expenditures would be reduced to $36,679,000. N: \ENVRSEC \Position Papers \Millier\2009 \PP Attachment 1 to 2009 -10 CIP CIB AEF Final 6- 04- 09.doc • Item 4.c. 2009/10 Capital Improvement Budget and 2010 Capital Improvement Plan Public Hearing to Consider Approval and Adoption June 4, 2009 Steps in COCIP Process • April 9, 2009 Capital Improvement Program Board Workshop • May 7, 2009 set Public Hearing for CIB /CIP • June 4, 2009 hold Public Hearing and Approve and Adopt CIB /CIP at same time as other budgets (new) • June 18, 2009 Board Approves Closeout Position Paper for completed CIB projects (hold Board briefing on closed out projects for any interested Board members) • June /July review results of rate setting and benefits of bond financing for rate stabilization and contingency for loss of property tax • August 2009, ask Board to Reauthorize FY 2009110 CIB with actual carryover amounts and actual SSC increase, if different than $10, and bond financing, if approved. 0 Capital Improvement Budget Summary for FY 2009/10 FY 2009/10 Expenditure Recommendations EXPENDITURES Estimated Estimated Estimated Total Program FY 2009/10 Carry-over Allocation FY 2009/10 $13,769,000 (34 %) Program from Prior FY 2009/10 Proposed Improvements Expenditures Fiscal Year Recycled Water Authorization Treatment Plant $13,769,000 $12,754,000 $8,829,000 $21,583,000 Collection $15,161,000 $6,529,000 $19,064,000 $25,593,000 System General $10,637,000 $720,000 $19,893,000 $20,613,000 Improvements Recycled Water $550,000 $188,000 $545,000. $733,000 Total $40,117,000 $20,191,000 $48,331,000 $68,522,000 FY 2009/10 FY 2009/10 Expenditure Recommendations EXPENDITURES FY 2009/10 FY 09/10 Reduced (% Capital Program) Expenditures* Collection System $15,161,000 (38 %) $13,544,000 (37 %) Treatment Plant $13,769,000 (34 %) $13,069,000 (36 %) General $10,637,000 (27 %) $9,037,000 (25 %) Improvements Recycled Water $550,000 (1 %) $550,000 (2 %) TOTAL $40,117,000 (100 %) $36,200,000 (100%) EXPENDITURES 'Assumes projects bid in 2009/10 come in 20% below Engineers Estimate, n L FY 2009/10 Capital Cash Flow Estimate * Assumes beginning SCF Balance $47.6 M (7/1/2009) and $10 SSC increase Balance reduced by additional $1.5 M if no SSC increase Balance reduced by additional $12 M if State takes all property tax in 2009/10 Balance increased by $30 M if bonds sold SSC Increases with No Bond Financing for CIP And No Loss of Property Tax SSC Increase $10 $20 $24 $8 $8 $8 $8 $6 $6 $6 80,000 70," FaW Avaibd 80.000 i— - - -_ _._ - F 80.000 3!3 •$10 on SSC is $15 million over 10 year CIP 0'00° -Loss of property tax is $12 million in first year of 10 year CIP 10." 0 700410 2010-11 20114 2012-13 N13-14 M14-15 2415.14 201617 0017AS 2013 -19 3 2009/10 Capital Program Cash Flow 2009/10 Reduced Expenditures Total Budgeted Revenue $25,238,000 $ 25,238,000 Total Budgeted Expenditures $40,117,000 $36,200,000 Negative Variance - $14,879,000 - $10,962,000 Projected SCF Balance $32.8 M $36.7 M June 30, 2009' * Assumes beginning SCF Balance $47.6 M (7/1/2009) and $10 SSC increase Balance reduced by additional $1.5 M if no SSC increase Balance reduced by additional $12 M if State takes all property tax in 2009/10 Balance increased by $30 M if bonds sold SSC Increases with No Bond Financing for CIP And No Loss of Property Tax SSC Increase $10 $20 $24 $8 $8 $8 $8 $6 $6 $6 80,000 70," FaW Avaibd 80.000 i— - - -_ _._ - F 80.000 3!3 •$10 on SSC is $15 million over 10 year CIP 0'00° -Loss of property tax is $12 million in first year of 10 year CIP 10." 0 700410 2010-11 20114 2012-13 N13-14 M14-15 2415.14 201617 0017AS 2013 -19 3 SSC Increases with $30M Bond Financing for CIP And No Loss of Property Tax SSC Increax $11 1 $11 $11 $11 $11 $11 $11 610 $10 $10 i - - - - - 0555 -- - - - -- - - - - - -- -- - - - - -- a.555 - $10 on SSC is $15 million over 10 year CIP Loss of property tax is $12 million in flrst year of 10 year CIP ... Projects Serving Future Rate Payers Suitable for Bond Financing...... • Solids Handling Improvements (2009 -10) $3,505,000 • CSOD Facility Improvements (2009 -10) $16,768,000 • Wet Weather Bypass Imprvnts (2010 -11) $2,660,000 • San Ramon Sch C Interceptor (2010 -11) $3,282,000 • Primary Structure Demolition (2010 -11) $1,474,000 • Seismic Improvements Est. (20010 -11) $6,000,000 • Incinerator Improvements Est. (20010 -11) $4,000,000 $30 + million in needed projects available for funding in next two years....... M Receipt of Federal Stimulus Funding Could Improve Revenue Stream.... • Solids Handling Improvements (2009 -10) $4,470,000 • Diablo Sewer Renovations, Phase 1 (2009 -10) $1,410,000 • Pleasant Hill Sewer Renovations, Ph 1 (2009 -10) $1,500,000 • CSOD Facility Improvements (2009- 10)$17,725,000 • Wet Weather Bypass Imprvnts (2010 -11) $3,287,000 • Primary Structure Demolition (2010 -11) $1,474,000 • Concord Recycled Water Project Phase 1 * $4,200,000 * Also submided for Title 16 funding $34 + million in budgeted projects submitted for stimulus funding....... receipt of significant funding appears unlikely....... Board Role in Capital Program is Ongoing • Authorize Program Budgets June 4, 2009 • Re- authorize Program Budgets in August with actual carryover amounts and revisit cash flow projections using actual SSC allocation and bond financing, if approved. • Create New Projects > $25,000 • Award Construction Projects > $15,000 • Authorize Construction Change Orders >$50,000 • Authorize Consultant Contracts > $50,000 • Authorize Revisions to Consultant Contracts > 15 % • Authorize Supplemental Program Funds if needed 5 Ll 0 Capital Improvement Budget Summary for FY 2009/10 QUESTIONS ? ? ? ? ? ?? 0 Estimated Estimated Estimated Total Program FY 2009/10 Carry-over Allocation FY 2009/10 Program from Prior FY 2009110 Proposed Expenditures Fiscal Year Authorization Treatment Plant $13,769,000 $12,754,000 $8,829,000 $21,583,000 Collection $15,161,000 $6,529,000 $19,064,000 $25,593,000 System General $10,637,000 $720,000 $19,893,000 $20,613,000 Improvements Recycled Water $550,000 $188,000 $545,000 $733,000 Total $40,117,000 $20,191,000 $48,331,000 $68,522,000 FY 2009/10 QUESTIONS ? ? ? ? ? ?? 0 CENTRAL CONTRA COSTA SANITARY DISTRICT FY 2009 -10 CAPITAL IMPROVEMENT BUDGET TABLE OF CONTENTS Page • Summary .......................................................................................... ............................... 2 • Major Project Emphasis .................................................................... ............................... 2 • Stimulus Projects .............................................................................. ............................... 5 • Capital Improvement Budget System ................................................ ............................... 6 • Sewer Construction Fund Balance .................................................... ............................... 8 • Authorization Limits ......................................................................... ............................... 10 • CEQA Compliance .......................................................................... ............................... 12 List of Tables Table 1 Program /Subprogram Summary for FY 2009 -10 ..................... ............................... 7 Table 2 Sewer Construction Fund Revenues and Expenditures ........... ............................... 9 Table 3 Capital Improvement Program Authorization Limits .............. ............................... 11 Table 4 CEQA Compliance Summary for 2009 -10 — Treatment Plant Program ................. 13 Table 5 CEQA Compliance Summary for 2000 -10 — Collection System Program .............. 14 Table 6 CEQA Compliance Summary for 2009 -10 — General Improvements Program ...... 15 Table 7 CEQA Compliance Summary for 2009 -10 — Recycled Water Program ................. 15 Treatment Plant Program ......................................................... ............................... Red Tab • Project Table of Contents • Introductory Narrative • Project Write -ups Collection System Program ........................ ............................... ..........................Green Tab • Project Table of Contents • Introductory Narrative • Project Write -ups General Improvements Program ............................................ ............................... Blue Tab • Project Table of Contents • Introductory Narrative • Project Write -ups Recycled Water Program ..................................................... ............................... Purple Tab • Project Table of Contents • Introductory Narrative • Project Write -ups FY 2009 -10 CIB /2009 CIP 1 CENTRAL CONTRA COSTA SANITARY DISTRICT CAPITAL IMPROVEMENT BUDGET FOR FISCAL YEAR 2009 -10 SUMMARY Central Contra Costa Sanitary District's Capital Improvement Budget (CIB) shows planned expenditures of $40,117,000 for Fiscal Year (FY) 2009 -10 from the Sewer Construction Fund for planning, design, and construction of capital projects in four CIB programs. The total Board authorization required for projects that are active in the CIB for FY 2009 -10 is $68,522,000. Uncertainty in the economy and a potentially favorable bid climate may significantly impact expenditures. The capital program is designed to meet the following goals: Protect public health and the environment, Maintain existing assets, Respond to regulatory and community concerns, Accommodate planned future growth. By adopting the CIB, the Board of Directors authorizes staff to pursue work on specifically identified projects in the Treatment Plant, Collection System, General Improvements, and Recycled Water Programs. MAJOR PROJECT EMPHASIS Although the CIB is made up of funding estimates for many individual projects, each year there are several major projects which together account for a majority of total estimated capital expenditures. In FY 2009 -10, the emphasis will be on 13 large projects, which together account for $28,067,000, or 70 percent of the total estimated expenditures. Estimated FY 2009 -10 expenditures as well as total costs are noted. CSOD Facility Improvements General Improvements Program FY 2009 -10: $7,500,000 Estimated total project cost: $17,725,000 The project consists of design and construction of a new CSO administration, crew, and warehouse building. The project also includes site improvements such as new paving and landscaping. Prior to construction, the District must obtain permits from the City of Walnut Creek, and address any City requirements. The project is expected to be completed in spring 2011. Expenditures for this project may be delayed or accelerated depending on the permitting process. Temporary relocation of CSO to Martinez may also accelerate expenditures. FY 2009 -10 CIB /2009 CIP 2 Standby Power Fac. Improvements Treatment Plant Program FY 2009 -10: $3,700,000 Estimated total project cost: $5,605,000 This project will replace two existing diesel engine generators that will not meet the new regulations of the Bay Area Air Quality Management District and which have reached the end of their useful lives. The facility building will be modified to accept the new diesel engine generators and will also be brought up to current seismic standards. Solids Handling Improvements Treatment Plant Program FY 2009 -10: $3,500,000 Estimated total project cost: $4,470,000 The purpose of this project is to design and construct improvements recommended in the Solids Handling Facilities Plan Update of September 2005 for emergency and non - routine handling of biosolids. The improvements include a new dewatered sludge storage and truck loading facility. Aeration Air Renovations, Phase 2 Treatment Plant Program FY 2009 -10: $1,950,000 Estimated total project cost: $2,135,000 To improve reliability of the above and below ground piping network, the in -tank air delivery system, and the structural integrity of the tanks for the aeration process by inspection, renovation, and replacement where required. This project will repair cracks in the air plenum boxes and voids under the structures by sealing them with grout injection and coating. Components of the air delivery system and the aeration basin will be replaced. South Orinda Renovations, Phase 4 Collection System Program FY 2009 -10: $1,600,000 Estimated total project cost: $1,801,000 The South Orinda Sewer Renovations, Phase 4 project will replace or rehabilitate approximately 14,000 feet of 6 and 8 -inch sewer pipe in the public right of way and easements at multiple sites in southern Orinda. Lafayette Renovations, Phase 6 Collection System Program FY 2009 -10: $1,450,000 Estimated total project cost: $1,600,000 The Lafayette Sewer Renovations, Phase 6 project will replace or rehabilitate approximately 13,000 feet of 6 and 8 -inch sewer pipe in the public right of way and easements at multiple sites in Lafayette. Piping Renovations, Phase 4 Treatment Plant Program FY 2009 -10: $1,400,000 Estimated total project cost: $2,568,000 This project will provide reliability in the many piping systems, both above and below ground in the treatment plant, by renovation and replacement where required. Focus areas are the ash piping in the Solids Conditioning Building and air supply headers and downcomers at the aeration tanks. Also, six influent gates on the Ultraviolet Disinfection facility will be replaced as part of this project. Walnut Creek Renovations, Phase 7 Collection System Program FY 2009 -10: $1,200,000 Estimated total project cost: $1,400,000 The Walnut Creek Sewer Renovations, Phase 7 project will replace or rehabilitate approximately 10,000± feet of 6 through 12 -inch sewer pipe at multiple sites throughout the City of Walnut Creek, unincorporated county and other neighboring areas. FY 2009 -10 CIB /2009 CIP 3 Pleasant Hill Renovations, Phase 1 Collection System Program FY 2009 -10: $1,300,000 Estimated total project cost: $1,500,000 The Pleasant Hill Sewer Renovations, Phase 1 project will replace or rehabilitate approximately 11,000± feet of 6 and 8 -inch sewer pipe at several different sites in Pleasant Hill in the public right of way and easements. Diablo Renovations, Phase 1 Collection System Program FY 2009 -10: $1,200,000 Estimated total project cost: $1,410,000 The Diablo Sewer Renovations, Phase 1 project will replace or relocate approximately 12,000± feet of 6 and 8 -inch sewer pipe in the public right of way and easements. Sites are located in Diablo and Danville. 2009 -10 Development Sewerage Collection System Program FY 2009 -10: $1,180,000 Estimated total project cost: $2,360,000 This project provides for appropriate capitalization of District force account labor and other expenses for planning, design, and construction of developer installed and contributed main sewer facilities. TV Inspection Program, Phase 2 Collection System Program FY 2009 -10: $1,100,000 Estimated total project cost: $5,600,000 The TV Inspection Program is a large scale, multi -year effort to inspect the entire CCCSD collection system using closed- circuit television (CCTV.) A publicly bid CCTV inspection contract utilizing digital imaging and database software is awarded for each year. The contractor's data is being integrated with existing CCTV inspection data and existing sewer information databases. Currently sewers in Danville /Diablo are being televised with sewers in Alamo and Moraga to follow. Miner Road, Orinda, Tr 02 -200 Collection System Program FY 2009 -10: $987,000 Estimated total project cost: $1,450,000 This project will renovate approximately 4,000 feet of existing 15 -inch trunk sewer line and install passive overflows to relieve a parallel 18 -inch sewer of excess wet weather flows. This project is located in Miner Road and Lombardy Lane. The design will evaluate various renovation methods to minimize the construction impacts to the public. The project is being coordinated with EBMUD water main replacement to reduce construction impacts. FY 2009 -10 CIB /2009 CIP 4 AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 In response to a significant downturn in the United States economy, the Federal Government recently passed the American Recovery and Reinvestment Act of 2009. The intent of this act is to quickly inject Federal stimulus money into local economies through investment in infrastructure projects, such as wastewater collection, treatment and recycling facilities. For wastewater facilities, this reinvestment will be administered by the State of California through its State Revolving Loan Program. The Federal and State governments are still developing the details of how this Act will be implemented. District staff are monitoring information as it becomes available. The District has answered a preliminary solicitation by submitting seven candidate projects for stimulus funding. When the criteria for submitted projects are better understood, this list may be increased or decreased, as appropriate. The stimulus funding could be in the form of low interest loans and /or grant funding. The current CIB schedules and budgets for submitted projects are contained on the pages noted. Should the District qualify for and elect to receive stimulus funding, some of the assumptions related to the schedules and budgets for these projects may change. Staff's intent is to move forward with bidding the four submitted projects scheduled for 2009 -10 on their current schedules, even if stimulus funds have not yet become available. This is recommended to take advantage of the extremely favorable bid climate. Of the seven project listed below, three are not budgeted for construction in 2009 -10 and will be held in abeyance as "shovel ready" projects until such time as the stimulus funding picture is defined. Those three projects are Primary Structures Demolition, Concord Recycled Water Project, and Wet Weather Bypass Improvements. Should stimulus funding be received for any project(s), the Board would be informed. Should stimulus funding be received for those projects not currently budgeted to be constructed in 2009 -10, any necessary changes in budget authorizations outside of staff authority would be requested via a position paper. The projects submitted for stimulus funding during the preliminary solicitation are: Project Program CIB Page Reference Solids Handling Improvements ( Bid 2009 -10) Treatment Plant TP -22 Primary Structures Demolition Treatment Plant TP -48 Wet Weather Bypass Improvements Treatment Plant TP -66 Diablo Sewer Renovations, Phase 1 (Bid 2009 -10) Collection System CS -16 Pleasant Hill Sewer Renovations, Phase 1 Collection System CS -26 Bid 2009 -10 CSOD Administration, Crew and Warehouse Facility General GI -20 Improvements Bid 2009 -10 Improvements Concord Recycled Water Project Recycled Water Unbudgeted FY 2009 -10 CIB /2009 CIP 5 CAPITAL IMPROVEMENT BUDGET SYSTEM The Capital Improvement Budget (CIB) is authorized for one year, and represents the first year of the 10 -year Capital Improvement Plan (CIP). The requirements for the CIB are as follows: • Board authorizations are made to the four programs in the CIB prior to the start of the fiscal year. • Detailed project descriptions are provided for all projects active in the first year (CIB.) • Abbreviated project descriptions are provided for projects in the remaining nine years of the CIP. As shown in Table 1, by adopting the FY 2009 -10 CIB, the Board authorizes allocations from the Sewer Construction Fund for planning, design, and construction of capital projects in the four programs. Approximately $20.2 M is estimated to be carried over from previous Board - authorized - but - unspent project budgets in FY 2008 -09 and $48.3 M is the total required new Board authorization for projects and project phases beginning in FY 2009 -10. The total Board authorization for projects that are active in the CIB in FY 2009 -10 is the sum of these two numbers, or $68.5 M. The estimated FY 2009 -10 expenditure total is $40.1 M, leaving an estimated $28.4 M in authorizations for projects that carry into future years. These figures will be adjusted when actual FY 2008 -09 expenditures are known and actual FY 2008 -09 carryover can be determined. At that time, the Board will be asked to authorize corrected figures for the four programs in the CIB. Under the CIB system, budgets are authorized for project work within the four budget programs. Budgets are established by program since precise cost estimates for individual projects are difficult when the CIB preparation often precedes project initiation by a year or more. Projections of costs for broader categories of project work can more reliably be made during budget preparation since positive and negative variations in project estimates are expected to balance in a program summation. The program contingency accounts can be used to fund new projects which are not included in the CIB and are identified after the budget is approved, and to cover project budget overruns within specified limits. Program authorizations are expected to exceed annual expenditures during any particular budget year since larger planning studies, engineering designs, and construction contracts typically span more than one fiscal year and the budgets are authorized in full at the beginning of each phase of the projects. FY 2009 -10 CIB /2009 CIP 6 Table 1: Capital Improvement Budget Summary for Fiscal Year 2009 -10 Estimated Estimated Total Estimated Allocation Carry -over from Proposed FY 2009 -10 Program this FY Previous FY Authorization Expenditures Treatment Plant Collection System General Improvements Recycled Water $8,829,000 $12,754,000 $21,583,000 $13,769,000 $19,064,000 $6,529,000 $25,593,000 $15,161,000 $19,893,000 $720,000 $20,613,000 $10,637,000 $545,000 $188,000 $733,000 $550,000 Total this Fiscal Year $48,331,000 $20,191,000 $68,522,000 $40,117,000 FY 2009 -10 CIB /2009 CIP 7 SEWER CONSTRUCTION FUND BALANCE The Sewer Construction Fund acts as the bank to finance the Capital Program. It is replenished each year with the Capital Program revenue. If revenue exceeds expenditures, the balance is increased. If expenditures exceed revenues, the balance is reduced. The 2009 -10 CIB expenditure estimates are based on data from past years when the economy was strong. Based on recent bids, which have come in as much as 50% less than the engineers estimate, it is very likely that the budgeted expenditures have been over estimated. In order to more accurately assess the impact on cash flow, staff has developed a scenario that is adjusted for anticipated bid savings. It has been assumed that all projects bid in 2009 -10 will come in an average of 20% less than the engineers estimate. Under both full budget and adjusted budget scenarios, a negative variance and a draw -down of the Sewer Construction Fund balance is planned, as shown in Table 2. However, this budgeted negative variance is expected to be significantly mitigated by the aggressive bid climate and the District is expected to benefit by continuing its planned program and constructing needed projects at reduced costs. FY 2009 -10 CIB /2009 CIP 8 Table 2: SEWER CONSTRUCTION FUND REVENUES AND EXPENDITURES A summary of projected FY 2009 -10 Capital Improvement Program revenue and expenditures is presented below: Adjusted for Anticipated Bid Savings in Current Revenues Per CIB Budget Economy Facilities Capacity Fees $ 5,298,000 $ 5,298,000 Pumped Zone Fees 825,000 825,000 Interest 556,000 556,000 Ad Valorem Taxes 8,200,000 8,200,000 Sewer Service Charges' 4,870,000 4,870,000 Reimbursements from Others: City of Concord 4,528,000 4,528,000 Recycled Water Sales 2 175,000 175,000 Alhambra Valley 359,000 359,000 Developer Fees, Charges, Other 427,000 427,000 Total Revenues2: $ 25,238,000 $ 25,238,000 Expenditures Treatment Plant Program $ 13,769,000 $ 13,069,000 Collection System Program 15,161,000 13,544,000 General Improvements Program 10,637,000 9,037,000 Recycled Water Program 550,000 550,000 Total Expenditures $ 40,117,000 $ 36,200,000 A summary of Sewer Construction Funds Available is Presented Below: Projected Beginning Balance (7/1/09) $ 47,641,000 $ 47,641,000 Projected Revenues 25,238,000 25,238,000 Projected Expenditures (40,117,000) (36,200,000) Projected S/C Funds Available (6/30/10) $ 32,762,000 $ 36,679,000 More specific information regarding the revenue and expenditure categories is included in the Capital Improvement Plan. ' Based on March 5, 2009 Board Meeting Rate Setting Scenarios recommending $10 SSC increase in 2009 -10 Z Revenue is first recorded in the O &M budget until O &M costs are offset. Any additional revenue will be recorded in the Sewer Construction Fund. FY 2009 -10 CIB /2009 CIP 9 AUTHORIZATION LIMITS Under the established CIB system, the District Board of Directors and staff have well - defined authority limits. The Board of Directors authorizes budgets for the four CIB programs (Treatment Plant, Collection System, General Improvements, and Recycled Water) from the Sewer Construction Fund at the beginning of each fiscal year. The Capital Improvement Program Authorization Limits are detailed in Table 4, which follows. The Board of Directors of Central Contra Costa Sanitary District has an ongoing role after it approves the Capital Improvement Plan (CIP) and authorizes the Capital Improvement Budgets (CIB) for each of the four Capital Programs. Specific Board approval is also required for award of construction contracts over $15,000, for consultant agreements over $50,000 and for project overruns in excess of 15 percent of the final project budget established at the time of construction contract award. In addition, any new project not included in the authorized CIB that exceeds $25,000 must be brought to the Board for authorization. Once the CIB is authorized by the Board, the General Manager or his designee has the authority to allocate funds to the individual projects contained in the CIB up to the total program budget plus contingency. If a project is not contained in the CIB, the General Manager can allocate contingency funds to new projects up to $25,000 per project. The General Manager has also been delegated authority for allocating funds from program contingency accounts to cover project budget overruns, with the exception of those in excess of 15 percent of the final project budget established at the time of construction award. Finally, the General Manager may authorize construction contracts less than $15,000 and consultant agreements less than $50,000. FY2009 -10 CIB /2009 CIP 10 TABLE 3: CAPITAL IMPROVEMENT PROGRAM AUTHORIZATION LIMITS ACTION DEPARTMENT GENERAL BOARD OF DIRECTOR MANAGER DIRECTORS Approve Capital Plan None None No limit Authorize Capital Program None None No limit budgets Allocate funds to individual $25,000 Or less Total program budget No authorization project budgets plus contingency2 required Authorize consultant $35,000 Or less $50,000 Or less Greater than $50,000 contracts /amendments Award construction contracts None $15,000 Or less Greater than $15,000 Authorize Additive $35,000 Or less $50,000 Or less Greater than $50,000 construction change orders Deductive More than ($50,000) NA NA Allocate funds from program $25,000 or less per contingency accounts to $10,000 project' Greater than $25,000 projects not included in the CIB Equipment contingency None $5,000 Or less Greater than $5,000 Authorize supplemental funds Sewer Construction to program budgets/ Not applicable Not applicable Fund balance contingency accounts Allocate funds for project 5% of final project budget4 or a 15% of final project Greater than 15% of budget overruns maximum of $10,000 budget314,5 final budget Projects which have not Projects which have Close out project None required prior Board had prior board action action (informational Position Paper required) 1 Treatment Plant, Collection System, General Improvements, and Recycled Water Programs 2 Limited by the remaining balances of the applicable program budget and contingency account 3 Limited by the remaining balance of the applicable program contingency account 4 Final project budget is established at time of award of construction contract 5 Reduced by project overrun allocations previously made by Department Managers FY2009 -10 CIB /2009 CIP 11 CEQA COMPLIANCE The CIB is exempt from the California Environmental Quality Act (CEQA) as a planning study (District CEQA Guidelines Section 15262). Some projects included in this CIB are designated as exempt under CEQA. If appropriate, a Notice of Exemption may be filed for such projects following a future action of the Board of Directors, such as an award of a construction contract. Other projects in the CIB are designated as needing a "Negative Declaration" or "Environmental Impact Report" to comply with CEQA. Non - exempt CEQA projects will be considered for Board approval on a case -by -case basis after preparation and certification of the appropriate CEQA documentation. Tables 4, 5, 6, and 7 present the CEQA compliance status of projects for which staff is requesting an allocation of sewer construction funds. These tables indicate the type of CEQA documentation anticipated being required for each project. The types of documentation are: Exemption: Staff will prepare a Notice of Exemption, if still appropriate, when each project receives a future Board of Directors' approval. Negative Declaration: Staff will prepare a Negative Declaration for the project. Board of Directors' approval of the project would follow approval of the Negative Declaration. Environmental Impact Report (EIR): Staff will direct preparation of an EIR. Board of Directors' approval of the project would follow certification of the EIR. CEQA Documents Completed: For these projects, CEQA compliance already has been achieved through documents previously prepared and approved. FY2009 -10 CIB /2009 CIP 12 Table 4: CEQA Compliance Summary for Fiscal Year 2009 -10 Treatment Plant Program Subprogram / Project 1 Regulatory Compliance and Safety Scrubber Water Mercury/Metals Removal TP Safety Improvements Pgm Grease Handling - TP Treatment Plant Security Upgrade Solids Handling Improvements Final Effluent Flow Meter Turbine Retrofit Project Standby Effluent Pumps Refurb - ph 2 Clarifier Scum Pit Mods 2 One -Time Renovation TP Elevators Replacement Standby Power Facility Improvements Aeration Air Renovations - ph 2 Instr & Control - PLC System Upgrades - ph 2 SCB & Chem Feed Bldg Roof Replacement Primary Effluent Pumps Refurb Auxiliary Boilers Improvements Switchgear Replacement - ph 2 Outfall Inspection and Renovation Selector Channel Condition Asmnt Wet Weather Bypass Improvements Plant Control Rooms Modification Wet Scrubber Replacement Electric Blower Repl Furnace Renovation SCB Mechanical Room Sub82 Transformer Repl Centrifuge & Cake Pump Upgrades Aeration Air Piping Perimeter Fencing 3 Recurring Renovation TP Facilities Renovations Program Piping Renovations - ph 4 TP Protective Coatings - ph 4 Study TP Equipment Replacement Plant Electrical and Instrumentation Repl TP Cathodic Prot Sys Repl Piping Renovations - ph 5 TP Asset Management 4 Expansion Primary Treatment Expansion 5 Other Projects TP Site Planning TP Hydraulic Profile TP Emergency Prep & Response Plant Control System Improvements Alternative Energy & Greenhouse Gas Reduction Plan TP Master Plan Update TP As -built I/E Drawings Exemption CEQA Documentation Required or Completed X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X Mitigated Neg Dec 2008 FY2009 -10 CIB /2009 CIP 13 Table 5: CEQA Compliance Summary for Fiscal Year 2009 -10 Collection System Program Subprogram / Project Exemption CEQA Documentation Required or Completed 1 Renovation Collection System Renov Prog -Long Term X North Orinda Renovations - ph 4 X Lafayette Renovations - ph 5 X Danville Sewer Renovations - ph 2 X Pleasant Hill Renov - ph 2 X Collection System Urgent Projects X Collection System Renov Pgm X Walnut Creek Renovations - ph 7 X Spot Liner Renovations X Pleasant Hill Renovations - ph 1 X Hall Dr Sewer Renov - ph 2B X South Orinda Renovations - ph 4 X South Orinda Renovations - ph 5 X Diablo Renovations Ph 1 X Watershed 44 Creek Xing Stabilization X Concrete Corrosion Misc 1 X Manhole Rehab X TV Inspection Program - ph 2 X Martinez Sewer Renov - ph 3 X Lafayette Sewer Renovation - ph 7 X Walnut Creek Renovations - ph 8 X Walnut Creek Sewer Renovation - ph 9 X Diablo Renov - ph 2 X Lafayette Renovations - ph 6 X Martinez Sewer Renov - ph 2 X CS Cathodic Prot Sys Repl X Concrete Corrosion X 2006 Storm Damage Asmnt X 2 Regl Compliance/ Planning/ Safety PS Master Plan Update X Collection System Modeling Upgrade X Treat Boulevard Bridge Sewer Relocations X Collection System Planning X CS Planning & Flow Mon X Manhole Remote Level Monitoring X 3 Expansion A -Line Easement Acquisition - ph 2 EIR, 1991 Miner Rd Orinda, Tr 02 -200 X Alhambra Vly Assmt Dist X S Broadway WC, Tr 13- 100/200 X Trunk Sewer Expansion Program X 2009 -10 Development Sewerage Pleasant Hill Rd Laf, TR 15 -100 San Ramon Sched C Interceptor - ph 2 EIR, 1986 A -Line - ph 2A Mitigated Neg. Dec., 2007 Walnut Creek Downtown Predesign X FY2009 -10 CIB /2009 CIP 14 Subprogram / Project Exemption CEQA Documentation Required or Completed 4 Pumping Stations PS Safety Improvements X Pumping Station Corrosion X PS SCADA O &M Manual X San Ramon Pumping Station Upgrades X Buchanan South PS Assessment X Orinda Xroads /Moraga PS Upgrades X PS Equip & Piping Repl X Northern Pumping Station Upgrades X PS Emergency Equipment Storage X Bates Ave PS Abandonment X PS Sleepy Hollow Upgrades X Table 6: CEQA Compliance Summary for Fiscal Year 2009 -10 General Improvements Program Subprogram / Project Exemption CEQA Documentation Required or Completed 1 Vehicles & Equipment Vehicles and Equipment X Cap Proj Clearing X Vehicles and Equipment Acquisition X 2 Management Information Systems Information Technology Development X GDI - Treatment Plant X GDI Follow On Applications X 3 Projects District Property Safety Improvements X Capital Legal Services X CSOD Facility Improvements Mitigated Neg. Dec., 2007 Radio Improvements X Kiewit Parcel Development Mitigated Neg. Dec., 2005 HHW Improvements X HOB Improvements X Capital Improvement Plan and Budget X District Easements X General Security Access X Rental Property Improvements X ADA Improvements X Martinez Easements X Imhoff Triangle Development Negative Declaration needed CSO Welding Shop Mods X HOB 7194Seismic Improvements POD Office Imprvs X Table 7: CEQA Compliance Summary for Fiscal Year 2009 -10 Recycled Water Program Subprogram / Project 1 Urban Landscaping Recycled Water Planning RW - Cathodic Prot Sys Repl Zone 1 Recycled Water - ph 1 C Exemption CEQA Documentation Required or Completed X X Mitigated Neg. Dec., 2007 FY2009 -10 CIB /2009 CIP 15 TABLE OF CONTENTS TREATMENT PLANT PROGRAM Regulatory Compliance and Safety - TAB Alternative Energy and Greenhouse Gas Reduction Plan ....... ............................... 10 Emerging Regulatory Initiatives ............................................... ............................... 12 Grease Handling — Treatment Plant ........................................ ............................... 14 Scrubber Water Mercury/Metals Removal ............................... ............................... 16 Standby Effluent Pumps Refurbishment— Phase 2 ................. ............................... 18 Treatment Plant Culvert Abandonment ................................... ............................... 20 Treatment Plant Safety Improvements Program ...................... ............................... 22 Treatment Plant Security Upgrade .......................................... ............................... 23 Solids Handling Improvements ................................................ ............................... 24 TurbineRetrofit ........................................................................ ............................... 26 One -Time Renovation - TAB 2 Aeration Air Renovations, Phase 2 .......................................... ............................... 28 Auxiliary Boilers Improvements ............................................... ............................... 30 Centrifuge and Cake Pump Upgrades ..................................... ............................... 32 Control Rooms Modifications ................................................... ............................... 34 Electric Blower Renovation ...................................................... ............................... 36 Electrical Renovations ............................................................. ............................... 38 Final Effluent Flow Meter ......................................................... ............................... 40 Furnace Renovation ................................................................ ............................... 41 Headworks and Mechanical Shop Roof Replacement ............. ............................... 43 Instrumentation and Control - PLC System Upgrades ............. ............................... 45 Outfall Inspection and Renovation ........................................... ............................... 47 PerimeterFencing ................................................................... ............................... 49 Primary Structures Demolition Project ..................................... ............................... 50 Primary Effluent Pumps Refurbishment ................................... ............................... 52 SCBMechanical Room ............................................................ ............................... 54 Selector Channel Condition Assessment ................................. ............................... 56 Standby Power Facility Improvements ..................................... ............................... 58 Substation 82 Transformer Replacement ................................ ............................... 60 Switchgear Replacement - Phase 2 ........................................ ............................... 62 Treatment Plant Elevator Replacement ................................... ............................... 64 Wet Scrubber Replacement ..................................................... ............................... 66 Wet Weather Bypass Improvements Project ........................... ............................... 68 FY 2009 -10 CIB /2009 CIP TP - 1 Recurring Renovation - TAB 3 Pipe Renovations - Phase 4 .................................................... ............................... 70 Pipe Renovations - Phase 5 .................................................... ............................... 72 Treatment Plant Asset Management Plan ............................... ............................... 74 Cathodic Protection Systems Replacement ............................. ............................... 76 Treatment Plant Protective Coatings — Phase 4 Study ............ ............................... 78 Treatment Plant Electrical /Instrumentation Replacement Program ........................ 80 Treatment Plant Equipment Replacement Program ................ ............................... 82 Treatment Plant Facilities Renovations Program ..................... ............................... 84 Expansion - TAB 4 Primary Treatment Expansion ................................................. ............................... 86 Other Projects - TAB 5 Plant Control System Improvements ....................................... ............................... 88 Treatment Plant Hydraulics Evaluation .................................... ............................... 90 Treatment Plant Master Plan Update ...................................... ............................... 92 Treatment Plant Seismic Study and Rehabilitation .................. ............................... 93 Treatment Plant Site Planning ................................................. ............................... 95 FY 2009 -10 CIB /2009 CIP TP - 2 TREATMENT PLANT PROGRAM This section includes detailed information for the Treatment Plant Program. Table TP -' presents project listings and budget information. Detailed project information, schedules, and cash flow tables are presented in individual project data sheets. These data sheets are found at the appropriately numbered subprogram tab. The numbered tabs represent the following: TAB NO. SUBPROGRAM 1 Regulatory Compliance and Safety 2 One -Time Renovation 3 Recurring Renovation 4 Expansion 5 Other Projects OVERVIEW The Treatment Plant Program at $13.8 M comprises 34 percent of the total estimated capital expenditures for FY 2009 -10. The Treatment Plant Program continues with asset preservation, and there is now added effort on future regulatory compliance, wet weather flow processing, and emergency preparation. Regulatory Compliance and Safety This subprogram makes up 28 percent of the FY 2009 -10 Treatment Plant Program expenditures. The major project is the Solids Handling Improvements project, DP 7260, which will build a new drive - through truck loading station for dewatered sludge. There is an urgent need for the ability to efficiently load dewatered sludge in case there is a catastrophic failure of both multiple hearth furnaces. One -Time Renovation This subprogram accounts for 50 percent of the Treatment Plant Program expenditures. There are two high expenditure projects. First, the second phase of the Aeration Air Renovations, DP 7274, is needed to significantly reduce or eliminate the loss of aeration air and to stabilize the structural integrity of the aeration basins. The second project, replacement of the Standby Power Facility, DP 7248, will help meet new air quality regulations and improve reliability. Recurring Renovation This subprogram makes up 19 percent of the FY 2009 -10 Treatment Plant Program. Projects in this program demonstrate the District's commitment to maintaining existing assets. Projects in this subprogram are targeted at asset preservation. The main FY 2009 -10 CIB /2009 CIP TP - 3 project is Phase 4 of the Piping Renovations and Replacement Program. The other major project in this group is the Treatment Plant Asset Management, DP 7269. This project will perform condition assessments for many plant facilities. The condition assessments will determine the remaining useful life of the facilities, replacement schedule and replacement cost. Expansion This subprogram makes up 1 percent of the FY 2009 -10 Treatment Plant Program. There is very little expansion work planned for the treatment plant this year. Other Projects This subprogram makes up 2 percent of the FY 2009 -10 Treatment Plant Program. The most important projects in this subprogram are the continuation of the upgrade of the Plant Control System, DP 7204, and the seismic analysis performed as part of the Treatment Plant Seismic Study and Rehabilitation project, DP 7267. Completion of the Plant Control System Improvements project will bring state -of- the -art process control to the plant, which will help the plant meet the ever - increasing compliance requirements at the least possible cost. FY 2009 -10 CIB /2009 CIP TP - 4 Table TP -1: Treatment Plant Subprogram /Project List Subprogram / Project No. / Project Title 1Regulatory Compliance and Safety 7256 Alternative Energy & Greenhouse Gas 7269 Reduction Plan pTP05 Emerging Regulatory Initiatives pTP02 Grease Handling - TP 7237 Scrubber Water Mercury/Metals Removal pTP12 Standby Effluent Pumps Refurb - ph 2 pTP07 Treatment Plant Culvert Abandonment none TP Safety Improvements Pgm 8213 Treatment Plant Security Upgrade 7260 Solids Handling Improvements pTP10 Turbine Retrofit Project Subprogram Total 20ne -Time Renovation 7274 Aeration Air Renovations - ph 2 7231 Auxiliary Boilers Improvements none Centrifuge & Cake Pump Upgrades 7253 Plant Control Rooms Modification 7272 Electric Blower Repl 7245 Electrical Renovations 7275 Final Effluent Flow Meter pTP15 Furnace Renovation 7211 Headworks and Mechanical Shop Roof Replacement 6169 Instr & Control - PLC System Upgrades - ph 2 pTP03 Outfall Inspection and Renovation pTP16 Perimeter Fencing 7255 Primary Structures Demo 7220 Primary Effluent Pumps Refurb 7277 SCB Mechanical Room 7252 Selector Channel Condition Asmnt 7248 Standby Power Facility Improvements 7257 Sub82 Transformer Repl pTP08 Switchgear Replacement - ph 2 pTP18 TP Elevators Replacement pTP17 Wet Scrubber Replacement 7241 Wet Weather Bypass Improvements Subprogram Total 3Recurring Renovation 7216 Piping Renovations - ph 4 7276 Piping Renovations - ph 5 7269 TP Asset Management 7254 TP Cathodic Prot Sys Repl 7247 TP Protective Coatings - ph 4 Study pTP06 Plant Electrical and Instrumentation Repl 7265 TP Equipment Replacement 7268 TP Facilities Renovations Program FY 2009 -10 Subprogram Total FY 2009 -10 CIB /2009 CIP TP-5 Estimated Anticipated Estimated Anticipated Estimated Project Total Project Allocations Expenditures Allocations Expenditures Manager Expenditures To 06/30/09 To 06/30/09 FY 2009 -10 FY 2009 -10 Mizutani 442,000 215,000 192,000 227,000 250,000 Chesler 100,000 25,000 25,000 25,000 25,000 Mizutani 50,000 0 0 50,000 50,000 Penny 1,136,000 1,225,000 1,106,000 0 10,000 Mizutani 606,000 78,000 26,000 0 10,000 Mizutani 40,000 5,000 5,000 35,000 35,000 Than 318,000 0 0 100,000 25,000 Musgraves 232,000 232,000 182,000 0 10,000 Rathunde 4,470,000 4,470,000 965,000 0 3,500,000 Mizutani 17,000 0 0 20,000 5,000 7,411,000 6,250,000 2,501,000 457,000 3,920,000 Hodges 2,100,000 2,100,000 150,000 0 1,950,000 Hodges 218,000 218,000 188,000 0 30,000 Than 3,150,000 0 0 300,000 90,000 Lopez 411,000 411,000 406,000 0 5,000 Shima 3,104,000 280,000 279,000 130,000 100,000 Shima 356,000 141,000 136,000 215,000 220,000 Williams 145,000 25,000 25,000 120,000 120,000 Shima 2,550,000 0 0 150,000 50,000 Lawson 200,000 50,000 25,000 150,000 175,000 Weer 248,000 248,000 168,000 0 80,000 Shima 840,000 25,000 15,000 0 10,000 Lawson 430,000 0 0 30,000 30,000 Shima 1,474,000 105,000 74,000 0 10,000 Mizutani 91,000 91,000 41,000 0 40,000 Rathunde 45,000 0 0 45,000 45,000 Rathunde 9,000 50,000 4,000 - 41,000 5,000 Mizutani 5,605,000 5,432,000 1,705,000 173,000 3,700,000 Shima 161,000 161,000 111,000 0 50,000 Shima 56,000 56,000 55,000 0 1,000 Penny 250,000 0 0 50,000 50,000 Hodges 4,000,000 0 0 100,000 100,000 Rathunde 3,287,000 758,000 627,000 2,529,000 10,000 28,730,000 10,151,000 4,009,000 3,951,000 6,871,000 Rathunde 2,568,000 2,568,000 1,168,000 0 1,400,000 Rathunde 2,820,000 0 0 2,820,000 100,000 Lawson 1,186,000 410,574 411,000 600,000 600,000 Antkowiak 252,000 172,000 112,000 40,000 100,000 Rathunde 55,000 55,000 5,000 0 50,000 Than 3,295,000 0 0 65,000 65,000 Than 5,716,000 1,150,000 292,000 441,000 319,000 Than 1,072,000 72,000 22,000 0 25,000 16,964,000 4,427,574 2,010,000 3,966,000 2,659,000 FY 2009 -10 CIB /2009 CIP TP-5 Subprogram / Project No. / Project Title 4Expansion 7264 Primary Treatment Expansion Subprogram Total 60ther Projects 7204 Plant Control System Improvements 7270 TP Hydraulic Profile none TP Master Plan Update 7267 TP Seismic Study and Rehabilitation 7249 TP Site Planning Expenditures Subprogram Total Program Total FY 2009 -10 CIB /2009 CIP TP-6 Estimated Anticipated Estimated Anticipated Estimated Project Total Project Allocations Expenditures Allocations Expenditures Manager Expenditures To 06/30/09 To 06/30/09 FY 2009 -10 FY 2009 -10 Mizutani 445,000 400,000 340,000 45,000 100,000 445,000 400,000 340,000 45,000 100,000 Than 2,860,000 3,091,000 2,762,000 92,000 50,000 Penny 150,000 150,000 149,000 0 1,000 Chesler 230,000 0 0 230,000 25,000 Hodges 188,000 100,000 95,000 88,000 93,000 Penny 156,000 156,000 106,000 0 50,000 3,584,000 3,497,000 3,112,000 410,000 219,000 57,134,000 24,725,574 11,972,000 8,829,000 13,769,000 FY 2009 -10 CIB /2009 CIP TP-6 2009 -10 Capital Improvement Budget Treatment Plant Projects FY 2009 -10 CIB /2009 CIP TP - 7 2009 -10 Capital Improvement Budget Treatment Plant Projects FY 2009 -10 CIB /2009 CIP TP - 8 2009 -10 Capital Improvement Budget Treatment Plant Projects # Project Title Project Number 1 Scrubber Water Mercury/Metals Removal 7237 2 Solids Handling Improvements 7260 3 Turbine Retrofit Project P -TP -10 4 Standby Effluent Pumps Refurbishment Phase 2 P -TP -12 5 Final Effluent Flow Meter 7275 6 Aeration Air Renovations Phase 2 7274 7 SCB and Chem Feed Building Roof Replacement 7211 8 Primary Effluent Pumps Renovation 7220 9 Wet Weather Bypass Improvements 7241 10 Standby Power Facility Improvements 7248 11 Outfall Inspection and Renovation P -TP -03 12 Electric Blower Replacement 7272 13 Clarifier Scum Pit Modifications 7262 14 Centrifuge and Cake Pumps Upgrades P -TP -09 15 Solids Conditioning Building Mechanical Room P -TP -14 16 Wet Scrubber Replacement P -TP -17 17 Furnace Renovation P -TP -15 18 Primary Treatment Expansion 7264 Additional Projects in the Treatment Plant (multiple locations) Project Title Project Number Instrument & Control PLC System Upgrades Phase 2 6169 Switchgear Replacement Phase 2 P -TP -08 Treatment Plant Security Upgrade 8213 Alternative Energy & Greenhouse Gas Reduction Plan 7256 Grease Handling P -TP -02 Emergency Regulatory Initiatives P -TP -05 Perimeter Fencing P -TP -16 Elevators Replacement P -TP -18 Treatment Plant Protective Coatings Phase 4 Study 7269 Plant Electrical and Instrumentation Replacement 7247 Treatment Plant Equipment Replacement P -TP -06 Piping Renovations Phase 4 7265 Piping Renovations Phase 5 7216 Plant Control System Improvements 7253 Treatment Plant Emergency Preparedness and Response 7242 Treatment Plant Site Planning 7267 Treatment Plant Master Plan Update 7249 Treatment Plant Asset Management 7247 FY 2009 -10 CIB /2009 CIP TP - 9 Alternative Energy and Greenhouse Gas Reduction Plan Project Manager, Department /Division: Craig Mizutani, Engineering/ Capital Projects Project Purpose: Evaluate renewable energy sources for the treatment plant and make recommendations for meeting future Greenhouse Gas (GHG) emission reduction requirements. In addition, review current energy use and make recommendations for future energy reduction projects. Project History: In 1996, an energy usage study was prepared for the District. The study recommended energy saving measures that have been implemented over the years. Advances in energy saving technologies and a renewed interest to reduce energy use have occurred since the original study was performed. A new energy study would provide the District with information on future projects to reduce energy use. In 2006, the California Global Warming Solutions Act (AB 32) was enacted to require a statewide reduction in GHG emissions to 1990 levels by 2020. The California Air Resources Board (CARB) estimates that this would correspond to an approximate 25% overall reduction statewide from current emissions. Additional legislation signed by the governor (in an Executive Order) requires an 80% reduction in GHG emissions by 2050. In January 2008, CARB adopted GHG emissions reporting regulations that require the District to begin reporting GHG emissions in April 2009 (for the 2008 calendar year). CARB is also responsible for developing regulations specifying the details of how the AB32 emission goals will be achieved. These emission reduction regulations are expected to be adopted by CARB in 2012 and would require compliance by 2020. It is currently unclear what types of business will be regulated by CARB and by how much CARB will require those business sectors to reduce their emissions. It is anticipated that stationary sources (such as power generating facilities) will be required to reduce more because they are easier to regulate than mobile sources, such as automobiles, operated for personal use. Therefore, District staff will closely monitor the developing regulations to determine their impact. District staff have already completed a preliminary assessment of GHG emissions and determined that the District would need to reduce GHG emissions by approximately 20% to return to 1990 levels. Consequently, it appears that some actions will be required to reduce the District's GHG emissions footprint. In addition to meeting future GHG reduction requirements, the District may be required to produce 20% or more of its energy from alternative or renewable energy sources. Senate Bill 107 already requires that Pacific Gas and Electric (PG &E) meet this standard, and there is a possibility that future legislation or PG &E directives could mandate that the District also meet this requirement. Use of alternative energy sources, such as solar power, will also help the District comply with GHG emission standards FY 2009 -10 CIB /2009 CIP TP - 10 and will be an integral part of the District's GHG emission reduction strategy. Project Description: The study will be prepared by a consultant who is familiar with energy and GHG emission technologies and reduction strategies. Their effort will include performing current baseline energy and GHG emissions audits and inventories and evaluation of the feasibility of alternative energy technologies such as wind, solar, and biofuels. An energy study will be prepared to identify energy conservation measures than can be implemented and how they can be funded. Furthermore, a comprehensive GHG management plan will be prepared that includes recommendations for alternative energy projects; impact of alternative energy projects on GHGs; and the impacts of future treatment processes such as ammonia /nutrient removal, solids handling, disinfection, cogeneration system modifications, and other potential future process technologies on GHG and other future regulations. Project Location: Entire treatment plant. Project Schedule and Cost: Start Date Completion Date Planning Design Construction 07/01/2007 06/17/2010 Total Cost $442,000 $0 $0 Total: $442,000 Estimated expenditures this FY are: $250,000 Anticipated Allocations this FY are: $227,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Alternative Energy & Greenhouse Gas Reduction Plan / 1 Project Number /Filename: 7256 / alt energy Project Manager /% Expansion: Mizutani / 0 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 23,000 23,000 0 0 B. Anticipated Allocations 75,000 140,000 227,000 0 0 C. Authorized this Year 75,000 163,000 250,000 0 0 D. Estimated Expenditures (52,000) (140,000) (250,000) 0 0 E. Estimated Carry -over 23,000 23,000 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 11 Emerging Regulatory Initiatives Project Manager, Department /Division: Gail Chesler, PhD, Engineering /Environmental Services Project Purpose: The purpose of this project is to provide funding for pre- design and pilot -scale system work that may be needed in the event that emerging regulatory initiatives require Treatment Plant process modifications to maintain compliance. Project History: As wastewater regulations continue to develop at the regional, state, and national level, there is the possibility that process modifications will be required in the Treatment Plant. For example, there is a possibility of mandatory nutrient removal in the 10 -year plan window. In order to provide nutrient removal for all of the future influent flow, the Treatment Plant will need to expand secondary treatment at a cost in the tens of millions of dollars. This project will include: • Evaluation of the probability of mandatory process modifications in the near future • Performing pre- design work on needed process modifications • Constructing pilot -scale units, as necessary Project Description: The purpose of this project is to provide funding for pre- design and pilot -scale system work that may be needed in the event that emerging regulatory initiatives require Treatment Plant process modifications to maintain compliance. Project Location: Treatment Plant FY 2009 -10 CIB /2009 CIP TP - 12 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2008 10/01/2008 $100,000 Design - - $0 Construction 10/01/2008 06/17/2012 $0 Total: $100,000 Estimated expenditures this FY are: $25,000 Anticipated Allocations this FY are: $25,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Emerging Regulatory Initiatives / 1 Project Number /Filename: pTP05 / EmergingRegs Project Manager /% Expansion: LaBella / 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 0 0 0 0 0 B. Anticipated Allocations 25,000 25,000 25,000 25,000 0 0 C. Authorized this Year 25,000 25,000 25,000 25,000 0 0 D. Estimated Expenditures (25,000) (25,000) (25,000) (25,000) 0 0 E. Estimated Carry -over 0 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 13 Grease Handling — Treatment Plant Project Manager, Department /Division: Craig Mizutani, Engineering /Capital Projects Project Purpose: The purpose of this project is to evaluate how fats, oil, and grease (FOG) are currently handled at the Treatment Plant and recommend any process improvements. In addition this project will evaluate if the fuel value of FOG can be better utilized by modifying the FOG handling process or by alternative treatment processes Project History: • FOG is received at the headworks inlet manhole. As it moves through the preliminary and primary processes, it accumulates at the front of the primary sedimentation tanks and in the scum hoppers where it can cause odors. Once collected from the primary sedimentation tanks, excess water is decanted in an odorous area on the third floor of the SCB. Once dewatered, FOG is slowly introduced into the incinerator. • FOG - related odors from the primary sedimentation tanks and the dewatering processes in the SCB may be reduced by a dedicated FOG receiving and processing facility separate from the headworks. Once isolated from the headworks, FOG could be processed into a usable fuel such as biodiesel. Concurrent with this project, there is a project in the Collection System Program to develop a comprehensive FOG collection /control program that may increase FOG deliveries to the treatment plant. Project Description: In this project, the existing FOG handling procedures and processes will be evaluated for possible improvements. Plant Operations staff will be a resource, as will other agencies with similar configurations. Third -party vendors or consultants who operate FOG collection and treatment systems may also be utilized to recommend alternative treatment processes and re -use options. Other options for FOG handling at the treatment plant will be summarized in a technical memorandum with recommendations. Subsequent tasks in this project may include conceptual design of a dedicated FOG facility, modification /replacement of the headworks receiving area, odor control improvements at the primary sedimentation tanks, and modification /replacement of the third floor decant processes. Project Location: Headworks, Primary Sedimentation Basins, Solids Conditioning Building. FY 2009 -10 CIB /2009 CIP TP - 14 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 01/01/2009 12/31/2009 $51,000 Design 12/31/2009 12/31/2010 $0 Construction 12/31/2010 06/30/2010 $0 Total: $51,000 Estimated expenditures this FY are: $50,000 Anticipated Allocations this FY are: $47,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Grease Handling - TP / 1 Project Number /Filename: pTP02 / GREH_TP Project Manager /% Expansion: Mizutani / 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 2,000 0 0 0 0 B. Anticipated Allocations 3,000 47,000 0 0 0 0 C. Authorized this Year 3,000 49,000 0 0 0 0 D. Estimated Expenditures (1,000) (49,000) 0 0 0 0 E. Estimated Carry -over 2,000 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 15 Scrubber Water Mercury /Metals Removal Project Manager, Department /Division: Michael Penny, Engineering /Capital Projects Project Purpose: Investigate the viability of using activated carbon to remove mercury, other heavy metals, and cyanide from the furnace flue gas prior to the wet scrubber. Project History: Mercury and other heavy metals in the influent concentrate in the bio- solids generated from the treatment process or pass straight through to the final effluent. The bio- solids are processed in the sewage sludge incinerators where the mercury and other heavy metals volatize. These constituents are removed and concentrated in the scrubber water and recycled to the secondary process. The Regional Board has been concerned with the impacts of mercury discharge on San Francisco Bay and was in the process of developing a new Total Maximum Daily Loading Limit (TMDL) for final effluent mercury. Since progress on the new TMDL was slow and the District would be hard pressed to meet the requirements proposed for 2010 if no new TMDL was in place, the District as a precautionary measure began looking at ways to reduce mercury in its effluent. Removal of mercury and heavy metals in the effluent could be accomplished by implementing a mercury source reduction program such as an amalgam separator program for dental offices and /or removing mercury and heavy metals from the scrubber water. This project's goal was to evaluate the effectiveness of activated carbon in removing mercury and the other heavy metals from the exhaust gas. In 2008, a new TMDL was passed with final mercury effluent limits that the District could meet with its successful dental amalgam. The need for mercury removal from the scrubber water was eliminated. Staff however is proceeding with the pilot testing of the activated carbon system in case future regulations dealing with incineration or air quality create a need for mercury or heavy metal removal. Project Description: This project will complete the pilot plant study and develop design criteria for any potential future project. Project Location: Solids Conditioning Building. FY 2009 -10 CIB /2009 CIP TP - 16 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2004 07/01/2007 $551,100 Design 07/01/2007 01/01/2009 $584,900 Construction 01/01/2009 06/30/2012 $0 Total: $1,136,000 Estimated expenditures this FY are: $10,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Scrubber Water Mercury/Metals Removal / 1 Project Number /Filename: 7237 / scrubber metals Project Manager /% Expansion: Penny / 0 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 283,000 119,000 109,000 10,000 0 B. Anticipated Allocations 1,225,000 0 0 (89,000) 0 0 C. Authorized this Year 1,225,000 283,000 119,000 20,000 10,000 0 D. Estimated Expenditures (942,000) (164,000) (10,000) (10,000) (10,000) 0 E. Estimated Carry -over 283,000 119,000 109,000 10,000 0 0 FY 2009 -10 CIB /2009 CIP TP - 17 Standby Effluent Pumps Refurbishment — Phase 2 Project Manager, Department /Division: Craig Mizutani, Engineering /Capital Projects Project Purpose: This project is the second phase of work to increase effluent discharge capacity to meet wet weather and diurnal peak flow demands. Project History: The standby effluent pumps are critical elements in continuously providing discharge capacity to meet wet weather and diurnal peak flow demands. The Standby Effluent Pumps Refurbishment project included modifications to Standby Effluent Pump Nos. 1 and 2. This is the second phase of the project and will continue the upgrades made during the first phase of the project to increase the reliability and improve the operability of the standby effluent pumps. Project Description: This project will be a continuation of improvements made under the Standby Effluent Pump Refurbishment Project. The project includes replacement of the electric drive motor, variable speed clutch assembly, right angle gear drive assembly and pump assembly for Standby Effluent Pump Nos. 1 and /or 2. It will also install new direct - coupled motors and modernize the instrumentation and control systems for both standby effluent pumps. Project Location: Pump and Blower Building FY 2009 -10 CIB /2009 CIP TP - 18 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design - - $30,000 Construction 07/01/2008 06/17/2013 $576,000 Total: $606,000 Estimated expenditures this FY are: $10,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Standby Effluent Pumps Refurb - ph 2 / 1 Project Number /Filename: pTP12 / sta n d by_eff 12 Project Manager /% Expansion: Mizutani / 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 52,000 42,000 82,000 72,000 0 B. Anticipated Allocations 78,000 0 50,000 0 478,000 0 C. Authorized this Year 78,000 52,000 92,000 82,000 550,000 0 D. Estimated Expenditures (26,000) (10,000) (10,000) (10,000) (550,000) 0 E. Estimated Carry -over 52,000 42,000 82,000 72,000 0 0 FY 2009 -10 CIB /2009 CIP TP - 19 Treatment Plant Culvert Abandonment Project Manager, Department /Division: Craig Mizutani, Engineering /Capital Projects Project Purpose: To reroute and abandon culverts and drains which convey storm water flow offsite. Project History: As part of the District's NPDES permit, all stormwater from the treatment plant must be routed to the treatment process and cannot be discharge offsite. Recent projects have been completed at Basin D and along Imhoff Drive to reroute storm drains and culverts that previously drained offsite. While doing this work, additional drains were discovered that also convey flow offsite. Project Description: This project continues the effort to prevent offsite drainage of storm water. Drains that currently drain offsite will be rerouted to the headworks. The scope of work includes researching the effects on plant operations and minimizing the negative impacts; abandonment or rerouting of culverts and drains; and associated earthwork, landscaping, paving and grading. Additionally, the treatment plant will be surveyed to identify any other off site drainage locations for potential inclusion in this project. Project Location: Storm water culverts and storm drains at the Treatment Plant. FY 2009 -10 CIB /2009 CIP TP - 20 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2008 08/01/2008 $0 Design 08/01/2008 04/01/2009 $40,000 Construction 04/01/2009 06/17/2010 $0 Total: $40,000 Estimated expenditures this FY are: $35,000 Anticipated Allocations this FY are: $35,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Treatment Plant Culvert Abandonment / 1 Project Number /Filename: pTP07 / TP_culvert Project Manager /% Expansion: Mizutani / 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 0 0 0 0 0 B. Anticipated Allocations 5,000 35,000 0 0 0 0 C. Authorized this Year 5,000 35,000 0 0 0 0 D. Estimated Expenditures (5,000) (35,000) 0 0 0 0 E. Estimated Carry -over 0 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 21 Treatment Plant Safety Improvements Program Project Manager, Department /Division: Ba T. Than, Engineering /Capital Projects Project Purpose: To provide funding for safety projects. Project History: The District and the treatment plant have very active and aggressive safety programs that are administered by separate committees. One of the many responsibilities of these committees is to address safety concerns as identified by the craftsmen and /or Staff or to respond to the ever - changing regulatory requirements. Often this response will require construction of a capital project. Project Description: This project provides funding to install safety improvements. Project Location: Entire treatment plant Project Schedule and Cost: Start Date Completion Date Planning Design Construction 07/01/2009 06/17/2019 Total Cost $0 $0 $318,000 Total: $318,000 Estimated expenditures this FY are: $25,000 Anticipated Allocations this FY are: $100,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: TP Safety Improvements Pgm / 1 none / TP_SafetyPGM Than / 0 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry -over 0 75,000 160,000 250,000 220,000 190,000 B. Anticipated Allocations 100,000 100,000 118,000 0 0 0 C. Authorized this Year 100,000 175,000 278,000 250,000 220,000 190,000 D. Estimated Expenditures (25,000) (15,000) (28,000) (30,000) (30,000) (30,000) E. Estimated Carry -over 75,000 160,000 250,000 220,000 190,000 160,000 FY 2009 -10 CIB /2009 CIP TP - 22 Treatment Plant Security Upgrade Project Manager, Department /Division: Randy Musgraves, Administrative Department Project Purpose: Reduce the District's exposure to liability; reduce loss of District's property; meet reliability /safety standards' and reduce operations and maintenance expenses. Project History: The District has experienced loss of property in the past and improvements to the security system are being identified and refined. Also, the current national security situation may require additional security measures for essential public services. Project Description: This project will identify and implement projects to improve the security of District personnel and property. This project could include, but is not limited to, installation of alarm systems at critical sites on District property, additional gates in the perimeter security fencing to allow more efficient access for District personnel and equipment, upgrading plant security cameras, signage, and improving general area lighting. Project Location: Various sites on the treatment plant property. Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 03/01/2005 07/01/2007 $2,000 Construction 07/01/2007 06/30/2017 $230,000 Total: $232,000 Estimated expenditures this FY are: $10,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Treatment Plant Security Upgrade / 1 Project Number /Filename: 8213 / TP_Security Project Manager /% Expansion: Musgraves / 0 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 0 50,000 40,000 30,000 20,000 B. Anticipated Allocations 162,000 70,000 0 0 0 0 C. Authorized this Year 162,000 70,000 50,000 40,000 30,000 20,000 D. Estimated Expenditures (162,000) (20,000) (10,000) (10,000) (10,000) (10,000) E. Estimated Carry -over 0 50,000 40,000 30,000 20,000 10,000 FY 2009 -10 CIB /2009 CIP TP - 23 Solids Handling Improvements Project Manager, Department /Division: Gary E. Rathunde, Engineering /Capital Projects Project Purpose: The purpose of this project is to design and construct improvements recommended in the Solids Handling Facilities Plan Update of September 2005 for emergency and non - routine handling of biosolids. Project History: The Solids Handling Facilities Plan was updated in September of 2005. One recommendation in that update was to immediately improve the equipment for handling biosolids during emergency (i.e. catastrophic MHF failure) or non - routine (i.e. short -term spike in solids production) that exceeds the capacity of one MHF; regulatory changes, such as mercury emissions requiring MHF shut -down while an alternative process or emission controls are designed and built; or accelerated development of the Concord Naval Weapons Station resulting in solids production exceeding the capacity of one MHF. The existing sludge loading station was not designed for processing the entire sludge production for any length of time. Therefore, a properly designed sludge truck loading station is required. Project Description: This work will provide design improvements to the solids processing equipment to meet the ultimate solids capacity needs (Year 2035) as recommended in the final draft of the Solids Handling Facilities Plan. The major goal for this project is to improve dewatered sludge handling capability to address emergency or non - routine operation. The scope of work for this project includes design and construction of a sludge truck loading facility with odor control facilities and with a sludge cake hopper to store sludge cake generated in overnight hours or on holidays when hauling to landfills is not possible. This project has been submitted by the District as a candidate for stimulus funding. Project Location: Solids Conditioning Building. FY 2009 -10 CIB /2009 CIP TP - 24 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 10/01/2006 03/31/2007 $10,900 Design 03/31/2007 05/31/2009 $217,100 Construction 05/31/2009 06/17/2011 $4,242,000 Total: $4,470,000 Estimated expenditures this FY are: $3,500,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Solids Handling Improvements / 1 Project Number /Filename: 7260 / TP_solids Project Manager /% Expansion: Rathunde / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 464,000 312,000 3,505,000 5,000 0 B. Anticipated Allocations 540,000 0 3,930,000 0 0 0 C. Authorized this Year 540,000 464,000 4,242,000 3,505,000 5,000 0 D. Estimated Expenditures (76,000) (152,000) (737,000) (3,500,000) (5,000) 0 E. Estimated Carry -over 464,000 312,000 3,505,000 5,000 0 0 FY 2009 -10 CIB /2009 CIP TP - 25 Turbine Retrofit Project Manager, Department /Division: Craig Mizutani, Engineering /Capital Projects Project Purpose: Evaluate feasibility of upgrading the existing cogeneration turbine to a larger, more efficient, and lower emissions unit. Project History: In the mid 1990s, the District installed a 3.2MW gas turbine cogeneration system that provides the majority of the electrical power for the treatment plant. The system includes a waste heat recovery boiler that provides additional steam for the aeration air turbines. Recently, emissions standards for oxides of nitrogen have become more restrictive and challenging to meet with the existing equipment. The existing air permit for the turbine limits the amount of power it can produce and the amount of fuel it can use. It is anticipated that the emissions regulations will become more stringent. In addition, there are newer, more efficient cogeneration units now available that produce less greenhouse gas emissions. Newer turbines could provide a higher electrical capacity that could reduce the District's imported power costs and improve reliability during utility power outages or periods of high electrical use. The Greenhouse Gas and Alternative Energy project will look at how cogeneration fits into the overall District -wide energy scheme over a planning of up to several years. However, this project will allow the District to respond to changing emissions limits and make modifications to the cogeneration system in the near -term. Project Description: Complete a feasibility study including a cost - benefit analysis and design and install new or replacement equipment as appropriate. Project Location: Solids Conditioning Building FY 2009 -10 CIB /2009 CIP TP - 26 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 12/01/2009 07/01/2010 $17,000 Design 07/01/2010 07/01/201 $0 Construction 07/01/201 01/01/2012 $0 Total: $17,000 Estimated expenditures this FY are: $5,000 Anticipated Allocations this FY are: $20,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Turbine Retrofit Project / 1 Project Number /Filename: pTP10 / Turb_Retrofit Project Manager /% Expansion: Mizutani / 0 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry -over 0 15,000 10,000 0 0 0 B. Anticipated Allocations 20,000 5,000 (8,000) 0 0 0 C. Authorized this Year 20,000 20,000 2,000 0 0 0 D. Estimated Expenditures (5,000) (10,000) (2,000) 0 0 0 E. Estimated Carry -over 15,000 10,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 27 Aeration Air Renovations, Phase 2 Project Manager, Department /Division: Nathan Hodges, Engineering /Capital Projects Project Purpose: To improve reliability of the above- and below- ground piping network and the in -tank air delivery system for the aeration process by inspection, renovation, and replacement where required. Project History: During the 5A project, numerous piping systems were installed throughout the treatment plant. There is evidence that some of the air pipes are leaking due to age and corrosion. District Project 6157, Aeration Air Leaks Damage Assessment, investigated the condition of air headers and branch lines around the aeration tanks, and made necessary repairs. DP 6157 also identified gaps and cracks in the expansion joints in the aeration tanks. These leaks have been repaired. Additional cracking in the bottom of the air plenum boxes is allowing compressed air to leak out into the base rock below the structure and eventually migrate back to the atmosphere through openings around the perimeter of the aeration tanks. DP 7207 identified and repaired the cracks in the bottom of the air plenum boxes located in Tank 1. The following additional items were replaced during the project: 36 hydrostatic relief valves, 9600 diffuser gaskets, and 600 new diffuser rings. The plenum drain lines were also flushed and inspected. Initial feedback after the completion of repairs to Tank 1 (DP 7207), suggests that the grout injection method has been effective in improving the efficiency of the air delivery system for the aeration process and in structurally stabilizing the tank foundations. Project Description: The scope of DP 7274 will be essentially the same as for DP 7207 described above, except that the work will take place in Tank 2. Cracks in the air plenums will be sealed with grout injection and coating. Some components of the air delivery system and the aeration basin will be replaced. In addition, new actuators will be installed on the air supply piping. Airflow to the tanks will continue to be monitored after completion of the project to determine the effectiveness of the repairs. Project Location: Aeration Basins, Tank 2. FY 2009 -10 CIB /2009 CIP TP - 28 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 11/01/2008 05/01/2009 $0 Construction 05/01/2009 10/30/2009 $2,100,000 Total: $2,100,000 Estimated expenditures this FY are: $1,950,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Aeration Air Renovations - ph 2 / 2 Project Number /Filename: 7274 / aeration_reno_2 Project Manager /% Expansion: Hodges / 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 1,950,000 0 0 0 0 B. Anticipated Allocations 2,100,000 0 0 0 0 0 C. Authorized this Year 2,100,000 1,950,000 0 0 0 0 D. Estimated Expenditures (150,000) (1,950,000) 0 0 0 0 E. Estimated Carry -over 1,950,000 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 29 Auxiliary Boilers Improvements Project Manager, Department /Division: Edgar Lopez, Engineering /Capital Projects Project Purpose: This project will modify the two existing auxiliary boilers with new controls and other improvements to increase their energy efficiency and reliability. The project also includes modifications to boiler ancillary systems to correct operational deficiencies with the building air intake, boiler exhaust stack, and other areas. Project History: The auxiliary boilers were installed with the treatment plant expansion in 1975. They are old and have been through multiple retrofits. These retrofits have resulted in the Be- rating of the boiler system and a loss of turndown. The loss of turndown results in inefficient operation of the cogeneration heat recovery steam system. Modifications to the boiler exhaust and building inlet air have caused problems with carbon monoxide buildup in the boiler area. Staff is performing maintenance work on the boilers monthly to deal with the effects of age. They require frequent retuning whenever the boiler doors are opened and to meet air emission requirements. New boiler controls will result in less maintenance, improved turn down, and lower emissions from the boilers. It is anticipated that the improved efficiency of the boilers will result in a net payback within one to two years. Project Description: This project will modify the controls of the two existing auxiliary boilers and modify the boiler ancillary systems such as the exhaust stack, combustion air blowers, and building intake air systems. The District has applied for a rebate from PG &E and will receive a rebate for making the recommended modifications. Project Location: Solids Conditioning Building. FY 2009 -10 CIB /2009 CIP TP - 30 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 12/01/2004 05/01/2005 $600 Design 05/01/2005 07/01/2006 $137,400 Construction 07/01/2006 12/31/2009 $80,000 Total: $218,000 Estimated expenditures this FY are: $30,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Auxiliary Boilers Improvements / 2 Project Number /Filename: 7231 / Aux_boilers Project Manager /% Expansion: Hodges / 0 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 45,000 30,000 0 0 0 B. Anticipated Allocations 183,000 35,000 0 0 0 0 C. Authorized this Year 183,000 80,000 30,000 0 0 0 D. Estimated Expenditures (138,000) (50,000) (30,000) 0 0 0 E. Estimated Carry -over 45,000 30,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 31 Centrifuge and Cake Pump Upgrades Project Manager, Department /Division: Ba T. Than, Engineering /Capital Projects Project Purpose: The purpose of this project is to improve the reliability of the sludge dewatering equipment. Project History: The existing centrifuges and cake pumps will have been in service for more than 20 years by 2010. The design life of rotating equipment is generally around 15 years. While routine rotation of the operational and stand -by centrifuge helps increase the operating lifespan, Operations can expect more frequent and extensive O &M requirements as the centrifuges and cake pumps continue to age. In addition, as centrifuge design and materials of construction continue to develop, the next generation centrifuges are expecting to last longer and cost less to operate. Project Description: This project will: • Evaluate the condition of the existing centrifuges and cake pumps, • Review state -of- the -art dewatering technologies, • Analyze if the existing centrifuges should be replaced with state -of- the -art dewatering equipment, and • Evaluate the state -of- the -art for the drive units for the cake pumps. Project Location: Solids Conditioning Building FY 2009 -10 CIB /2009 CIP TP - 32 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 01/01/2010 01/01/2011 $180,000 Design 01/01/2011 04/01/2012 $0 Construction 04/01/2012 12/31/2013 $2,970,000 Total: $3,150,000 Estimated expenditures this FY are: $90,000 Anticipated Allocations this FY are: $300,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Centrifuge & Cake Pump Upgrades / 2 Project Number /Filename: none / cent_cake_pump_upg Project Manager /% Expansion: Than / 0 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry -over 0 210,000 120,000 30,000 1,390,000 0 B. Anticipated Allocations 300,000 0 0 2,850,000 0 0 C. Authorized this Year 300,000 210,000 120,000 2,880,000 1,390,000 0 D. Estimated Expenditures (90,000) (90,000) (90,000) (1,490,000) (1,390,000) 0 E. Estimated Carry -over 210,000 120,000 30,000 1,390,000 0 0 FY 2009 -10 CIB /2009 CIP TP - 33 Control Rooms Modifications Project Manager, Department /Division: Edgar J. Lopez, Engineering /Capital Projects Project Purpose: To improve the architecture, lighting, electrical, fire protection, and HVAC system within the existing control rooms and to accommodate for the new control system equipment. Project History: The Plant Control System Improvements Project (DP 7204) included a remodel design of the POD and SCB control room. Past projects include a seismic retrofit and air conditioning improvements. However, the majority of the space is still vintage 1970's construction. Improvements to the POD control room include new workstations to suit the latest control system equipment, expanded floor plan for additional working space, replacement of the worn out floor tiles and ceiling, new lighting to accommodate the computer monitors, and a new fire suppression system installed to protect the computer room. The SCB control room will be equipped with a new control system workstation. Project Description: This project will modify the control rooms for functionality and aesthetics. In the POD control room, the floor plan will be revised to improve the work space and allow for more privacy. Replacement of the ceiling system, light fixtures, floor tiles, and HVAC will be included. Both control rooms will add new workstations designed for the latest control system hardware. All control room equipment and functions will be temporarily relocated while construction is taking place. Project Location: Plant Operations Building and Solids Conditioning Building. FY 2009 -10 CIB /2009 CIP TP - 34 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2006 07/01/2007 $127,200 Construction 07/01/2007 06/17/2010 $283,800 Total: $411,000 Estimated expenditures this FY are: $5,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Plant Control Rooms Modification / 2 Project Number /Filename: 7253 / Control_rms Project Manager /% Expansion: Lopez / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 31,000 254,000 5,000 0 0 B. Anticipated Allocations 50,000 335,000 26,000 0 0 0 C. Authorized this Year 50,000 366,000 280,000 5,000 0 0 D. Estimated Expenditures (19,000) (112,000) (275,000) (5,000) 0 0 E. Estimated Carry -over 31,000 254,000 5,000 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 35 Electric Blower Renovation Project Manager, Department /Division: Clint T. Shima, Engineering /Capital Projects Project Purpose: To renovate the existing electric blower system to ensure it will meet the treatment plant's aeration air demands when the steam powered turbine blowers are out of service. Project History: The electric blower serves as a back up to the two steam - powered turbine blowers. The electric blower is started every two weeks to make sure that it is still operational. It has a capacity of 45,000 scfm while each of the steam powered turbine blowers has a capacity of 75,000 scfm. The electric blower has enough capacity to meet the treatment plant's needs during the winter months. However, during the summer months, the treatment plant's air demand significantly increases; specifically the demand of the air increases in the secondary aeration process, and the electric blower does not have enough capacity to meet the demand. In March of 2007, the District began a study to evaluate the aeration needs for the treatment plant's activated sludge process. Preliminary results indicate that the District can defer the renovation of the aeration process by seven to ten years. This is possible due to the significant air loss savings achieved by the on -going aeration basin renovation project and the ability to upgrade the capacity of the existing electric blower by ten percent. In late 2008 the Natural Resources Defense Council (NRDC), along with other environmental interest groups, submitted a petition to the U.S. Environmental Protection Agency (EPA) to issue generally applicable phosphorous and nitrogen removal requirements for wastewater treatment plants. The financial exposure to the District to provide nutrient removal (nitrogen and phosphorous) could amount to $30 to $50 million in capital costs alone based on very preliminary estimates. HDR will analyze nutrient removal technologies, recommend the optimal location within the treatment train, and develop planning level cost estimates to meet the phosphorous and nitrogen concentration limits defined in the NRDC petition. The study will identify the most cost effective approach to provide full nutrient removal and refine the preliminary cost estimates. The evaluation also indicated that if full treatment plant flow nitrification is mandated by regulations in the future, renovation of the existing aeration system would be needed to meet the additional air demands. The District's current aeration system may not be the best alternative to accomplish this requirement. A feasibility study is needed to determine the most cost effective approach for providing nitrification of the entire treatment plant flow to properly complete the electric blower study. This nitrification feasibility study will look at a minimum of: FY 2009 -10 CIB /2009 CIP TP - 36 • Conventional nitrification • Membrane Bioreactor (MBR) • Biofor® (or other biologically- active filter) Process • Ammonia Stripping • Ion Exchange • ThermoEnergy Ammonia Recovery Process Project Description: This project will determine the best approach to meet potential nitrification and nutrient removal requirements, the electric blower capacity needs, and complete the design and construct the recommended electric blower system renovation. Project Location: Pump and Blower Building. Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design - - $1,124,000 Construction 01/01/2007 06/17/2014 $1,980,000 Total: $3,104,000 Estimated expenditures this FY are: $100,000 Anticipated Allocations this FY are: $130,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Electric Blower Repl / 2 7272 / e_bl owe r Shima / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 55,000 131,000 1,000 31,000 6,000 B. Anticipated Allocations 100,000 155,000 25,000 130,000 0 725,000 C. Authorized this Year 100,000 210,000 156,000 131,000 31,000 731,000 D. Estimated Expenditures (45,000) (79,000) (155,000) (100,000) (25,000) (700,000) E. Estimated Carry -over 55,000 131,000 1,000 31,000 6,000 31,000 FY 2009 -10 CIB /2009 CIP TP - 37 Electrical Renovations Project Manager, Department /Division: Clint T. Shima, Engineering /Capital Projects Project Purpose: To maintain the reliability of the main electrical distribution system. Project History: The lifeline of the treatment plant electrical power system is the collection of feeders from the main substations to the local area substations, and electrical switchgears /breakers. Loss or failure of these power conveyances or transferring switches would disrupt the plant's electrical system. Project Description: The scope of work for this project includes: • Arc Flash Hazard Analysis /Add Protective Relaying to 82AB1 based on the latest NFPA, NEC and OSHA codes. This will also include adding protective relaying to Sub 82, breaker 82AB1 and other 12kV breakers as needed to protect the plant from faults on PG &E's system. • Update1998 SKM short circuit study and device coordination files. Coordinate the plant's low voltage (480 -volt) distribution system using SKM software. • Replace approximately 6000 feet of 12KV, 350 MCM, 3 conductor MC cable in the tunnels. • Conduct power monitoring of the distribution system. • Provide remote operation for circuit breakers for real time display. Both the Arc Flash Hazard analysis and 480 -volt electrical study /coordination using SKM software are nearly completed. In fiscal year 09 -10, the project will proceed with subsequent work items. Project Location: Entire treatment plant. FY 2009 -10 CIB /2009 CIP TP - 38 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2005 07/01/2007 $135,000 Construction 07/01/2007 06/30/2010 $221,000 Total: $356,000 Estimated expenditures this FY are: $220,000 Anticipated Allocations this FY are: $215,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Electrical Renovations/ 2 Project Number /Filename: 7245 / ElectRenovs Project Manager /% Expansion: Shima / 0 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 15,000 5,000 0 0 0 B. Anticipated Allocations 150,000 (9,000) 215,000 0 0 0 C. Authorized this Year 150,000 6,000 220,000 0 0 0 D. Estimated Expenditures (135,000) (1,000) (220,000) 0 0 0 E. Estimated Carry -over 15,000 5,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 39 Final Effluent Flow Meter Project Manager and Department/Division: David Hefflefinger, Plant Operations Department Project Purpose: This project will improve the accuracy of final effluent flow data. Various flow metering technologies will be compared to determine the next steps. Project History: The final effluent flow is currently estimated using an empirical multiplier applied to existing final effluent flow meter readings. A higher level of accuracy will increase the credibility of our data. Project Description: Staff will investigate current conditions, and a consultant will be hired to offer their expertise in flow meter technology and make recommendations for a replacement. Project Location: Treatment Plant Outfall Project Schedule and Cost: Start Date Completion Date Total Cost Planning 12/01/2008 04/01/2009 $50,000 Design 04/01/2009 07/01/2009 $95,000 Construction 07/01/2009 06/30/2010 $0 Total: $145,000 Estimated expenditures this FY are: $120,000 Anticipated Allocations this FY are: $120,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Final Effluent Flow Meter / 2 7275 / Femeter Williams / 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 0 0 0 0 0 B. Anticipated Allocations 25,000 120,000 0 0 0 0 C. Authorized this Year 25,000 120,000 0 0 0 0 D. Estimated Expenditures (25,000) (120,000) 0 0 0 0 E. Estimated Carry -over 0 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 40 Furnace Renovation Project Manager and Department/Division: Clint T. Shima, Engineering /Capital Projects Project Purpose: This project will improve the existing multiple hearth furnaces (MHFs) by replacing and modifying the fuel injection system and burners, adding a VFD to the center shaft, upsizing the Induced Draft Fan, and modernizing the furnace control system. Project History: The furnaces were constructed during the early 1970s and made operational in 1985. Preventive maintenance has kept them functioning well, however, some components are reaching the end of their useful lives and need replacement. Additionally, modifications will be implemented to increase the reliability of the incineration process. Project Description: The original fuel system piping will be replaced using welded joints, and diesel fuel will be added as an additional fuel source. Modernizing the control system will economize fuel consumption and realize some cost savings. A consultant will investigate the existing furnaces and make additional recommendations for modifications. Features that enhance operability, ease maintenance, or improve safety will be considered. The project will span multiple years because at any given time the solids handling process requires a furnace. The project will also require close coordination with appropriate regulatory agencies. Project Location: Solids Conditioning Building FY 2009 -10 CIB /2009 CIP TP - 41 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2009 06/01/2010 $0 Design 06/01/2010 07/01/2012 $350,000 Construction 07/01/2012 06/17/2016 $2,200,000 Total: $2,550,000 Estimated expenditures this FY are: $50,000 Anticipated Allocations this FY are: $150,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Furnace Renovation / 2 Project Number /Filename: pTP15 / furnace_renov Project Manager /% Expansion: Shima / 0 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry -over 0 100,000 50,000 0 100,000 0 B. Anticipated Allocations 150,000 0 0 200,000 0 2,200,000 C. Authorized this Year 150,000 100,000 50,000 200,000 100,000 2,200,000 D. Estimated Expenditures (50,000) (50,000) (50,000) (100,000) (100,000) (1,700,000) E. Estimated Carry -over 100,000 50,000 0 100,000 0 500,000 FY 2009 -10 CIB /2009 CIP TP - 42 Headworks and Mechanical Shop Roof Replacement Project Manager, Department /Division: Dana Lawson, Engineering /Capital Projects Project Purpose: This project will repair both the Headworks and Mechanical Shop roofs as programmed in the Treatment Plant Facilities Renovations program. Project History: In the mid -1980s the treatment plant (not including HOB) buildings' roofs and paving areas were inspected and evaluated. A priority list was developed and a replacement program implemented. The Headworks Building's roof has been exposed to residual hypochlorite from the Odor Control Scrubbers. This has corroded metalwork on the roof. Additionally, the flooring has become brittle from UV exposure. Both will be replaced to repair the roof's integrity. The Mechanical Shop/Warehouse roof is a low slope steel panel installation. Corrosion has occurred at the fasteners and joints due to weather and some exposure to hypochlorite from the scrubbers. Some panels require replacement as well as the skylights, and then the entire roof will be coated to prevent future corrosion. Project Description: Both the Headworks and the Mechanical Shop roofs will be repaired to extend the service life at least another 15 years. Project Location: Headworks and Mechanical Shop/Warehouse FY 2009 -10 CIB /2009 CIP TP - 43 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2003 07/01/2004 $0 Design 07/01/2004 07/01/2007 $200,000 Construction 07/01/2007 06/17/2010 $0 Total: $200,000 Estimated expenditures this FY are: $175,000 Anticipated Allocations this FY are: $150,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Headworks and Mechanical Shop Roof Replacement / 2 Project Number /Filename: 7211 / head_roof_repl Project Manager /% Expansion: Lawson / 0 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 35,000 25,000 0 0 0 B. Anticipated Allocations 50,000 0 150,000 0 0 0 C. Authorized this Year 50,000 35,000 175,000 0 0 0 D. Estimated Expenditures (15,000) (10,000) (175,000) 0 0 0 E. Estimated Carry -over 35,000 25,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 44 Instrumentation and Control - PLC System Upgrades Project Manager, Department /Division: Alan R. Weer /Plant Operations Project Purpose: Upgrade Programmable Logic Controller (PLC) system to current technology for increased performance and improved compatibility. Project History: The first PLCs were installed in the treatment plant in 1986. The number of PLCs has increased from the original 2 to more than 30 in the treatment plant and additional units in the pumping stations. Over the years several PLC models have become obsolete and have been discontinued. The original "chassis mount" PLCs used in the Solids Conditioning Building have been replaced on this project. The 984 Series CPUs and 800 Series 1/0 are now obsolete. Programming software for the newer PLCs no longer runs efficiently on the older programming units. The original PLC communication network has also been discontinued and has now been replaced. Project Description: This project will continue to upgrade the treatment plant's PLC system by: • Providing Programmable Device Support (PDS) hardware and software necessary to maintain the PLC application software. The PDS system allows PLC programs to be stored on a server and maintains version control so that all changes made to the PLCs are logged and a current backup is always available. • Replacing older programming computers with newer models capable of running the current programming software efficiently. • Investigation of existing and new equipment to ensure that the District remains in the mainstream of process control technology. • Upgrading older PLC models as they become out of date to be compatible with the newer models to increase performance and reliability. The next PLCs to be replaced are the oldest of the 984 controllers. • Installing a newer PLC communication network to the older PLCs to allow communication between PLCs and programming from a central location. Project Location: Treatment Plant FY 2009 -10 CIB /2009 CIP TP - 45 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design - - $10,000 Construction 07/01/2006 06/17/2010 $238,000 Total: $248,000 Estimated expenditures this FY are: $80,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Instr & Control - PLC System Upgrades - ph 2 / 2 Project Number /Filename: 6169 / ic_ upgrades Project Manager /% Expansion: Weer / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 120,000 110,000 80,000 0 0 B. Anticipated Allocations 150,000 98,000 0 0 0 0 C. Authorized this Year 150,000 218,000 110,000 80,000 0 0 D. Estimated Expenditures (30,000) (108,000) (30,000) (80,000) 0 0 E. Estimated Carry -over 120,000 110,000 80,000 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 46 Outfall Inspection and Renovation Project Manager and Department/Division: Clint T. Shima, Engineering /Capital Projects Project Purpose: This project will inspect both the land and submarine portions of the treatment plant outfall as allowed by the current NPDES Permit No. CA0037648, and will make repairs as needed. Project History: The treatment plant outfall was built in 1958 in soils that are known to shift and settle significantly over time. In 2003 as part of the Outfall Improvements - Phase 5 Project, the outfall was bypassed to inspect its condition, and make repairs. Every joint was tested to a specified threshold with failed joints resulting in the installation of over 300 mechanical seals. The submarine portion of the outfall was not evaluated at that time. This project will allow inspection of both the land and submarine portions of the outfall as allowed by the current NPDES permit, and make any additional repairs. Project Description: It has been over five years since the last outfall inspection, and it is nearly time to re- evaluate its condition as allowed by the current NPDES permit. The current plan is to retest the land portion of the outfall in a similar fashion to the work in 2003, and install new seals as necessary. The submarine portion may need additional ballast, remote operated vehicle (ROV) inspection, and protection from boat anchors in Suisun Bay. The work is currently scheduled for 2011/12 following completion of the Wet Weather Bypass Improvements Project. Project Location: District Outfall. FY 2009 -10 CIB /2009 CIP TP - 47 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 12/30/2008 01/01/2009 $0 Design 01/01/2009 01/01/2010 $140,000 Construction 01/01/2010 06/17/2012 $700,000 Total: $840,000 Estimated expenditures this FY are: $10,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Outfall Inspection and Renovation / 2 Project Number /Filename: pTP03 / Outfall_insp Project Manager /% Expansion: Shima / 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 10,000 0 5,000 0 0 B. Anticipated Allocations 25,000 0 120,000 695,000 0 0 C. Authorized this Year 25,000 10,000 120,000 700,000 0 0 D. Estimated Expenditures (15,000) (10,000) (115,000) (700,000) 0 0 E. Estimated Carry -over 10,000 0 5,000 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 48 Perimeter Fencing Project Manager, Department /Division: Dana Lawson, Engineering /Capital Projects Project Purpose: The project will evaluate the security and condition of the existing fencing around the perimeter of the Treatment Plant and will replace deficient fencing. Project History: The District has over 20,000 feet of fencing, which is mostly chain -link that was installed in the 1970s. In addition, there are several double -swing and single -swing gates. Project Description: Portions of the perimeter fencing have been repaired or replaced over the years, such as the main plant entrance gate, and the portion around Basin B and next to Highway 4, however the entire perimeter of fencing requires evaluation to ensure that plant security is maintained. Any deficient fencing will be repaired or replaced as needed. Project Location: Treatment Plant Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2009 07/01/2010 $30,000 Construction 07/01/2010 06/30/2011 $400,000 Total: $430,000 Estimated expenditures this FY are: $30,000 Anticipated Allocations this FY are: $30,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Perimeter Fencing / 2 pTP16 / perimeter fencing Lawson / 0 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry -over 0 0 0 0 0 0 B. Anticipated Allocations 30,000 400,000 0 0 0 0 C. Authorized this Year 30,000 400,000 0 0 0 0 D. Estimated Expenditures (30,000) (400,000) 0 0 0 0 E. Estimated Carry -over 0 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 49 Primary Structures Demolition Project Project Manager, Department /Division: Clint T. Shima, Engineering /Capital Projects Project Purpose: This project will increase safety around the abandoned primary sedimentation tanks and allow for future expansion of the Primary Sedimentation tanks and related facilities. Project History: The original primary sedimentation tanks, constructed in 1948 and 1957, have been out of service and abandoned for decades. Due to the potential for falling into the tanks, they pose a safety hazards to District employees. The lime storage silos, located on the east side of the HOB, were constructed in 1974 to store lime used in the primary sedimentation process. They have not been used in over twenty years and are no longer needed. In the future, the silos would have to be maintained in order to keep them safe. The abandoned sedimentation tanks and silos will interfere with the addition of future primary sedimentation tanks and odor control facilities that are part of the Primary Treatment Expansion Project (DP7264). Project Description: This project will demolish the abandoned primary sedimentation tanks and backfill the area. It will also demolish the lime storage silos, building, and associated piping systems. Additional obsolete facilities may be included in this project based on further evaluations. This project has been submitted by the District as a candidate for stimulus funding, therefore, the schedule and allocation may change pending funding status. Project Location: Abandoned primary sedimentation tanks. FY 2009 -10 CIB /2009 CIP TP - 50 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 10/01/2007 04/01/2008 $224,000 Construction 04/01/2008 06/30/2016 $1,250,000 Total: $1,474,000 Estimated expenditures this FY are: $10,000 Anticipated Allocations this FY are: $1,100,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Primary Structures Demo / 2 Project Number /Filename: 7255 / pri_demol Project Manager /% Expansion: Shima / 0 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 81,000 31,000 1,121,000 1,111,000 1,101,000 B. Anticipated Allocations 105,000 0 1,100,000 0 0 200,000 C. Authorized this Year 105,000 81,000 1,131,000 1,121,000 1,111,000 1,301,000 D. Estimated Expenditures (24,000) (50,000) (10,000) (10,000) (10,000) (10,000) E. Estimated Carry -over 81,000 31,000 1,121,000 1,111,000 1,101,000 1,291,000 FY 2009 -10 CIB /2009 CIP TP - 51 Primary Effluent Pumps Refurbishment Project Manager, Department /Division: Craig Mizutani, Engineering /Capital Projects Project Purpose: This project will evaluate and rehabilitate the two existing primary effluent pumps installed in 1975. Project History: There are currently three primary effluent pumps. Two were originally installed as part of the 5A treatment plant expansion in 1975. The third was installed in 1995. The pumps installed in 1975 were rated at 85 MGD, but have never achieved that pumping capacity. Recent wet weather events and future addition of primary treatment capacity highlight the need to re- establish the original pumping capacity Project Description: This project will evaluate, design and rehabilitate the two primary effluent pumps installed in 1975. The pumps and driving system will be refurbished. In addition to being refurbished, these pumps will be evaluated for increasing their capacity to the intended rating of 85 MGD. Project Location: Pump and Blower Building. FY 2009 -10 CIB /2009 CIP TP - 52 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 01/01/2004 07/01/2009 $41,000 Construction 07/01/2009 06/30/2012 $50,000 Total: $91,000 Estimated expenditures this FY are: $40,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Primary Effluent Pumps Refurb / 2 Project Number /Filename: 7220 / pri_effl_pumps Project Manager /% Expansion: Mizutani / 0 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 9,000 50,000 10,000 5,000 0 B. Anticipated Allocations 25,000 66,000 0 0 0 0 C. Authorized this Year 25,000 75,000 50,000 10,000 5,000 0 D. Estimated Expenditures (16,000) (25,000) (40,000) (5,000) (5,000) 0 E. Estimated Carry -over 9,000 50,000 10,000 5,000 0 0 FY 2009 -10 CIB /2009 CIP TP - 53 SCB Mechanical Room Project Manager, Department /Division: Gary E. Rathunde, Engineering /Capital Projects Project Purpose: The purpose of this project is to design and construct improvements to the Solids Conditioning Building HVAC system to replace worn out system components. Project History: The mechanical room located on the first floor of the Solids Conditioning Building contains pumps, a chiller, steam and water piping, and an air - handling unit used to provide conditioned air to the MCC Room on the second floor and to various areas within the Furnace Control Room on the third floor. The chiller, pumps, and some piping were replaced during the Solids Conditioning Building Ventilations Improvements, Phase 2 (DP 7227) to provide chilled water for new air handling units serving the centrifuge and cake pump areas. However, the original air - handling unit that was installed during the treatment plant expansion in the mid 1970s is still in service. Project Description: The planning phase of the project will evaluate the current and future HVAC demands in the various occupied areas of the Solids Conditioning Building. The project work will then include the design and construction of improvements to replace the aging air handling unit. Project Location: Solids Conditioning Building. FY 2009 -10 CIB /2009 CIP TP - 54 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2009 12/01/2009 $45,000 Construction 12/01/2009 06/30/2010 $0 Total: $45,000 Estimated expenditures this FY are: $45,000 Anticipated Allocations this FY are: $45,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: SCB Mechanical Room / 2 Project Number /Filename: 7277 / scb_mech_rm Project Manager /% Expansion: Rathunde / 0 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry -over 0 0 0 0 0 0 B. Anticipated Allocations 45,000 0 0 0 0 0 C. Authorized this Year 45,000 0 0 0 0 0 D. Estimated Expenditures (45,000) 0 0 0 0 0 E. Estimated Carry -over 0 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 55 Selector Channel Condition Assessment Project Manager, Department /Division: Gary E. Rathunde, Engineering /Capital Projects Project Purpose: The purpose of this project is to identify any corrosion or deterioration to components within the selector channel and make necessary renovations. Project History: The Aeration Basin Selector Project was constructed during FY 1994 -95. Piping and valves were installed to allow Return Activated Sludge (RAS) from the secondary clarifiers to be mixed with Primary Effluent (PE) to form mixed liquor in the PE channel prior to aeration. The PE channel is now referred to as a "selector" because conditions in the channel tend to select fast - settling zoogleal organisms rather than slow - settling filaments. The secondary treatment system is currently being operated as four aeration basins of two passes each in plug flow mode. This is accomplished by using only the north part of the PE channel as the selector. The south gate in the PE inlet structure is in place, so that no flow goes to the south. The process has been configured in this manner since it became operational. Project Description: The components within the selector channel have not been inspected since the system was put into operation. This project will investigate what temporary bypass equipment and /or permanent modifications are necessary within the channel to redirect RAS and PE flow to the south part of the PE channel so the components in the north part can be inspected. Project Location: Aeration Basin selector channel. FY 2009 -10 CIB /2009 CIP TP - 56 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 10/01/2005 04/30/2006 $2,000 Design - - $7,000 Construction 04/30/2006 12/17/2009 $0 Total: $9,000 Estimated expenditures this FY are: $5,000 Anticipated Allocations this FY are: ($41,000) Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Selector Channel Condition Asmnt / 2 Project Number /Filename: 7252 / SelChannel Project Manager /% Expansion: Rathunde / 0 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 46,000 46,000 0 0 0 B. Anticipated Allocations 50,000 0 (41,000) 0 0 0 C. Authorized this Year 50,000 46,000 5,000 0 0 0 D. Estimated Expenditures (4,000) 0 (5,000) 0 0 0 E. Estimated Carry -over 46,000 46,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 57 Standby Power Facility Improvements Project Manager, Department/Division: Craig Mizutani, Engineering /Capital Projects Project Purpose: The purpose of this project is to replace existing stationary diesel engine generators at the treatment plant to comply with new air regulations, limiting particulate emissions from diesel engines while improving standby power reliability. Project History: The California Air Resource Board has adopted new regulations that severely limit the operating hours of uncontrolled stationary diesel engines over 50 horsepower in size. Under this project, the existing diesel engines in the Standby Power Facility will be replaced. Project Description: This project will replace the treatment plant standby power diesel engine generators as required to meet the new regulations and provide enough run time to meet District operational requirements. The new engine generators will generate at 12kv and will simplify the standby power system by eliminating the 4160v/12kv transformer. The facility building will be modified to accept the new engine generators and will also be brought up to the current Building Code standards. Additionally a permanent connection point will be constructed for connecting trailer- mounted generators that will allow greater flexibility for providing reliable power during maintenance activities. Changing to power generation at 12kv will improve the reliability of the plant standby power system because it will eliminate issues related to cross current compensation, kilovolt- ampere buildup and relay trips related to the existing transformer. Feeder cables will be analyzed and likely replaced to improve system reliability. Project Location: Standby Power Facility Building. FY 2009 -10 CIB /2009 CIP TP - 58 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2005 07/01/2006 $505,000 Construction 07/01/2006 06/17/2011 $5,100,000 Total: $5,605,000 Estimated expenditures this FY are: $3,700,000 Anticipated Allocations this FY are: $173,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Standby Power Facility Improvements/ 2 Project Number /Filename: 7248 / standbyPower Project Manager /% Expansion: Mizutani / 100 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 4,927,000 3,727,000 200,000 0 0 B. Anticipated Allocations 5,432,000 0 173,000 0 0 0 C. Authorized this Year 5,432,000 4,927,000 3,900,000 200,000 0 0 D. Estimated Expenditures (505,000) (1,200,000) (3,700,000) (200,000) 0 0 E. Estimated Carry -over 4,927,000 3,727,000 200,000 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 59 Substation 82 Transformer Replacement Project Manager and Department/Division: Clint T. Shima, Engineering /Capital Projects Project Purpose: This project will investigate and upgrade circuit breakers, conduit, protective relaying, and other electrical equipment, as needed, for continued operation with PG &E's new larger transformer at Substation 82 that was replaced in January 2009. Project History: In the summer of 2007 Pacific Gas & Electric (PG &E) informed the District about their plans to replace the transformer serving Substation 82. This transformer feeds utility power for the entire treatment plant, and is the only means for making up power demand not generated onsite. PG &E replaced the existing transformer with a larger transformer in January 2009. Project Description: To accommodate the larger transformer, modifications must be made to the new equipment /cables to maintain utility power service. The plant is expected to operate normally until the modifications are made later in 2009, but the upgrades must eventually be implemented. The work may be done as a change order to the Standby Power Facility Improvement Project. Project Location: Treatment Plant Substation 82 FY 2009 -10 CIB /2009 CIP TP - 60 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design - - $11,000 Construction 12/01/2007 06/17/2010 $150,000 Total: $161,000 Estimated expenditures this FY are: $50,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Sub82 Transformer Repl / 2 Project Number /Filename: 7257 / sub82xfrmr Project Manager /% Expansion: Shima / 0 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 14,000 50,000 0 0 0 B. Anticipated Allocations 25,000 136,000 0 0 0 0 C. Authorized this Year 25,000 150,000 50,000 0 0 0 D. Estimated Expenditures (11,000) (100,000) (50,000) 0 0 0 E. Estimated Carry -over 14,000 50,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 61 Switchgear Replacement - Phase 2 Project Manager, Department/Division: Clint T. Shima, Engineering /Capital Projects Project Purpose: This project will replace deficient electrical switchgear and circuit breakers, and enhance the electrical reliability of the treatment plant. Project History: The electrical switchgears throughout the plant were installed in the mid- 1970s. The equipment has been well maintained using preventative techniques such as thermo scan to identify potential problems and correct them prior to failures. Testing and maintenance inspections performed in 2003 and 2004 on protective relays and other equipment in the switchgear has shown that many of the protective relays have failed. These failures to the old system have been repaired on an as- needed basis. However, there continues to be several areas subject to premature failures, which can seriously cripple the electrical system. In the first phase of this project, the oldest circuit breakers (General Electric) located at Substation 40 were refurbished with new copper wire and the latest digital trip units. Project Description: This second phase of the project will investigate and potentially replace the next series of breakers/ switchgears (Westinghouse /Cutler- Hammer) throughout the treatment plant. Project Location: Entire Treatment Plant. FY 2009 -10 CIB /2009 CIP TP - 62 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2008 01/01/2009 $55,000 Construction 01/01/2009 06/17/2010 $1,000 Total: $56,000 Estimated expenditures this FY are: $1,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Switchgear Replacement - ph 2 / 2 Project Number /Filename: pTP08 / switch-2 Project Manager /% Expansion: Shima / 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 1,000 0 0 0 0 B. Anticipated Allocations 56,000 0 0 0 0 0 C. Authorized this Year 56,000 1,000 0 0 0 0 D. Estimated Expenditures (55,000) (1,000) 0 0 0 0 E. Estimated Carry -over 1,000 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 63 Treatment Plant Elevator Replacement Project Manager, Department /Division: Michael Penny, Engineering /Capital Projects Project Purpose: To replace the existing passenger and freight elevators on the Treatment Plant site. Project History: The existing elevators on the Treatment Plant site were installed in 1975. They require extensive periodic maintenance and are nearing the end of their useful life. Failure of any of these elevators would cause safety and Treatment Plant reliability issues. The passenger elevator in the Headquarters Office Building was installed in 1985. It may be nearing the end of its useful life. Failure of this elevator would cause disruption to District operations and potential ADA compliance issues. Project Description: This project will replace the existing passenger and freight elevators in the Solids Conditioning Building and the existing freight elevator in the Pump and blower Building. The condition of the passenger elevator in the Headquarters Office Building will be evaluated to see if it would be advisable to replace it at the same time. Project Location: Solids Conditioning Building, Pump and Blower Building, and Headquarters Office Building. FY 2009 -10 CIB /2009 CIP TP - 64 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2009 07/01/2010 $50,000 Construction 07/01/2010 06/30/2011 $200,000 Total: $250,000 Estimated expenditures this FY are: $50,000 Anticipated Allocations this FY are: $50,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: TP Elevators Replacement/ 2 Project Number /Filename: pTP18 / tp_elevators_repl Project Manager /% Expansion: Penny / 0 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry -over 0 0 0 0 0 0 B. Anticipated Allocations 50,000 200,000 0 0 0 0 C. Authorized this Year 50,000 200,000 0 0 0 0 D. Estimated Expenditures (50,000) (200,000) 0 0 0 0 E. Estimated Carry -over 0 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 65 Wet Scrubber Replacement Project Manager, Department /Division: Nathan Hodges, Engineering /Capital Projects Project Purpose: Replace the Multiple Hearth Furnace (MHF) wet scrubber based on the recommendations from the November 2005 Solids Handling Facilities Plan Update. Project History: The Solids Handling Facilities Plan was updated in 2005. Incinerator Rx and Industrial Furnace Company (IFCO) determined that the Multiple Hearth Furnaces were in excellent condition and could last 20 or more years with current O &M practices. Included in the recommendations was that both the dry cyclone and the wet particulate scrubber were showing signs of wear and could use updating or replacement. Operations staff has also reported problems with the scrubber piping. Project Description: This project will replace the wet and dry scrubbers, and their associated piping and equipment on the MHFs. Project Location: Solids Conditioning Building. FY 2009 -10 CIB /2009 CIP TP - 66 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2009 06/01/2010 $0 Design 06/01/2010 07/01/2011 $100,000 Construction 07/01/2011 06/30/2012 $3,900,000 Total: $4,000,000 Estimated expenditures this FY are: $100,000 Anticipated Allocations this FY are: $100,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Wet Scrubber Replacement / 2 Project Number /Filename: pTP17 / wet_scrub_repl Project Manager /% Expansion: Hodges / 0 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry -over 0 0 0 0 0 0 B. Anticipated Allocations 100,000 1,900,000 2,000,000 0 0 0 C. Authorized this Year 100,000 1,900,000 2,000,000 0 0 0 D. Estimated Expenditures (100,000) (1,900,000) (2,000,000) 0 0 0 E. Estimated Carry -over 0 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 67 Wet Weather Bypass Improvements Project Project Manager, Department /Division: Gary E. Rathunde, Engineering /Capital Projects Project Purpose: The purpose of this project is to make improvements to the wet weather emergency discharge system. Project History: In the early 1990s, the District conducted evaluations and planning for the relocation of the Basin C discharge point as part of the Wet Weather Overflow Project and the Basin Discharge Hydraulics project in an effort to decrease the risk of overflows from the basins during the wet weather season. Improvements specifically recommended from those previous investigations included a new headworks and expanded disinfection facilities. These improvements have already been or are being implemented. An area of focus that has not been addressed is the wet weather bypass system. Computer modeling predicted that storms for a 20 -year system event would produce a peak flow of approximately 310 mgd. With the expansion of the UV Disinfection Facilities, the peak wet weather flow capacity is approximately 130 mgd. Therefore, the emergency wet weather bypass system needs to have sufficient capacity to convey the remaining 180 mgd during these storm events. The present hydraulic capacity of the District's bypass facilities to Pacheco Creek is limited to approximately 50 mgd during 20 -25 year storm events. Project Description: This project will design and construct necessary improvements to the wet weather discharge system. The project will include design and construction of a gravity overflow structure to be located near the northeastern side of Basin B and a new box culvert under a Flood Control District access road to discharge directly to Walnut Creek. In addition, the culvert between the two on -site bypass channels, which direct flow to Basin B, will be replaced with larger box culverts to increase capacity. Furthermore, a narrow section of the northern most on -site bypass channel just upstream of Basin B will be widened to improve flow. This project has been submitted by the District as a candidate for stimulus funding, therefore, the schedule and allocations may change pending funding status. A future phase of this project will evaluate and design /construct modifications to raise the levees around Basin C to match the height of the levees around Basin B to maximize storage capacity of the holding basins. Project Location: Basin B and Basin C. FY 2009 -10 CIB /2009 CIP TP - 68 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 09/01/2004 09/01/2005 $2,000 Design 09/01/2005 07/01/2006 $269,400 Construction 07/01/2006 06/17/2011 $3,015,600 Total: $3,287,000 Estimated expenditures this FY are: $10,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Wet Weather Bypass Improvements / 2 Project Number /Filename: 7241 / wet_weather_ bypass Project Manager /% Expansion: Rathunde / 0 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 481,000 2,660,000 2,650,000 0 0 B. Anticipated Allocations 758,000 2,529,000 0 0 0 0 C. Authorized this Year 758,000 3,010,000 2,660,000 2,650,000 0 0 D. Estimated Expenditures (277,000) (350,000) (10,000) (2,650,000) 0 0 E. Estimated Carry -over 481,000 2,660,000 2,650,000 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 69 Pipe Renovations - Phase 4 Project Manager, Department /Division: Gary E. Rathunde, Engineering /Capital Projects Project Purpose: To improve the reliability of the many piping systems above and below ground in the treatment plant by inspection, renovation, and replacement where required. Project History: During the 5A project, numerous piping systems were installed throughout the treatment plant. These pipes carry the processed wastewater, sludge, steam, air, and other utility services between the various sections of the plant. These pipes have been in place for more than 30 years. Some of these pipes are leaking due to corrosion. Failure of such piping will adversely affect the treatment plant. Phase 1 (DP 7183), Phase 2 (DP 7208), and Phase 3 (DP 7234) of this program renovated or replaced various piping systems. This included the service air line from the compressor to the air driers, the main service air header, piping between the grit pumps and classifiers, RAS pump station suction header piping, scum piping to reduce blockages, centrate piping in the Solids Conditioning Building, blow down piping on auxiliary boilers, piping at various hypochlorite facilities, and diesel fuel oil supply and return pipelines out to the fuel storage yard. Project Description: This phase of the Pipe Renovation Program will replace sections of the diesel fuel oil piping not replaced in earlier phases, leaking UV Facility caustic soda piping, piping and elbows in the ash conveyance system, corroded RAS pump station discharge piping, and sections of floor drainage piping. In addition, the work will include replacement of electrical conduit and wiring to the clarifier scum pits and six influent gates to the ultraviolet channels. Project Location: Entire treatment plant. FY 2009 -10 CIB /2009 CIP TP - 70 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2007 10/01/2007 $18,000 Design 10/01/2007 05/01/2009 $5,000 Construction 05/01/2009 12/17/2009 $2,545,000 Total: $2,568,000 Estimated expenditures this FY are: $1,400,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Piping Renovations - ph 4 / 3 Project Number /Filename: 7216 / PipeRen4 Project Manager /% Expansion: Rathunde / 0 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 7,000 1,400,000 0 0 0 B. Anticipated Allocations 25,000 2,543,000 0 0 0 0 C. Authorized this Year 25,000 2,550,000 1,400,000 0 0 0 D. Estimated Expenditures (18,000) (1,150,000) (1,400,000) 0 0 0 E. Estimated Carry -over 7,000 1,400,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 71 Pipe Renovations - Phase 5 Project Manager, Department /Division: Gary E. Rathunde, Engineering /Capital Projects Project Purpose: To improve the reliability of the piping systems above and below ground in the treatment plant by inspection, renovation, and replacement where required. Project History: During the 5A project, numerous piping systems were installed throughout the treatment plant. These pipes carry the processed wastewater, sludge, steam, air, and other utility services between the various sections of the plant. These pipes have been in place for more than 30 years. Some of these pipes are leaking due to corrosion. Failure of such piping will adversely affect the treatment processes. The first four phases of this program had renovated or replaced various piping systems. This included the service air line from the compressor to the air driers, the main service air header, piping between the grit pumps and classifiers, RAS pump station suction header piping, scum piping to reduce blockages, centrate and ash conveyance system piping in the Solids Conditioning Building, blow down piping on auxiliary boilers, piping at various hypochlorite facilities, and fuel oil piping. Project Description: The Treatment Plant Asset Management Project (DP 7269) is documenting recent renewal and replacement projects as well as nondestructive testing of existing piping systems and will ultimately be used to provide recommendation for any additional renewal and replacement needs of other major piping systems. Phase 5 will renovate or replace the water and air supply pipelines at the primary sedimentation tanks and air supply headers and downcomers at the aeration tanks. Project Location: Throughout the treatment plant. FY 2009 -10 CIB /2009 CIP TP - 72 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2009 12/01/2010 $0 Design 12/01/2010 03/01/2011 $0 Construction 03/01/2011 06/17/2013 $2,820,000 Total: $2,820,000 Estimated expenditures this FY are: $100,000 Anticipated Allocations this FY are: $2,820,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Piping Renovations - ph 5 / 3 Project Number /Filename: 7276 / PipeRen5 Project Manager /% Expansion: Than / 0 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry -over 0 2,720,000 1,820,000 5,000 0 0 B. Anticipated Allocations 2,820,000 0 0 0 0 0 C. Authorized this Year 2,820,000 2,720,000 1,820,000 5,000 0 0 D. Estimated Expenditures (100,000) (900,000) (1,815,000) (5,000) 0 0 E. Estimated Carry -over 2,720,000 1,820,000 5,000 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 73 Treatment Plant Asset Management Plan Project Manager, Department /Division: Dana Lawson, Engineering /Capital Projects Project Purpose: The Treatment Plant Asset Management Plan will continue to inventory, document, and assess treatment plant assets, create a capital project forecasting model to replace assets as they reach the end of their useful life, and provide management with information to make funding decisions. Project History: The District previously estimated that about $6M per year in capital improvements (2001 dollars) are necessary to maintain the reliability of the treatment plant through gradual renewal and replacement of aging equipment and facilities. These expenditures are in addition to those required for capacity and regulatory- driven improvements. While projects over the next few years are well defined in the Capital Budget and Plan, additional evaluations will be used to better define the long -term needs of the District. It is critical to understand the scope and cost of projects necessary to maintain the treatment plant assets over the long term for proper budgeting and rate setting. Project Description: This project will document recent renewal and replacement projects and appropriate institutional knowledge and will provide recommendations for additional renewal and replacement needs within the treatment plant. The first step is to inventory and document the assets within the treatment plant. The existing Mainsaver database, a computer maintenance management system, has a decent inventory of the mechanical, electrical, instrumentation, and civil assets, but is lacking an inventory of the piping infrastructure. The second step is to assess the current condition of critical assets. Concurrently, this information will be used to create a capital project forecasting model that anticipates the retirement of assets based on age or condition and can provide a tentative summary of assets to be replaced in a given year and the cost of that replacement. Asset management software will be evaluated and tested as part of this project. This information can then be used to prioritize and /or define the scope of capital projects and ensure that adequate funding is available to adequately manage the District's assets. Project Location: Entire treatment plant FY 2009 -10 CIB /2009 CIP TP - 74 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 12/01/2005 07/01/2006 $92,600 Design - - $1,093,400 Construction 07/01/2006 06/17/2012 $0 Total: $1,186,000 Estimated expenditures this FY are: $600,000 Anticipated Allocations this FY are: $600,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: TP Asset Management / 3 Project Number /Filename: 7269 / tp_asset_man Project Manager /% Expansion: Lawson / 0 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 104,000 0 0 0 0 B. Anticipated Allocations 214,000 197,000 600,000 150,000 25,000 0 C. Authorized this Year 214,000 301,000 600,000 150,000 25,000 0 D. Estimated Expenditures (110,000) (301,000) (600,000) (150,000) (25,000) 0 E. Estimated Carry -over 104,000 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 75 Cathodic Protection Systems Replacement Project Manager, Department/Division: Andrew Antkowiak, Engineering /Capital Projects Project Purpose: A master plan for treatment plant cathodic protection was prepared in 2006/07. The master plan needs to be updated. All facilities requiring cathodic protection will be surveyed and the results incorporated in the updated master plan. Based on the master plan, adequate cathodic protection on all underground and other facilities throughout the treatment plant will be provided by replacing existing expended facilities and installing new systems where required. Project History: To extend the useful life of the District treatment plant facilities, structures and pipelines, cathodic protection systems need to be monitored and maintained. A comprehensive cathodic protection survey of the treatment plant was performed and identified facilities that needed replacement and improvements over the next five -year period. The report also identified existing facilities requiring further investigations. The current project will prioritize and implement urgent work recommended by the master plan. Project Description: Cathodic protection facilities will be surveyed and inspected and the master plan updated. Based on the recommendations from the master plan, the cathodic protection systems that are not providing adequate protection will be repaired and /or replaced, and any other facilities that may require cathodic protection will be identified. It is anticipated that several systems will require refurbishment over the next few years. Project Location: Entire treatment plant. FY 2009 -10 CIB /2009 CIP TP - 76 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2006 02/01/2007 $117,000 Construction 02/01/2007 06/17/2016 $135,000 Total: $252,000 Estimated expenditures this FY are: $100,000 Anticipated Allocations this FY are: $70,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: TP Cathodic Prot Sys Repl / 3 Project Number /Filename: 7254 / TP_cathodic Project Manager /% Expansion: Antkowiak / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 51,000 39,000 70,000 40,000 40,000 B. Anticipated Allocations 150,000 0 32,000 70,000 0 0 C. Authorized this Year 150,000 51,000 71,000 140,000 40,000 40,000 D. Estimated Expenditures (99,000) (12,000) (1,000) (100,000) 0 0 E. Estimated Carry -over 51,000 39,000 70,000 40,000 40,000 40,000 FY 2009 -10 CIB /2009 CIP TP - 77 Treatment Plant Protective Coatings — Phase 4 Study Project Manager, Department /Division: Gary E. Rathunde, Engineering /Capital Projects Project Purpose: The purpose of this project is to extend the useful life and minimize corrosion of select treatment plant equipment, piping, and surfaces through the application of coatings. Project History: The original treatment plant was built in the late 1940s. Since then, there have been multiple additions and expansions, such as that in the late 1970s. Much of the process infrastructure is almost 30 years old; and except as discussed below, has received limited coating or repainting over the lifetime of the treatment plant. The first protective coating project (DP 7212) identified structures, vessels, piping and equipment throughout the plant with deteriorating conditions and in need of surface rehabilitation. In Phase 1, the surfaces of two secondary clarifiers, two 24 -inch steel aeration pipes, the denitrification channel, the sludge blending tanks, and all non - fiberglass piping and equipment for the Solids Conditioning Building's odor control unit were rehabilitated. The second protective coating project (DP 7221) applied protective coatings to the steel surfaces of four secondary clarifiers, four 24 -inch steel aeration pipes, air plenum drainpipes in the primary effluent channel, fuel oil storage tanks, electrical MCC enclosures, and water system air gap tanks. Treatment Plant Protective Coating Phase 3 (DP 7233), completed during the summer of 2005, applied protective coatings to two clarifiers in the south quad, two 24 -inch steel aeration pipes, the drainpipes in the primary effluent channel, and the switchgear and transformers at Substations 33, 34, 40, 52, 73, and 81. Project Description: The Treatment Plant Asset Management Plan project (DP 7269) is documenting recent renewal and replacement projects and will ultimately provide recommendations for future renewal and /or replacement of equipment and facilities at the treatment plant due to aging or functional obsolescence. This project will contribute to the efforts of the Treatment Plant Asset Management Plan project by providing a detailed evaluation of the entire plant coating system to identify the critical infrastructure to be cleaned and coated as part of Phase 4 and future phases of the long term protective coating program. Project Location: Entire treatment plant. FY 2009 -10 CIB /2009 CIP TP - 78 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $5,000 Design 07/01/2006 07/01/2007 $50,000 Construction 07/01/2007 12/31/2009 $0 Total: $55,000 Estimated expenditures this FY are: $50,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: TP Protective Coatings - ph 4 Study / 3 Project Number /Filename: 7247 / TP_Coat4 Project Manager /% Expansion: Rathunde / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 24,000 20,000 50,000 0 0 B. Anticipated Allocations 25,000 0 30,000 0 0 0 C. Authorized this Year 25,000 24,000 50,000 50,000 0 0 D. Estimated Expenditures (1,000) (4,000) 0 (50,000) 0 0 E. Estimated Carry -over 24,000 20,000 50,000 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 79 Treatment Plant Electrical /Instrumentation Replacement Program Project Manager, Department /Division: Ba T. Than, Engineering /Capital Projects Project Purpose: The purpose of this project is to identify deficiencies in the existing electrical and instrumentation system components and replace them prior to failure. Project History: The electrical /instrumentation system throughout the plant was installed in the mid - 1970s, with significant upgrades from several major projects. However, the majority of equipment is 35 years old. The electrical system has numerous components, including the 12,000 -volt switchgear at the 10 high - voltage substations and 30 oil- filled transformers that are well maintained using preventative techniques, such as thermo scan, to identify potential problems and correct them prior to failure. The maintenance inspections have indicated areas subject to premature failures, which could cripple the electrical system. The instrumentation system consists of thousands of field devices and the PLC control system. The PLC system replacement work is included in other ongoing projects. Project Description: The Treatment Plant Asset Management Plan project (DP 7269) is documenting recent renewal and replacement projects and will ultimately be used to provide recommendations for any additional renewal and replacement needs of equipment and facilities at the treatment plant due to aging or functional obsolescence. This project will replace antiquated and poor - performing field instrumentation and electrical equipment and systems. Appropriate upgrading will also be included to meet the latest governing codes such as National Electric Code. Property Location: Entire treatment plant FY 2009 -10 CIB /2009 CIP TP - 80 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design - - $0 Construction 07/01/2009 06/17/2017 $3,295,000 Total: $3,295,000 Estimated expenditures this FY are: $65,000 Anticipated Allocations this FY are: $65,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Plant Electrical and Instrumentation Repl / 3 Project Number /Filename: pTP06 / TP_Eleclnstr Project Manager /% Expansion: Than / 0 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry -over 0 0 0 0 0 0 B. Anticipated Allocations 65,000 100,000 300,000 500,000 500,000 288,000 C. Authorized this Year 65,000 100,000 300,000 500,000 500,000 288,000 D. Estimated Expenditures (65,000) (100,000) (300,000) (500,000) (500,000) (288,000) E. Estimated Carry -over 0 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 81 Treatment Plant Equipment Replacement Program Project Manager, Department /Division: Ba T. Than, Engineering /Capital Projects Project Purpose: Reduce maintenance costs, increase reliability, and improve treatment operations through replacement or reconditioning of technologically obsolete, worn -out, maintenance - intensive equipment, or equipment that is no longer supported by its manufacturer. Project History: The initial work on this project, then known as the "Major Equipment Replacement Study," assembled a list of current treatment plant equipment; verified equipment name, number, and size; acquired their design records; and estimated equipment life and replacement cost. Equipment maintenance costs are now being tracked in the District's Computerized Maintenance Management System (CMMS). Several major pieces of equipment are reaching the end of their expected service life and require either replacement or a total reconditioning to extend their useful life. Furthermore, the Treatment Plant Asset Management Plan project (DP 7269) is also documenting recent renewal and replacement projects and will ultimately be used to provide recommendations for any additional renewal and replacement needs of equipment and facilities at the treatment plant due to aging or functional obsolescence. Appropriate upgrading will also be included. Project Description: Specific examples of equipment upon which this project will focus include: - Primary Sludge Pumps (4) - Solids Conditioning Building Polymer Pumps (3) - Bulk Polymer and Scum Pumps (2) - Filter Plant Polymer Pumps (2) - Lime Slurry Pump (1) - Influent Pump Wear Rings (4) - Headworks Air Conditioners (2) - Recycled Water Air Conditioners (2) - 3WLP 12" Strainer (1) - Grit Classifiers (2) - West Gallery Exhaust Fan (1) - Waste Steam Exchanger Shell (1) - Scum Tank Assembly (1) - Grease Separator Examples of equipment replaced to date include: scrubber water pumps, TWAS pump, FY 2009 -10 CIB /2009 CIP TP - 82 ventilations for electrical substations, flow meters for 24 -inch aeration headers, heat exchangers, furnace equipment, and variable frequency drives for induction fans for the furnaces. Project Location: Entire treatment plant. Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design - - $117,000 Construction 07/01/2007 06/17/2019 $5,599,000 Total: $5,716,000 Estimated expenditures this FY are: $319,000 Anticipated Allocations this FY are: $441,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: TP Equipment Replacement / 3 7265 / TP_EquipRepl Than / 0 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 233,000 858,000 980,000 980,000 980,000 B. Anticipated Allocations 350,000 800,000 441,000 500,000 500,000 500,000 C. Authorized this Year 350,000 1,033,000 1,299,000 1,480,000 1,480,000 1,480,000 D. Estimated Expenditures (117,000) (175,000) (319,000) (500,000) (500,000) (400,000) E. Estimated Carry -over 233,000 858,000 980,000 980,000 980,000 1,080,000 FY 2009 -10 CIB /2009 CIP TP - 83 Treatment Plant Facilities Renovations Program Project Manager, Department /Division: Ba T. Than, Engineering /Capital Projects Project Purpose: This project will investigate and renovate the treatment plant facilities including buildings, roofs, roads, HVAC, and the drainage system. Project History: In the mid- 1980s, the treatment plant building roofs and paved areas were inspected and evaluated. A priority list was developed and a replacement program was implemented. Several other facilities, such as the warehouse and mechanical maintenance building, will also be evaluated. Heavy construction traffic also continues to deteriorate the existing pavement within the plant site. Project Description: The Treatment Plant Asset Management Plan project (DP 7269) is documenting recent renewal and replacement projects and will ultimately be used to provide recommendations for any additional renewal and replacement needs of equipment and facilities at the treatment plant due to aging or functional obsolescence. The pavement will be further reevaluated and replaced as needed. Project Location: Entire treatment plant. FY 2009 -10 CIB /2009 CIP TP - 84 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2004 07/01/2007 $10,000 Design 07/01/2007 07/01/2009 $12,000 Construction 07/01/2009 06/17/2012 $1,050,000 Total: $1,072,000 Estimated expenditures this FY are: $25,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: TP Facilities Renovations Program / 3 Project Number /Filename: 7268 / TP_FacilRenov Project Manager /% Expansion: Than / 0 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 13,000 50,000 25,000 0 0 B. Anticipated Allocations 35,000 37,000 0 0 1,000,000 0 C. Authorized this Year 35,000 50,000 50,000 25,000 1,000,000 0 D. Estimated Expenditures (22,000) 0 (25,000) (25,000) (1,000,000) 0 E. Estimated Carry -over 13,000 50,000 25,000 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 85 Primary Treatment Expansion Project Manager, Department /Division: Craig Mizutani, Engineering /Capital Projects Project Purpose: The purpose of this project is to improve the operational flexibility and redundancy of the primary sedimentation process and to increase the primary treatment capacity for wet weather flows. Project History: The Plant Capacity Analysis completed in September 1999 found that the stand -alone capacity of the existing primary sedimentation tanks was approximately 50 MGD, while the secondary process was approximately 68 MGD. When working together under operational conditions, the combined processes can accommodate at least the 53.8 MGD Average Dry Weather Flow (ADWF) allowed by the District's current NPDES effluent discharge limit. Although adequate for dry weather flows, the current number of primary sedimentation tanks and pumps hampers the District's ability to manage wet weather flows or to take these facilities off -line for maintenance. The need for improvements to the primary sedimentation tanks was identified in the District's 2002 Effluent Discharge Limit Increase Project Final Environmental Impact Report. Record wet weather flows in the winter of 2005/2006 also showed the need for additional capacity. In 2006, a consultant was hired to make recommendations for future facilities. Preliminary reports indicate that an expansion would add two more primary sedimentation tanks, add new and modify the existing grit facilities and add new odor control facilities. Project Description: This project will add two more primary sedimentation tanks. Addition of the tanks will increase the wet weather capacity to approximately 270 MGD (62.5 MGD dry weather capacity with one tank out of service). The new tanks will provide additional operational flexibility and will reduce the amount of raw wastewater bypassed to the holding basins during large wet weather events. With the diminished need for bypassing flows, the associated potential for odor complaints during large wet weather events will be reduced. This project will also upgrade the existing primary tanks, flow conveyance, and pre - aeration tanks and grit handling systems. New technologies have been developed that can remove grit with increased efficiency and improve odors and handling requirements associated with grit removal. The project will evaluate replacement of the existing grit system. The project will evaluate current wet - weather flow routing and recommend modifications to improve wet - weather flow routing. Predesign work for the additional primary sedimentation tanks and modifications to the existing grit handling facilities and primary tanks were started in 2007. The project is current on hold and it is anticipated that the predesign work will be completed by the FY 2009 -10 CIB /2009 CIP TP - 86 end of FY 2010 -11. Design and construction of the new primary sedimentation tanks is anticipated to begin with a new project, Primary Treatment Expansion Phase 2, in FY 2014 -15 with construction being completed by 2019. Modifications to the existing grit handling system and existing primary sedimentation tanks may occur separately with construction starting in FY 2009 -10. Project Location: Primary Sedimentation Basins. Grit Tanks, and Primary Effluent Channels and Piping. Project Schedule and Cost: Start Date Completion Date Total Cost Planning 03/30/2006 10/31/2008 $0 Design 10/31/2008 04/01/2010 $270,000 Construction 04/01/2010 06/17/2011 $175,000 Total: $445,000 Estimated expenditures this FY are: $100,000 Anticipated Allocations this FY are: $45,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Primary Treatment Expansion / 4 Project Number /Filename: 7264 / primaryExp Project Manager /% Expansion: Mizutani / 100 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 130,000 60,000 5,000 0 0 B. Anticipated Allocations 400,000 0 45,000 0 0 0 C. Authorized this Year 400,000 130,000 105,000 5,000 0 0 D. Estimated Expenditures (270,000) (70,000) (100,000) (5,000) 0 0 E. Estimated Carry -over 130,000 60,000 5,000 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 87 Plant Control System Improvements Project Manager, Department /Division: Ba T. Than, Engineering /Capital Projects Project Purpose: To replace the existing central control Modcomp computer system and the eight operator interface terminals with new software and advanced microprocessors. Project History: The District's original Modcomp computer system was put in place more than 30 years ago. This system was originally configured to provide all of the automatic control algorithms for the treatment plant. During the past decade, the District has eliminated the old telemetry support hardware. The original muxes have been replaced with programmable logic controllers (PLCs), which have extensive capability to perform logic and execute control algorithms. However, even though the PLCs are inherently suited to performing the control logic, most of that functionality for the older areas of the treatment plant is retained in the original Modcomp system. Newer areas of the plant, such as the headworks and UV disinfection facilities, have most of their control logic in their respective PLCs. The Modcomp system primarily provides monitoring and command interface capability for those areas for the plant operators. The original control system predates personal computers. Replacement components for the obsolete system are no longer available. In the past, an extensive search was done to find spare parts for this system. A few boards for the operator workstations were located and purchased. Unfortunately, the District does not have all the boards that it needs. In addition, several of the boards that the District has purchased are being repaired. Furthermore, the operator workstation boards upon which repairs are being attempted may not be repairable. Project Description: The software development and hardware purchases had been completed. The new DYNAC control system had been successfully tested and accepted by the District. The District beneficially uses of the new control system. The remaining work includes enhancement to the graphical user interfaces and monitors the system performance during the two -year warranty period. Project Location: Entire Treatment Plant. FY 2009 -10 CIB /2009 CIP TP - 88 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2001 07/01/2002 $0 Design 07/01/2002 06/01/2004 $1,694,000 Construction 06/01/2004 06/17/2011 $1,166,000 Total: $2,860,000 Estimated expenditures this FY are: $50,000 Anticipated Allocations this FY are: $92,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Plant Control System Improvements / 5 Project Number /Filename: 7204 / plant_control_sys_imp Project Manager /% Expansion: Than / 0 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 379,000 329,000 371,000 0 0 B. Anticipated Allocations 3,091,000 0 92,000 (323,000) 0 0 C. Authorized this Year 3,091,000 379,000 421,000 48,000 0 0 D. Estimated Expenditures (2,712,000) (50,000) (50,000) (48,000) 0 0 E. Estimated Carry -over 379,000 329,000 371,000 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 89 Treatment Plant Hydraulics Evaluation Project Manager, Department /Division: Michael Penny, Engineering /Capital Projects Project Purpose: Develop a hydraulic model of the treatment plant as a whole such that hydraulic pinch points can be identified and addressed in future projects to maximize the overall hydraulic capacity of the treatment plant. Project History: In 1999 a capacity analysis was performed on the individual unit processes. Although thorough, the analysis focused on the process capacities, not the hydraulic capacities. As a result, the District is aware of the process capacities of each of the units, but does not have a comprehensive understanding of the plant hydraulic capacity. Previous hydraulic studies focused on individual segments of the plant's liquid train, but have not looked at the entire plant. A comprehensive treatment plant hydraulic model was completed in FY 2008 -2009. Some additional work will be done by staff during FY 2009 -10 to complete model documentation and training.. Project Description: This project developed a hydraulic model and will provide training and documentation on the model. Project Location: Major liquid streams in the treatment process. FY 2009 -10 CIB /2009 CIP TP - 90 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 01/01/2007 03/30/2008 $149,000 Design 03/30/2008 06/30/2008 $1,000 Construction 06/30/2008 03/31/2010 $0 Total: $150,000 Estimated expenditures this FY are: $1,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: TP Hydraulic Profile / 5 Project Number /Filename: 7270 / TP_hydr Project Manager /% Expansion: Penny / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 58,000 4,000 1,000 0 0 B. Anticipated Allocations 110,000 35,000 5,000 0 0 0 C. Authorized this Year 110,000 93,000 9,000 1,000 0 0 D. Estimated Expenditures (52,000) (89,000) (8,000) (1,000) 0 0 E. Estimated Carry -over 58,000 4,000 1,000 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 91 Treatment Plant Master Plan Update Project Manager, Department /Division: Gail Chesler, Engineering /Environmental Services Project Description: The last thorough review of each Treatment Plant process was done in 1999. There is the potential for significant growth in the District's service area due to pending development at the Concord Naval Weapons Station. In addition, several modifications have been made to the Treatment Plant to optimize operations, decrease energy use, and accommodate wet weather flow. This project will: • Compile all the relevant changes to the Treatment Plant since 1999; • Evaluate both the condition and capacity of each process area; • Develop a Treatment Plant Master Plan update to address any condition or capacity deficiencies and regulatory requirements. Project Location: Entire treatment plant. Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2009 07/01/2010 $0 Design 07/01/2010 12/31/2011 $200,000 Construction 12/31/2011 06/17/2012 $30,000 Total: $230,000 Estimated expenditures this FY are: $25,000 Anticipated Allocations this FY are: $230,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: TP Master Plan Update / 5 Project Number /Filename: none / TP_mpUpdate Project Manager /% Expansion: Chesler / 80 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry -over 0 205,000 5,000 0 0 0 B. Anticipated Allocations 230,000 0 0 0 0 0 C. Authorized this Year 230,000 205,000 5,000 0 0 0 D. Estimated Expenditures (25,000) (200,000) (5,000) 0 0 0 E. Estimated Carry -over 205,000 5,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 92 Treatment Plant Seismic Study and Rehabilitation Project Manager, Department /Division: Nathan Hodges, Engineering /Capital Projects Project Purpose: In January 2008, California adopted the 2007 California Building Code (2007 CBC). Among the changes in the 2007 CBC were changes to seismic design. The changes incorporate lessons learned from recent earthquakes and a move to probabilistic models to calculate accelerations from nearby faults. District treatment plant facilities will be studied for vulnerability to seismic events. Recommended improvements will be developed for construction under this project or other capital projects, as appropriate. Seismic analysis will be based upon the 2007 CBC. Project Description: Studies have been completed of the plant operation administrative area and Board Room. Studies will continue to analyze Treatment Plant buildings, Laboratory, Household Hazardous Waste Building, CSO Vehicle Maintenance Shop and the larger pumping stations. Work done on buildings not part of the treatment plant will be charged to District Project 8226, HOB Seismic Improvements. Reports will be prepared presenting the seismic analysis, rehabilitation options, and cost estimates. At this time, no money has been included in the CIB /CIP for treatment plant facilities seismic improvements. Upon completion of the seismic studies, a comprehensive summary of improvement options and costs will be delivered to District management for input on inclusion in future CIB /CIPs. Project Location: Entire treatment plant. FY 2009 -10 CIB /2009 CIP TP - 93 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2006 12/01/2006 $0 Design 12/01/2006 03/01/2007 $67,000 Construction 03/01/2007 06/30/2010 $121,000 Total: $188,000 Estimated expenditures this FY are: $93,000 Anticipated Allocations this FY are: $88,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: TP Seismic Study and Rehabilitation / 5 Project Number /Filename: 7267 / tp_seismic_study Project Manager /% Expansion: Hodges / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 37,000 33,000 5,000 0 0 B. Anticipated Allocations 50,000 50,000 0 88,000 0 0 C. Authorized this Year 50,000 87,000 33,000 93,000 0 0 D. Estimated Expenditures (13,000) (54,000) (28,000) (93,000) 0 0 E. Estimated Carry -over 37,000 33,000 5,000 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 94 Treatment Plant Site Planning Project Manager, Department /Division: Michael Penny, Engineering /Capital Projects Project Purpose: To develop a plan to logically situate multiple large projects expected to be constructed over the next ten years in order to keep operation and maintenance of the treatment plant practical and maintain hydraulic efficiency. Project History: The next ten years may bring multiple large projects, each requiring a significant plot of land, to the treatment plant. Anticipated projects include the installation of additional primary sedimentation tanks, a new ash loading system, furnace improvements, a nitrification treatment process, and filter plant enlargement. The District is not short on space to the north of the plant, but the anticipated projects are central to the operation of the treatment plant and need to be located in the denser core area where space is limited. They will need to be logically situated to keep operation and maintenance of the treatment plant practical, and to maintain hydraulic efficiency. In FY 2008 -2009 this project assessed the space and process flow in the treatment plant area, considered potential locations for future projects and ultimately presented a recommended plan for the usage of space. Project Description: This project will update the plan as future projects are constructed within the treatment plant site. Project Location: Entire Treatment Plant. FY 2009 -10 CIB /2009 CIP TP - 95 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 01/01/2007 06/17/2010 $156,000 Design - - $0 Construction - - $0 Total: $156,000 Estimated expenditures this FY are: $50,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: TP Site Planning / 5 Project Number /Filename: 7249 / tp_site_planning Project Manager /% Expansion: Penny / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 75,000 24,000 50,000 0 0 B. Anticipated Allocations 105,000 0 51,000 0 0 0 C. Authorized this Year 105,000 75,000 75,000 50,000 0 0 D. Estimated Expenditures (30,000) (51,000) (25,000) (50,000) 0 0 E. Estimated Carry -over 75,000 24,000 50,000 0 0 0 FY 2009 -10 CIB /2009 CIP TP - 96 TABLE OF CONTENTS Renovation — TAB Concrete Corrosion Miscellaneous .......................................... ............................... 13 Cathodic Protection Systems Replacement ............................. ............................... 14 Collection System Renovation Program .................................. ............................... 16 Danville Sewer Renovations - Phase 2 ........................................ ............................... 18 Diablo Sewer Renovations - Phase 1 ........................................... ............................... 19 Diablo Sewer Renovations - Phase 2 ........................................... ............................... 20 Hall Drive Sewer Renovation — Phase 2B .................................... ............................... 21 Lafayette Renovations - Phase 5 ................................................. ............................... 22 Lafayette Sewer Renovations - Phase 6 ...................................... ............................... 23 Lafayette Sewer Renovations - Phase 7 ...................................... ............................... 24 Manhole Rehabilitation Project .................................................... ............................... 25 Martinez Sewer Renovations — Phase 2 ...................................... ............................... 26 Martinez Sewer Renovations — Phase 3 ...................................... ............................... 27 North Orinda Sewer Renovations - Phase 4 ................................ ............................... 28 Pleasant Hill Sewer Renovations - Phase 1 ................................. ............................... 29 Pleasant Hill Sewer Renovations - Phase 2 ................................. ............................... 30 South Orinda Sewer Renovations - Phase 4 ................................ ............................... 31 South Orinda Sewer Renovations - Phase 5 ................................ ............................... 32 Walnut Creek Renovations - Phase 7 .......................................... ............................... 33 Walnut Creek Renovations - Phase 8 .......................................... ............................... 34 Walnut Creek Renovations - Phase 9 .......................................... ............................... 35 2006 Storm Damage Projects ...................................................... ............................... 36 Collection System Urgent Projects Program ............................ ............................... 37 TV Inspection Program — Phase 2 ........................................... ............................... 38 Watershed 44 Creek Crossing Stabilization ............................ ............................... 40 Regl Compliance/ Planning/ Safety - TAB 2 Flow Monitoring (Collection System Planning) ........................ ............................... 41 Collection System Modeling Upgrade ...................................... ............................... 42 Collection System Planning ..................................................... ............................... 44 Collection System Master Plan Update ................................... ............................... 46 Ferrous Pipe Corrosion Control ............................................... ............................... 48 Forcemain Assessment ........................................................... ............................... 50 Lafayette /Moraga Storm Drain Risk Assessment .................... ............................... 52 Manhole Remote Level Monitoring .......................................... ............................... 54 Pumping Station Master Plan Update ...................................... ............................... 55 Treat Boulevard Bridge Sewer Relocation ............................... ............................... 57 FY 2009 -10 CIB /2009 CIP CS-1 Expansion - TAB 3 Development Projects Sewerage ............................................ ............................... 59 A -Line Relief Interceptor .......................................................... ............................... 61 A -Line Easement Acquisition, Phase 2 ........................................ ............................... 63 Alhambra Valley Assessment Districts .................................... ............................... 65 San Ramon Valley Interceptor ................................................. ............................... 67 Trunk Sewer Capacity Program ............................................... ............................... 69 Miner Road, Orinda, TR 02 -200 .............................................. ............................... 71 Walnut Creek Downtown Pre - design ....................................... ............................... 72 Pumping Stations - TAB 4 Bates Avenue Pumping Station Abandonment ........................ ............................... 74 Northern Pumping Stations Upgrades ..................................... ............................... 75 Orinda Crossroads /Moraga PS Upgrades ............................... ............................... 77 Pumping Station Corrosion Control ......................................... ............................... 78 Pumping Stations Equipment and Piping Replacement .......... ............................... 80 Pumping Station Safety and Security Improvements ............... ............................... 82 Pumping Station SCADA O &M Manual ................................... ............................... 84 Sleepy Hollow Pumping Station Upgrades .............................. ............................... 85 Pumping Stations Emergency Equipment Storage .................. ............................... 87 San Ramon Pumping Station Upgrades .................................. ............................... 89 (not used) - TAB 5 FY 2009 -10 CIB /2009 CIP CS-2 COLLECTION SYSTEM PROGRAM This section includes detailed information for the Collection System Program. Table CS -1 presents specific project listings showing authorizations and allocations for total project costs. The subprogram names are used to categorize the projects among the several reasons for which the District does work. The numbered tabs for the project groupings are as follows: Tab Number Subprogram 1 Renovation 2 Regulatory Compliance /Planning /Safety 3 Expansion 4 Pumping Stations OVERVIEW The Collection System Program at $15.2 M comprises 38 percent of the total estimated capital expenditures for FY 2009 -10. The major points of emphasis for the Collection System Program are: • Renovate sewers as they reach the end of their useful lives to avoid structural failure, reduce dry- weather overflows, and control maintenance costs; • Expand sewer and pumping facilities to accommodate approved growth in the District's service area; • Upgrade District sewers to relieve capacity constraints; • Improve the reliability of pumping stations; and • Respond to regulatory requirements related to sanitary sewer overflows (SSOs). The process for project identification, prioritization, and scheduling includes six major components: • The Collection System Master Plan Update (2000), which identified capacity limitations for lines that are typically 12 inches in diameter and larger; • Results from the District's TV inspection program that identified lines in need of rehabilitation or replacement; • CSO maintenance records; • The Pumping Station Inventory Update (July 2007), which identified necessary capacity and reliability improvements; • Collection system facility plans, which identify capacity limitations in the 6 through 10 -inch lines; and • Coordination with capital improvement programs of other agencies /utilities. FY 2009 -10 CIB /2009 CIP CS-3 This process allows staff to establish priorities and schedules for the individual elements of the system that are incorporated into the capital budget and plan. Assessment tools, such as CCTV inspection, are utilized to confirm the need for projects. After priorities and schedules are set, projects proceed to design and construction. At each step of the process, the level of accuracy in project scope, schedule and cost improves. Sewer Renovation Currently, there are more than 1,500 miles of sewer in the District's Collection System. Sewers and associated facilities have fixed useful lives. When a sewer nears the end of its useful life, maintenance costs, infiltration /inflow rates, and the threat of structural degradation increase. Proper management of the District's Collection System requires a program for the renovation of sewers that have reached the end of their useful lives. Such a program is also included in SSO control regulation, finalized in 2005 by the San Francisco Bay Regional Water Quality Control Board and representatives of the Collection Systems Subcommittee of the Bay Area Clean Water Agencies (BACWA). A similar program has been implemented by the State Water Resources Control Board. In the FY 2009 -10 Capital Budget, approximately $9.9 M or 66 percent of the Collection System budget will be spent in this subprogram. The largest renovation projects focus on multiple sites in Orinda, Walnut Creek, Diablo, Lafayette, Danville and Pleasant Hill. Sewers installed prior to 1956 were predominantly vitrified clay pipe with cement mortar joints every three to five feet. With time and soil movement, typical to the San Francisco Bay Area and the East Bay hills in particular, cracks develop in these rigid joints. Roots are able to enter the pipe through the cracks in the joints and cause further damage to the sewer. A recent study of historic CSO sewer maintenance information confirms that sewers of this age, type of material, and construction have high maintenance requirements, structural problems, and are in areas associated with dry- weather overflows and high infiltration /inflow rates during and after rainstorms. The FY 2001 -02 CIB initiated a District -wide TV inspection program to help identify and prioritize renovation needs. This project continues in FY 2009 -10 with expenditures estimated at $1.1 M. Urgent projects may arise during a fiscal year or in the closing months of the prior fiscal year. These projects, which cannot afford the longer timeline to be incorporated in the year -long budget process, are included in this category of projects. FY 2009 -10 CIB /2009 CIP CS-4 Smaller collection system projects are initiated through the ongoing collection system planning process. This planning activity evaluates capacity of sewers smaller than 12- inches in diameter on a case -by -case basis when triggered by one of the following situations: • Capacity - related overflows occur. • There is a structural failure in a pipe. The District's Collection System Operations Department (CSO) maintenance records indicate a persistent and continuous problem. Collection System Facilities Planning /Regulatory Compliance/ Safety The collection system planning process ensures timely reconstruction and replacement of the sewer collection system as needed. In the short term, the process ensures that developers pay their fair share for downstream improvements to provide capacity needed within the sewer main system. In the long term, it ensures that developments are not connected to deficient sewers, which could result in overflows. By limiting the potential for overflows, the District ensures regulatory compliance and minimizes the District's long -term costs of upgrading the existing sewers to provide additional capacity. The Collection System Master Plan update process was reinitiated in FY 2007 -08 to accommodate the changing general and specific plans of the County and the municipalities that are served where higher densities of development are being widely adopted. A Pumping Station Inventory update was completed in 2007; sections of this document are revised as major modifications are made to individual stations. Overall, this category of collection system projects will spend $291,000 in FY 2009 -10 or approximately 2 percent of the program. Expansion and Capacity Issues There is increasing regulatory and citizen attention paid to sanitary sewer overflow problems. Historically, some overflows have been directly related to flow capacity limitations. For many years, dealing with those limitations has been a high priority for project development. Priorities called out in the Collection System Master Plan Update of 2000 have been used to establish the list of projects to be included in the Capital Improvement Plan for capacity reasons. The projects meeting these criteria have been included in the District's Capital Plan. In FY 2009 -10 improvements will be constructed in Orinda. The subprogram includes other capacity - related projects for a total cost of $3.8 M or 25 percent of the Collection System Program. FY 2009 -10 CIB /2009 CIP CS-5 Pumping Stations A major emphasis of the Collection System Program has been to improve the reliability of the District's major pumping stations. Starting in FY 2008 -09, the focus of the subprogram shifted to the smaller pumping stations, such as Concord Industrial, Clyde, and Sleepy Hollow, with the goal of improving their reliability. The Capital Improvement Budget recommends the expenditure of $1.1 M or 7 percent of the CS program to expand, upgrade, and rehabilitate the District's pumping stations during FY 2009 -10. FY 2009 -10 CIB /2009 CIP CS-6 Table CS -1: Collection System Subprogram /Project List Estimated Anticipated Estimated Anticipated Estimated Project Total Project Allocations Expenditures Allocations Expenditures Subprogram / Project No. / Project Title Manager Expenditures To 06/30/09 To 06/30/09 FY 2009 -10 FY 2009 -10 1 Renovation none Collection System Renov Pgm Antkowiak 40,000 40,000 40,000 0 0 none Concrete Corrosion Antkowiak 10,000 0 0 10,000 1,000 5987 CS Cathodic Prot Sys Repl Antkowiak 869,000 373,000 373,000 296,000 296,000 5954 Danville Sewer Renovations - ph 2 Seitz 430,000 130,000 80,000 300,000 350,000 5953 Diablo Renovations -ph1 Mestetsky 1,410,000 210,000 210,000 1,200,000 1,200,000 5976 Diablo Renov - ph 2 Antkowiak 1,810,000 260,000 10,000 1,550,000 300,000 5932 Hall Dr Sewer Renov - ph 2B Molina 1,474,000 274,000 174,000 1,200,000 100,000 5977 Lafayette Renovations - ph 5 Penny 1,930,000 1,930,000 1,929,000 0 1,000 5958 Lafayette Renovations - ph 6 Mestetsky 1,600,000 150,000 150,000 1,450,000 1,450,000 pCS26 Lafayette Sewer Renovation - ph 7 Antkowiak 1,620,000 0 0 220,000 20,000 5947 Manhole Rehab Hodges 17,000 10,000 0 7,000 2,000 5979 Martinez Sewer Renov - ph 2 Penny 2,054,000 2,054,000 2,053,000 0 1,000 5952 Martinez Sewer Renov - ph 3 Rozul 1,475,000 25,000 25,000 1,450,000 250,000 5973 North Orinda Renovations - ph 4 Antkowiak 1,560,000 160,000 10,000 1,400,000 150,000 5961 Pleasant Hill Renovations - ph 1 Antkowiak 1,500,000 1,500,000 200,000 0 1,300,000 pCS18 Pleasant Hill Renov - ph 2 Antkowiak 1,601,000 160,000 1,000 1,441,000 150,000 5950 South Orinda Renovations - ph 4 Mestetsky 1,801,000 1,801,000 201,000 0 1,600,000 pCS22 South Orinda Renovations - ph 5 Antkowiak 1,860,000 260,000 10,000 1,600,000 250,000 5974 Walnut Creek Renovations - ph 7 Molina 1,400,000 1,400,000 200,000 0 1,200,000 pCS16 Walnut Creek Renovations - ph 8 Antkowiak 1,560,000 160,000 10,000 1,400,000 150,000 pCS25 Walnut Creek Sewer Renovation - ph 9 Antkowiak 1,960,000 0 0 10,000 10,000 5981 2006 Storm Damage Asmnt Godsey 515,000 485,000 485,000 30,000 30,000 none Collection System Urgent Projects Antkowiak 151,000 0 0 1,000 1,000 pCS24 TV Inspection Program - ph 2 Godsey 5,600,000 0 0 1,100,000 1,100,000 pCS02 Watershed 44 Creek Crossing Stabilization Antkowiak 159,000 0 0 159,000 32,000 Subprogram Total 97,229,000 11,382,000 6,161,000 14,829,000 9,949,000 2Regl Compliance/ Planning/ Safety 5930 CS Planning & Flow Mon Chesler 665,000 665,000 636,000 0 29,000 5915 Collection System Modeling Upgrade Chesler 561,000 561,000 555,000 0 6,000 5965 Collection System Planning Chesler 519,000 610,000 399,000 - 11,000 140,000 pCS03 Ferrous Pipe Corrosion Control Chesler 25,000 0 0 15,000 15,000 pCS05 Forcemain Assessment Chesler 25,000 0 0 15,000 15,000 5978 Collection System Master Plan Update Chesler 237,000 375,000 212,000 - 138,000 25,000 5935 Laf /Mor Storm Drain Risk Asmnt Mestetsky 28,000 23,000 23,000 0 5,000 5962 Manhole Remote Level Monitoring Brennan 550,000 0 0 50,000 50,000 5966 PS Master Plan Update Chesler 186,000 186,000 181,000 0 5,000 pCS12 Treat Boulevard Bridge Sewer Relocations Penny 9,000 9,000 8,000 0 1,000 Subprogram Total 2,805,000 2,429,000 2,014,000 - 129,000 291,000 3Expansion 6463 2009 -10 Development Sewerage Miyamoto -Mills 2,360,000 1,180,000 1,180,000 1,180,000 1,180,000 5980 A -Line - ph 2A Rozul 22,740,000 22,740,000 22,730,000 0 10,000 5967 A -Line Easement Acquisition - ph 2 Gronlund 1,685,000 840,000 685,000 545,000 500,000 5937 Alhambra Vly Assmt Dist Leavitt 2,200,000 2,000,000 1,030,000 100,000 800,000 5982 San Ramon Sched C Interceptor - ph 2 Mestetsky 3,332,000 125,000 50,000 80,000 300,000 none Trunk Sewer Expansion Program Rozul 1,000 0 0 1,000 0 5951 Miner Rd Orinda, Tr 02 -200 Seitz 1,450,000 450,000 463,000 1,000,000 987,000 5942 Walnut Creek Downtown Predesign Wenslawski 275,000 25,000 250,000 0 24,000 Subprogram Total 36,743,000 27,360,000 26,388,000 2,906,000 3,801,000 FY 2009 -10 CIB /2009 CIP CS-7 FY 2009 -10 CIB /2009 CIP CS-8 Estimated Anticipated Estimated Anticipated Estimated Project Total Project Allocations Expenditures Allocations Expenditures Subprogram / Project No. / Project Title Manager Expenditures To 06/30/09 To 06/30/09 FY 2009 -10 FY 2009 -10 4Pumping Stations pCS29 Bates Ave PS Abandonment Antkowiak 50,000 10,000 10,000 40,000 40,000 5971 Northern Pumping Station Upgrades Mestetsky 880,000 880,000 280,000 0 600,000 pCS19 Orinda Xroads/Moraga PS Upgrades Antkowiak 20,000 20,000 10,000 0 10,000 5922 Pumping Station Corrosion Chesler 431,000 431,000 426,000 0 5,000 5941 PS Equip & Piping Repl Brennan 752,000 225,000 202,000 75,000 75,000 6162 PS Safety Improvements Brennan 70,000 70,000 49,000 11,000 pCS13 PS SCADA O &M Manual Brennan 20,000 0 0 10,000 10,000 5960 PS Sleepy Hollow Upgrades Mestetsky 470,000 470,000 120,000 0 350,000 pCS28 PS Emergency Equipment Storage Brennan 19,000 0 0 10,000 9,000 5943 San Ramon Pumping Station Upgrades Antkowiak 285,000 285,000 275,000 0 10,000 Subprogram Total 2,997,000 2,391,000 1,372,000 1,120,000 Program Total 139,774,000 43,562,000 35,935,000 15,161,000 FY 2009 -10 CIB /2009 CIP CS-8 2009 -10 Capital Improvement Budget Collection System Renovation, Urgent, and Pumping Station Projects FY 2009 -10 CIB /2009 CIP CS-9 2009 -10 Capital Improvement Budget Collection System Renovation, Urgent, and Pumping Station Projects FY 2009 -10 CIB /2009 CIP CS-10 Project Title Project Number 1 South Orinda Phase 4 5950 2 Lafayette Phase 6 5958 3 Danville Phase 2 5954 4 Walnut Creek Phase 7 5974 5 Pleasant Hill Phase 1 5961 6 Diablo Phase 1 5953 7 Hall Drive Phase 2 5932 8 Diablo Sewer Improvements Phase 2 5976 9 Northern Pumping Station Upgrades 5971 10 Sleepy Hollow Pumping Station Upgrades 5960 11 Pleasant Hill Phase 2 pCS18 12 Lafayette Phase 7 pCS26 13 Walnut Creek Phase 8 pCS16 14 North Orinda Phase 4 5973 15 Martinez Renovation Phase 2 5979 16 Martinez Renovation Phase 3 5952 17 Watershed 44 Creek Crossing Stabilization pCS02 District -Wide: TV Program pCS24 FY 2009 -10 CIB /2009 CIP CS-10 2009 -10 Capital Improvement Budget Collection System Expansion Projects FY 2009 -10 CIB /2009 CIP CS-11 0 2009 -10 Capital Improvement Budget Collection System Expansion Projects FY 2009 -10 CIB /2009 CIP CS-12 Project Title Project Number 1 A -Line Easement Acquisition 5967 2 Miner Road Orinda, Tr 02 -200 5951 3 Alhambra Valley Assessment District 5937 4 Walnut Creek Downtown Pre-design 5942 District -Wide: Development Sewerage FY 2009 -10 CIB /2009 CIP CS-12 Concrete Corrosion Miscellaneous Project Manager, Department/Division: Andrew Antkowiak, Engineering /Capital Projects Project Purpose: Identify concrete pipe that will require remedial action. Project History: Large diameter sewers are usually made of concrete. This project will identify and schedule concrete sewers requiring remedial action. Project Description: The on -going corrosion inspection and TV inspection programs will identify additional reaches of concrete pipe that will need some level of remedial action. This information will be used to identify and schedule needed projects. Project Location: Locations throughout the District. Project Schedule and Cost: Start Date Completion Date Planning Design Construction 01/01/2010 06/17/2019 Total Cost $0 $10,000 $0 Total: $10,000 Estimated expenditures this FY are: $1,000 Anticipated Allocations this FY are: $10,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Concrete Corrosion / 1 none / con—co Antkowiak / 0 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry -over 0 9,000 8,000 7,000 6,000 5,000 B. Anticipated Allocations 10,000 0 0 0 0 0 C. Authorized this Year 10,000 9,000 8,000 7,000 6,000 5,000 D. Estimated Expenditures (1,000) (1,000) (1,000) (1,000) (1,000) (1,000) E. Estimated Carry -over 9,000 8,000 7,000 6,000 5,000 4,000 FY 2009 -10 CIB /2009 CIP CS-13 Cathodic Protection Systems Replacement Project Manager, Department /Division: Andrew Antkowiak, Engineering /Capital Projects Project Purpose: This project will provide and maintain cathodic protection on all underground facilities, including the pumping stations and buried metallic piping, by replacing existing spent facilities and installing new systems where required. Work will be prioritized based on the cathodic protection master plan. The master plan includes recommendations for required maintenance, replacement and /or addition of new cathodic protection for facilities requiring such protection. The master plan also includes implementation and monitoring program recommendations. Project History: The District is responsible for maintenance and operation of pumping stations and collection system pipelines. These facilities and systems along with other miscellaneous underground structures require continuous protection and monitoring. A comprehensive cathodic protection survey of the collection system, pumping stations and treatment plant was prepared in 2006 and identified facilities that needed replacement and improvements over a five -year period. The report also identified existing facilities requiring further investigation. Project Description: This project will provide and maintain adequate cathodic protection on all underground facilities, including the pumping stations, treatment plant, and buried piping, by replacing existing spent facilities and installing new systems where required and identifying any other facilities that require protection. Additional survey work may be performed as necessary and the Cathodic Protection Master Plan will be updated. Work on this project will be coordinated with similar efforts in the treatment plant and recycled water systems. Project Location: Throughout the District service area. FY 2009 -10 CIB /2009 CIP CS-14 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2006 02/01/2007 $773,000 Construction 02/01/2007 06/17/2011 $96,000 Total: $869,000 Estimated expenditures this FY are: $296,000 Anticipated Allocations this FY are: $296,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: CS Cathodic Prot Sys Repl / 1 Project Number /Filename: 5987 / CS—cathodic Project Manager /% Expansion: Antkowiak / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 0 41,000 0 0 0 B. Anticipated Allocations 34,000 80,000 259,000 296,000 200,000 0 C. Authorized this Year 34,000 80,000 300,000 296,000 200,000 0 D. Estimated Expenditures (34,000) (39,000) (300,000) (296,000) (200,000) 0 E. Estimated Carry -over 0 41,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-15 Collection System Renovation Program Project Manager, Department /Division: Andrew Antkowiak, Engineering /Capital Projects Project Purpose: To systematically replace or renovate small- diameter sewers to control future maintenance requirements and costs, to minimize the number of overflows, to limit the quantity of rainfall entering the collection system, and to improve the level of service provided (as measured by stoppages, private property damage, traffic problems, entry onto private property) to the residents /ratepayers. Project History: The District's over 1,500 -mile collection system has pipe segments that range in age from new to more than 100 years old. Some of the pipe segments are at or near the end of their useful life as evidenced by their need for frequent maintenance, high rate of infiltration, and /or threat of structural collapse. More than 300 miles of the small - diameter sewers in the collection system were constructed prior to 1956. The methods and materials of construction used at that time do not currently perform well, and they are the source of over 90 percent of the dry- weather collection system overflows. In January 2001, USEPA released a proposed regulation setting out requirements for capacity analysis, management, operation and maintenance of sewer systems. The proposed regulation was immediately withdrawn by the incoming administration. In the absence of the federal program, nearly all California Regional Water Quality Control Boards have included similar requirements in regulation, such as the General Waste Discharge Requirement (GWDR) for sanitary sewer overflows (SSOs) passed in 2002 by the Santa Ana Regional Board to apply to Orange County collection systems. The stimulus for this action was beach closures, resulting from sewage overflows. No such stimulus exists in the SF Bay region. Nonetheless, the SF Bay RWQCB staff has implemented a program intended to reduce SSOs. The program was developed in a collaborative effort with Bay Area Clean Water Agencies (BACWA). Implementation began in December 2004, including electronic reporting. A similar program was implemented during 2005 by the State. In many regions, the State program has replaced the Regional program, but this has not yet happened in the SF Bay region. The District implemented a sewer renovation program in 1991. Since that time, an annual allowance for this renovation program has been included in the Capital Improvement Budget and Plan. Project Description: The Collection System Renovation Program is an ongoing series of projects. Candidate sewer line segments are identified, evaluated, and placed on a priority list for replacement/ renovation. Staff of the Collection System Operations Division and Engineering Department identifies the candidate sewer lines. These line segments are FY 2009 -10 CIB /2009 CIP CS-16 grouped by geographical area into projects totaling 5,000 to 15,000 feet of sewer replacement or renovation. In FY 2009 -10, the renovation program will construct the fourth phase in South Orinda, the seventh phase in Walnut Creek, sixth phase in Lafayette, second phase in Danville, first phase in Pleasant Hill, and first phase in Diablo. In addition, design will begin and /or continue on phase 4 in North Orinda, phase 5 and Hall Drive 2B in South Orinda, phases 8 and 9 in Walnut Creek, phase 7 in Lafayette, phase 2 in Diablo, phases 2 and 3 in Pleasant Hill and phase 3 in Martinez. The multi -year television inspection of the collection system is helping to develop a comprehensive database of system condition. This information will be used in conjunction with the renovation strategy to develop the appropriate yearly expenditure levels. In addition, technology demonstration projects will be conducted to evaluate various manhole rehabilitation products. Project Location: Locations throughout the District. Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2007 07/01/2008 $40,000 Construction 07/01/2008 06/17/2018 $0 Total: $40,000 Estimated expenditures this FY are: $0 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Collection System Renov Pgm / 1 none / csr_ Antkowiak / 0 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 0 0 0 0 0 B. Anticipated Allocations 1,000 39,000 0 0 0 0 C. Authorized this Year 1,000 39,000 0 0 0 0 D. Estimated Expenditures (1,000) (39,000) 0 0 0 0 E. Estimated Carry -over 0 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-17 Danville Sewer Renovations - Phase 2 Project Manager, Department /Division: Paul Seitz, Engineering /Capital Projects Project Description: The Danville Sewer Renovations, Phase 2 Project will replace /rehabilitate approximately 1,500 feet of 6 -inch sewers on Valle Vista and Cameo Dr in Danville. Construction will occur in FY 200 -10. The Town of Danville will pave Valle Vista once sewer work is complete. Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 05/01/2006 07/01/2007 $80,000 Construction 07/01/2007 06/17/2010 $350,000 Total: $430,000 Estimated expenditures this FY are: $350,000 Anticipated Allocations this FY are: $300,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Danville Sewer Renovations 5954 / csr_danville2 Seitz / 0 - ph 2 /1 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 110,000 50,000 0 0 0 B. Anticipated Allocations 130,000 0 300,000 0 0 0 C. Authorized this Year 130,000 110,000 350,000 0 0 0 D. Estimated Expenditures (20,000) (60,000) (350,000) 0 0 0 E. Estimated Carry -over 110,000 50,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-18 Diablo Sewer Renovations - Phase 1 Project Manager, Department /Division: Paul Sietz, Engineering /Capital Projects Project Description: The Diablo Sewer Renovations, Phase 1 project will replace /relocate approximately 11,000 feet of 6 and 8 -inch sewer pipe in the public right of way and easements. The project is scheduled for construction in FY 2009 -10. Sites are located in Diablo and Danville. This project has been submitted by the District as a candidate for stimulus funding. Project History: Diablo sewers are some of the oldest and least accessible sewers in the collection system. They are shallow in depth and generally in poor condition. Project Schedule and Cost: Start Date Completion Date Total Cost Planning 06/01/2008 10/01/2008 $0 Design 10/01/2008 06/01/2009 $210,000 Construction 06/01/2009 11/30/2009 $1,200,000 Total: $1,410,000 Estimated expenditures this FY are: $1,200,000 Anticipated Allocations this FY are: $1,200,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Diablo Renovations - ph 1 / 1 5953 / csr_diablol Mestetsky / 0 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 110,000 0 0 0 0 B. Anticipated Allocations 120,000 90,000 1,200,000 0 0 0 C. Authorized this Year 120,000 200,000 1,200,000 0 0 0 D. Estimated Expenditures (10,000) (200,000) (1,200,000) 0 0 0 E. Estimated Carry -over 110,000 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-19 Diablo Sewer Renovations - Phase 2 Project Manager, Department /Division: Paul Sietz, Engineering /Capital Projects Project Purpose: The existing sewer running along Calle Arroyo and through #1903 to #1963 Alameda Diablo are very shallow (as low as 1 -ft), notoriously flat and prone to overflows. Diablo Phase 2 proposes to lower and increase fall for these lines by diverting flow into an existing 16 -ft deep line. Project Description: The Diablo Sewer Renovations, Phase 2 project will replace /relocate approximately 8,000 feet of 6 and 8 -inch sewer pipe in the public right of way and easements. The project is scheduled for construction in FY 2010 -11. Project Schedule and Cost: Start Date Completion Date Total Cost Planning 06/01/2008 08/01/2008 $0 Design 06/01/2008 03/01/2010 $310,000 Construction 03/01/2010 06/30/2011 $1,500,000 Total: $1,810,000 Estimated expenditures this FY are: $300,000 Anticipated Allocations this FY are: $1,550,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Diablo Renov - ph 2 / 1 5976 / csr_diablo2 Antkowiak / 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 250,000 1,500,000 0 0 0 B. Anticipated Allocations 260,000 1,550,000 0 0 0 0 C. Authorized this Year 260,000 1,800,000 1,500,000 0 0 0 D. Estimated Expenditures (10,000) (300,000) (1,500,000) 0 0 0 E. Estimated Carry -over 250,000 1,500,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-20 Hall Drive Sewer Renovation — Phase 2B Project Manager, Department /Division: Nancy Molina, Engineering /Capital Projects Project Purpose: The Hall Drive Sewer Renovations, Phase 2B project will replace approximately 2,000 feet of 6 -inch sewer that is currently in backyard easements. In 1991, the Hall Drive Sewer Improvements, Phase 2A, DP 4331A, constructed a deep sewer main in Hall Drive, Orinda. The second half of the project, Phase 2B, was delayed. Staff is currently evaluating gravity versus pump alternatives for serving these homes. If the pump alternative is considerably less expensive than the gravity option, staff will bring the results to the Board for a policy decision. Design started in FY 2007- 08 with construction planned for the future. Project Schedule and Cost: Start Date Completion Date Total Cost Planning 12/01/2006 06/30/2009 $0 Design 06/30/2009 04/30/2010 $1,474,000 Construction 04/30/2010 12/30/2010 $0 Total: $1,474,000 Estimated expenditures this FY are: $100,000 Anticipated Allocations this FY are: $1,200,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Hall Dr Sewer Renov - ph 213 / 1 5932 / csr_hall2b Molina / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 50,000 (18,000) 100,000 1,200,000 0 B. Anticipated Allocations 56,000 0 218,000 1,200,000 0 0 C. Authorized this Year 56,000 50,000 200,000 1,300,000 1,200,000 0 D. Estimated Expenditures (6,000) (68,000) (100,000) (100,000) (1,200,000) 0 E. Estimated Carry -over 50,000 (18,000) 100,000 1,200,000 0 0 FY 2009 -10 CIB /2009 CIP CS-21 Lafayette Renovations - Phase 5 Project Manager, Department /Division: Andrew Antkowiak, Engineering /Capital Projects Project Purpose: The Lafayette Sewer Renovations, Phase 5 project replaced or rehabilitated approximately 11,000 feet of 6 -inch through 10 -inch sewers at ten different sites throughout the City of Lafayette and neighboring areas. Construction was substantially completed in in FY 2008 -09. Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2007 07/01/2008 $229,000 Construction 07/01 /2008 07/17/2009 $1,701,000 Total: $1,930,000 Estimated expenditures this FY are: $1,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Lafayette Renovations - 5977 / csr_Iaf5 Penny / 0 ph 5 / 1 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 1,221,000 1,000 0 0 0 B. Anticipated Allocations 1,450,000 480,000 0 0 0 0 C. Authorized this Year 1,450,000 1,701,000 1,000 0 0 0 D. Estimated Expenditures (229,000) (1,700,000) (1,000) 0 0 0 E. Estimated Carry -over 1,221,000 1,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-22 Lafayette Sewer Renovations - Phase 6 Project Manager, Department /Division: Sasha Mestetsky, Engineering /Capital Projects Project Description: The Lafayette Sewer Renovations, Phase 6 project will replace /rehabilitate approximately 13,000 feet of 6 and 8 -inch sewer pipe in the public right of way and easements at several sites in Lafayette. The project is scheduled for construction in FY 2009 -10. Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2008 10/01/2008 $0 Design 10/01/2008 06/01/2009 $150,000 Construction 06/01/2009 11/30/2009 $1,450,000 Total: $1,600,000 Estimated expenditures this FY are: $1,450,000 Anticipated Allocations this FY are: $1,450,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Lafayette Renovations - ph 6 / 1 1,450,000 Project Number /Filename: 5958 / csr_Iaf6 0 Project Manager /% Expansion: Mestetsky / 0 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 0 0 0 0 0 B. Anticipated Allocations 150,000 1,450,000 0 0 0 0 C. Authorized this Year 150,000 1,450,000 0 0 0 0 D. Estimated Expenditures (150,000) (1,450,000) 0 0 0 0 E. Estimated Carry -over 0 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-23 Lafayette Sewer Renovations - Phase 7 Project Manager, Department /Division: Andrew Antkowiak, Engineering /Capital Projects Project Purpose: The Lafayette Sewer Renovations, Phase 7 project will replace /rehabilitate approximately 10,000 feet of 6 and 8 -inch sewer pipe at several different sites throughout the City of Lafayette and neighboring areas. The design of this project will start in FY 2009 -10 with construction scheduled for FY 2011 -12. Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2009 06/01/2010 $100,000 Construction 06/01/2010 02/01/2012 $1,520,000 Total: $1,620,000 Estimated expenditures this FY are: $20,000 Anticipated Allocations this FY are: $220,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Lafayette Sewer Renovation - ph 7 / 1 pCS26 / csr_Iaf7 Antkowiak / 0 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry -over 0 200,000 1,400,000 0 0 0 B. Anticipated Allocations 220,000 1,400,000 0 0 0 0 C. Authorized this Year 220,000 1,600,000 1,400,000 0 0 0 D. Estimated Expenditures (20,000) (200,000) (1,400,000) 0 0 0 E. Estimated Carry -over 200,000 1,400,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-24 Manhole Rehabilitation Project Project Manager: Sasha Mestetsky, Engineering /Capital Projects Project Description: The District has approximately 30,000 active manhole structures throughout the service area. Some of these manholes are in various stages of degradation ranging from corrosion, root intrusion, excessive infiltration, structural failure, etc. This project will evaluate and conduct demonstration projects of the various repair products available in the marketplace. Project Location: Throughout the service area. Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 01/01/2009 07/01/2009 $1,000 Construction 07/01/2009 06/17/2011 $16,000 Total: $17,000 Estimated expenditures this FY are: $2,000 Anticipated Allocations this FY are: $7,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Manhole Rehab/ 1 5947 / csr_manhole—rehab Hodges / 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 10,000 15,000 0 0 0 B. Anticipated Allocations 10,000 7,000 0 0 0 0 C. Authorized this Year 10,000 17,000 15,000 0 0 0 D. Estimated Expenditures 0 (2,000) (15,000) 0 0 0 E. Estimated Carry -over 10,000 15,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-25 Martinez Sewer Renovations — Phase 2 Project Manager, Department/Division: Michael Penny, Engineering /Capital Projects Project Description: The Martinez Sewer Renovation, Phase 2 project has replaced and rehabilitated approximately 6,000 feet of 6 -and 8 -inch sewer pipe located in the public right of way and easements. Major construction occurred in FY 2008 -2009. The City requested the delay of final pavement resurfacing to spring of 2009 resulting in potential costs in FY 2009 -2010. Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2007 07/01/2008 $353,000 Construction 07/01/2008 07/31/2009 $1,701,000 Total: $2,054,000 Estimated expenditures this FY are: $1,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Martinez Sewer Renov - 5979 / csr_mtz2 Penny / 15 ph 2 / 1 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 (228,000) 1,000 0 0 0 B. Anticipated Allocations 125,000 1,929,000 0 0 0 0 C. Authorized this Year 125,000 1,701,000 1,000 0 0 0 D. Estimated Expenditures (353,000) (1,700,000) (1,000) 0 0 0 E. Estimated Carry -over (228,000) 1,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-26 Martinez Sewer Renovations — Phase 3 Project Manager, Department /Division: Nancy Molina, Engineering /Capital Projects Project Description: The Martinez Sewer Renovation, Phase 3 project will replace/ rehabilitate approximately 4,000 — 5,000 feet of 6 -and 8 -inch sewer pipe located in the public right of way and easements. Major construction will occur in FY 2010 -2011. Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2008 07/01/2010 $275,000 Construction 07/01/2010 12/31/2010 $1,200,000 Total: $1,475,000 Estimated expenditures this FY are: $250,000 Anticipated Allocations this FY are: $1,450,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Martinez Sewer Renov - ph 3 / 1 Project Number /Filename: 5952 / csr_mtz3 Project Manager /% Expansion: Rozul / 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 0 1,200,000 0 0 0 B. Anticipated Allocations 25,000 1,450,000 0 0 0 0 C. Authorized this Year 25,000 1,450,000 1,200,000 0 0 0 D. Estimated Expenditures (25,000) (250,000) (1,200,000) 0 0 0 E. Estimated Carry -over 0 1,200,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-27 North Orinda Sewer Renovations - Phase 4 Project Manager, Department /Division: Sasha Mestetsky, Engineering /Capital Projects Project Purpose: The North Orinda Sewer Renovations, Phase 4 project will replace /rehabilitate approximately 10,000 feet of 6 and 8 -inch sewers at several different sites throughout the city of Orinda. The design started in FY 2008 -09 with construction scheduled for FY 2010 -11. Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2008 04/01/2010 $10,000 Construction 04/01/2010 06/17/2011 $1,550,000 Total: $1,560,000 Estimated expenditures this FY are: $150,000 Anticipated Allocations this FY are: $1,400,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: North Orinda Renovations 5973 / csr_no_orinda4 Antkowiak / 0 - ph 4 / 1 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 150,000 1,400,000 0 0 0 B. Anticipated Allocations 160,000 1,400,000 0 0 0 0 C. Authorized this Year 160,000 1,550,000 1,400,000 0 0 0 D. Estimated Expenditures (10,000) (150,000) (1,400,000) 0 0 0 E. Estimated Carry -over 150,000 1,400,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-28 Pleasant Hill Sewer Renovations - Phase 1 Project Manager, Department /Division: Sasha Mestetsky, Engineering /Capital Projects Project Description: The Pleasant Hill Sewer Renovations, Phase 1 project will replace /rehabilitate approximately 9,000 feet of 6 and 8 -inch sewer pipe at several different sites in Pleasant Hill in the public right of way and easements. The project is scheduled for construction in FY 2009 -10. This project has been submitted by the District as a candidate for stimulus funding. Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2008 10/01/2008 $0 Design 10/01/2008 06/01/2009 $200,000 Construction 06/01/2009 02/01/2010 $1,300,000 Total: $1,500,000 Estimated expenditures this FY are: $1,300,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Pleasant Hill Renovations 5961 / csr_phl Antkowiak / 0 - ph 1 / 1 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 1,300,000 0 0 0 0 B. Anticipated Allocations 1,500,000 0 0 0 0 0 C. Authorized this Year 1,500,000 1,300,000 0 0 0 0 D. Estimated Expenditures (200,000) (1,300,000) 0 0 0 0 E. Estimated Carry -over 1,300,000 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-29 Pleasant Hill Sewer Renovations - Phase 2 Project Manager, Department /Division: Andrew Antkowiak, Engineering /Capital Projects Project Description: The Pleasant Hill Sewer Renovations, Phase 2 project will replace /rehabilitate approximately 12,000 feet of 6 and 8 -inch sewer pipe at several different sites in Pleasant Hill in the public right of way and easements. The project is scheduled for construction in FY 2010 -11. Project Schedule and Cost: Start Date Completion Date Total Cost Planning 12/01/2008 03/01/2009 $0 Design 03/01/2009 07/01/2010 $151,000 Construction 07/01/2010 06/30/2011 $1,450,000 Total: $1,601,000 Estimated expenditures this FY are: $150,000 Anticipated Allocations this FY are: $1,441,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Pleasant Hill Renov - ph 2 / 1 pCS18 / csr_ph2 Antkowiak / 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 159,000 1,450,000 0 0 0 B. Anticipated Allocations 160,000 1,441,000 0 0 0 0 C. Authorized this Year 160,000 1,600,000 1,450,000 0 0 0 D. Estimated Expenditures (1,000) (150,000) (1,450,000) 0 0 0 E. Estimated Carry -over 159,000 1,450,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-30 South Orinda Sewer Renovations - Phase 4 Project Manager, Department /Division: Sasha Mestetsky, Engineering /Capital Projects Project Description: The South Orinda Sewer Renovations, Phase 4 project will replace /rehabilitate approximately 14,000 feet of 6 and 8 -inch sewer pipe in the public right of way and easements at several sites in southern Orinda. Major construction is scheduled for FY 2009 -10. Project Schedule and Cost: Start Date Completion Date Total Cost Planning 01/01/2008 05/01/2008 $0 Design 05/01/2008 05/01/2009 $201,000 Construction 05/01/2009 12/31/2009 $1,600,000 Total: $1,801,000 Estimated expenditures this FY are: $1,600,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: South Orinda Renovations 5950 / csr_so_orinda4 Mestetsky / 0 - ph 4 / 1 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 259,000 1,600,000 0 0 0 B. Anticipated Allocations 260,000 1,541,000 0 0 0 0 C. Authorized this Year 260,000 1,800,000 1,600,000 0 0 0 D. Estimated Expenditures (1,000) (200,000) (1,600,000) 0 0 0 E. Estimated Carry -over 259,000 1,600,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-31 South Orinda Sewer Renovations - Phase 5 Project Manager, Department /Division: Andrew Antkowiak, Engineering /Capital Projects Project Description: The South Orinda Sewer Renovations, Phase 5 project will replace /rehabilitate approximately 10,000 feet of 6 -inch through 10 -inch sewer pipe at several different sites in Orinda and neighboring areas. The work will be performed in both public right of way and easements. The design of the project started in FY 2008 -09 with construction in FY 2010 -11. Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 05/01/2009 04/01/2010 $260,000 Construction 04/01/2010 02/01/2011 $1,600,000 Total: $1,860,000 Estimated expenditures this FY are: $250,000 Anticipated Allocations this FY are: $1,600,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: South Orinda Renovations pCS22 / csr_so_orinda5 Antkowiak / 0 - ph 5 / 1 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 250,000 1,600,000 0 0 0 B. Anticipated Allocations 260,000 1,600,000 0 0 0 0 C. Authorized this Year 260,000 1,850,000 1,600,000 0 0 0 D. Estimated Expenditures (10,000) (250,000) (1,600,000) 0 0 0 E. Estimated Carry -over 250,000 1,600,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-32 Walnut Creek Renovations - Phase 7 Project Manager, Department/Division: Andrew Antkowiak, Engineering /Capital Projects Project Purpose: The Walnut Creek Sewer Renovations, Phase 7 project will replace /rehabilitate approximately 12,000 feet of 6 through 12 -inch sewer pipe at several different sites throughout the City of Walnut Creek, unincorporated county and other neighboring areas. Spot repairs may also be added to the project. The design started in FY 2008- 09 with construction in FY 2009 -10. Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2007 07/01/2009 $134,000 Construction 07/01/2009 06/30/2010 $1,266,000 Total: $1,400,000 Estimated expenditures this FY are: $1,200,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Walnut Creek Renovations 5974 / csr_wc7 Molina / 0 - ph 7 / 1 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 170,000 1,200,000 0 0 0 B. Anticipated Allocations 170,000 1,230,000 0 0 0 0 C. Authorized this Year 170,000 1,400,000 1,200,000 0 0 0 D. Estimated Expenditures 0 (200,000) (1,200,000) 0 0 0 E. Estimated Carry -over 170,000 1,200,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-33 Walnut Creek Renovations - Phase 8 Project Manager, Department /Division: Andrew Antkowiak, Engineering /Capital Projects Project Purpose: The Walnut Creek Sewer Renovations, Phase 8 project will replace /rehabilitate approximately 10,000 feet of 6 through 12 -inch sewer pipe at several different sites throughout the City of Walnut Creek, unincorporated County and other neighboring areas. The project is scheduled for design in FY 2009 -10 with construction in FY 2010- 11. Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2008 07/01/2010 $144,000 Construction 07/01/2010 06/30/2011 $1,416,000 Total: $1,560,000 Estimated expenditures this FY are: $150,000 Anticipated Allocations this FY are: $1,400,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Walnut Creek Renovations pCS16 / csr_wc8 Antkowiak / 0 - ph 8 / 1 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 150,000 1,400,000 0 0 0 B. Anticipated Allocations 160,000 1,400,000 0 0 0 0 C. Authorized this Year 160,000 1,550,000 1,400,000 0 0 0 D. Estimated Expenditures (10,000) (150,000) (1,400,000) 0 0 0 E. Estimated Carry -over 150,000 1,400,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-34 Walnut Creek Renovations - Phase 9 Project Manager, Department /Division: Andrew Antkowiak, Engineering /Capital Projects Project Purpose: The Walnut Creek Sewer Renovations, Phase 9 project will replace /rehabilitate approximately 10,000 feet of 6 and 12 -inch sewer pipe at several different sites throughout the City of Walnut Creek, unincorporated County and other neighboring areas. Several spot repairs may be included in the project. The project is scheduled for construction in FY 2011 -12. Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2009 07/01/2010 $0 Design 07/01/2010 05/01/2011 $160,000 Construction 05/01/2011 02/01/2012 $1,800,000 Total: $1,960,000 Estimated expenditures this FY are: $10,000 Anticipated Allocations this FY are: $10,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Walnut Creek Sewer Renovation - ph 9 / 1 pCS25 / csr_wc9 Antkowiak / 0 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry -over 0 0 1,800,000 0 0 0 B. Anticipated Allocations 10,000 1,950,000 0 0 0 0 C. Authorized this Year 10,000 1,950,000 1,800,000 0 0 0 D. Estimated Expenditures (10,000) (150,000) (1,800,000) 0 0 0 E. Estimated Carry -over 0 1,800,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-35 2006 Storm Damage Projects Project Manager, Department /Division: Tom Godsey, Engineering /Capital Projects Project description: The heavy rains during the later part of 2005 resulted in at least ten land slides/ erosion gullies that need to be repaired before they impact District facilities. This project will implement temporary stabilization measures, assess the likely cause of the slide/ erosion, coordinate with affected landowners, and design and construct repairs as necessary. Project location: Several sites, primarily in the Lamorinda area. Project Schedule and Cost: Start Date Completion Date Total Cost Planning 01/01/2006 02/01/2006 $0 Design 02/01/2006 06/01/2007 $222,700 Construction 06/01/2007 12/30/2009 $292,300 Total: $515,000 Estimated expenditures this FY are: $30,000 Anticipated Allocations this FY are: $30,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: 2006 Storm Damage Asmnt / 1 5981 / csu_2006_storm Godsey / 0 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 (28,000) 0 0 0 0 B. Anticipated Allocations 427,000 58,000 30,000 0 0 0 C. Authorized this Year 427,000 30,000 30,000 0 0 0 D. Estimated Expenditures (455,000) (30,000) (30,000) 0 0 0 E. Estimated Carry -over (28,000) 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-36 Collection System Urgent Projects Program Project Manager, Department /Division: Andrew Antkowiak, Engineering /Capital Projects Project Purpose: This project will restore and protect sewers damaged or threatened during winter storms. In addition, the program will address structurally deficient sewers identified by CSO. Project History: During major storm events, sewers at various locations are typically damaged or threatened. In some cases, landslides or soil erosion undermined the sewers. The repair and restoration of these sewers is typically time sensitive. In addition, the District has embarked on an extensive investigation of the condition of its sewer system. Occasionally, sewers in very poor condition are identified and cannot wait for incorporation into the CIB /CIP, such as the St. Stephens erosion slide. Such situations will be addressed under this program. Project Location: Throughout the District. Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2009 05/01/2010 $151,000 Construction 05/01/2010 06/17/2013 $0 Total: $151,000 Estimated expenditures this FY are: $1,000 Anticipated Allocations this FY are: $1,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Collection System Urgent Projects / 1 none / csu_projects Antkowiak / 0 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry -over 0 0 0 0 0 0 B. Anticipated Allocations 1,000 50,000 50,000 50,000 0 0 C. Authorized this Year 1,000 50,000 50,000 50,000 0 0 D. Estimated Expenditures (1,000) (50,000) (50,000) (50,000) 0 0 E. Estimated Carry -over 0 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-37 TV Inspection Program — Phase 2 Project Manager, Department /Division: Tom Godsey, Engineering /Capital Projects Project Purpose: Inspect all existing sewers and develop a comprehensive assessment of the District's collection system. Project History: Phase 1 of the TV Inspection Program has completely inspected sewers in Orinda, Walnut Creek, Lafayette, Danville, Diablo, Pleasant Hill and a portion of Martinez. Phase 2 of the TV inspection program will inspect all remaining sewers in District's service area. The inspection data will be used to organize and prioritize sewer renovation projects as well as add to the District's data regarding pipe type performance. Project Description: The TV Inspection Program is a large scale, multi -year effort to CCTV inspect the entire CCCSD collection system. A publicly -bid CCTV inspection contract utilizing digital imaging and database software is awarded for each year. The contractor's data will be integrated with existing CCTV inspection data and existing sewer information databases. Phase 2 of the TV inspection Program will inspect sewers in areas not inspected in phase 1 and small diameter sewers that require use of mini camera equipment. Phase 2 is a 10 year program starting in FY 2009 -10. Project Location: The entire collection system. FY 2009 -10 CIB /2009 CIP CS-38 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design - - $0 Construction 07/01/2009 06/17/2019 $5,600,000 Total: $5,600,000 Estimated expenditures this FY are: $1,100,000 Anticipated Allocations this FY are: $1,100,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: TV Inspection Program - ph 2 / 1 Project Number /Filename: pCS24 / TVI_2 Project Manager /% Expansion: Godsey / 0 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry -over 0 0 0 0 0 0 B. Anticipated Allocations 1,100,000 500,000 500,000 500,000 500,000 500,000 C. Authorized this Year 1,100,000 500,000 500,000 500,000 500,000 500,000 D. Estimated Expenditures (1,100,000) (500,000) (500,000) (500,000) (500,000) (500,000) E. Estimated Carry -over 0 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-39 Watershed 44 Creek Crossing Stabilization Project Manager, Department /Division: Andrew Antkowiak, Engineering /Capital Projects Project Description: This project will provide stabilization for about 250 feet of an existing 39 -inch reinforced concrete gravity sewer pipe crossing the Walnut Creek Channel near the District's North Concord Metering Station, north of State Highway 4. The design of the project will start in FY 2009 -10 with major construction in FY 2010 -11. Project Schedule and Cost: Start Date Completion Date Total Cost Planning 01/01/2010 07/01/2010 $0 Design 07/01/2010 04/01/2011 $32,000 Construction 04/01/2011 06/17/2012 $127,000 Total: $159,000 Estimated expenditures this FY are: $32,000 Anticipated Allocations this FY are: $159,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Watershed 44 Creek Xing Stabilization / 1 pCS02 / wat44_creek Antkowiak / 0 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry -over 0 127,000 1,000 0 0 0 B. Anticipated Allocations 159,000 0 0 0 0 0 C. Authorized this Year 159,000 127,000 1,000 0 0 0 D. Estimated Expenditures (32,000) (126,000) (1,000) 0 0 0 E. Estimated Carry -over 127,000 1,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-40 Flow Monitoring (Collection System Planning) Project Manager, Department /Division: Gail Chesler, PhD, Engineering /Environmental Services Project Description: Coordination of flow monitoring, sewer maintenance history, and television inspection will be included. These monitoring services support and validate the findings of engineering studies. They also track long -term flow rates to evaluate the rate of pipe deterioration with time and the rate of flow increase due to growth. Project Location: Throughout the collection system. Project Schedule and Cost: Start Date Planning 08/10/2004 Design - Construction 06/30/2006 Completion Date Total Cost 06/30/2006 $469,800 - $195,200 06/17/2010 $0 Total: $665,000 Estimated expenditures this FY are: $29,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: CS Planning & Flow Mon / 2 5930 / cs_flow Chesler / 0 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 84,000 29,000 0 0 0 B. Anticipated Allocations 665,000 0 0 0 0 0 C. Authorized this Year 665,000 84,000 29,000 0 0 0 D. Estimated Expenditures (581,000) (55,000) (29,000) 0 0 0 E. Estimated Carry -over 84,000 29,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-41 Collection System Modeling Upgrade Project Manager, Department /Division: Gail Chesler, PhD, Engineering /Environmental Services Project Purpose: Complete the implementation of ArcSNAP (the District's Sewer Network Analysis Program). Training will be provided for rotating staff or assistant engineers. Project History: At the completion of the 1985 -86 Collection System Master Plan, the District obtained and continued to use the hydraulic modeling software used by the consultant. Over the years, it was used frequently in the District's assessment of impacts from large developments and to predict flows in sewers and pumping stations during design. In 2004, the District completed the revision of the software that performs these functions. A completed version of the ArcSNAP model has been used productively since early in 2004. Hydraulic grade line functionality was added in FY2004 -2005, and additional user training provided. In FY2005 -06 and again in FY07 -08, the data was "refreshed," i.e., the pipe network was electronically extracted from the several in -house databases' that are the primary sources of raw data used by ArcSNAP to predict and route flows. In FY2006 -07 Mapping migrated its pipe network data source to new software (GeomediaTM), which has been revised several times. Changes to the HTE (land use and sewer flow use) database software have necessitated code changes to properly generate flow predictions. Project Description: An on -going task in this project is incorporation of data from the District's Flow Monitoring Program within the ArcSNAP's flow analysis. The hydraulic model has been exercised to confirm that flows were accurately predicted. In addition, analysis of these results is incorporated in an allied project, the Collection System Master Plan Update. This project has implemented a new version of the large set of sequentially linked HTE queries that has been be recoded using revised file and field identifiers. During FY2009 -10, minor revisions to the software will be completed in response to added changes to the databases on which this software depends for input information. 1 Two examples are: Mapping's database that contains the locations of pipes and nodes and Permit's database that contains flow consumption information. FY 2009 -10 CIB /2009 CIP CS-42 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 01/01/2001 02/01/2002 $138,000 Design 02/01/2002 09/01/2004 $327,000 Construction 09/01/2004 06/17/2011 $96,000 Total: $561,000 Estimated expenditures this FY are: $6,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Collection System Modeling Upgrade / 2 Project Number /Filename: 5915 / cs_model Project Manager /% Expansion: Chesler / 20 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 24,000 6,000 0 0 0 B. Anticipated Allocations 561,000 0 0 0 0 0 C. Authorized this Year 561,000 24,000 6,000 0 0 0 D. Estimated Expenditures (537,000) (18,000) (6,000) 0 0 0 E. Estimated Carry -over 24,000 6,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-43 Collection System Planning Project Manager, Department /Division: Gail Chesler, PhD, Engineering /Environmental Services Project Purpose: To identify, evaluate, and schedule short and long -term sewer improvement projects and to provide design flow rates for major facility plans. Project History: Staff performs on -going Collection System Planning and project priority analyses to ensure that District goals for collection system performance are met. Project Description: Collection System Planning studies provide the basis for improvements to the District's sewer system and flow rates for facility plans. Studies focus on five major activities: Local Capacity Studies (LCS) 1. LCS in response to proposed developments. Upon receipt of a proposed development plan, staff performs an LCS to determine the existing sewer system capacity and capacity required to serve future proposed developments. If additional sewer capacity is required to serve the proposed developments, staff takes steps to ensure that capacity is provided. 2. LCS to identify and define existing deficiencies in the sewer main system. A capacity analysis of the trunk sewer system was completed as part of the Collection System Master Plan (2000) and will be included in the next such plan to be initiated in FY2006 -07. A capacity analysis may be performed when one of the following situations occurs: • When there is a structural failure in a pipe. • When there has been a wet - weather overflow from the system. • When there has been a dry- weather overflow from the system. • When Collection System Operations maintenance requests indicate a persistent and continuous problem. 3. Land Use and Collection System Database Management. As new development is connected to the District's sewerage system and sewer improvement projects are completed, those sewers are incorporated into the Mapping database. This information is periodically provided as downloads of data for the recently upgraded Sewer Network Analysis Program (ArcSNAP). Computer hardware and software may be purchased under this project to provide the capability to use County and District records for more comprehensive updating of the land use database. 4. Flow Rates for Facility Plans. Upon receipt of a request for flow rates for a collection system facilities plan, staff updates the land use data and the sewer FY 2009 -10 CIB /2009 CIP CS-44 network in the computer, based upon current and proposed land use plans. 5. Special Studies. Special studies are required to assure District sewer renovation plans and priorities are consistent with capacity, routing, and acceptable service level guidelines. Capacity studies determine flow limits for release of water from water district reservoirs to the District's sewer system. Project Location: Throughout the collection system. Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2006 06/17/2009 $569,000 Design - - $0 Construction 06/17/2009 06/17/2010 $0 Total: $569,000 Estimated expenditures this FY are: $170,000 Anticipated Allocations this FY are: ($41,000) Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Collection System Planning/ 2 Project Number /Filename: 5965 / CS_ping Project Manager /% Expansion: Chesler / 20 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 240,000 261,000 211,000 0 0 B. Anticipated Allocations 340,000 150,000 120,000 (41,000) 0 0 C. Authorized this Year 340,000 390,000 381,000 170,000 0 0 D. Estimated Expenditures (100,000) (129,000) (170,000) (170,000) 0 0 E. Estimated Carry -over 240,000 261,000 211,000 0 0 0 FY 2009 -10 CIB /2009 CIP CS-45 Collection System Master Plan Update Project Manager, Department /Division: Gail Chesler, PhD, Engineering /Environmental Services Project Purpose: This project is being used to identify sewer system capacity deficiencies that may result from planned growth within the District's service area. A key tool for the analysis is the District Sewer Network Analysis Program (ArcSNAP). This analysis is required to ensure that projects called out in the Capital Plan for coming years are actually needed, that they are assigned the proper priorities, and that no major needed projects are missing. Project History: The most recent Collection System Master Plan Update was completed in March 2000 based on capacity analyses performed using the prior version of SNAP (1986) as well as information conveyed by city and County planners in 1998. This master plan analyzed the capacity of the District's interceptors and trunk sewers, 10 inches and greater in diameter, and recommended projects based upon identified capacity deficiencies. Projects to correct these deficiencies have been completed or incorporated into the Capital Improvement Plan in the intervening years. Since 1998, the County and nearly all of the cities have revised either general or specific plans to accommodate population densification and/ or new communities. Project Description: In this project, meetings with city and County planners have taken place to update our understandings of the revisions to their Plans. Examples of such revisions include several large projects that are planned for the southern part of CCCSD's service area. These understandings are being used to modify the base data that is incorporated in the hydraulic model of the flows from our service area. The capacity implications of these projects is being evaluated and the projects in the current Capital Plan will be revised if necessary. New projects will be included where needed. During the winter of 2006, flow monitoring was completed at 35 monitoring points. Revisions to the hydraulic model of the District's flows (ArcSNAP) have been incorporated to reflect new understandings of infiltration and inflow (0) in the modeled service areas and other areas, primarily as a function of the age of the laterals and secondarily as a function of the age of the mains, interceptors, and trunk lines. A document will be produced to capture the information gathered and analyses conducted and to describe the new projects that may result. FY 2009 -10 CIB /2009 CIP CS-46 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2006 06/30/2008 $237,000 Design - - $0 Construction 06/30/2008 06/30/2010 $0 Total: $237,000 Estimated expenditures this FY are: $25,000 Anticipated Allocations this FY are: ($138,000) Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Collection System Master Plan Update / 2 Project Number /Filename: 5978 / CSMP_upd Project Manager /% Expansion: Chesler / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 170,000 158,000 163,000 0 0 B. Anticipated Allocations 180,000 170,000 25,000 (138,000) 0 0 C. Authorized this Year 180,000 340,000 183,000 25,000 0 0 D. Estimated Expenditures (10,000) (182,000) (20,000) (25,000) 0 0 E. Estimated Carry -over 170,000 158,000 163,000 0 0 0 FY 2009 -10 CIB /2009 CIP CS-47 Ferrous Pipe Corrosion Control Project Manager, Department /Division: Gail Chesler, PhD, Engineering /Environmental Services Project Purpose: Corrosion is a significant issue for collection systems maintenance, and this project will focus on the District's ferrous pipes. Project History: A great deal of work has been done to assess corrosion issues with regard to pumping stations. Project Description: During FY 2009 -10, this project will collect and review any documentation available for the ferrous pipes in the District's network, with regard to both internal and external damage. Field work is likely to be needed. A plan for that work will be prepared. Some work will be conducted in concert with the District Project that has force mains assessment as its major objective. Project Location: Throughout the District. FY 2009 -10 CIB /2009 CIP CS-48 Project Schedule and Cost: Start Date Completion Date Planning 10/01/2009 12/31/2010 Design - - Construction Total: Estimated expenditures this FY are: Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Ferrous Pipe Corrosion Control / 2 Project Number /Filename: pCS03 / FerrousPipes Project Managerl0 Expansion: Chesler / 0 Total Cost $25,000 $0 $0 $25,000 $15,000 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry-over 0 000 0 0 0 0 B. Additional Allocations 15,000 10,000) 0 0 0 0 C. Authorized this Year 15,000 10,000 0 0 0 0 D. Estimated Expenditures (15,000) (10,000) 0 0 0 0 E. Estimated Carry-over 0,000 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-49 Forcemain Assessment Project Manager, Department /Division: Gail Chesler, PhD, Engineering /Environmental Services Project Purpose: The District has invested in approximately 19 pumping stations. This project will document the condition and issues of the current inventory of force mains. Project History: In some prior collection system projects, force main condition assessments have been conducted. Examples are the Moraga Pumping Station and Orinda Crossroads Pumping Station. Project Description: In the current project, the inventory will be completed. The effort will include both large and small pumping stations. The new ones from PS projects that have recently been completed will be included as well as the oldest ones where the information may be harder to access. FY 2009 -10 CIB /2009 CIP CS-50 Project Schedule and Cost: Start Date Completion Date Planning 10/01/2009 12/31/2010 Design - - Construction Total: Estimated expenditures this FY are: Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Forcemain Assessment / 2 Project Number /Filename: pCS05 / FM_Assessment Project Managerl0 Expansion: Chesler / 0 Total Cost $25,000 $0 $0 $25,000 $15,000 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry-over 0 000 0 0 0 0 B. Additional Allocations 15,000 10,000) 0 0 0 0 C. Authorized this Year 15,000 10,000 0 0 0 0 D. Estimated Expenditures (15,000) (10,000) 0 0 0 0 E. Estimated Carry-over 0,000 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-51 Lafayette /Moraga Storm Drain Risk Assessment Project Manager, Department /Division: Sasha Mestetsky, Engineering /Capital Projects Project Purpose: Identify and evaluate areas within the cities of Lafayette and Moraga where storm drains pose a risk to District sewers and make minor repairs where necessary. Project History: The St. Stevens landslide in Orinda was a graphic example of how a deteriorating storm drain can expose District sewers to potential damage and a possible sewage spill. The storm drains in the Orinda, Lafayette, and Moraga, and particularly storm drains in easement areas, pose a significant potential risk to District sewers. An evaluation of the storm drains in Orinda was completed in FY 2004 -05. Lafayette and Moraga remain to be done. Project Description: The first component of the project is an evaluation study, where sites are identified, visited, and evaluated based on risk potential. A technical memorandum assessing potential exposure / remediation costs will be developed for Management and Board discussion. As problems are encountered, professional geotechnical investigations and minor construction work will be performed as a part of this project. Project Location: Lafayette and Moraga. FY 2009 -10 CIB /2009 CIP CS-52 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2005 12/31/2006 $0 Design - - $22,000 Construction 12/31/2006 12/31/2009 $6,000 Total: $28,000 Estimated expenditures this FY are: $5,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Laf /Mor Storm Drain Risk Asmnt / 2 Project Number /Filename: 5935 / LAF_stormDrain Project Manager /% Expansion: Mestetsky / 0 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 28,000 27,000 0 0 0 B. Anticipated Allocations 51,000 0 22,000 0 0 0 C. Authorized this Year 51,000 28,000 5,000 0 0 0 D. Estimated Expenditures (22,000) (1,000) (5,000) 0 0 0 E. Estimated Carry -over 29,000 27,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-53 Manhole Remote Level Monitoring Project Manager, Department /Division: Bill Brennan, Collection System Operations Department Project Description: The District has approximately 30,000 active manhole structures throughout the service area. Some of these manholes are in remote areas where an overflow may not be detected for weeks, or in environmentally sensitive areas where an overflow would cause significant harm to creeks or reservoirs. This project will include the identification and modification of manholes with the installation of remote level monitoring products. The remote monitoring product will alert dispatch or on -call crewmembers via cell phone of a potential overflow or stoppage event. The early notification will allow crews to respond more quickly, reducing impacts to the environment, potential fines, and District liability. Project Location: Throughout the service area. Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2009 11/01/2009 $0 Design 11/01/2009 07/01/2010 $0 Construction 07/01/2010 06/30/2015 $550,000 Total: $550,000 Estimated expenditures this FY are: $50,000 Anticipated Allocations this FY are: $50,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Manhole Remote Level Monitoring / 2 Project Number /Filename: 5962 / manhole_rem_mon Project Manager /% Expansion: Brennan / 0 A. Current Carry -over B. Anticipated Allocations C. Authorized this Year D. Estimated Expenditures E. Estimated Carry -over 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 0 0 0 0 50,000 100,000 100,000 100,000 50,000 100,000 100,000 100,000 (50,000) (100,000) (100,000) (100,000) 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-54 0 0 100,000 100,000 100,000 100,000 (100,000) (100,000) 0 0 Pumping Station Master Plan Update Project Manager, Department /Division: Gail Chesler, PhD, Engineering /Environmental Services Project Purpose: This project will assess the operation and maintenance of each pumping station. The Pumping Station Master Plan (2000) will be revised to reflect the current needs of each pumping station, the state of each pumping station, and any reordering of priorities regarding projects on the pumping stations. The Master Plan Update will include recommendations on implementation and monitoring. Project History: The District is responsible for maintenance and operation of pumping stations. These facilities require continuous protection and monitoring. The District conducted an inventory of its pumping stations and updated its Pumping Station Master Plan in 1989 and 1990. During FY 2007 -08, a thorough revision to the Pumping Station Inventory was prepared by Planning Group staff. This revision was widely distributed and posted to the OTIS website in November 2007. Project Description: A new survey and an update to the master plan, including implementation strategy, will be developed to cover projects for the next several years. This update will ensure that existing structures are functioning effectively and will identify facilities that require work. During the coming fiscal year, a determination will be made to determine the need for an update to the Master Plan. This project will provide the survey and evaluations of the existing pumping stations, and recommend repair, replacement and /or addition of new pumping stations as necessary. Based on the survey, the master plan, including implementation and monitoring strategy, will be updated. It may be determined that the recently revised Pumping Station Inventory will suffice. Project Location: The evaluations will occur at each District pumping station. FY 2009 -10 CIB /2009 CIP CS-55 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 06/01/2007 03/30/2009 $186,000 Design 03/30/2009 03/30/2010 $0 Construction - - $0 Total: $186,000 Estimated expenditures this FY are: $5,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: PS Master Plan Update / 2 Project Number /Filename: 5966 / PS_MPUpdate Project Manager /% Expansion: Chesler / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 (8,000) 59,000 5,000 0 0 B. Anticipated Allocations 0 120,000 66,000 0 0 0 C. Authorized this Year 0 112,000 125,000 5,000 0 0 D. Estimated Expenditures (8,000) (53,000) (120,000) (5,000) 0 0 E. Estimated Carry -over (8,000) 59,000 5,000 0 0 0 FY 2009 -10 CIB /2009 CIP CS-56 Treat Boulevard Bridge Sewer Relocation Project Manager, Department /Division: Michael Penny, Engineering /Capital Projects Project Purpose: To relocate /protect District sewers to facilitate construction of a pedestrian bridge over Treat Boulevard in the vicinity of the Pleasant Hill Bart Station. Project History: The County is proceeding with the design /construction of a pedestrian bridge over Treat Boulevard in the old Southern Pacific Right of Way. The only viable location for the bridge, acceptable to the public, necessitates that the bridge landing on the north side of Treat Boulevard be placed over an existing 30 -inch sewer trunk. In addition, some of the easements for future sewers acquired by the District in 1986 from the County may need to be relocated. Project Description: District staff is working with the County to protect approximately 200 feet of 30 -inch sewer line that will be affected by the bridge landing. A passive overflow to the parallel 60 -inch sewer will be installed upstream of the bridge landing to prevent any spills if the 30 -inch line should fail. Revised locations for future District lines are also being worked out with the County. The County will be assuming all costs associated with the protection of the 30 -inch sewer and the passive overflow. Project Location: Treat Boulevard near the Pleasant Hill BART Station. FY 2009 -10 CIB /2009 CIP CS-57 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 12/01/2008 02/01/2009 $9,000 Construction 02/01/2009 06/17/2010 $0 Total: $9,000 Estimated expenditures this FY are: $1,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Treat Boulevard Bridge Sewer Relocations / 2 Project Number /Filename: pCS12 / TreatBlvd Project Manager /% Expansion: Penny / 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 1,000 0 0 0 0 B. Anticipated Allocations 9,000 0 0 0 0 0 C. Authorized this Year 9,000 1,000 0 0 0 0 D. Estimated Expenditures (8,000) (1,000) 0 0 0 0 E. Estimated Carry -over 1,000 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-58 Development Projects Sewerage Project Manager, Department /Division: Jarred Miyamoto - Mills, Engineering /Environmental Services Project Purpose: This project provides for appropriate capitalization of District force account labor and other expenses for planning, design, and construction of developer installed and contributed main sewer facilities. Occasionally, a new manhole is installed, an existing main sewer is renovated, or an easement is obtained under this project when the Development Services Section manages the work. Project History: The District, since its formation in 1946, has required property owners to pay for the main sewers needed to serve their property. Where sewers are designed and installed by developers or other private parties, District planning, plan review, right -of -way, inspection and record drawing /mapping effort is required to ensure that contributed sewers meet the District's Standard Specification for Design and Construction. Prior to 1991 -92, the cost of this staff effort was not capitalized. However, since 1992 -93, this work has been funded from the Sewer Construction Fund, since it results directly in District capital assets (completed main sewers, easements and permanent records). Project Description: Several District staff activities are directly involved when developer- contributed sewer projects are designed and constructed. These activities are: • Development Review by the Planning Section; • Plan Review, Easement Acquisition /Documentation, Permitting and Main Line Inspection by the Development Services Section; • Mapping and preparation of Record Drawings by the Engineering Support Group; and • Television Inspection by the Collection System Operations Department staff. A District project is established each year to properly account for the cost of these activities. Project Location: Wherever development occurs. FY 2009 -10 CIB /2009 CIP CS-59 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $242,000 Design - - $554,000 Construction 07/01/2008 06/30/2010 $1,564,000 Total: $2,360,000 Estimated expenditures this FY are: $1,180,000 Anticipated Allocations this FY are: $1,180,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: 2009 -10 Development Sewerage / 3 Project Number /Filename: 6463 / 0910 DevSwr Project Manager /% Expansion: Miyamoto -Mills / 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 0 0 0 0 0 B. Anticipated Allocations 1,180,000 1,180,000 0 0 0 0 C. Authorized this Year 1,180,000 1,180,000 0 0 0 0 D. Estimated Expenditures (1,180,000) (1,180,000) 0 0 0 0 E. Estimated Carry -over 0 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-60 A -Line Relief Interceptor Project Manager, Department /Division: Alex Rozul, Engineering /Capital Projects Project Purpose: These improvements will provide additional peak wet - weather relief capacity for the existing A -Line interceptor and reduce the potential for overflows. Project History: A facilities plan effort for the A -Line interceptors was started in fall 1986. The facilities plan effort included the preparation of a routing study to identify a recommended project, an Environmental Impact Report (EIR), and other technical investigations (geologic field work, TV inspection, and flow monitoring). To date, the Facilities Plan Report, including the routing study and technical investigation, has been completed. The EIR for the A -Line Project was certified on October 2, 1991. Detailed design for Phase 1 was completed in April 1993. Pre - design for Right -of -Way acquisition for subsequent phases was completed in 2003. Right of Way Acquisition continues. Project Description (components that are budgeted for FY 2009 -10 appear in bold type on these two pages): Several components of the A -Line Relief Interceptor have been completed. The proposed A -Line interceptor will extend from Ygnacio Valley Road in Walnut Creek to the Central Contra Costa Sanitary District (CCCSD) treatment plant. The preferred route was refined during pre- design and coordinated with the Headworks Project and Caltrans' proposed widening of 1 -680. The various project components are described below. A -Line Relief Interceptor, Phase 2A - This phase of the interceptor, began construction in FY 2007 -08, to extend the relief interceptor to Meridian Park Boulevard and Galaxy Way. The District entered into a Joint Powers Agreement with the City of Concord and the design and construction of a gravity trunk sewer to replace their pumping station and force main are included in this project. The City is reimbursing the District the full costs for design and construction of their sewer line connection. A -Line Relief Interceptor, Phases 2B, 2C, 2D, and Rehabilitation of the 39 -inch Old Main Trunk 1 project descriptions are included in the Capital Improvement Plan. The earliest of these remaining projects is tentatively scheduled for FY 2016 -17 FY 2009 -10 CIB /2009 CIP CS-61 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 01/01/2006 05/01/2007 $1,357,600 Construction 05/01/2007 06/17/2010 $21,382,400 Total: $22,740,000 Estimated expenditures this FY are: $10,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: A -Line - ph 2A / 3 Project Number /Filename: 5980 / A- Line_2A Project Manager /% Expansion: Rozul / 10 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 11,660,000 10,000 0 0 0 B. Anticipated Allocations 21,590,000 1,150,000 0 0 0 0 C. Authorized this Year 21,590,000 12,810,000 10,000 0 0 0 D. Estimated Expenditures (9,930,000) (12,800,000) (10,000) 0 0 0 E. Estimated Carry -over 11,660,000 10,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-62 A -Line Easement Acquisition, Phase 2 Project Manager, Department /Division: Stephanie Gronlund, Engineering /Environmental Services Project Purpose: Secure property rights for existing and future segments of the A -Line Relief Interceptor, the Walnut Creek Bypass, the existing A -Line and Main Trunk No. 1, and the San Ramon Valley Trunk Sewer from the Buchanan Field Golf Course in Concord to the City of San Ramon along the Walnut Creek Channel and the Ironhorse Trail, formerly known as the Southern Pacific Railroad corridor. Project History: Right of way was acquired for the A -Line Relief Interceptor and San Ramon Trunk Sewer along the Southern Pacific Railroad corridor in 1985 from Contra Costa County. At that time the exact locations of existing sewers along this alignment were not known and the alignments of the future A -Line Relief Interceptor and San Ramon Trunk Sewer were not determined. The easement documents were written so that the property descriptions could be modified when the locations of existing facilities were determined and sufficient engineer had been done to determine the locations of the future sewers. Pre - design of the A -Line Relief Interceptor for right of way acquisition was completed in 2003. The current project work includes physically locating the existing sewers along the Southern Pacific Railroad corridor and creating new legal descriptions for the amended grants of easements. Project Description: This project will complete the amended grants of easements for the Southern Pacific Railroad corridor purchased form the County in 1985, acquire the Buchanan Field Golf Course easements, and acquire the Walnut Creek Channel easements from Meridian Park Boulevard to Monument Boulevard in Concord. FY 2009 -10 CIB /2009 CIP CS-63 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2006 12/31/2008 $1,545,000 Construction 12/31/2008 12/31/2010 $140,000 Total: $1,685,000 Estimated expenditures this FY are: $500,000 Anticipated Allocations this FY are: $545,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: A -Line Easement Acquisition - ph 2 / 3 Project Number /Filename: 5967 / A- Line_ease_acg2 Project Manager /% Expansion: Gronlund / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 278,000 75,000 155,000 200,000 0 B. Anticipated Allocations 340,000 0 500,000 545,000 300,000 0 C. Authorized this Year 340,000 278,000 575,000 700,000 500,000 0 D. Estimated Expenditures (62,000) (203,000) (420,000) (500,000) (500,000) 0 E. Estimated Carry -over 278,000 75,000 155,000 200,000 0 0 FY 2009 -10 CIB /2009 CIP CS-64 Alhambra Valley Assessment Districts Project Manager, Department /Division: Curtis Swanson, Engineering /Environmental Services Project Purpose: To provide a financing mechanism for the extension of public sewers into areas of Alhambra Valley currently served by septic tanks. Project History: In 2008, the District completed construction of the Alhambra Valley Trunk Sewer project, which not only serves as the backbone of a future wastewater collection system in Alhambra Valley, but also directly serve more than 65 residential parcels situated along its alignment. In a late 2006 meeting, the Board of Directors approved an Alhambra Valley Sewer Financing Program to assist direct and indirect connectors to the CCCSD- constructed Alhambra Valley Trunk Sewer project to connect to the trunk sewer and build main extension from it into their adjoining neighborhoods. The financing program was based on CCCSD's successful Contractual Assessment District (CAD) program, which allows for the formation of voluntary sewer construction assessment districts. In 2007, 243 Alhambra Valley parcels tributary to the trunk sewer were annexed into CCCSD's service area. Approximately 16,000 linear feet of sewer main extensions from the trunk sewer will be needed to serve the potential near -term, indirect customers. Through 2008, the Board of Directors has approved six Alhambra Valley Assessment Districts (AVADs): one is financing direct connections to the trunk sewer and five are financing construction of more than 7,700 linear feet of sewer main extensions. Project Description: The goals of the Alhambra Valley Assessment District (AVAD) Program are to assist property owners with septic tanks to finance the cost of extending and connecting to the public sewer; to avoid future use of septic systems and sewage pumping systems in Alhambra Valley; and to facilitate direct and indirect connections to the Alhambra Valley trunk sewer so that CCCSD can be reimbursed more quickly for its planning, design, and construction expenditures associated with the trunk sewer extension. In many instances, the cost to extend public sewers into an area serviced by septic tanks can be an extreme financial burden for one owner or even a group of owners, especially when compounded by the need to reimburse CCCSD for construction of the Alhambra Valley trunk sewer. The AVAD process provides property owners a means to finance the cost of sewer improvements over time at a fixed interest rate. Each property owner's share of the cost of a sewer extension, trunk sewer reimbursement and /or capacity fee can be spread over time instead of requiring a lump -sum payment following construction. Project Location: Throughout Alhambra Valley, unincorporated Martinez FY 2009 -10 CIB /2009 CIP CS-65 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $37,400 Design 11/01/2007 02/01/2008 $0 Construction 02/01/2008 06/17/2011 $2,162,600 Total: $2,200,000 Estimated expenditures this FY are: $800,000 Anticipated Allocations this FY are: $100,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Alhambra My Assmt Dist / 3 Project Number /Filename: 5937 / AVAD Project Manager /% Expansion: Leavitt / 0 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 960,000 970,000 270,000 0 0 B. Anticipated Allocations 1,000,000 1,000,000 100,000 100,000 0 0 C. Authorized this Year 1,000,000 1,960,000 1,070,000 370,000 0 0 D. Estimated Expenditures (40,000) (990,000) (800,000) (370,000) 0 0 E. Estimated Carry -over 960,000 970,000 270,000 0 0 0 FY 2009 -10 CIB /2009 CIP CS-66 San Ramon Valley Interceptor Project Manager, Department /Division: Sasha Mestetsky, Engineering /Capital Projects Project Purpose: To provide additional sewage conveyance capacity from the San Ramon Valley in response to commercial and residential growth and infiltration during wet weather. Project History: The District undertook planning and engineering studies of a new interceptor sewer in late 1983. The District negotiated and purchased easements for the new interceptor sewer within the former Southern Pacific Railroad right -of -way from Contra Costa County. The Board of Directors approved an Environmental Impact Report (EIR) for the project on October 28, 1986. The overall San Ramon Valley Interceptor Sewer Improvement Project consists of the installation of approximately 10 miles of large- diameter gravity interceptor sewer constructed in three phases and two miles of force main. Project Description: San Ramon Interceptor Schedule "A ": This project covered the six -mile section from Sycamore Valley Road in Danville north to a point near Rudgear Road in southern Walnut Creek. The construction contract was awarded at a cost of $7,541,000 on May 19, 1987, and completed October 1988. San Ramon Interceptor Schedule "B ": Schedule "B" covered the one and one half - mile section from Sycamore Valley Road south to St. James Court in Danville. The construction contract was awarded at a cost of $1.9 million and was completed July 1988. San Ramon Force Main Schedule "C "— Phase I. Two miles of 24 -inch force main was constructed from the San Ramon Pumping Station to a point approximately 700 feet north of Norris Canyon Road. The construction contract was awarded at a cost of $2.75 million in May 2002 and completed in October 2002. Project Description: San Ramon Interceptor Schedule "C" — Phase 2: The final phase of the San Ramon Interceptor project will involve construction of approximately two miles of 36 -inch gravity line from Norris Canyon Road to St. James Court. 50% design of this phase was completed in 2003. The design will be finalized in FY 09 -10 and construction will start in FY 10 -11. Project Location: Iron Horse Trail between Norris Canyon Road and St. James Court. FY 2009 -10 CIB /2009 CIP CS-67 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2008 01/01/2009 $0 Design 01/01/2009 07/01/2010 $350,000 Construction 07/01/2010 06/17/2012 $2,982,000 Total: $3,332,000 Estimated expenditures this FY are: $300,000 Anticipated Allocations this FY are: $80,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: San Ramon Sched C Interceptor - ph 2 / 3 Project Number /Filename: 5982 / sr_sched_c2 Project Manager /% Expansion: Mestetsky / 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 75,000 (145,000) (1,815,000) 0 0 B. Anticipated Allocations 125,000 80,000 1,310,000 1,817,000 0 0 C. Authorized this Year 125,000 155,000 1,165,000 2,000 0 0 D. Estimated Expenditures (50,000) (300,000) (2,980,000) (2,000) 0 0 E. Estimated Carry -over 75,000 (145,000) (1,815,000) 0 0 0 FY 2009 -10 CIB /2009 CIP CS-68 Trunk Sewer Capacity Program Project Manager, Department /Division: Alex Rozul, Engineering /Capital Projects Project Purpose: To achieve the Collection System Program goal of reducing sanitary sewer overflows by increasing the capacity of trunk sewers to accommodate planned growth by the municipalities served by CCCSD and repairing any structural deficiencies in the District's trunk sewer system (pipelines between 12- inches and 24- inches in diameter). Project History: In 1986, the Wastewater Collection System Master Plan identified and prioritized trunk sewer capacity deficiencies. Since then, a significant investment in the highest priority projects, particularly in Martinez, Lafayette, Walnut Creek and Orinda have been completed. At many locations where overflows had been routine during wet weather, wastewater and infiltration /inflow is conveyed without overflow even during severe storms. An update of the Collection System Master Plan was completed in March 2000 and the program was modified to reflect the new priorities established by the Master Plan Update. The Collection system Master Plan is currently undergoing another update and the project scope may change based on information from that revision. Project Description: Project work is projected to take place in several areas during fiscal year 2009 -10, as described on the following pages. FY 2009 -10 CIB /2009 CIP CS-69 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2009 06/17/2010 $0 Construction 06/17/2010 06/17/2019 $1,000 Total: $1,000 Estimated expenditures this FY are: $0 Anticipated Allocations this FY are: $1,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Trunk Sewer Expansion Program / 3 Project Number /Filename: none / trunk Project Manager /% Expansion: Rozul / 0 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry -over 0 0 0 0 0 0 B. Anticipated Allocations 1,000 0 0 0 0 0 C. Authorized this Year 1,000 0 0 0 0 0 D. Estimated Expenditures 1,000 0 0 0 0 0 E. Estimated Carry -over 0 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-70 Miner Road, Orinda, TR 02 -200 Project Manager, Department /Division: Tom Godsey, Engineering /Capital Projects Project Description: Renovate approximately 4,000 feet of existing 15 -inch trunk sewer line and install passive overflows to relieve a parallel 18 -inch sewer of wet weather capacity. This project is located in Miner Road and Lombardy Lane. The design will evaluate various renovation methods to minimize the construction impacts to the public. Construction is expected to start in FY 2008 -09 and be completed in FY 09 -10. Project Location: Miner Road and Lombardy Lane, Orinda Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2006 05/01/2009 $463,000 Construction 05/01/2009 12/31/2009 $987,000 Total: $1,450,000 Estimated expenditures this FY are: $987,000 Anticipated Allocations this FY are: $1,000,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Miner Rd Orinda, Tr 02 -200 / 3 5951 /trunk miner Seitz / 10 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 439,000 287,000 (13,000) 0 0 B. Anticipated Allocations 450,000 0 0 1,000,000 0 0 C. Authorized this Year 450,000 439,000 287,000 987,000 0 0 D. Estimated Expenditures (11,000) (152,000) (300,000) (987,000) 0 0 E. Estimated Carry -over 439,000 287,000 (13,000) 0 0 0 FY 2009 -10 CIB /2009 CIP CS-71 Walnut Creek Downtown Pre - design Project Manager, Department /Division: Mark Wenslawski, Engineering /Environmental Services Project Purpose: The purpose of this project is to evaluate sewers in the downtown area of Walnut Creek that are structurally deficient and require frequent maintenance. Project History: A significant portion of the sewers serving downtown Walnut Creek were constructed before 1960. These sewers are deficient by today's standards and perform poorly. The existing sewers in downtown Walnut Creek are difficult to maintain because of the densification and the traffic congestion in the area. Maintenance working hours are severely restricted for excavation activities and discouraged for cleaning activities. A Facility Plan for the Walnut Creek Downtown Area was completed in 2000 and identified $8M to $10M in recommended improvements. Project Description: The City of Walnut Creek is in the process of revitalizing the Downtown area. This will result in a significant increase in wastewater flows and needed maintenance. This project will review and update the findings of the Facility Plan, identify deficient sewers and incorporate sewer TV inspection data results. Staff will prepare a pre- design report that evaluates relocation options and renovation methods for use in the downtown Walnut Creek area. The report will include input from Operations staff, City of Walnut Creek staff, and Capital Projects staff. A phased sewer replacement schedule that incorporates the input of commercial enterprises in the downtown Walnut Creek area will also be developed. FY 2009 -10 CIB /2009 CIP CS-72 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 12/01/2008 03/15/2009 $275,000 Design 03/15/2009 06/30/2009 $0 Construction 06/30/2009 10/17/2010 $0 Total: $275,000 Estimated expenditures this FY are: $24,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Walnut Creek Downtown Predesign / 3 Project Number /Filename: 5942 / WC—downtown Project Manager /% Expansion: Wenslawski / 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 (225,000) (249,000) (225,000) 0 0 B. Anticipated Allocations 25,000 0 25,000 0 0 0 C. Authorized this Year 25,000 (225,000) (224,000) (225,000) 0 0 D. Estimated Expenditures (250,000) (24,000) (1,000) 225,000 0 0 E. Estimated Carry -over (225,000) (249,000) (225,000) 0 0 0 FY 2009 -10 CIB /2009 CIP CS-73 Bates Avenue Pumping Station Abandonment Project Manager, Department /Division: Andrew Antkowiak, Engineering /Capital Projects Project Purpose: The purpose of this project is to abandon the existing package pumping station. Project History: The Bates Avenue Pumping Station was constructed in 1968. The pump station was originally constructed to receive flows from the now abandoned Port Chicago Pumping Station. Current flows to this pumping station can be diverted to Concord Industrial Pumping Station via existing gravity sewers and the existing station can be abandoned. Project Description: The purpose of this project is to abandon the existing pumping station. Flows will be permanently diverted to the Concord Industrial Pumping Station via existing gravity sewers. Bypassing additional flows to Concord Industrial will free up pumping station operations staff time. Abandonment of the existing pumping station will save future capital expenditures, such as replacing the pumping units, which were installed in 1968. The station will not be maintained for backup. Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 05/01/2009 08/01/2009 $10,000 Construction 08/01/2009 11/30/2009 $40,000 Total: $50,000 Estimated expenditures this FY are: $40,000 Anticipated Allocations this FY are: $40,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Bates Ave PS Abandonment / 4 pCS29 / bates _abandon Antkowiak / 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 0 0 0 0 0 B. Anticipated Allocations 10,000 40,000 0 0 0 0 C. Authorized this Year 10,000 40,000 0 0 0 0 D. Estimated Expenditures (10,000) (40,000) 0 0 0 0 E. Estimated Carry -over 0 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-74 Northern Pumping Stations Upgrades Project Manager, Department /Division: Sasha Mestetsky, Engineering /Capital Projects Project Purpose: The purpose of this project is to replace and modify various Concord Industrial, Clyde and Martinez pumping station components in order to prevent sewage overflows, reduce maintenance and increase operating efficiency. Project History: Pumping Station Operations staff has identified deficiencies at the Concord Industrial Pumping Station. Upgrades need to be evaluated in light of the future Concord Naval Weapons Center development. In FY 2005 -06, the pumps and check valves were replaced due to excessive wear. Pumping Station Operations Staff needs to transport a portable standby generator to the Clyde Pumping Station in the event of a power outage. The response time is very close to the time required to use up the storage capacity of the wet well and associated collection system. Inclement weather can significantly impact Operations Staff's ability to reach the site. The Martinez Pumping Station is the first of three pumping station in series that transport raw wastewater from the Martinez area to the treatment plant. The station currently does not have an emergency bypass pumping connection and has only limited storage in the event of a pumping system failure. Project Description: At the Concord Industrial Pump Station the project will permanently install the newer/ larger standby generator taken from the Lawrence Road Station and VFDs on the pumps. To protect the station from large debris plugging the existing pumps, a new grinder will be installed in the existing wet well. In addition, the fence line will be modified to accommodate storage of a portable pump. A rain/ shade cover will be installed to cover the control cabinets. Various safety improvements and operational changes such as a man -lift for the dry well will be installed. At the Clyde Pumping Station, the project will add a permanent standby generator and concrete pad. Measures to protect the station from potential flooding will also be evaluated and implemented. At the Martinez Pumping Station the project will add an emergency bypass pumping connection at the front of the site. The existing bypass to a creek sewer line will be abandoned. In addition, the entrance gate will be relocated and some minor paving improvements will be performed. At the Maltby Pumping Station, a new valve vault and cover will be installed to provide better access to piping and valves. FY 2009 -10 CIB /2009 CIP CS-75 At the Moraga Pumping Station and the Orinda Crossroads Pumping Station, bar screens will be modified. Project Location: Concord Industrial Pumping Station, Clyde Pumping Station, Martinez Pumping Station, Maltby Pumping Station, Orinda Crossroads Pumping Station and Moraga Pumping Station. Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 01/01/2006 05/01/2008 $180,000 Construction 05/01/2008 12/31/2009 $700,000 Total: $880,000 Estimated expenditures this FY are: $600,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Northern Pumping Station Upgrades/ 4 5971 / northern_ps_up Mestetsky / 0 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 257,000 600,000 0 0 0 B. Anticipated Allocations 437,000 443,000 0 0 0 0 C. Authorized this Year 437,000 700,000 600,000 0 0 0 D. Estimated Expenditures (180,000) (100,000) (600,000) 0 0 0 E. Estimated Carry -over 257,000 600,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-76 Orinda Crossroads /Moraga PS Upgrades Project Manager, Department /Division: Andrew Antkowiak, Engineering /Capital Projects Project Purpose: This project will improve the reliability and maintainability of the pumping stations. Project Description: This project will install minor upgrades, and other miscellaneous improvements at the Orinda Crossroads and Moraga Pumping stations. Additional minor improvements at other pumping stations in the Orinda and Moraga area may be included in this project. Project Location: Orinda Crossroads, Moraga and other pumping stations in the EBMUD watershed area. Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2008 07/01/2009 $0 Construction 07/01/2009 12/31/2009 $20,000 Total: $20,000 Estimated expenditures this FY are: $10,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Orinda Xroads /Moraga PS Upgrades / 4 Project Number /Filename: pCS19 / orimoraga_upg Project Manager /% Expansion: Antkowiak / 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 10,000 0 0 0 0 B. Anticipated Allocations 20,000 0 0 0 0 0 C. Authorized this Year 20,000 10,000 0 0 0 0 D. Estimated Expenditures (10,000) (10,000) 0 0 0 0 E. Estimated Carry -over 10,000 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-77 Pumping Station Corrosion Control Project Manager, Department /Division: Gail Chesler, PhD, Engineering /Environmental Services Project Purpose: Corrosion is a significant issue for collection systems maintenance, and this project concludes the documentation of corrosion control methods at the District pumping stations. Condition assessment of the gravity lines downstream from each pumping stations has been a necessary component of each segment of the project. Project History: In earlier years of the project, consultant services have been used to evaluate the processes needed and the processes in place to control corrosion in the pumping stations and in the gravity lines downstream of these pumping stations. Beginning in 2002, reports have been completed for the following five systems: (1) The Lower Orinda pumping station, (2) the San Ramon pumping station, (3) the Martinez PS series, which included Martinez, Fairview, and Maltby, (4) the Concord Industrial and Clyde pumping stations and (5) the Moraga pumping station. In 2006, investigations were begun for the Orinda Crossroads pumping station, but it was determined that corrosion was not an issue at this station because there was no evidence of its occurrence. No work occurred on this project in since FY 2007 due to staffing limitations. Project Description: During FY 2009 -10, the results of all of these projects will be reviewed and the District strategy documented. This comparison and fine - tuning of the District plan has been a component of each project. The concluding document will compile the findings of these projects. FY 2009 -10 CIB /2009 CIP CS-78 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 10/01/2002 12/31/2004 $431,000 Design - - $0 Construction 12/31/2004 12/17/2009 $0 Total: $431,000 Estimated expenditures this FY are: $5,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Pumping Station Corrosion / 4 Project Number /Filename: 5922 / PS—Corrosion Project Manager /% Expansion: Chesler / 0 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 10,000 5,000 0 0 0 B. Anticipated Allocations 431,000 0 0 0 0 0 C. Authorized this Year 431,000 10,000 5,000 0 0 0 D. Estimated Expenditures (421,000) (5,000) (5,000) 0 0 0 E. Estimated Carry -over 10,000 5,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-79 Pumping Stations Equipment and Piping Replacement Project Manager, Department /Division: Bill Brennan, Collection System Operations Project Purpose: The purpose of this project is to replace or recondition failed and obsolete pumps, piping, valves, electrical and instrumentation equipment, and other support equipment, to provide for proper emergency response at District pumping stations, purchase major spare assemblies for various pieces of pumping stations equipment, meeting new regulatory requirements. Project History: In the summer of 1997, a header at the Maltby Pumping Station failed due to external corrosion. Bypass pumping was required to maintain system flow, and the repair was made under an emergency declaration. Bypass pumping capability was added during the repairs. Similar repairs and modifications were made on a planned basis at a sister station, Fairview. In 2005/06 the main pumps at the Concord Industrial Pumping Station were replaced because the pumps were badly worn. Project Description: The scope of work for this project includes, as examples, the following: • Addition of control and isolation valves for shutdown and protection of the stations • Revisions to control strategies and equipment response times • Possible protections for pumping stations and equipment, if flooded • Investigation and installation of "pump around" capabilities • Development of emergency response procedures and purchasing equipment, such as "pump- around" pumps and reliability test equipment • Reconditioning of major pieces of equipment to original factory specifications • Purchase of large- dollar spare assemblies for major PS equipment • Other work or equipment requirements that might be defined by the regulating community, such as the outgrowth of the upcoming Sewer System Management Plan (SSMP), potential federal CMOM regulations, or as promulgated by the BAAQMD or the California Air Resources Board Project Location: All pumping stations. FY 2009 -10 CIB /2009 CIP CS-80 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design - - $0 Construction 07/01/2007 06/30/2017 $752,000 Total: $752,000 Estimated expenditures this FY are: $75,000 Anticipated Allocations this FY are: $75,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: PS Equip & Piping Repl / 4 Project Number /Filename: 5941 / PS_Equip Project Manager /% Expansion: Brennan / 0 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 23,000 23,000 23,000 23,000 23,000 B. Anticipated Allocations 185,000 40,000 75,000 75,000 75,000 65,000 C. Authorized this Year 185,000 63,000 98,000 98,000 98,000 88,000 D. Estimated Expenditures (162,000) (40,000) (75,000) (75,000) (75,000) (65,000) E. Estimated Carry -over 23,000 23,000 23,000 23,000 23,000 23,000 FY 2009 -10 CIB /2009 CIP CS-81 Pumping Station Safety and Security Improvements Project Manager, Department /Division: Bill Brennan, Collection Systems Operations Project Purpose: This project will provide funding for safety and security - related projects at the District's pumping stations. Project History: The District has very active and aggressive safety programs that are administered by both department /division committees and a District committee. One of the many responsibilities of these committees is to address and support solutions for safety and security concerns as identified by operations or maintenance personnel, and to respond to changes mandated by ever - changing regulatory requirements in both these sectors. Recent local and global security and compliance concerns have caused the District to identify projects that will increase security at pumping station facilities. Project Description: This project provides funding to install safety and security improvements in the District's pumping stations. These projects include miscellaneous upgrades at all pumping stations. Project Location: Potential locations are at all pumping stations. FY 2009 -10 CIB /2009 CIP CS-82 Project Schedule and Cost: Start Date Completion Date Planning - - Design 07/01/2001 07/01/2004 Construction 07/01/2004 06/17/2011 Total: Estimated expenditures this FY are: Anticipated Allocations this FY are: Total Cost $0 $10,000 $60,000 $70,000 $11,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: PS Safety Improvements / 4 Project Number /Filename: 6162 / PS_Safetylmprvs Project Manager /% Expansion: Brennan / 0 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 26,000 B. Anticipated Allocations 70,000 0 C. Authorized this Year 70,000 D. Estimated Expenditures (44,000) (5,000) (11,000) (10,000) E. Estimated Carry -over 26,000 FY 2009 -10 CIB /2009 CIP CS-83 0 0 0 0 Pumping Station SCADA O &M Manual Project Manager and Department/Division: Bill Brennan, Collection Systems Operation Dept. Project Purpose: This project will provide an operations manual for use by the pumping station staff for SCADA. Project History: The Pumping Station SCADA project is complete. Pumping Station staff has been trained in the use of the system. It is appropriate that, as experience is gained with the system, an operations manual be prepared to document the operation of the system, particularly for future staff members. Project Description: A consultant will be retained to prepare an operations manual. Project Schedule and Cost: Start Date Completion Date Planning Design Construction 07/01/2009 06/17/2011 Total Cost $0 $0 $20,000 Total: $20,000 Estimated expenditures this FY are: $10,000 Anticipated Allocations this FY are: $10,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: PS SCADA O &M Manual / 4 Project Number /Filename: pCS13 / PS_SCADAMan Project Manager /% Expansion: Brennan / 0 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry -over 0 0 0 B. Anticipated Allocations 10,000 10,000 0 0 0 C. Authorized this Year 10,000 10,000 D. Estimated Expenditures (10,000) (10,000) 0 0 0 0 E. Estimated Carry -over 0 0 FY 2009 -10 CIB /2009 CIP CS-84 Sleepy Hollow Pumping Station Upgrades Project Manager, Department /Division: Sasha Mestetsky, Engineering /Capital Projects Project Purpose: The purpose of this project is to upgrade mechanical and electrical equipment at the Sleepy Hollow Pumping station in order to prevent sewage overflows, reduce maintenance, and increase operating efficiency. Project History: Sleepy Hollow is a package pumping station. The Pumping Station Master Plan in 1989 identified that this station has antiquated electrical systems that are difficult to maintain. The mechanical equipment at Sleepy Hollow is over fifty years old and has surpassed its useful life. The station is located in EBMUD Drinking Watersheds and reliable operation is critical. Project Description: This project will evaluate needed improvements and alternatives for upgrading the electrical and mechanical equipment at the station. The selected alternative will be designed and constructed in fiscal year 2009/10. As part of this project, new electrical and water services will be provided. Project Location: Orinda FY 2009 -10 CIB /2009 CIP CS-85 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 10/01/2007 06/01/2009 $40,000 Construction 06/01/2009 12/30/2009 $430,000 Total: $470,000 Estimated expenditures this FY are: $350,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: PS Sleepy Hollow Upgrades / 4 Project Number /Filename: 5960 / PS_sleepy_hollow Project Manager /% Expansion: Mestetsky / 0 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 30,000 350,000 0 0 0 B. Anticipated Allocations 50,000 420,000 0 0 0 0 C. Authorized this Year 50,000 450,000 350,000 0 0 0 D. Estimated Expenditures (20,000) (100,000) (350,000) 0 0 0 E. Estimated Carry -over 30,000 350,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-86 Pumping Stations Emergency Equipment Storage Project Manager, Department /Division: Bill Brennan, Operations /Collection System Operations Project Purpose: The purpose of this project is to provide storage of emergency equipment Project History: As part of the 2006 -2007 equipment budget, the District purchased a six inch trailer mounted pump and a 40 kilowatt trailer mounted engine generator. These two pieces of equipment are used for emergency response for PS North. It was originally envisioned that the hoses and fittings would be stored at each PS. However, the smaller pumping stations do not have any indoor storage and the hoses degrade when exposed to the weather. When this project was originally developed, the PS North staff was headquartered at the Martinez PS and access to the equipment was impacted by the railroad. Since that time, the staff has been relocated to the Annex near the HOB. Project Description: The scope of work for this project originally included the construction of a shed type building to store the pump, associated hoses and engine generator. At this time, this will be reevaluated. Possibly a roof would be sufficient since security is provided by the guards at the treatment plant and HOB. Project Location: The project location is proposed to be at the Annex. FY 2009 -10 CIB /2009 CIP CS-87 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2009 10/01/2009 $0 Design 10/01/2009 06/01/2010 $0 Construction 06/01/2010 12/17/2010 $19,000 Total: $19,000 Estimated expenditures this FY are: $9,000 Anticipated Allocations this FY are: $10,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: PS Emergency Equipment Storage / 4 Project Number /Filename: pCS28 / PSEmerg_Equipt Project Manager /% Expansion: Brennan / 0 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry -over 0 1,000 0 0 0 0 B. Anticipated Allocations 10,000 9,000 0 0 0 0 C. Authorized this Year 10,000 10,000 0 0 0 0 D. Estimated Expenditures (9,000) (10,000) 0 0 0 0 E. Estimated Carry -over 1,000 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP CS-88 San Ramon Pumping Station Upgrades Project Manager, Department /Division: Andrew Antkowiak, Engineering /Capital Projects Project Purpose: The purpose of this project is to provide the station and associated force mains with minor upgrades to facilitate operation and maintenance and to provide emergency bypass pumps to allow for pumping of dry weather flow during catastrophic pumping station failure. Project History: The San Ramon Pumping Station was constructed in the mid- 1970s. The pump station underwent a major renovation that included new pumps, refurbishment of existing pumps, a new standby generator, odor and noise control, a supervisory control and data acquisition system, architectural and landscape improvements and the installation of a new 24 -inch force main. Construction on the renovation project was completed in December of 2004. Project Description: • San Ramon Force Main Upgrades - This project will replace the existing cover on the junction structure at Executive Parkway with a safer, more ergonomic cover. • San Ramon Portal Upgrades - This project will evaluate the feasibility of replacing the existing hydraulic gate at the portal with an electric operator. • Emergency Bypass Pumps - Emergency bypass pumps will be purchased and connection piping modified to accept these pumps. FY 2009 -10 CIB /2009 CIP CS-89 TABLE OF CONTENTS Vehicles & Equipment - TAB 1 Vehicles and Equipment Acquisition — 2009- 10 ......................... ............................... 4 Vehicles and Equipment Acquisition — 2008- 09 ......................... ............................... 5 Management Information Systems - TAB 2 Geographic Data Integration (GDI) Follow -On Applications ...... ............................... 6 GDI—Treatment Plant ............................................................... ............................... 8 Information Technology Development ..................................... ............................... 10 Projects - TAB 3 ADAImprovements ................................................................. ............................... 13 CapitalLegal Services ............................................................. ............................... 15 Capital Improvement Plan and Budget .................................... ............................... 17 CSO Welding Shop Modifications ............................................ ............................... 19 CSOD Administration, Crew, and Warehouse Facility Improvements ................... 21 District Property Safety Improvements .................................... ............................... 23 District Easement Acquisition .................................................. ............................... 25 General Security Access ......................................................... ............................... 27 HHWCF Improvements Program ............................................. ............................... 29 HOBImprovements ................................................................. ............................... 31 Imhoff Triangle Development ................................................... ............................... 33 Kiewit Clean Fill Operation ...................................................... ............................... 35 Martinez Easement Acquisition ............................................... ............................... 37 POD Office Improvements Project ........................................... ............................... 39 Radio System Improvements ................................................... ............................... 41 District Rental Property Improvements .................................... ............................... 43 HOB Seismic Improvements .................................................... ............................... 45 FY2009 -10 CIB /2009 CIP GI-1 GENERAL IMPROVEMENTS PROGRAM This section includes detailed information for the General Improvements Program. Table GI -1 presents project listings and detailed budget information. Detailed project information, schedules, and cash flow tables are presented in individual project data sheets. These data sheets are found at the appropriately numbered subprogram tab and are arranged in the same order in which they appear in Table GI -1. The numbered tabs represent the following: TAB NO. SUBPROGRAM 1 Vehicles and Equipment 2 Information Systems 3 Projects OVERVIEW The General Improvements Program at $10.6 M comprises 26 percent of the total estimated capital expenditures for FY 2009 -10. The General Improvements Program is primarily concerned with the property, administrative buildings, and equipment needs of the District. The Vehicles and Equipment subprogram comprises the items budgeted and purchased under the annual District Equipment Budget. The Capital Improvement Budget includes an allowance for the equipment budget. Specific equipment items are approved through the annual budget process. The Information Systems subprogram reflects the importance of information technology in daily operation of the District. The District has developed an Information Technology Master Plan which envisions implementing specific improvements and extends five years into the future. In the Capital Improvement Plan, the implementation schedule for technology improvements has been extended over ten years to meet annual expenditure targets. An allowance to meet anticipated future information technology needs has been included in the last five years of the 10 -year Capital Improvement Plan. The Projects subprogram of the General Improvements Program includes improvements to the Headquarters Office Building (HOB) and CSOD Facilities, CIB preparation, easement and right -of -way acquisition, and projects related to District property improvements. In FY 2009 -10 and 2010 -11, significant funds are proposed to be spent for the new facility and yard improvements at CSOD. The Capital Improvement Budget also includes an estimate for the installation of heaters and other improvements at the Household Hazardous Waste Collection Facility. Replacement of worn or outdated carpeting and furniture in the HOB will also continue through 2009 -10. FY2009 -10 CIB /2009 CIP GI-2 Table GI -1: General Improvements Subprogram /Project List Management Information Systems 8211 GDI Follow On Applications Estimated Anticipated Estimated Anticipated Estimated 42,000 Project Total Project Allocations Expenditures Allocations Expenditures Subprogram / Project No. / Project Title Manager Expenditures To 06/30/09 To 06/30/09 FY 2009 -10 FY 2009 -10 1Vehicies & Equipment 640,000 675,000 Subprogram Total 5,745,000 9999 Cap Proj Clearing Vassallo 10,000 0 0 2,000 1,000 8510 Vehicles and Equipment Acquisition Vassallo 1,000,000 0 0 1,000,000 1,000,000 8509 Vehicles and Equipment Vassallo 728,000 728,000 727,000 0 1,000 Subprogram Total Leavitt 1,738,000 728,000 727,000 1,002,000 1,002,000 Management Information Systems 8211 GDI Follow On Applications Clement 94,000 167,000 52,000 - 73,000 42,000 8227 GDI - Treatment Plant Clement 500,000 100,000 100,000 100,000 100,000 8195 Information Technology Development Greenawalt 5,151,000 2,517,000 2,476,000 640,000 675,000 Subprogram Total 5,745,000 2,784,000 2,628,000 667,000 817,000 3Projects 8214 ADA Improvements Lawson 816,000 134,000 115,000 1,000 1,000 8192 Capital Legal Services Leavitt 643,000 643,000 563,000 0 80,000 8217 Capital Improvement Plan and Budget Chesler 1,118,000 403,000 348,000 140,000 110,000 pG105 CSO Welding Shop Mods Lopez 25,000 25,000 17,000 0 8,000 8208 CSOD Facility Improvements Seitz 18,506,000 1,805,000 1,738,000 16,701,000 7,500,000 8223 District Property Safety Improvements Musgraves 88,000 30,000 28,000 45,000 15,000 pG106 District Easements Gronlund 300,000 0 0 75,000 75,000 8207 General Security Access Musgraves 155,000 60,000 65,000 65,000 45,000 8216 HHW Improvements Lopez 600,000 125,000 76,000 475,000 500,000 8219 HOB Improvements Musgraves 855,000 660,000 565,000 195,000 145,000 8225 Imhoff Triangle Development Musgraves 181,000 181,000 141,000 0 10,000 8210 Kiewit Parcel Development Musgraves 296,000 209,000 146,000 87,000 30,000 pG104 Martinez Easements Gronlund 185,000 25,000 25,000 40,000 40,000 8221 POD Office Imprvs Musgraves 496,000 310,000 306,000 186,000 95,000 8222 Radio Improvements Rhoads 71,000 91,000 69,000 - 20,000 2,000 8224 Rental Property Improvements Musgraves 134,000 100,000 61,000 34,000 52,000 8226 HOB Seismic Improvements Hodges 6,020,000 25,000 0 200,000 110,000 Subprogram Total 30,489,000 4,826,000 4,263,000 18,224,000 8,818,000 Program Total 37,972,000 8,338,000 7,618,000 19,893,000 10,637,000 FY2009 -10 CIB /2009 CIP GI-3 Vehicles and Equipment Acquisition — 2009 -10 Project Manager, Department /Division: Thea Vassallo, Administrative /Finance and Accounting Project Purpose: To provide the District with safe and cost - effective vehicles and equipment. Project Description: This is the District's 2009 -10 capital project for purchase of vehicles and equipment. Project Schedule and Cost: Start Date Completion Date Planning Design Construction 07/01/2009 06/30/2010 Total Cost $0 $0 $1,000,000 Total: $1,000,000 Estimated expenditures this FY are: $1,000,000 Anticipated Allocations this FY are: $1,000,000 Actual expenditures are anticipated to be significantly lower due to reductions late in the budget process. Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Vehicles and Equipment Acquisition / 1 Project Number /Filename: 8510 / veh_equipl0 Project Manager /% Expansion: Vassallo / 0 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry -over 0 0 0 0 0 0 B. Anticipated Allocations 1,000,000 0 0 0 0 0 C. Authorized this Year 1,000,000 0 0 0 0 0 D. Estimated Expenditures (1,000,000) 0 0 0 0 0 E. Estimated Carry -over 0 0 0 0 0 0 FY2009 -10 CIB /2009 CIP GI-4 Vehicles and Equipment Acquisition — 2008 -09 Project Manager, Department /Division: Thea Vassallo, Administrative /Finance and Accounting Project Purpose: To provide the District with safe and cost - effective vehicles and equipment. Project Description: This is the District's 2008 -09 capital project for purchase of vehicles and equipment. This project is included in the 2009 -10 Capital Budget in case of late delivery of any vehicles purchased under this project. Project Schedule and Cost: Start Date Completion Date Planning Design Construction 07/01/2008 10/17/2009 Total: Total Cost $0 $0 $728,000 Estimated expenditures this FY are: $1,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: $728,000 Project Title /Subprogram: Project Number /Filename: Project Manager /% Expansion: Vehicles and Equipment / 1 8509 / veheq_09 Vassallo / 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 1,000 0 0 0 0 B. Anticipated Allocations 728,000 0 0 0 0 0 C. Authorized this Year 728,000 1,000 0 0 0 0 D. Estimated Expenditures (727,000) (1,000) 0 0 0 0 E. Estimated Carry -over 1,000 0 0 0 0 0 FY2009 -10 CIB /2009 CIP GI-5 Geographic Data Integration (GDI) Follow -On Applications Project Manager, Department /Division: Bill Clement, Engineering /Capital Projects Project Purpose: This project will improve the effectiveness of the GDI program, which integrates data from Engineering and CSOD by reducing geographic data redundancy and conflicts and improving data accuracy. Project History: The GDI project (DP 8189) integrated and linked databases throughout the District in such a way that users could more efficiently access and utilize available data. Databases integrated included a multitude of distinct work group databases that have a locational component, that is, they can be mapped. These included permit records (HTE and hard -copy files), Sewer Service Charge (HTE and hard -copy files), Land Base (HTE), Sewer Maintenance Management System (SMMS), Automated Mapping /Computer Aided Design /Drafting (AM /CADD), and others. This project has provided up -to -date 3" aerial photography and 2' contour data for the whole District, and the ground work for several more specific GDI related capital projects such as GDI -TP and the GDI /SMMS upgrade. Project Description: There are many identified potential application areas, and efforts to enhance the value of GDI to the District have been ongoing. Creation of standardized data input screens allow users to become familiar with only one software package with one interface for both data access and data entry to different applications. Storm sewer data from cities and the County have been added to GDI as they becomes available. Recorder's office parcel maps, subdivision maps, and Land Survey maps are currently being readied for inclusion in GDI to reduce Survey section records research time. Field crews will find it beneficial to access GDI on a laptop computer in their vehicles. Potential users include CSO and pumping station maintenance crews, Inspection, Source Control, and Survey. CSO crew use of GDI has been found to have the biggest return on investment and the shortest payback time. A pilot project to provide GDI to CSO field crews has been completed. The pilot project included identifying which data would be useful to field crews, and programming to put GDI onto field laptops. Staff will also be evaluating a replacement to GDI's mapguide software and will concurrently evaluate software replacements for ACCELLA. ACCELLA is the maintenance scheduling software for the Collection System Operations Department. The goal is to acquire software that is compatible with GDI. Other ancillary software, such as hydraulic modeling and Global Positioning, may also be investigated. Project Location: District wide. FY2009 -10 CIB /2009 CIP GI-6 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design - - $0 Construction 07/01/2005 06/30/2010 $94,000 Total: $94,000 Estimated expenditures this FY are: $42,000 Anticipated Allocations this FY are: ($73,000) Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: GDI Follow On Applications / 2 Project Number /Filename: 8211 / GDI_follow Project Manager /% Expansion: Clement / 0 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 157,000 115,000 0 0 0 B. Anticipated Allocations 167,000 0 (73,000) 0 0 0 C. Authorized this Year 167,000 157,000 42,000 0 0 0 D. Estimated Expenditures (10,000) (42,000) (42,000) 0 0 0 E. Estimated Carry -over 157,000 115,000 0 0 0 0 FY2009 -10 CIB /2009 CIP GI-7 GDI — Treatment Plant Project Manager, Department /Division: Bill Clement, Engineering /Capital Projects Project Purpose: To improve the effectiveness of Treatment Plant operations and maintenance and facilitate design of treatment plant projects by providing an interactive map of treatment plant facilities linked to various existing and proposed data sets. This tool will provide easier access to varied data sets, reducing geographic data redundancy and conflicts, and by improving data accuracy. This will improve productivity, reduce costs, and improve internal and external customer service. Project History: The successful implementation of the collection system GDI has indicated that a similar implementation of a GDI for the treatment plant could provide faster and more efficient access to existing and /or hard to access asset data. A treatment plant GDI concept has been developed that can link most of these existing and proposed datasets and allow user access through a common GDI like interface. Project Description: The GDI — Treatment Plant project will implement a geographically based asset management tool for the treatment plant. The GDI — Treatment Plant will be modeled on the collection system GDI; mirroring the graphic interface and functionality but accessing and delivering treatment plant related data sets. The District currently maintains a multitude of treatment plant work group databases that have a locational component, that is, they can be mapped. There are a number of data sets related to the Treatment Plant that are distinct work group databases, are geographically oriented, and are not currently integrated or linked. These data sets include Mainsaver, DARS, LIMS, PIMS, PCS, and TP orthophotography. These databases are not currently integrated or linked in such a way that users can efficiently share data or have knowledge of the information that is available. As a result, individual users are maintaining duplicate datasets which contain various levels of accuracy and completeness. The accuracy and availability of data have a direct impact on the efficiency and effectiveness of the District and its ability to serve its customers. Implementation tasks and schedule will be based on linking and /or creating the easiest data sets first balanced by consideration of biggest ROI. Integration of additional treatment plant data sets is expected to occur in subsequent phases. Project Location: Treatment Plant FY2009 -10 CIB /2009 CIP GI-8 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2008 09/01/2008 $50,000 Design 09/01/2008 07/01/2009 $175,000 Construction 07/01/2009 06/17/2013 $275,000 Total: $500,000 Estimated expenditures this FY are: $100,000 Anticipated Allocations this FY are: $100,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: GDI - Treatment Plant/ 2 Project Number /Filename: 8227 / GDI_tp Project Manager /% Expansion: Clement / 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 0 0 0 0 0 B. Anticipated Allocations 100,000 100,000 100,000 100,000 100,000 0 C. Authorized this Year 100,000 100,000 100,000 100,000 100,000 0 D. Estimated Expenditures (100,000) (100,000) (100,000) (100,000) (100,000) 0 E. Estimated Carry -over 0 0 0 0 0 0 FY2009 -10 CIB /2009 CIP GI-9 Information Technology Development Project Manager, Department /Division: Mark Greenawalt, Administration / Information Technology Administrator Project Purpose: An Information Technology Development Plan has been developed by Information Technology Staff to centralize efforts and funding in the development of computer and telecommunication technology within the District. Project History: Input for the development plan was gathered through information technology survey results, management project lists, and Information Technology staff, along with management and staff focus groups. The original master plan, created in 2001, contained over 50 various projects and policies that were determined by District staff. Each year, information on technology projects are gathered and updated from District staff by the Information Technology Administrator, and reviewed by District Management and the Board of Directors for approval. Project Description: Due to competing funding and staffing priorities, the Information Technology Development Plan expenditure requests are being spread over greater than a 5 -year time frame. The prioritization of these expenditures will be revisited on an ongoing basis and some adjustments may be made to allow funding of higher priority projects. The Information Technology Development project will provide funding for the development of the following areas: • PC hardware and software • District and specialized networks, systems and software applications • Network infrastructure & security • Data storage, backups and disaster recovery • Internet and Intranet development • Remote access • Telecommunications improvements • Information Technology customer service and support Project Location: District wide. FY 2009 -10 CIB /2009 CIP GI-10 2009 -2010 IT Development CIB - Proposed Projects 1. PC Replacement - Replace approximately 60 PCs /Laptops (4 150,000 yrs old), LCD display screens, network & desktop printers. 2. Software upgrades — SQL Server & Windows Server 2008 50,000 software upgrades. 3. Server Replacement — 4 network servers (5 yrs old). 35,000 4. Virtual Server / SQL Server Redundancy 40,000 5. SAN Expansion 60,000 6. Engineering Support Upgrades — Workstations, SQL 2008 license & training, Migration to AutoCad, (2) GDI standalone 100,000 laptops, Mirrored GDI Server 7. EOC Updates — 12 laptops 25,000 8. Material Services — Inventory scanning software & wireless 15,000 scanners. 9. CSO Upgrades - Accela CMMS Improvements, update 35,000 WinCan Video Viewing software 10. Purchasing — Online Bidding Service — such as Planet Bids, for 25,000 Engineering & Purchasing 11. Presentation Systems — • 2nd Conference Room 15,000 • POD Training Room 12. Engineering Asset Management — NexGen application (runs 25,000 on SQL) and integration with MainSaver 13. Click2Gov Permit Planning Review 20,000 14. Electronic Records & Email Retention policies consultant 10,000 15. Contingency & Project Management 70,000 TOTAL ESTIMATED COST $675,000 FY 2009 -10 CIB /2009 CIP GI-11 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design - - $0 Construction 07/01/2004 06/30/2014 $5,151,000 Total: $5,151,000 Estimated expenditures this FY are: $675,000 Anticipated Allocations this FY are: $640,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Information Technology Development/ 2 Project Number /Filename: 8195 / INF_Tech Project Manager /% Expansion: Greenawalt / 0 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 11,000 41,000 6,000 0 0 B. Anticipated Allocations 1,797,000 720,000 640,000 494,000 500,000 500,000 C. Authorized this Year 1,797,000 731,000 681,000 500,000 500,000 500,000 D. Estimated Expenditures (1,786,000) (690,000) (675,000) (500,000) (500,000) (500,000) E. Estimated Carry -over 11,000 41,000 6,000 0 0 0 FY 2009 -10 CIB /2009 CIP GI-12 ADA Improvements Project Manager, Department /Division: Dana Lawson, Engineering /Capital Projects Project Purpose: This project will make improvements to District facilities accessed by the general public to comply with the Americans with Disabilities Act (ADA). Project History: The ADA requires those District facilities open to the public to be accessible. District facilities accessed by the public include specific areas in the HOB, POB, Laboratory, HHWCF, and Outdoor Park adjacent to HHWCF. These facilities were constructed at various times over the last 30 years. While they may have met any accessibility requirements at the time of their construction, accessibility standards have continued to change. In January 2007 an accessibility review was conducted of District facilities and provided recommended improvements. Improvements were recommended to the interior and exterior of HOB, POB, Laboratory, HHWCF, and to the Outdoor Park. Improvements to the exterior of District facilities were made during fiscal year 2007 -08. Those facilities include HOB visitor parking area, HHWCF and Outdoor Park parking areas, and Laboratory parking area. Project Description: The project will design and construct accessibility to the interiors and exteriors of District facilities accessed by the public. Scope items include mostly improvements to the interior of HOB and POB: • Providing an accessible path of travel to the Multi- Purpose Room in POB • Accessibility improvements to the Board Room • Improvements to the HOB first floor restrooms to meet current standards • Improvements to the reception and permit counters The exterior improvements have been completed. The interior improvements have been designed, and need to be bid and constructed. The interior remodels will include recycled steel bathroom partitions and recycled glass countertops for Reception and Permit areas. In addition, updated shower and locker facilities will be provided in the Annex (the old animal control facility) and the exterior of the HOB will be caulked to prevent intrusion of rainwater. Construction of this project may be accelerated. Project Location: Headquarters Office Building, Plant Operations Building, Annex (old Animal Control facility), Household Hazardous Waste Collection Facility, Laboratory, Outdoor Park FY 2009 -10 CIB /2009 CIP GI-13 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design - - $116,000 Construction 01/01/2007 01/01/2011 $700,000 Total: $816,000 Estimated expenditures this FY are: $1,000 Anticipated Allocations this FY are: $1,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: ADA Improvements / 3 Project Number /Filename: 8214 / ADA_Imprvs Project Manager /% Expansion: Lawson / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 (5,000) 19,000 19,000 19,000 0 B. Anticipated Allocations 0 115,000 19,000 1,000 681,000 0 C. Authorized this Year 0 110,000 38,000 20,000 700,000 0 D. Estimated Expenditures (5,000) (91,000) (19,000) (1,000) (700,000) 0 E. Estimated Carry -over (5,000) 19,000 19,000 19,000 0 0 FY 2009 -10 CIB /2009 CIP GI-14 Capital Legal Services Project Manager, Department /Division: Russell Leavitt, Engineering /Environmental Services Project Purpose: To streamline the processing of legal bills. Project History: In the past, legal expenses were charged to individual capital projects. This required extra staff time each month to review legal bills and get approvals from several different project managers. Project Description: Capital legal service expenses are no longer charged to individual capital projects. Instead, one capital account with four charge numbers is being used for capital legal expenses from Treatment Plant, Collection System, General Improvements, and Recycled Water Program projects. This change has relieved the Engineering Department's project managers from having to code the legal bill with project account numbers each month. This process also reduces the amount of time all parties must spend processing the legal bill. Projects for which the District will receive reimbursement still have legal expense charges coded directly to those projects. Examples of such projects are HHW and any future Caltrans- related projects. Engineering Department Operations and Maintenance legal expenses are charged to Environmental Services Division accounts, since this division generates most of these expenses. Project Location: Not applicable. FY 2009 -10 CIB /2009 CIP GI-15 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 11/20/2000 06/30/2011 $643,000 Design - - $0 Construction 06/30/2011 06/17/2010 $0 Total: $643,000 Estimated expenditures this FY are: $80,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Capital Legal Services / 3 Project Number /Filename: 8192 / CapLegal Project Manager /% Expansion: Leavitt / 0 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 94,000 80,000 0 0 0 B. Anticipated Allocations 577,000 66,000 0 0 0 0 C. Authorized this Year 577,000 160,000 80,000 0 0 0 D. Estimated Expenditures (483,000) (80,000) (80,000) 0 0 0 E. Estimated Carry -over 94,000 80,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP GI-16 Capital Improvement Plan and Budget Project Manager, Department /Division: Gail Chesler, PhD, Engineering /Environmental Services Project Purpose: This project provides for the capitalization of a portion of the staff time necessary for the data gathering and production of the District's Capital Improvement Budget and Capital Improvement Plan document. Project History: Custom software is used to create and maintain a project database to hold budget information on the District's present and planned capital projects and produce the annual budget and plan. A number of interim reports are also produced. Project Description: Facility planning and master planning have traditionally been capital activities. It is appropriate that the resources required to produce the District's overarching planning document, the CIB /CIP, also be classified as capital expenditures. Staff time charged to this capital project will be mainly from the capital improvement budget coordinator. Other costs include printing of the actual CIP /CIB documents. Opportunities to streamline the process will be identified and implemented, as well as new ways sought to present the information through the year to increase its clarity and usefulness to staff and management in capital planning processes. FY 2009 -10 CIB /2009 CIP GI-17 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2006 06/30/2015 $1,118,000 Design 06/30/2015 01/30/2016 $0 Construction 01/30/2016 06/30/2016 $0 Total: $1,118,000 Estimated expenditures this FY are: $110,000 Anticipated Allocations this FY are: $140,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Capital Improvement Plan and Budget/ 3 Project Number /Filename: 8217 / CIB_CIP Project Manager /% Expansion: Chesler / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 27,000 12,000 55,000 85,000 95,000 B. Anticipated Allocations 150,000 100,000 153,000 140,000 120,000 100,000 C. Authorized this Year 150,000 127,000 165,000 195,000 205,000 195,000 D. Estimated Expenditures (123,000) (115,000) (110,000) (110,000) (110,000) (110,000) E. Estimated Carry -over 27,000 12,000 55,000 85,000 95,000 85,000 FY 2009 -10 CIB /2009 CIP GI-18 CSO Welding Shop Modifications Project Manager and Department/Division: Edgar Lopez, Engineering /Capital Projects Project Purpose: The purpose of this project is to upgrade the welding facilities at the CSO Vehicle Shop in Walnut Creek. This project will investigate the aging heating and ventilation equipment within the shop area, especially as it relates to indoor welding code compliance. Adding fire sprinklers to the building shall also be included under this project. Project History: This project was originally part of the CSOD Facility Modifications Project. The existing welding shop is located within the outdoor bays adjacent to the Vehicle Maintenance building. Although the existing facility is adequate for welding during the summer time, high winds and rainfall contribute to difficult or non - workable conditions during the winter months. Modifying the Vehicle Maintenance shop to allow for indoor welding will improve working conditions. Project Description: The preliminary design will start immediately. The project is anticipated to be designed in 2009 depending on building or fire code requirements. Miscellaneous minor improvements to the Household Hazardous Waste Collection Facility may also be coordinated and pursued with this project. Project Location: CSO Facility, Walnut Creek FY 2009 -10 CIB /2009 CIP GI-19 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 03/01/2008 07/01/2008 $10,000 Design - - $15,000 Construction 07/01/2008 10/17/2009 $0 Total: $25,000 Estimated expenditures this FY are: $8,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: CSO Welding Shop Mods / 3 Project Number /Filename: pG105 / CSO_Weld Project Manager /% Expansion: Lopez / 0 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 16,000 8,000 0 0 0 B. Anticipated Allocations 25,000 0 0 0 0 0 C. Authorized this Year 25,000 16,000 8,000 0 0 0 D. Estimated Expenditures (9,000) (8,000) (8,000) 0 0 0 E. Estimated Carry -over 16,000 8,000 0 0 0 0 FY 2009 -10 CIB /2009 CIP GI-20 CSOD Administration, Crew, and Warehouse Facility Improvements Project Manager, Department /Division: Paul Seitz, Engineering /Capital Projects Project Purpose: The project will make improvements to the Collection Systems Operations Department (CSOD) corporation yard structures to accommodate current and future needs. Project History: The CSOD administration and crew building was originally constructed as the District's headquarters office building and was not designed for its current use as a collection systems operations building. The administration and crew building, warehouse, and corporation yard facilities have reached an age and condition where significant rehabilitation, upgrading, and replacement are needed. In addition, CSOD staffing has increased to meet District growth and increasing regulatory demands and additional space is needed. Overall, the existing CSO facilities do not meet the current and future needs of the District. In 2006, the District completed a comprehensive evaluation of alternatives to address deficiencies. The best alternative was found to be construction of a new administration, crew, and warehouse building at the location of the existing warehouse. This alternative allows the existing administration and crew building to remain in operation until the new facilities are constructed, which minimizes impacts to operations. A supplementary project was completed during fiscal year 2006/07 that expanded the crew vehicle parking area under the freeway overpass adjacent to the CSOD yard and replaced the failing retaining wall. The old Ducca house was also removed at that time. Project Description: The District approved the mitigated negative declaration in December 2007. The project consists of design and construction of a new CSO administration, crew, and warehouse building. The project also includes site improvements such as new paving and landscaping. Prior to construction, the District must obtain permits from the City of Walnut Creek, and address any City requirements. The project is expected to be completed in spring 2011. This project has been submitted by the District as a candidate for stimulus funding. Project Location: CSOD Facility, Walnut Creek. FY 2009 -10 CIB /2009 CIP GI-21 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 01/01/2004 02/01/2007 $995,600 Design 02/01/2007 07/01/2009 $1,929,400 Construction 07/01/2009 04/30/2012 $14,800,000 Total: $17,725,000 Estimated expenditures this FY are: $7,500,000 Anticipated Allocations this FY are: $16,701,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: CSOD Facility Improvements / 3 Project Number /Filename: 8208 / csoFaclmpry Project Manager /% Expansion: Seitz / 0 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 287,000 67,000 9,268,000 50,000 0 B. Anticipated Allocations 1,305,000 500,000 15,920,000 0 0 0 C. Authorized this Year 1,305,000 787,000 15,987,000 9,268,000 50,000 0 D. Estimated Expenditures (1,018,000) (720,000) (7,500,000) (8,437,000) (50,000) 0 E. Estimated Carry -over 287,000 67,000 9,268,000 50,000 0 0 FY 2009 -10 CIB /2009 CIP GI-22 District Property Safety Improvements Project Manager, Department /Division: Randy Musgraves, Administrative Department Project Purpose: To implement projects necessary to meet worker health and safety requirements. Project History: Each year a number of urgent safety improvements are made to District facilities and equipment. These improvements generally are triggered by equipment failures, accidents and near misses. Improvements also are made based on results of safety audits and suggestions received by the District's Safety Committee and the various department -level safety teams. The issues addressed in any given year vary widely in scope and location. Project Description: This project is a multi -year program to install safety improvements. The project encompasses safety improvements to the District's buildings, surrounding parking lots and grounds, District -owned buffer properties, general use vehicles and equipment, and other safety improvements that are not included in treatment plant or collection system projects. Studies of workstation ergonomics may require the purchase of furniture and /or equipment to address identified issues. Project Location: Improvements could be made on any of the District -owned properties or easements including the treatment plant, CSO office and yard, pumping stations or buffer properties. The specific locations will be determined throughout the course of the project. FY 2009 -10 CIB /2009 CIP GI-23 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design - - $0 Construction 07/01/2007 06/17/2013 $88,000 Total: $88,000 Estimated expenditures this FY are: $15,000 Anticipated Allocations this FY are: $45,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: District Property Safety Improvements / 3 Project Number /Filename: 8223 / DistPropSafety Project Manager /% Expansion: Musgraves / 0 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 17,000 2,000 32,000 17,000 2,000 B. Anticipated Allocations 30,000 0 45,000 0 0 13,000 C. Authorized this Year 30,000 17,000 47,000 32,000 17,000 15,000 D. Estimated Expenditures (13,000) (15,000) (15,000) (15,000) (15,000) (15,000) E. Estimated Carry -over 17,000 2,000 32,000 17,000 2,000 0 FY 2009 -10 CIB /2009 CIP GI-24 District Easement Acquisition Project Manager and Department/Division: Stephanie Gronlund, Engineering /Environmental Services Project Purpose: To perfect or acquire new property land rights for existing or new sanitary sewers that are located on private properties and are not associated with a current capital project for sewer renovation work. Project History: As capital projects are designed, sanitary sewer easements may have to be acquired through budgets for those specific projects. This project provides funds for the acquisition of easements for projects where specific funds are not identified in the Capital Improvement Budget (CIB). Project Description: Easements that may be acquired through this project are: • Locations where easements need to be purchased for existing sewers • Sewers that need upgraded easement rights or access rights • Sewers relocated through other public agency projects • Outfall Easement Upgrade Project • Recycled Water Program Projects included in the Collection System Renovation Program have funds budgeted specifically for right of way acquisition. Project Location: District -wide. FY 2009 -10 CIB /2009 CIP GI-25 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design - - $300,000 Construction 01/01/2010 06/17/2013 $0 Total: $300,000 Estimated expenditures this FY are: $75,000 Anticipated Allocations this FY are: $75,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: District Easements / 3 Project Number /Filename: pG106 / distr_ easements Project Manager /% Expansion: Gronlund / 0 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 A. Current Carry -over 0 0 0 0 0 0 B. Anticipated Allocations 75,000 75,000 75,000 75,000 0 0 C. Authorized this Year 75,000 75,000 75,000 75,000 0 0 D. Estimated Expenditures (75,000) (75,000) (75,000) (75,000) 0 0 E. Estimated Carry -over 0 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP GI-26 General Security Access Project Manager, Department /Division: Randy Musgraves, Administrative Department Project Purpose: Improve public and employee safety, meet reliability /safety standards, reduce the District's exposure to liability, reduce loss of District's property, and reduce Operations and Maintenance expenses. Project History: The District has experienced property losses in the past and improvements to the security system are continually identified and refined. Also, the current national security situation may soon require additional security measures for essential public services. Project Description: This project will improve the security of the public and District personnel and property. This project could include, but would not be limited to installing alarm systems at critical sites on District property, adding gates in the perimeter security fencing to allow more efficient access for District personnel and equipment, upgrading security cameras, improving general area lighting, fencing and signage. This project focuses on non - Treatment Plant (including Collection System Operation facilities) security improvements. Treatment Plant security projects are budgeted under the Treatment Plant Program to clarify billing for reimbursement by the City of Concord. Project Location: District properties. FY 2009 -10 CIB /2009 CIP GI-27 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design - - $0 Construction 07/01/2007 06/17/2013 $155,000 Total: $155,000 Estimated expenditures this FY are: $45,000 Anticipated Allocations this FY are: $65,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: General Security Access / 3 Project Number /Filename: 8207 / GenSec Project Manager /% Expansion: Musgraves / 0 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 (25,000) (5,000) 15,000 30,000 15,000 B. Anticipated Allocations 20,000 40,000 65,000 30,000 0 0 C. Authorized this Year 20,000 15,000 60,000 45,000 30,000 15,000 D. Estimated Expenditures (45,000) (20,000) (45,000) (15,000) (15,000) (15,000) E. Estimated Carry -over (25,000) (5,000) 15,000 30,000 15,000 0 FY 2009 -10 CIB /2009 CIP GI-28 HHWCF Improvements Program Project Manager, Department /Division: Edgar J. Lopez, Engineering /Environmental Services Project Purpose: The project purpose is to make improvements to the interior and exterior of the Household Hazardous Waste Collection Facility (HHWCF) that will increase efficiency and utilization of the facility. Project History: The HHWCF was completed in 1997. There is an ongoing need to renovate or reconfigure operational and storage space to match evolving needs, to replace outdated or worn -out furniture, and to incorporate new technologies and processes to improve safety and efficiencies. Project Description: This multi -year program will provide an allowance over the next ten years to renovate and upgrade the interior and exterior of the HHWCF. Anticipated interior and exterior projects include installing radiant heaters in the laboratory area, paving and re- striping the parking lot, installing a dust collection system, expanding the west storage area to accommodate increased participation. When specific projects are identified, separate project budgets, including labor, equipment, and materials will be established in the CIB. Phase 1 of this program, Project No. 8216, will include several interior improvements to accommodate safety concerns and the increase in staff. This project will expand the interior office space, reconstruct the service counter to met ADA compliance, install security cameras, replace railings, improve the flooring conditions, and add heaters. FY 2009 -10 CIB /2009 CIP GI-29 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 06/01/2007 07/01/2007 $26,000 Design 07/01/2007 10/01/2007 $50,000 Construction 10/01/2007 06/17/2011 $524,000 Total: $600,000 Estimated expenditures this FY are: $500,000 Anticipated Allocations this FY are: $475,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: HHW Improvements / 3 Project Number /Filename: 8216 / HHWIMP Project Manager /% Expansion: Lopez / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 19,000 49,000 49,000 24,000 0 B. Anticipated Allocations 25,000 50,000 50,000 475,000 0 0 C. Authorized this Year 25,000 69,000 99,000 524,000 24,000 0 D. Estimated Expenditures (6,000) (20,000) (50,000) (500,000) (24,000) 0 E. Estimated Carry -over 19,000 49,000 49,000 24,000 0 0 FY 2009 -10 CIB /2009 CIP GI-30 HOB Improvements Project Manager, Department /Division: Randy Musgraves, Administrative Department Project Purpose: This project will renovate portions of the interior and exterior of the Headquarters Office Building (HOB). Project History: The HOB was completed in 1983. After 26 years of use, the interior needs upgrading. This multi -year project will provide an allowance to renovate and upgrade the interior and exterior of the HOB offices. Anticipated projects include conditioning and painting of the exterior, renovation of interior wall finishes and ceilings, replacement of the flooring and carpeting, upgrading of electrical and lighting systems, reconfigurations of offices and workstations, and upgrading of kitchens and lunch areas. Changes are needed to bring the building's interior and exterior into compliance with the Americans with Disabilities Act (ADA) requirements. In addition, structural improvements may need to be made to accommodate interior office changes or comply with seismic building codes. Project Description: Under this project, the HOB interior walls will be painted, repaired or replaced, along with the replacement of damaged ceiling tiles, and carpeting. Interior and exterior changes will be made to bring the building into compliance with ADA requirements. Improvements will also be made to resist inclement weather. Project Location: Headquarters Office Building. FY 2009 -10 CIB /2009 CIP GI-31 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 07/01/2006 10/01/2006 $150,000 Design 10/01/2006 03/01/2007 $135,000 Construction 03/01/2007 06/17/2011 $570,000 Total: $855,000 Estimated expenditures this FY are: $145,000 Anticipated Allocations this FY are: $195,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: HOB Improvements/ 3 Project Number /Filename: 8219 / HOB_imprvs Project Manager /% Expansion: Musgraves / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 190,000 80,000 95,000 145,000 0 B. Anticipated Allocations 225,000 275,000 160,000 195,000 0 0 C. Authorized this Year 225,000 465,000 240,000 290,000 145,000 0 D. Estimated Expenditures (35,000) (385,000) (145,000) (145,000) (145,000) 0 E. Estimated Carry -over 190,000 80,000 95,000 145,000 0 0 FY 2009 -10 CIB /2009 CIP GI-32 Imhoff Triangle Development Project Manager, Department/Division: Randy Musgraves /Administrative Department Project Purpose: The purpose of this project is to develop the District's buffer property located on Imhoff Drive. Project History: The District declared this land surplus on August 9, 2007. Prospective lessees have shown interest, but before the land can be leased, various surveys and permitting will be required along with culverting a seasonal channel that bisects the property. This property serves as a buffer zone between the treatment plant /Household Hazardous Waste Collection Facility and nearby residential and commercial neighborhoods. Project Description: This project will be a multi -year program for initial development costs associated with the triangular property located off of Imhoff Drive. The scope of work that will be accomplished with this allocation includes: a) engineering services connected with the rerouting or relocation of the seasonal creek bed, b) other in -house engineering services, and c) in -house survey services. Project Location: The triangular property is approximately 1.1 acres and is located south of Imhoff Drive and northwest of the District's Household Hazardous Waste Collection Facility. FY 2009 -10 CIB /2009 CIP GI-33 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $1,000 Design - - $140,000 Construction 12/15/2007 06/17/2013 $40,000 Total: $181,000 Estimated expenditures this FY are: $10,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Imhoff Triangle Development/ 3 Project Number /Filename: 8225 / Imhoff_tri Project Manager /% Expansion: Musgraves / 0 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 114,000 40,000 30,000 20,000 10,000 B. Anticipated Allocations 115,000 66,000 0 0 0 0 C. Authorized this Year 115,000 180,000 40,000 30,000 20,000 10,000 D. Estimated Expenditures (1,000) (140,000) (10,000) (10,000) (10,000) (10,000) E. Estimated Carry -over 114,000 40,000 30,000 20,000 10,000 0 FY 2009 -10 CIB /2009 CIP GI-34 Kiewit Clean Fill Operation Project Manager, Department /Division: Randy Musgraves, Administrative Department Project Purpose: This project will bring clean fill to the Kiewit parcel and will raise the elevation approximately five feet. Project History: The Kiewit property was purchased by CCCSD from the Kiewit Construction Group in 1981. It lies to the east of the CCCSD treatment plant site. The site is approximately a 33 -acre, polygon shaped piece of land bounded by Imhoff Drive on the north, Highway 4 on the south, Walnut Creek Flood Control Channel on the east and Grayson Creek on the west. The site has been used as a buffer zone around the treatment plant. Project Description: As available sites for disposal of clean fill within central Contra Costa County have diminished, the District has an opportunity to use the Kiewit property as a source of revenue by leasing it as a clean fill site. County Quarry was contracted with to oversee the leasing agreement and operate the clean fill for an anticipated net revenue of $1,000,000 over five years. During the operation, staff, and possibly the District's environmental consultants, will be required to review, analyze and /or validate County Quarry's data for permits, hazardous materials testing, grading, drainage or compaction. FY 2009 -10 CIB /2009 CIP GI-35 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 09/01/2004 07/01/2005 $206,000 Construction 07/01/2005 06/17/2013 $90,000 Total: $296,000 Estimated expenditures this FY are: $30,000 Anticipated Allocations this FY are: $87,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Kiewit Parcel Development / 3 Project Number /Filename: 8210 / Kiewit Project Manager /% Expansion: Musgraves / 0 Prior to 7/01/08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 93,000 63,000 120,000 90,000 60,000 B. Anticipated Allocations 209,000 0 87,000 0 0 0 C. Authorized this Year 209,000 93,000 150,000 120,000 90,000 60,000 D. Estimated Expenditures (116,000) (30,000) (30,000) (30,000) (30,000) (60,000) E. Estimated Carry -over 93,000 63,000 120,000 90,000 60,000 0 FY 2009 -10 CIB /2009 CIP GI-36 Martinez Easement Acquisition Project Manager and Department/Division: Stephanie Gronlund, Engineering /Environmental Services Project Purpose: Over the next ten ten years the District will be renovating or replacing many of the older sewer pipes within the City of Martinez. This project will acquire approximately 125 missing or insufficient sewer easements required to support this planned renovation work. The City of Martinez will reimburse CCCSD for the costs associated with acquisition of these easements. Project History: CCCSD became responsible for the City of Martinez sewers pursuant to an Annexation Agreement dated September 13, 1967. Under this agreement, the City agreed to the annexation and to transfer ownership and responsibility for existing sewer facilities to CCCSD. One of the conditions is that the City would convey adequate easements, fee title or other property rights for the sewers and other facilities that were transferred to CCCSD. Also the agreement further stated that in the event that it later appeared that the City did not possess all such necessary easements, the District will acquire the same and that all cost for acquisition will be paid for by the City of Martinez. Project Description: Easements that may be acquired through this project are: • Locations where easements need to be purchased for existing sewers • Sewers that need upgraded easement rights or access rights Project Location: City of Martinez FY 2009 -10 CIB /2009 CIP GI-37 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $185,000 Design - - $0 Construction 12/01/2008 06/17/2013 $0 Total: $185,000 Estimated expenditures this FY are: $40,000 Anticipated Allocations this FY are: $40,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Martinez Easements / 3 Project Number /Filename: pG104 / mtz_easements Project Manager /% Expansion: Gronlund / 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 0 0 0 0 0 B. Anticipated Allocations 25,000 40,000 40,000 40,000 40,000 0 C. Authorized this Year 25,000 40,000 40,000 40,000 40,000 0 D. Estimated Expenditures (25,000) (40,000) (40,000) (40,000) (40,000) 0 E. Estimated Carry -over 0 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP GI-38 POD Office Improvements Project Project Manager, Department /Division: Randy Musgraves, Administrative Department Project Purpose: The project purpose is to make improvements to the interior and exterior of the Plant Operations Department (POD) Administration offices. Project History: The POD Administration building and offices are over 30 years old. There is an ongoing need to renovate or reconfigure office and workstation space to match employee needs and duties, to replace outdated or worn out furniture, and to incorporate new office technologies. Project Description: This multi -year project will provide an allowance to renovate and upgrade the interior and exterior of the POD Administration offices. Anticipated projects include conditioning and painting of the exterior, renovation of interior wall finishes and ceilings, replacement of the flooring and carpeting, upgrading of electrical and lighting systems, reconfigurations of offices and workstations, and upgrading of kitchens and lunch areas. Exterior improvements that may be undertaken include replacement of sidewalks, retaining walls, light fixtures, and landscaping. When specific projects are identified, separate project budgets, including labor, equipment, and materials for small office renovations, will be established in the CIB. Project Location: The location of the proposed improvements will be in the POD Administration and POD Maintenance and Reliability Center. FY 2009 -10 CIB /2009 CIP GI-39 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $150,000 Design 10/01/2006 11/01/2006 $135,000 Construction 11/01/2006 06/17/2011 $211,000 Total: $496,000 Estimated expenditures this FY are: $95,000 Anticipated Allocations this FY are: $186,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: POD Office Imprvs / 3 Project Number /Filename: 8221 / POD_imprvs Project Manager /% Expansion: Musgraves / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 6,000 199,000 4,000 95,000 0 B. Anticipated Allocations 20,000 290,000 0 186,000 0 0 C. Authorized this Year 20,000 296,000 199,000 190,000 95,000 0 D. Estimated Expenditures (14,000) (97,000) (195,000) (95,000) (95,000) 0 E. Estimated Carry -over 6,000 199,000 4,000 95,000 0 0 FY 2009 -10 CIB /2009 CIP GI-40 Radio System Improvements Project Manager, Department /Division: Don Rhoads, Operations /Collection System Operations Project Purpose: To enhance the District's emergency communications system by converting to the new Contra Costa County vendor supported UHF radio system. Project History: Several years ago the District adopted Nextel as its primary means of communication. At that time the existing radio system, which uses some Contra Costa County owned sites for repeaters, was relegated to backup status for use in an emergency event. The decision to move to Nextel was prompted by the poor coverage area of the District's radio system, which made it unreliable for the daily operation. The current system, which is a low -band system, has become less reliable since the changeover to Nextel, with no upgrades to its technology or improvements to its coverage area. It has been projected that Nextel communications will be unavailable during a major emergency. Contra Costa County has been pursuing various options to create a countywide radio system that would allow public agencies, including police and fire, to interact with each other during emergencies. The County has thus far been unable to implement a full countywide system and there is nothing on the immediate horizon. Instead they have contracted with an outside vendor (Fisher Wireless) to provide a reliable UHF radio system for the County or other agencies within the County to use. The funds have been used to purchase the radios needed to work on this system and to install those mounted in buildings and vehicles. Thus far the District has purchased 65 handheld, 24 vehicle - mounted, and 5 base station radios. Once the District has conducted drills of their emergency management plan additional radio needs might come to light requiring the purchase of more radios or enhancement of those already owned. Project Description: This project has been used to migrate from the District's antiquated low -band radio system to a vendor supplied UHF T -Band technology radio system in concert with the County. Project Location: Handheld radios for distribution during and emergency event and various locations throughout the District's service area in buildings and vehicles. FY 2009 -10 CIB /2009 CIP GI-41 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 06/11/2007 04/30/2008 $0 Construction 04/30/2008 06/17/2010 $71,000 Total: $71,000 Estimated expenditures this FY are: $2,000 Anticipated Allocations this FY are: ($20,000) Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Radio Improvements / 3 Project Number /Filename: 8222 / Radiolmprovs Project Manager /% Expansion: Rhoads / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 91,000 90,000 22,000 0 0 B. Anticipated Allocations 91,000 0 0 (20,000) 0 0 C. Authorized this Year 91,000 91,000 90,000 2,000 0 0 D. Estimated Expenditures 0 (1,000) (68,000) (2,000) 0 0 E. Estimated Carry -over 91,000 90,000 22,000 0 0 0 FY 2009 -10 CIB /2009 CIP GI-42 District Rental Property Improvements Project Manager, Department /Division: Randy Musgraves /Administrative Department Project Purpose: The purpose of this project is to protect and enhance the District's rental property through additions, improvements, betterments, replacements, and extraordinary repairs. Project History: The District has owned the property at 4849 Imhoff Place since November 1999. The property was leased to Contra Costa County for the Animal Services operation for many years, and is currently used to house District employees displaced by the work being done in the HOB, and will be used as rental property when that work is complete. The District has owned the property at 4737 Imhoff Place since May 1991. This property is currently rented to several commercial tenants. Both properties serve as a buffer zone between the treatment plant and nearby residential and commercial neighborhoods. Project Description: This will be a multi -year project to install needed improvements to the District's rental properties, surrounding parking lots and grounds. These improvements would commonly be triggered by equipment or building failure, or a need to improve the property. A five -year improvement plan has been developed and will be reviewed at least annually identifying future needed projects. Project Location: Improvements could be made on any of the District -owned rental properties including 4737 Imhoff Place and 4849 Imhoff Place. FY 2009 -10 CIB /2009 CIP GI-43 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design - - $0 Construction 07/01/2007 06/17/2013 $134,000 Total: $134,000 Estimated expenditures this FY are: $52,000 Anticipated Allocations this FY are: $34,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Rental Property Improvements / 3 Project Number /Filename: 8224 / RentalProp Project Manager /% Expansion: Musgraves / 0 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 59,000 39,000 21,000 14,000 7,000 B. Anticipated Allocations 100,000 0 34,000 0 0 0 C. Authorized this Year 100,000 59,000 73,000 21,000 14,000 7,000 D. Estimated Expenditures (41,000) (20,000) (52,000) (7,000) (7,000) (7,000) E. Estimated Carry -over 59,000 39,000 21,000 14,000 7,000 0 FY 2009 -10 CIB /2009 CIP GI-44 District Building Seismic Improvements Project Manager, Department /Division: Nathan Hodges, Engineering /Capital Projects Project Purpose: Evaluate District buildings for conformance to the latest seismic design codes and develop improvement options. Project History: Since the construction of the treatment plant facilities in the 5A project there have been a number of seismic projects to maintain treatment plant structures with the latest building codes. In January 2008, a new California building code was adopted that includes significant changes to seismic design standards. In 2008 -09, structural evaluations on the HOB, 4737 warehouse building, and the plant operations building were completed. Project Description: This project will review most major treatment plant structures, all major pumping stations, the HHW facility, and the CSO vehicle shop. Feasibility of improvements and options for rehabilitation will be developed. Work will include detailed structural analysis to assess each building's current expected performance and to model rehabilitation options. The scope of work may range from minor structural modifications to substantial modifications to a building's structure. FY 2009 -10 CIB /2009 CIP GI-45 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/16/2008 08/01/2009 $220,000 Construction 08/01/2009 06/17/2012 $5,800,000 Total: $6,020,000 Estimated expenditures this FY are: $110,000 Anticipated Allocations this FY are: $200,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: HOB Seismic Improvements / 3 Project Number /Filename: 8226 / seismic_improv Project Manager /% Expansion: Hodges / 0 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 2013 -14 A. Current Carry -over 0 25,000 115,000 5,000 0 0 B. Anticipated Allocations 25,000 200,000 0 5,795,000 0 0 C. Authorized this Year 25,000 225,000 115,000 5,800,000 0 0 D. Estimated Expenditures 0 (110,000) (110,000) (5,800,000) 0 0 E. Estimated Carry -over 25,000 115,000 5,000 0 0 0 FY 2009 -10 CIB /2009 CIP GI-46 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2006 06/01/2009 $18,000 Construction 06/01/2009 09/30/2009 $267,000 Total: $285,000 Estimated expenditures this FY are: $10,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: San Ramon Pumping Station Upgrades / 4 Project Number /Filename: 5943 / SRPS_Up Project Manager /% Expansion: Antkowiak / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 283,000 267,000 10,000 0 0 B. Anticipated Allocations 285,000 0 0 0 0 0 C. Authorized this Year 285,000 283,000 267,000 10,000 0 0 D. Estimated Expenditures (2,000) (16,000) (257,000) (10,000) 0 0 E. Estimated Carry -over 283,000 267,000 10,000 0 0 0 FY 2009 -10 CIB /2009 CIP CS-90 TABLE OF CONTENTS Urban Landscaping - TAB 1 Zone1 Recycled Water ............................................................. ............................... 5 Recycled Water Planning .......................................................... ............................... 7 Cathodic Protection System Replacement - ReW ..................... ............................... 9 FY 2009 -10 CIB /2009 CIP RW - 1 RECYCLED WATER PROGRAM This section includes detailed information for the Recycled Water Program. Table RW -1 presents project listings and detailed budget information. Detailed project information, schedules, and cash flow tables are presented in individual project data sheets. OVERVIEW The District purveys over 200 million gallons per year of recycled water to about 30 customers located within the Zone One service area for landscape irrigation and commercial uses. These customers are located along the Interstate 680 corridor in Pleasant Hill, Concord, and Martinez. The District also uses about 400 million gallons per year at the treatment plant for process water and landscape irrigation. The Regional Water Quality Control Board (RWQCB) encourages the District to expand its recycled water program, and activities must be reported annually to the RWQCB. The Recycled Water Program, at $550,000, represents 1.4 percent of the total estimated capital expenditures for FY 2009 -10. The major emphasis of the Recycled Water Program for the next fiscal year will be pursuing development of a large industrial re -use project. The District will also continue efforts to add new cost - effective customers in the District's Zone One service area, and pursue outside funding assistance, such as federal and state grants. URBAN LANDSCAPING In FY2008 -09, the District continued efforts to develop new cost - effective recycled water customers in the Zone 1 Project area and initiated a pre- design study to add nine new landscape irrigation customers. In response to the current drought, the District also began a truck fill program to make recycled water available to contractors through a recycled water hydrant located near the Buchanan Field Airport. In January 2009, the District completed a joint study with EBMUD to evaluate construction of a satellite recycled water treatment plant in Moraga to supply recycled water to the Moraga Country Club and several nearby parks and schools. The District is pursuing federal grant funding for the Concord Recycled Water Project (formerly the "A -Line Recycled Water Project ") to connect approximately forty landscape irrigation customers in the Diamond /Meridian Boulevard area near the 1 -680 freeway. In addition, the District has submitted the project for stimulus funding. No expenditures are currently budgeted for this project. INDUSTRIAL In FY 2008 -09, the District renewed efforts to develop a large -scale industrial recycled water project that would provide a year -round demand for recycled water. In partnership with east county agencies, the District completed a study to evaluate using recycled water for cooling towers at new power plants proposed for Antioch and Pittsburg. Due to the limited availability of recycled water supplies from east county FY 2009 -10 CIB /2009 CIP RW - 2 agencies, these potential projects could provide opportunities for the District to supply recycled water for industrial use if new base load power plants were constructed requiring large quantities of cooling water. The District independently completed a feasibility study to evaluate locating a new power plant at the District's treatment plant site, which appeared to be a promising location when the need for additional power arises. The continuing drought in California and concerns about the long -term reliability of Delta water supplies prompted the District to begin discussions with the Shell and Tesoro refineries about providing recycled water for cooling towers and boiler feedwater. The refineries are an ideal application for recycled water because of their continuous, year - round need for water and because recycled water pipelines from the District's treatment plant already exist. During FY 2009 -10, the District will focus efforts on obtaining legislative support for the refinery project to help address the duplication of services charges by the Contra Costa Water District and to obtain outside funding assistance. FY 2009 -10 CIB /2009 CIP RIN - 3 Table RW -1: Recycled Water Subprogram /Project List FY 2009 -10 CIB /2009 CIP RW - 4 Estimated Anticipated Estimated Anticipated Estimated Project Total Project Allocations Expenditures Allocations Expenditures Subprogram / Project No. / Project Title Manager Expenditures To 06/30/09 To 06/30/09 FY 2009 -10 FY 2009 -10 1Urban Landscaping 7194 Zone 1 Recycled Water- ph 1C Berger 1,546,000 699,000 526,000 340,000 340,000 7259 Recycled Water Planning Berger 1,644,000 83,000 83,000 205,000 205,000 7261 RW - Cathodic Prot Sys Repl Antkowiak 45,000 25,000 10,000 0 5,000 Subprogram Total 3,235,000 807,000 619,000 545,000 550,000 Program Total 3,235,000 807,000 619,000 545,000 550,000 FY 2009 -10 CIB /2009 CIP RW - 4 Zone 1 Recycled Water Project Manager, Department /Division: Don Berger, Engineering /Environmental Services Project Purpose: To develop and implement a project to provide recycled water for landscape irrigation and other identified uses in the Zone 1 Project area, which includes Pleasant Hill and portions of Concord and Martinez near the 1 -680 freeway. Project History: In October 2001, the District completed the Zone 1 Implementation Plan that provided estimated connection costs and revenues for customers identified in the CCWD Zone 1 Project Agreement. Depending on the extent of use, demand for recycled water in Zone 1 for landscape irrigation and commercial uses could be up to 400 million gallons per year. A recycled water distribution main for the Zone 1 area was constructed as part of the Pleasant Hill Relief Interceptor project to take advantage of cost - saving opportunities. The District currently operates about 11 miles of recycled water distribution pipelines and supplies over 200 million gallons per year to about thirty recycled water customers. New customers will continue to be added to the system where technically and economically feasible. Project Description: This project provides funds for the planning, design, and construction of recycled water facilities for landscape irrigation customers and other identified uses in the Zone 1 Project area. FY 2009 -10 CIB /2009 CIP RW - 5 Project Schedule and Cost: Start Date Completion Date Total Cost Planning 06/01/2007 07/01/2007 $136,600 Design - - $0 Construction 07/01/2007 06/17/2012 $1,409,400 Total: $1,546,000 Estimated expenditures this FY are: $340,000 Anticipated Allocations this FY are: $340,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Zone 1 Recycled Water - ph 1 C / 1 Project Number /Filename: 7194 / RECWAZ Project Manager /% Expansion: Berger / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 0 173,000 173,000 173,000 173,000 B. Anticipated Allocations 52,000 307,000 340,000 340,000 340,000 167,000 C. Authorized this Year 52,000 307,000 513,000 513,000 513,000 340,000 D. Estimated Expenditures (52,000) (134,000) (340,000) (340,000) (340,000) (340,000) E. Estimated Carry -over 0 173,000 173,000 173,000 173,000 0 FY 2009 -10 CIB /2009 CIP RIN - 6 Recycled Water Planning Project Manager, Department /Division: Don Berger, Engineering /Environmental Services Project Purpose: To develop and implement a comprehensive long -term Recycled Water Program that provides recycled water for landscape irrigation, industrial reuse, and other feasible applications. Project History: The District has worked with the Contra Costa Water District (CCWD) and the East Bay Municipal Utility District (EBMUD) on various recycled water feasibility studies over the years. In 2000, the District's Recycled Water Master Plan was completed. It identified potential recycled water customers and demands for irrigation and industrial uses throughout the District. Costs and benefits were developed for various recycled water projects. Recent planning efforts have focused on evaluating the use of recycled water at potential new power plants in the area; developing a refinery recycled water project; and evaluating use of a satellite treatment facility to provide recycled water to landscape irrigation customers in Moraga. The proposed development of the Concord Naval Weapons Station (CNWS) property provides an excellent opportunity to expand recycled water use. A master planning study will be completed to quantify potential recycled water demands at CNWS and determine how recycled water service could best be provided, either via satellite treatment facilities or a new distribution pipeline from the District's treatment plant in Martinez. Project Description: This project provides funds for planning studies related to the development of the District's recycled water program with particular emphasis on developing a project to provide recycled water to the Shell and Tesoro refineries. This year's planning will focus on evaluating ways to remove the institutional and financial barriers to an industrial recycled water project. This project will also address implementation issues such as funding, State and Federal regulations, public education, and gaining political support from federal, state, and local agencies. FY 2009 -10 CIB /2009 CIP RW - 7 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $1,644,000 Design - - $0 Construction 01/01/2008 06/17/2017 $0 Total: $1,644,000 Estimated expenditures this FY are: $205,000 Anticipated Allocations this FY are: $205,000 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: Recycled Water Planning / 1 Project Number /Filename: 7259 / REW_Planning Project Manager /% Expansion: Berger / 0 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13 A. Current Carry -over 0 37,000 0 0 0 0 B. Anticipated Allocations 60,000 23,000 205,000 205,000 205,000 205,000 C. Authorized this Year 60,000 60,000 205,000 205,000 205,000 205,000 D. Estimated Expenditures (23,000) (60,000) (205,000) (205,000) (205,000) (205,000) E. Estimated Carry -over 37,000 0 0 0 0 0 FY 2009 -10 CIB /2009 CIP RIN - 8 Cathodic Protection System Replacement - ReW Project Manager, Department /Division: Andrew Antkowiak, Engineering /Capital Projects Project Purpose: A master plan for treatment plant, reclaimed water and collection systems cathodic protection was prepared in 2006/07. Based on the master plan, adequate cathodic protection on all reclaimed water facilities will be provided by replacing existing expended facilities and installing new systems where required. Project History: To extend the useful life of the District reclaimed water facilities, structures and pipelines, cathodic protection systems need to be monitored and maintained. Recently a cathodic protection survey of the reclaimed water system was performed and identified facilities that needed replacement and improvements over next five -year period. The report also identified existing facilities requiring further investigations. The current project will implement high priority recommendations from the master plan. Other less urgent improvements will be scheduled for renovation in the future years. Project Description: Based on the recommendations from the master plan, cathodic protection systems that are not providing adequate protection will be repaired and /or replaced, and any other facilities that may require cathodic protection will be identified. It is anticipated that some systems may require refurbishment in the near future. Project Location: Throughout the recycled water distribution system. FY 2009 -10 CIB /2009 CIP RW - 9 Project Schedule and Cost: Start Date Completion Date Total Cost Planning - - $0 Design 07/01/2006 02/01/2007 $45,000 Construction 02/01/2007 06/01/2016 $0 Total: $45,000 Estimated expenditures this FY are: $5,000 Anticipated Allocations this FY are: $0 Project Fiscal Year Allocation /Expenditure Table: Project Title /Subprogram: RW - Cathodic Prot Sys Repl / 1 Project Number /Filename: 7261 / RW_ cathodic Project Manager /% Expansion: Antkowiak / 0 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 A. Current Carry -over 0 21,000 20,000 15,000 10,000 15,000 B. Anticipated Allocations 25,000 0 0 0 10,000 0 C. Authorized this Year 25,000 21,000 20,000 15,000 20,000 15,000 D. Estimated Expenditures (4,000) (1,000) (5,000) (5,000) (5,000) (5,000) E. Estimated Carry -over 21,000 20,000 15,000 10,000 15,000 10,000 FY 2009 -10 CIB /2009 CIP RW - 10 CENTRAL CONTRA COSTA SANITARY DISTRICT 2009 CAPITAL IMPROVEMENT PLAN TEN YEARS ENDING JUNE 30, 2019 TABLE OF CONTENTS Page No. Purpose A -2 General Description Table A -2 Capital Improvement Program Goals A -3 Programs A -3 Potential Future Projects Not Included in 2009 CIP A -6 Cash Flow Analysis A -13 Capital Improvement Revenue Sources A -8 Financial Principles A -9 Cash Flow Projection A -9 Sewer Construction Fund Balance A -11 Summary A -12 Compliance with CEQA A -15 Specific Projects Over Ten -Year Plan A -15 List of Tables Table A -1 Ten -Year Program /Subprogram Summary A -5 Table A -2 Potential Future Projects Not Included in 2009 CIP A -6 Table A -3 Capital Improvement Program Revenue Sources A -8 Table A -4 Sewer Construction Fund Cash Flow A -13 Table A -5 Cash Flow Assumptions A -14 FY 2009 -10 CIB /2009 CIP A -1 2009 CAPITAL IMPROVEMENT PLAN TEN YEARS ENDING JUNE 30, 2019 PURPOSE The District is responsible for the collection, treatment, and disposal of wastewater for a population of approximately 451,900 in central Contra Costa County. The District has developed a ten -year Capital Improvement Plan (CIP) for the District's capital facilities and financing needs. The CIP is updated every year. Specifically, the plan identifies and prioritizes capital projects needed to accomplish the District's mission'. It also includes cost estimates for proposed project work and projections for the various sources of revenue needed to meet the cash flow requirements of the CIP. The principal purpose of the CIP is to provide the District's Board of Directors with the information needed to formulate long -range policy regarding: Priority and Schedule — identify, prioritize, and schedule the projects necessary to accomplish the District's mission. • Financing — plan sufficient financial resources for completion of the projects proposed in the CIP. The following discussion provides: 1) a general description of the plan, 2) a discussion of possible, but uncertain future projects, and 3) a cash flow analysis. GENERAL DESCRIPTION This plan covers the ten -year period from Fiscal Year (FY) 2009 -10 through FY 2018- 19. The plan includes projected expenditures totaling $331,454,000 (2009 dollars). In addition to providing the basis for policy decisions concerning the District's long -range Capital Improvement Program and management of the Sewer Construction Fund, the CIP also serves as the framework for fee analysis and is the basis for the FY 2009 -10 CIB (the first year of the CIP). The following discussion gives an overview of the plan's goals and the programs proposed to meet these goals. A description of the District's guiding financial principles and a brief summary of the CIP's cash flow are also presented. 'District Mission Statement: Central Contra Costa Sanitary District exists to protect the public health and the environment by: - Collecting and treating wastewater - Recycling high quality water - Promoting pollution prevention FY 2009 -10 CIB /2009 CIP A -2 Capital Improvement Program Goals The District has identified three principal goals for its Capital Improvement Program: Protect public health and the environment by: - improving treatment /collection system reliability and safety - meeting regulatory agency requirements - reducing sewage overflows /bypasses • Accommodate future growth in the service area as approved by the city and county planning agencies responsible for land use policy decisions. Respond to issues of community concern by: - managing the cost of operating and maintaining facilities - reducing objectionable odors - cooperating with other public agencies to avoid duplication of effort and improve service delivery - recycling water - reducing power consumption through energy management. Programs Capital improvement projects are grouped into four programs: Treatment Plant, Collection System, General Improvements, and Recycled Water. A summary of the ten years of planned expenditures by program, without inflation, is contained in Table A -1. Below is a brief discussion of each ten -year program: Treatment Plant The Treatment Plant Program includes projects that will meet changing regulatory mandates, address recurring renovation needs, and upgrade the wastewater treatment plant in areas such as hydraulic /process capacity, and solids handling. The Treatment Plant Program will require $107.7 M (2009 dollars), comprising 33 percent of the District's capital improvements over the next ten years. The emphasis of the Treatment Plant Program will be on the renovation needs of the aging infrastructure of our complex treatment facility and on meeting increasingly stringent regulatory requirements. Capacity improvements will be primarily limited to those needed for the solids handling processes and to handle wet weather flows. Collection System The Collection System Program includes projects needed to reduce sewage overflows during wet weather and to serve new development in the District's service area. Specific near -term and long -term goals include upgrading the system where necessary to address capacity needs and reduce overflows, improving the reliability of the District's pumping stations, and implementing projects to address renovation needs. At $172.3 M (2009 dollars), the Collection System Program comprises 52 percent of the District's capital improvements over the next ten years. Several capital projects have been used FY 2009 -10 CIB /2009 CIP A -3 to identify and prioritize the collection system projects. The Collection System Renovation Project has been used for many years to collect and prioritize collection system renovation of line segments and spot repairs referred to engineering by Collection System Operations or more recently, through the District -wide TV Inspection Program, initiated in FY 2002 -03. The areas of concern are then grouped geographically and bid as District projects. The Collection System Master Plan is updated periodically District -wide and is revisited on a routine basis when changes in development patterns occur. This plan documents the sewers which will need to be upsized to increase capacity over the next approximately 30 years. As this capacity is needed, these lines are added to the capital program. The Collection System Program also provides for pumping station and force main improvements to increase station capacity, provide emergency power, and upgrade old equipment to increase capacity and improve reliability. General Improvements This program is mainly concerned with the property and equipment needs of the District. Specific projects include property acquisition, improvements to facilities at the Collection System Operations Corporation Yard, the Headquarters Office Building and other District properties, information system and data management upgrades (computer hardware and software) and other miscellaneous equipment, including primarily vehicles. The General Improvements Program will require $45.9 M (2009 dollars), representing 14 percent of the District's anticipated capital expenditures over the next ten years. Recycled Water The District's Recycled Water Program includes projects which will require $5.5 M (2009 dollars), comprising 1.7 percent of the District's capital improvements over the next ten years. The District will continue to expand its urban landscaping projects in a cost - effective way by linking recycled water pipeline projects with sewer construction projects. The District will also continue to investigate opportunities for industrial water recycling. Large -scale industrial recycling projects are not currently budgeted. FY 2009 -10 CIB /2009 CIP A -4 r Q B LM r W O 0 y U) 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O p f0 O O O O p O O O O O O O O O O O O p 0 N r O N O O O O p 0 (O (O M O O O O M O O O ~ 0�1 t ooc O V N r M .0 I� (O N LQ— O V 00 V d) n V N (M N M d) N O Q1 N O N V N O 0) (O — N )- CO )C) La r M � � M Q) O O N O O N (O O N (O O O N O a 0 N a M O N M N 0 N N r O N r O O N O r Q) O O N O O O O 0 p 0 0 0 0 p O O O O p LO O O O (O 00 00 n 00 Q) O O O O 0 p 0 0 0 0 p O O O O p (00 000 0000 O V O La V r- N O O O O O O 0 0 0 0 p O O O O p � 000 O O M � M CO r O O O O O O 0 0 0 0 p O O O O p � OM O N 00 V lf1 n O O O O O O O 0 0 0 0 p O O O O p 0000 0 c 00 0) 0 00 co Cl) Cl) n 0 0 0 0 0 0 00 O 0 p O O O O p 0 0 co ° o0 N d) r Cl) N (G (O O O O O 0 p 0 0 0 0 p O O O O p 00) 000 0 O O LO (O N 00 N N La O O O O O O O O O O O 0 p O O O O O p 0 00 co O O (O l0 co M l0 M Q) O O O O O O O O O O 0 p O O O O O p LO LO LO LO OC) 00 N V O r N N LO N co O O O O O O O O O O O p O O O O O p ON , N O Q) d) 00 (0 N n M (0 N M o O `U a 7 m y 0) U - m ' pE >0 >o L 'E� o w C U CO d c?), E o 'o w d H C 0 N N 0 U N `p1 U w� O L aL I O O O O O O O O O p O O O O p O O I- O 00 r 00 l0 n LO N (O N n co r O O O O O O O O O p O O O O p O O V (0 O N r N C\l It N r O O O O O O O O O p O O O O p l0 O O 0 G N N r N 0) (0 r O O O O O O O O O p O O O O p N O O 00 O r- V N O N M 01 N I- (0 N r O O O O O O O O O p O O O O p X0000 r N N O N 00 (O N r O O O O O O O O 0 p O O O O p In 0 In 0 O I- 0) r- O M N N C'� N d) � r O O O O O O O O O p O O O O p I- O N N N 00 00 N N t- r O O O O O O O O O p O O O O p O (D O N 00 00 d) r O O O O O O O O O p LO O O O O p M O- O 0 r N N o0 V N r n r O O O O O O O O O p O O O O p 0) d) O V O N 0) N 00 (O O r o O`U cm � y C (4 a a) o N � N ao o C/) .o p> U Q cm V 0 0 Q E d w a O U O O O ° O O O CD O N {i O l0 l0 O O N O O O ° O O O G O I: Cj O l00 0) N O O O O O O O p O I: C6 O l00 l0 N O O O O O O O p O I- C6 0 C14 O l0 l0 G N O O O O O O O p O I- C6 $LOLOo N 00 00 00 ° O O O G O N {i O l00 N O N O O O ° O O O G O I- O O (O O O w N 00 O O O O O p O N M O (00 N N r (0 co O O 0 ° O O O p O V )CJ O O O O O ° N r O O O ° CD O O O N I- 00 O o0 00 r DD O r E o O U y y O y E E Q `o aE) O W L Q 0 � U �p ) i L N O c >�a N cD O ° O ° O N O N O N O O ° O ° O N O N O N O O O O p O p N )CJ LO N La O O O p O p O G N La O O O p O p 00 LO N La 00 ° O ° O O O N O N O O ° O ° O O O L ° N O O O O p O p O G LO N La O O O 0 O O O O O 0 O a La O O O M O O O 0 O O O O 0 O 1� LO O r LO u) O R R O H 7 y Q L � d N � a m J d N V 7 LO Q CL U 0) Q) Q) N m U 0 0) Q) Q) \N l Potential Future Projects Not Included in 2009 CIP The projects listed in this CIP are those that are reasonably certain to be undertaken by the District. However, when evaluating project priority and cash flow impacts, consideration must be given to potential projects that are uncertain and not currently included in the plan. If some or all of these potential projects are required to be undertaken, there could be a significant impact on the financial forecasts contained in the plan. These potential but unbudgeted projects are summarized in Table A -2: Potential Projects not in the 2009 CIP. TABLE A -2: POTENTIAL PROJECTS NOT IN 2009 CAPITAL IMPROVEMENT PLAN Description time estimated total Estimated frame project cost probability Treatment Plant Hydraulic / Process Capacity Filter Plant Expansion - Provide facilities to filter all secondary effluent during dry and wet - weather to meet 3 -15 rs y $135-$150 Low new regulations such as metals reduction or provide million additional effluent for water recycling. Nutrient Removal — Provide facility for nutrient removal (nitrogen and phosphorus). 10 — 20 yrs $50 million Low Nitrification — Provide facilities for nitrification (ammonia to nitrate). 5 —10 yrs $50 million Medium Treatment Plant Solids Handling Sludge Treatment Renovation and /or Expansion - $30-$50 Implement anaerobic digestion or thermal drying if future 3 -15 yrs million Low regulations prohibit incineration. Treatment Plant Other Projects Air Emissions Projects — Provide processes to control air $25-$30 toxics and odors and construct tank covers (primary and /or 5 -10 yrs million Low secondary). Greenhouse Gas Reduction — Construct alternative energy $25-$50 projects to reduce or provide offsetting credits for emissions 5 yrs High of greenhouse gases. million Collection System Regulatory Response Sewer System Management Plan Projects — The SF Bay Regional Water Quality Control Board and the State Water Resources Control Board have put in place requirements 1 -5 yrs $5 - $10 million Moderate for a Sewer Maintenance Management Plan. The per year requirements may lead to the need for an escalated capital program to televise and renovate sewers. FY 2007 -08 CIB /2007 CIP A -6 CASH FLOW ANALYSIS This section presents the cash flow analysis for each year of the CIP, assuming that the staff - recommended ten -year expenditure scenario of $331.5 M (2009 dollars) is pursued. A review of the sources of current capital improvement revenues, a discussion of cash flow assumptions, and a projection of the Sewer Construction Funds Available balance for the next ten years is also presented. Occasionally revenue from new development exceeds the current ratio of spending, and the Funds Available balance grows. As the needed capacity improvement to accommodate this growth is constructed, Funds Available will be drawn down. In addition, this fund is used in conjunction with the O &M Fund balance to meet the cash flow needs of the District. FY 2007 -08 CIB /2007 CIP A -7 Capital Improvement Revenue Sources Current revenue sources for funding capital improvements have been identified for the four programs of capital improvement projects and are shown in Table A -3. TABLE A -3: CAPITAL IMPROVEMENT PROGRAM REVENUE SOURCES PROGRAM SUBFUND REVENUE SOURCE Expansion - Additional capacity to - Capacity Fees serve new customers - City of Concord Treatment Upgrading /Replacement - ° Property Taxes Plant Improvement of existing facilities to - City of Concord o Sewer Service Charge(d) serve current customers o Debt Financing Expansion - Additional capacity to ° Capacity Fees ° Pumped Zone Fees Collection serve new customers - Developer Fees System (a) Upgrading /Replacement - - Property Taxes Improvement of existing facilities to - Sewer Service Charged) serve current customers - Debt Financing General - Property Taxes Improvements - Sewer Service Charge Property Taxes ° Recycled - City of Concord Water --------------- - - - - -- - Sewer Service Charge(d) - Customer Revenue Loans (e) (a) Includes pumping station facilities. (b) Includes improvements to administrative facilities (Headquarters Office Building and CSO yard), land purchases, vehicles, equipment, and furniture. (c) Ad valorem taxes may be used for any District purpose at the discretion of the Board of Directors within Proposition 4 limits and Clean Water Grant regulations; however, the uses indicated are recommended as the most equitable. (d) A capital improvements increment was added to the annual sewer service charge in 1992 to supplement ad valorem taxes for upgrading /replacement of District capital facilities. (e) State Water Reclamation Loan Program FY 2007 -08 CIB /2007 ClP A -8 Financial Principles The District has developed and maintained a capital fee system, which equitably divides the cost obligations of the capital program between the existing customers of District facilities and new customers of these facilities. Under this "fair share" approach, existing customers, primarily through property taxes and a capital component of the annual Sewer Service Charge, and new users through capacity fees based on a proportional "buy -in" to the current value of all existing capital assets, fund facilities upgrade, renovation and replacement costs as well as expansion projects needed to accommodate growth. The Board of Directors has established a long- standing preference for pay -as- you -go financing. The pay -as- you -go approach is implemented through a "sinking fund" financing program where reserves for planned future project work are accumulated over time in the Sewer Construction Funds Available from capacity fees, sewer service charges capital component, and interest on temporary investment. Occasionally, the District has bond financed capital projects given special circumstances. Going forward, the only truly discretionary source of revenue for the District Board is the sewer service charge. Thus, any reduction in capital revenue from other sources, such as capacity fees, would have to be made up by an increase in the sewer service charge, by a like reduction in expenditures on the capital program, or by borrowing. Currently there is one large project within the ten -year window of the Capital Plan which may require bond financing to mitigate the impact on rates. Cash Flow Projection A cash flow projection has been prepared for the staff - recommended ten -year expenditure scenario of the CIP ($331.5 M in 2009 dollars). Results of the analysis are presented in Table A -4. Assumptions used for interest on Funds Available, inflation, numbers of new connections, Ad Valorem Tax Escalation and Sewer Service Charge are presented in Table A -5. The economic assumptions used in this plan are reviewed annually as the Plan is updated. Each program's annual projected expenditures has been reduced by 5% to account for unplanned delays in project delivery performance. Thus, this document assumes a project delivery performance of 95 %. This allows for a 5% contingency account for each program. The cash flow analysis contains both the 5% deferral and the 5% contingency for a net zero impact on the projected program expenditure figures. FY 2007 -08 CIB /2007 ClP A -9 Property Tax Revenue Beginning in FY 1992 -93, the State of California reduced District's historic property tax revenues by 40% to help meet the state's educational funding obligations. As a result, property tax revenue that would have been received in the 11 years from FY 1992 -93 through FY 2002 -03 was reduced by about $38,000,000. The 40 percent decrease in property tax is now considered permanent and is not considered in any projections of future property tax revenues. Proposition 1A, passed by the California voters in November 2004, allowed the State of California to divert property tax revenues from local government for two years, 2004 -05 and 2005 -06. Effective 2006 -07, Proposition 1A dictates that no additional property tax diversion will occur. The State can, however, borrow a portion of the tax revenue twice in the next ten years, but must pay it back, with interest, within three years. Due to the housing slump, it has been assumed that there will be no increase in revenue through 2009 -10. An annual escalation of 4% has been assumed beginning in 2010 -11 to cover increases in property tax revenue due to added housing stock and increases in valuation. Sewer Service Charge Revenue (SSC) The Sewer Service Charge is the District's only completely discretionary source of revenue. It has traditionally been used to supplement all other sources of revenue as needed to fund Operations and Maintenance. When the District lost 40% of the property tax revenue in 1992 -93, it compensated by adding a capital project component to the Sewer Service Charge. Until 2000 -01, $31 per RUE of the SSC was for capital projects. In 2000 -01, the capital component of the SSC was reduced from $31 per RUE to $15 per RUE. The $16 per RUE was diverted to the operations and maintenance budget leaving $15 per RUE for capital projects. This resulted in a significant shortage of revenue as compared to expenditures in the capital program and the Sewer Construction Fund was used to cover the shortfall. In 2001 -02, 2002 -03, 2003 -04 and 2004 -05, the capital component of the SSC was gradually increased and more recently it has been varied each year, depending on the capital revenue available from other sources and the planned expenditures. Interest on Investments A projection of the rate of return on the invested Sewer Construction Funds Available is needed to predict interest revenues in the future. The investment strategy of the District is designed to attain a market - average rate of return while exercising a minimum of risk. The District's current areas of investment are United States Treasury Bills and Notes and the Local Agency Investment Fund of the State of California. The weighted average of interest on investments for the sewer construction investment portfolio for 2009 -10 is projected at 3 % per cent. It is anticipated that interest rates will FY 2007 -08 CIB /2007 CIP A -10 begin to climb again in the future. Rates range from 3.5 per cent to 6.0 per cent during the ten year period described in this document. Inflation During the preparation of this document, economic conditions have been highly variable. The average annual inflation in both the Engineering News Record Construction Cost Index and Building Cost Index for the last ten years has been less than 3 %. For the purposes of this document, we have used a 3% inflation figure and will revisit it at each annual update. Capacity Fee Revenue/Number of New Connections A capacity fee is paid by each new connector to the District. This fee is recalculated each year and represents the cost of buying into the existing assets of the District. Capacity fee revenue projections from new connections have been adjusted downward from the figures reported in the last several years to account for the continuing and worsening downturn in the housing market. Unfortunately, the housing market is difficult to predict and can have a substantial impact on the available revenues for the capital program. The housing market also drives revenue from direct reimbursements by developers, rates and charges for developer services, and Sewer Service Charges from new connections. All these revenues are reduced along with capacity fee revenues when the housing market cools. Debt Financing The District has on occasion used debt financing to fund projects. In December of 1994, $25,000,000 in long -term (20 years) debt financing was completed to fund several large projects including the Pleasant Hill Relief Interceptor and Outfall Improvement projects. The 1994 debt was refunded with 1998 refunding Revenue Bonds to achieve significant savings in debt service costs through lower interest rates. In 1998 -1999 the District received a total of $2,916,872 in loans for the recycled water program from the State of California. In 2002 an additional $16,600,000 million in long term (20 years) debt financing was completed to allow escalation of schedules for several major projects needed to serve the Dougherty Valley in San Ramon. The cash flow analysis assumes bond funding of one $30+ million project over the next ten years. A separate Debt Fund has been established to collect revenue and repay debt, therefore debt repayment is not reflected in the Capital Program Cash Flow Projection. Sewer Construction Fund Cash Flow District investments are recorded in the Sewer Construction Fund. Sewer Construction Funds are utilized during the year as the District bank to meet short -term cash flow needs created by the receipt of revenue from the County only twice per year. The minimum balance required to meet cash flow needs over a six month period ranges from $30 to $40 million over the ten year period. As of July 1, 2008 the Sewer FY 2007 -08 CIB /2007 CIP A -11 Construction Funds Available balance had risen to approximately $53.2 million. This increase over the minimum required balance was due to a series of events as follows. First, approximately $16,600,000 was borrowed in 2002 to fund acceleration of a number of projects in the San Ramon Valley. Subsequently, due to concerns about losing ad valorem tax revenue, the District slowed down its Capital Improvement Program and deferred a number of high priority projects. Over the following two years more than $16.5 million in capital projects were deferred. During this same period, the State did not take ad valorem taxes, and in fact ad valorem tax receipts rose at a much higher than historical rate due to the number of reassessments brought on by the aggressive housing market. At the same time, the Dougherty Valley development began in earnest and new connections rose to a level not previously predicted due to the rapid build out of the Valley. The net result was an increase in Sewer Construction Funds Available from a low of $37,600,000 on July 1 of 2001 to $55,900,000 on July 1 of 2006, an increase of about $18.3 million over a five year period. Of this, $16,600,000 was due directly to the 2002 bond proceeds. The cash flow projections assume that capital spending will exceed capital revenues over the next ten years so that Sewer Construction Funds Available is gradually brought closer to funds required. The projections for fiscal year 2008 -09 are to spend down Sewer Construction Funds Available to approximately $47.6 M by June 30, 2009. The planned budget for 2009 -10 will also generate a deficit and spend the balance down further. This will be accomplished by constructing needed projects while not raising the sewer service charge capital component to match expenditures. Summary This CIP assumes that the capital component of the SSC will be adjusted as needed to maintain Sewer Construction Funds Available at prudent but not excessive levels and fund the recommended plan. This document is for planning purposes only. The District Board has not voted to increase revenues to fund this planned program. The plan is funded on a year -by -year basis when the Capital Improvement Budget for the upcoming fiscal year is formally authorized and adopted by the Board. Changes in capital revenue forecasts or changes in recommended expenditures may result in changes to this ten -year plan. 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M C) O C C N 0 0 C 0 7 cA 7 cn W J R (D 3 a O 0° J O C N cn cn K y z N Iri LL N w N Z ti d R >� Z W (D O L� O cn � O O w m z +� Z W W _ U �= cn W H E 0 U W W LL (') CD O p O w a H Z (9 0 cn Q U p 0 ~ ti~ w= a a W w a v E W cwi� cn H cn E O Cl) Z CL LL F- U J p W Q O H 0 O V p `Z m W "' a U d O Z (aj Z > 0> W w M d W 0 U O W N �' W w� 0 w Z O p W LU W cn W O 0 0 v N L W W J W m Q W p m a p H W U v LU H v w LU Q w w v-1 0 w M w O C-) Z Z w a p Q cn w w w p 0 C9 w � ~ z z$ M F- z � J za OF- z aW �w �> aCL O�LL =a as UV Q LU W } M W Q H H M 0 LU J Q F- 0 LL LU U F- Q J U J Q O 0 LU O F- Q a) r c O o O O *° LO Lo CO ao O O (Ci O Cl) p O d 6 �} N O c p g ° O \ ° O O � (D ti N Q O cm `� 6ck U N () rl- co O O "o M O ° O _ ° � fi} U) O N r � 4— _0 O c p o O O \° 0, ti L co a) 70 T- O 0 O c� p O m � Ef3 Eq� N (D r) r c LO o 0, O O "o 0', O co L co p O p (� � Qq o LO 6ck 06 N 0 I�r o LO ° o O ° ao "' c o & D C: T- ti L6 ° (� O ° m N N a) M N o O ° O O � ° c� ti rn co m D 0- r LO ° O ° C7 Ef} N m a) N jo 0 p m 0 p, m 6c> O � N 6c> (D 0) N LO O o O ° O \ O O a) -0 a) O C� 0 - p (� 6c> � 6c} N �} N Q O 0 0 0 N T- o N O O (N 6c} 6c} 6c> N } N c O H C '� cn cn c M v i E Q U > U Q cn z C cv U a) Q c� U U) 4 X c6 N Q O Q 0) a) L a) a) U a) Q COMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) The CIP is exempt from CEQA as a planning study (District Guidelines Section 15262). Projects included in this plan could have construction - related, air quality, water quality, land use, and growth- inducing impacts. The impacts of projects not exempt from CEQA will be addressed in the appropriate CEQA documentation after each project is initiated but prior to project approval. SPECIFIC PROJECTS OVER 10 YEAR PLAN A brief description of each program and a list of projects for the ten years of this plan are provided in the Capital Plan sections for each of the four programs. FY 2007 -08 CIB /2007 CIP A -15 TREATMENT PLANT PROGRAM This section is a listing of the projects in the 10 -Year Capital Improvement Plan (CIP), that pertain to the District's wastewater treatment plant. The CIP is based on the recognition that plant facilities require on -going renovations and replacement. Environmental regulations will become more stringent, and the District is on a gradual but steady pace towards build -out over the next twenty years. Major emphasis is on maintaining existing assets, improving processes when cost effective, and ensuring regulatory compliance. The treatment plant program for the CIP is broken down into five areas: 1) Regulatory Compliance and Safety, 2) One -Time Renovation, 3) Recurring Renovation, 4) Expansion, and 5) Other Projects. Regulatory Compliance and Safety The goals of the Regulatory Compliance and Safety projects are to insure that existing and future facilities meet safety and regulatory requirements. These projects cover a wide variety of subjects to optimize energy use and reduce emissions of pollutants to the environment, various solids handling system improvements for emergency /non- routine operations, and projects to reduce metals emission in the final effluent. Projects include Solids Handling Improvements and Nitrification Modifications. The CIP estimate for Regulatory Compliance and Safety projects is $5.0 M or 5 percent of the Treatment Plant Program budget over the next ten years. One -Time Renovation One -Time Renovation Projects address major renovation needs that are well defined and expected to occur infrequently. These projects include the Standby Power Facility Improvements, Wet Scrubber Replacement, Electric Blower Replacement, and Centrifuge Upgrades. The CIP estimates that one -time renovations will cost approximately $28.4 M or 26 percent of the total ten -year program budget. Recurring Renovation The goals of the Recurring Renovation Program are to provide for on -going or future renovation activities. This subprogram provides capital funds for replacement or rehabilitation of aging treatment plant infrastructure. The categories include Protective Coating Rehabilitation, Equipment Replacement, Piping Renovations and Replacement, Electrical and Instrumentation Replacement, and the development of an Asset Management Plan. Projects in these areas will cost approximately $44.8 M or about 42 percent of the Treatment Plant Program budget over the next ten years. FY 2009 -10 CIB /2009 CIP A -TP - 1 Expansion The goals of the Expansion projects are to upgrade and improve existing facilities to meet increasing flow due to in -fill, new development and wet weather flows. There are two wet weather capacity issues that will be addressed in the next several years, i.e., addition of increased primary Treatment capacity and the installation of a new bar screen. Projects in the Expansion Program are approximately $29.0 M or about 27 percent of the Treatment Plant Program budget. Other Projects Other projects are those that do not clearly fit in one of the other subprograms. Projects included in this subprogram include Plant Control System Improvements, Plant Emergency Preparedness, and the Alternative Energy Study. The CIP estimate for these projects is approximately $472,000 or about 0.4 percent of the ten -year Treatment Plant Program. Summary The Treatment Plant Program of the 2009 Capital Improvement Plan will require approximately $107,725,000 over the next 10 years, which comprises 33 percent of the total CIP budget. The projects proposed in the CIP are required to meet regulatory mandates, reliability needs, safety concerns, and capacity needs. FY 2009 -10 CIB /2009 CIP A -TP - 2 a CL Q CL U 0) O O N m U O 0) 0 0 N O O = , ca � �O N�� 0 O(a (a 0 O E U + O — N L %r-. OE >+� N a) = U E (Q ( a) CZ U� i� � N U L� �— a) cz E> U O (Q N O N L >+ a) a) >, N N a) ca O� a) N N N CD- N N ca y Q� O �z a) N (ate cm s �70 � U Y U.0 >>,� ?� � O �� (a � � U O ca 'C ~.ate am a) X ca L U O (D L E L _� (Q U a) (Q 3 •N a) N _ •i ca ca N U 0.- CZ CD- LL i a) N �0—. 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as 0 a)a �-IL IL p `m (u IL 111111 U =a ������IL IL LU a�� �aam aa���� a W T (1) (1) (1) 00 rn v I- u) (o O m (1) (1) (1) (1) (1) (1) W v a) a) p v 0) O a) c c c co co LO v co a r- c c c c c m c c o co v I- c CL O O O N N N N N N H N O O O O O O N O O N N N N O it C C C M I� I- I- r- O_ I- C C C C C C R I- C C I- C CL Q U 0) Q) Q) N m U 0 0) 0 0 \N l COLLECTION SYSTEM PROGRAM The Collection System Program includes projects to provide renovation of the collection system infrastructure and to serve new development in the District's service area. Projects also provide improvements to pumping stations and force mains. These improvements provide capacity and renovation to reduce the likelihood of sewage overflows during dry and wet weather. Renovation and Urgent The renovation program goal is to address recurring renovation needs and is budgeted at $94.1 M for the next ten years or 55 percent of the collection system CIP. In prior years, renovation needs were identified by CSOD through their critical line segments list. This information has recently been augmented by a comprehensive TV inspection program of the entire collection system that is proceeding within the Plan years at an approximate cost of $5.6 M. This information is being utilized to develop improved estimates of the short and long term recurring renovation needs. The District's collection system contains pipe reaches of many soil types, ages, materials, and other conditions that must be evaluated and replaced on an appropriate cycle. This cycle is determined by the condition of the pipe and the expectation that poor pipe condition is not an acceptable reason for sanitary sewer overflows. Regulatory Compliance/ Planning/ Safety For the past few years, the District has anticipated more stringent regulations with respect to the operation and maintenance of the collection system to reduce overflows. The local Regional Water Quality Control Board staff implemented such a program in 2005, and the State Board implemented a similar requirement in 2006. Both regulatory bodies require each collection system agency to prepare a Sewer System Management Plan (SSMP). These plans will share information about the strategies being employed to reduce sewer overflows. They require careful review and documentation of the District's continuing evaluation and planning for the collection system in the areas of capacity management, operation, and maintenance. Many of the projects in this subprogram will contribute to the accomplishment of the SSMP. A revision of the Collection System Master Plan was conducted in fiscal years 2007 and 2008 to incorporate changes in planned development and also make use of the District's updated sewer system hydraulic model. This subprogram is budgeted at $2.7 M over the next ten years or 2 percent of the collection system CIP. Expansion The Collection System Master Plan Update (2000) utilized the District sewer system hydraulic model to identify capacity needs in four priority rankings. Implementation of FY 2009 -10 CIB /2009 CIP A -CS - 1 the full set of recommendations had a projected cost of $112 million (2000 dollars). Timing for construction of the remaining projects is contained in the 2007 Plan. Large capacity projects that have been initiated recently and are planned over the next ten years include the Alhambra Valley Trunk Sewer, the A -Line Relief Interceptor Phase 2A, the San Ramon Schedule C Interceptor, the Miner Road Trunk Sewer, trunks in downtown Walnut Creek, Pleasant Hill, and Martinez. Projects to be implemented in the ten year window will change as a result of the Collection System Master Plan to be completed during FY 2008 -09. Developer Sewers and other projects throughout the District relieve and expand capacity limited pipe sections. Expansion needs will require an investment of $63.3 M or 37 percent of the collection system CIP over the next ten years. Pumping Stations Significant funds have been invested in the pumping stations over the last several years. Starting in FY 2006 -07, the focus of this subprogram shifted to the smaller pumping stations, such as Sleepy Hollow and Acacia, and to the force mains leaving the various pumping stations. Expenditures of $12.1 M are budgeted for pumping stations and force mains over the next ten years, approximately 7 percent of the total collection system CIP. At $172 M (2009 dollars), the Collection System Program represents approximately 52 percent of the anticipated capital funding needs of the District over the next ten years. FY 2009 -10 CIB /2009 CIP A -CS - 2 Z Q J La r Z W W O Ca G CL U O O N W 2 H 'Z VL! r U W w CL LU LU Z O N U N O N 70 N (6 N � O U Z O O 70 O .O O N N N U O . N U 70' W � 7 E O U (6 O U .E O N N —0 O LL ^� 0) W O O L O a (1) N 0 Q O -0 O U O a (D . 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Na >a m "Vw E oXQ oQa mw0U as 2 �m a) m a) c c O yU E �w(n �_ aa))wU -�U a) (� rn��sw aNi w O J J N 01 (n 7 O m (n (n 13 (n (n (0 a3 (n p .- O (0 p >' 7 (n a3 �Q(nQ -i m caaZCnaa0maa2c IL -102 UUmam Q d E rnrnaoc') O a) a) a) a) a) a) a N N M O a) a) a) a) a) a) a) a) a) a) a) a) i C C C C C C (O N I� V V (O C C C C C C C C C C C C d o o o o 0 0 rn rn rn rn rn U U U U o 0 0 0 0 0 0 0 0 0 0 0 �t er (o In In In In In Q Q Q Q c c c c c c c c c c c c Q) COV J U Q CL U Q) Q) MN U 0 Q) Q) N GENERAL IMPROVEMENTS PROGRAM This General Improvements Program is dedicated to funding purchase of property and equipment, office and corporation yard improvements, map production, and information technology needs of the District. At $45.9 M, the General Improvements Program represents about 14 percent of the total 2009 ten year Capital Improvement Plan. The focus of General Improvements Program over the next ten years will be for the Equipment Budget, improvements in the District's management information systems, and renovations of the District Headquarters Office Building in Martinez and the Collection System Operations Division (CSOD) Facilities and Yard in Walnut Creek. While consistent investment in our treatment and collection systems has occurred over the last thirty years, the District office and other buildings have not had consistent capital improvements. With most of these buildings over 25 years of age, the CIP includes more projects for renovations of the interiors and exteriors of the buildings, such as upgrading kitchen and lunch rooms, painting or sealing walls, replacing ceiling tiles, upgrading lighting fixtures and replacing worn or outdated flooring and furniture. A major expenditure over the next few years will be design and construction of the new CSOD facility and yard in Walnut Creek. The General Improvements Program expenditures have been increased to address these planned building renovations. FY2009 -10 CIB /2009 CIP A -GI - 1 z J CL F- z LU W 0 w CL J CL U O O O N W F- z H LU w CL Q 0 0 w CL U) F- z W 2 W 0 Ca G J W z W 0 N Q CL U C) O O N CC) U C> N- C� O O N N (a O o o E � �O O.O �� a) o N N OU O j U y NU N N N U O O .2 LO .E .2 U) .0 N L -a�o 0 — •0 � Nm i U (a (a N m o U m �+�0. 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O m .Q Q o O m-E '� 0 .Q m 0 d Q Q mcq m0 m0�2 m.N a) a) c/) 0 m.Nc/) m00c/) .5.N N >> U> U` U` v U U Y 2 U d Q 2 0 af U` E U 2 U U d 2 U Y V O C d O) O 0) a) LO a) a N 0 O 0� N M V r- 0 O 0 O O a) a) a) a) a) a) a) i CL O O) C O) C 0 O C C C C C C C k C9 t�00 00c W 00 c QQ c c c c c c 0000 00 00 00 00 00 00 c 000000 Q0 00) M Q CL U 0) Q) Q) MN U 0 0) Q) Q) N RECYCLED WATER PROGRAM The Recycled Water Program includes projects to meet the District's goal of developing additional cost - effective recycled water customers. Capital expenditures over the next 10 years are primarily focused on planning to develop a large -scale industrial reuse project (such as the refineries or power plant use) and on completing the remaining connections to landscape irrigation customers in the Zone 1 Project Area located in Pleasant Hill, Concord, and Martinez near the 1 -680 freeway. Budget is also included for recycled water master planning and pursuing outside funding assistance. Funding for implementation of a large -scale industrial reuse project is not included. At $5,515,000 the Recycled Water Program represents about 1.7 percent of the total 2009 Capital Improvement Plan expenditures over the next ten years. FY 2009 -10 CIB /2009 CIP A -RIN - 1 Z Q J CL F- Z W 2 LU O w CL J Q H CL U O O N LU 2 H Z F- U LU i w CL Q 0 O w CL w W F- Q 0 W J U U LU w O O N N o o E N L U �L C- N_ � N (u O 0 o U U U N O � U � � N cz E r L N ai N (a U C- 2 cz 2 � N ca a O O c C o = +� Q o O N cz �L U :.: (a U .0 CZ 0 +' CZ CZ +� m v o � � O N U Q a N E � N Q O } N cz N (a _N Q cu � � U 4% 75 N O � cz CL o� N Q CL U 0) 0 0 N m U O N- O O N L i d Q x w d E N w E so cm O L a i m O O N 0 0 0 0 0 0 0 O O O R O 0 0 0 0 0 0 0 O - DN �_ In F- M (O 000 O O O In M M N N N N N Q) 0 0 0 0 0 0 0 O O O 00 O O O O O O O O O M 0 G � O 0 Cl) 0 LO N N pp 00 0 0 00 0 O O O O O O O O n O O 0 O N N N V (O N Cl) 0 0 N N r- 00 0 0 00 0 O O CL O O O O O O CL 00 O N In N N � N (O t V Cl) In N N N (o 0 0 0 0 0 0 0 O O O 00 O O O O O O O O O ICJ G r V Cl) N N N La 0 0 0 0 00 0 O O O 00 O O O O O O O .4 In N O 0 N CD 0 M 0 LO N N 0 0 00 0 r 0 0 O O O O O O O M N N O O O r N DN M N N M 00 00 00 O O O O O O N N N O G 0 M N N N LO N N 00 0 0 00 0 O O � O O O O O In O N O O � V O In N N Cl) N N N 00 00 00 0 O 000 00 0 0 0 In 0 In O 0 CD M ° LO LO N O 00 00 00 0 O O 00 0 o00 00_ 00_ G N 0 In N M 0 N N Y Y a3 a3 O 0 R R m a) a) a) R C a) a) a) s C a) Q m m m Q m E 7 7 �_ R O_ O_ 0 C 1- I- I\ I- L Nd O O o 0 0 0 0 d c s O fl'U) a) — aS J a3 a) Q W a) O) N af O) N N N .1) �+ 'C a3 'E U j a) U O > a3 a 0 0 a3 U O O O O U O 01— U ccMZ r U U U U H 'a J�Naf af af�� N t0 = 0) d it N N 0 0 0 0 I I- C C C C CL U 0) Q) Q) N CC) U 0 0) Q) Q) N 2009 - 2010 EQUIPMENT BUDGET Introduction /Routine Procedures: The following tables show items anticipated to be purchased via the 2007 - 2008 Equipment Budget. In addition to the specific purchases, a $60,000 contingency is budgeted for unanticipated needs. When the contingency budget is utilized, a memo is sent to the General Manager who can approve purchases up to $10,000. Equipment purchased over $10,000 will be submitted for Board approval. Equipment Item Overrun: When the actual cost of an equipment budget item is more than the budgeted amount, the following guidelines should be observed: • If the overrun does not exceed $5,000 or 10 %, whichever is greater, and there are sufficient funds in the department's Equipment Budget line account to cover the overrun, then the purchase can proceed. An informational memo should be sent to the General Manager in these cases, to keep him aware of budget variances. When Purchasing receives their copy of the • memo, the purchase may proceed. • If the overrun exceeds the above criteria, a contingency memo, or position paper will be required. If the dollar overrun is less than $10,000, the additional funds may be requested through contingency. If the dollar overrun is more than $10,000, a position paper is required. Substitutions: Occasionally, the need to substitute a functionally different equipment item for a previously authorized Equipment Budgeted item arises. The following procedure should be followed in these instances: • Situation One: Where a substitution is necessary, but the total does not exceed the authorized Equipment Budgeted amount, a memo will be sent to the General Manager detailing the need for the substitution. • Situation Two: If the substitution, or an unanticipated cost increase will result in the purchase exceeding the authorized Equipment Budgeted amount, a contingency memo (up to $10,000) should be sent to the General Manager outlining the need for substitution and /or the additional amount from contingency that is required for purchase. In both situations, if the substitution is warranted, the General Manager will • approve the memo, and Purchasing can then proceed with the procurement process after their copy of the memo is received. Changes to authorized Equipment Budgeted purchases exceeding $10,000 additional cost must be requested by position paper to the Board. H1Equipment Budget\2009 -2010 O&M Budget cover page.doc S Recycled Paper • • Summarized below is a comparison of the 2009 -2010 Equipment Budget with the approved budgets of the four prior years: Contingency as a % of Total Budget 20.52% 8.99% 5.37% 5.49% 8.90% 2009 -2010 2008 -2009 2007 -2008 2006 -2007 2005 -2006 Administrative 9,000 0 0 7,500 5,000 En in ering 0 0 69,865 40,660 14,300 Collection System Operations 57,500 329,000 245,000 53,200 200,375 Plant Operations 84,400 44,650 37,500 240,000 59,450 Pump Stations 0 0 0 115,266 0 Subtotal 150,900 373,650 352,365 456,626 279,125 Vehicles New 0 0 0 0 18,000 Replacement 141,500 294,000 764,500 637,000 377,000 Subtotal 141,500 294,000 764,500 637,000 395,000 Equipment Re uestTotal 292,400 667,650 1,116,865 1,093,626 674,125 Contingency 60,000 60,000 60,000 60,000 60,000 District Total $352,400 $727,650 $1,176,865 $1,153,626 $734,125 Contingency as a % of Total Budget 20.52% 8.99% 5.37% 5.49% 8.90% • • • w OW F- m Q �a Zw W 0 2w a> C~ W O F- O N N Z O 2 N Q 0 0 0 0 0 0 0 0 0 6 rn rn rn 0 F- T N w f0 T .j U � 7 ._ O a O O O o w 0 0 m rn U_ 7 -0 0 O U) a` w U Q' w C5 fn � N J m F- a a) Z U O F- c c a> _o CL a N CL D O E N m N > — > N n � m L (l) N U) C_ N E Q U) >1 C N (0 7 Q • 0 0 ' CENTRAL CONTRA COSTA SANITARY DISTRICT EQUIPMENT BUDGET REQUEST FISCAL YEAR DEPARTMENT /DIVISION /COST CENTER 2009 -2010 QUANTITY DESCRIPTION CATEGORY (1) PER UNIT COST TOTAL COST 12 Steel Shelving Units, PO $9,000 42x36x12'3 "H (1) R Replacement, PO Productivity-Office, PF Productivity Field, S Safety, V Vehicle ANTICIPATED ACQUISITION DATE: September 2009 STATEMENT OF NECESSITY AND COST In 2007 -2008, the Record Center in Bay 3 at 4737 Imhoff Place was expanded to include Bay 10 (immediately behind Bay 3). Additional shelving is required for Bay 10. The shelving requested is designed and sized to accommodate the standard record storage boxes in a manner that allows easy retrieval, protection from damage, and maximum utilization. Installation will be performed by Material Services. See attached quote from California Storage System. SUBMITTED BY DATE RECOMMENDED APPROVAL DATE Departmenty6ireXor General Mana er FROM :CAL STORAGE 0 0 Central 5019 I111 Martini Att: Chi FAX NO. :9253715321 Nov. 21 200e 12:46PM PI California Storage System 432 Franklin Lane Livermore, Ca. 94551 Phone: (925)371 -0490 Fax: (925)371 -5321 tntra Costa Sanitary District 'f Pl. Ca. 94553 Gee Below is y r quote for your Shelving Units for your archieval storage. l2' x 42" x 36" with 6 adjustable shelves. Layout to be As follows: 9 units back to back all triple braced back and sides. ( Total of 1 units) $7,969 Borroughs teel Shelving Quote ( 4 -6 week leadtinne ) Net Materia Price for the Borroughs Shelving $6,977.85 Insl allation 1,(195.00 Frei ht Sub-Total $8,786.23 Western Pa ific Shelving to match your existing ( 2.3 week leadtime ) Net Materia Price for the Western Pacific $6,385 Installation 1,095 Freiel�t — 488 Sub Total This quote is firm for 15 days Note: The proil mts furnished by California Storage Systems arc. consistent with good . engineering Pr, dices, but unless stated above, we have not retained a civil engineer for plan certification, no have we obtained a building permit. Should either of these steps be required, our net cost wil be added to the quotation, payment terms arc as noted above. Title does not change hands u itil paid in full. Should action be required for collection, those costs will be added to pnnci al and finance charge's then due. HnanCe charges are computed at 1.5'/u per month after the initial 30 days. �_ . • , Acceph,d ey:. .. —... _ _ — Date:.. Signature and Position Chuck Davies 90 80 90 This quote is firm for 15 days Note: The proil mts furnished by California Storage Systems arc. consistent with good . engineering Pr, dices, but unless stated above, we have not retained a civil engineer for plan certification, no have we obtained a building permit. Should either of these steps be required, our net cost wil be added to the quotation, payment terms arc as noted above. Title does not change hands u itil paid in full. Should action be required for collection, those costs will be added to pnnci al and finance charge's then due. HnanCe charges are computed at 1.5'/u per month after the initial 30 days. �_ . • , Acceph,d ey:. .. —... _ _ — Date:.. Signature and Position Chuck Davies 0 C 0 H Z U H H N w oWa woo FQ_ -o0Z z�0 y W a(�(L Daa LU U LLI o W Z N } O 1 N Urnz �NO U Z W W J U 0 O U O O 0 0 0 _ o o LO LO LO "O UO N N r- F V V �— l0 O O O T O O O � V V f6 CO w 0 O O > to tO Vi U N N N "O U- 0 a �? m 00 p U) Z IL a O a N N y W z CL 0 O aai W W a O L L 1 O U (U y >, c a U `o O @ C 0 E y M co N dj C_ E c co E O w U m 0 m o 0 a L) @ U) N (n 0 0 F0 0 O m � U [c(=z);, E SDI CENTRAL CONTRA COSTA SANITARY DISTRICT EQUIPMENT BUDGET REQUEST FISCAL YEAR 2009 -2010 COLLECTION SYSTEM OPERATIONS /FLEET SERVICES 0300 -610 QUANTITY DESCRIPTION CATEGORY (1) PER UNIT COST TOTAL COST 1 Bridge -type crane, 3 -ton S $45,000 $ 45,000 capacity, complete (1) R Replacement, PO Productivity -Office, PF Productivity Field, S Safety, V Vehicle ANTICIPATED ACQUISITION DATE: July 1, 2009 STATEMENT OF NECESSITY AND COST This crane system is needed to provide a safer way to perform routine maintenance and unexpected repairs on District vehicles. Currently, lifting and removal of various vehicle parts is performed manually. The amount of effort required is greatly dependent on the part's size, weight and location on the vehicle. These manual - lifting jobs of heavy parts can be stressful, often requires more than one person, and subjects staff to potential strains and injury. Removal and reinstallation of bulky and heavy parts such as rodding- machine shrouds has required the use of a backhoe combined with extensive rigging to complete. Use of such construction equipment also requires that the work be performed outside the maintenance bays; this is not a best management practice for a certified Green Business and the Vehicle Shop has been a certified Green Business for many years now. These activities occur 2 -3 times /week so we believe that the crane system will make a significant improvement in shop safety. It will also allow staff to complete vehicle maintenance and repairs more efficiently. SUBMITTED BY DATE RECOMMENDED APPROVAL DATE Department Director G eral Manager CSO /H: \Executive Assistant Directory\Miscellaneous\CSO\2009 \crane system final.doc a, a c�aa °a po•° CL4:1LL`C y�/�CL•J • 1 ��'_ CS•/CIJ D l CL4:1LL`C y�/�CL•J • 1 ��'_ CS•/CIJ D ' CENTRAL CONTRA COSTA SANITARY DISTRICT • EQUIPMENT BUDGET REQUEST 9 FISCAL YEAR 2009 -2010 COLLECTION SYSTEM OPERATION /FIELD OPERATIONS /CCTV & LOCATING 0310 -600 QUANTITY DESCRIPTION CATEGORY (1) PER UNIT COST TOTAL COST 1 Wireless color mini - camera PF $12,500 $12,500 system (1) R Replacement, PO Productivity- Office, PF Productivity Field, S Safety, V Vehicle ANTICIPATED ACQUISITION DATE: July 1, 2009 STATEMENT OF NECESSITY AND COST The Construction Section purchased a new Perma- Liner /CCTV van in the 2008 /2009 fiscal year. This van is fully equipped to perform installation of Perma -Liner repair sleeves using the mainline CCTV equipment in this van to place the Perma -Liner sleeves precisely upon damaged areas of the pipe. It is also fully outfitted to serve as a backup to our CCTV inspection trucks. While the camera and transporters in this and our other CCTV trucks perform much of the assigned work, they cannot be used in every application, especially in easement locations. Our crews use this tool in their operation on almost a daily basis. Therefore, the District has already purchased three of these color mini - camera systems. The two newest units (two years old) are carried aboard each of the CCTV inspection trucks. The third unit (four years old) is used every day by one of the construction crews to verify repair work or to look at segments of pipe downstream of identified repairs where prior inspection attempts had failed due to "no pass" situations. The other crew is then required to call out a CCTV inspection crew when they need a mini - camera, which affects the productivity of that section. Purchase of another mini - camera unit will allow us to assign another unit to the Construction section for use in the Perma -Liner operation. SUBMITTED BY DATE RECOMMENDED APPROVAL DATE j Department Director deneral Manager CSO /H: \Executive Assistant Directory\Miscellaneous \CSO\2009 \mini - cameras final.doc E "The Standard of the Industry' Portable Mini- mainline The CUES Mini -Push 20/20 is an all- inclusive, ready -to -use, portable, color video inspection system. The Mini -Push 20/20 uses proven video technology to view and record pipelines from 2" in diameter and larger and can operate with existing CUES PS2, PS3 and self - upright cameras. The 6.4" color LCD monitor is`adjustable with a fold down position for protection during transport and includes a sun shield for optimal viewing in sunlight. This lightweight system includes wheels for easy portability and a balanced footprint for stability., Manufactured for rugged, reliability and designed to handle rigorous field use; the Mini -Push 20/20 is a versatile tool for any portable system`user. Lightweight system for easy portability!_- ]Features & j3enefits: • Alphanumeric video titling for on- screen footage display and comments • 6.4" color LCD monitor with adjustable 3 -axis display angle • Universal AC power input of 85 -264 VAC at 50/60 Hz • The system operates using an internal 12 -volt battery with battery charger • Weather /water resistant aluminum electronics enclosure • Operating instructions included on front of electronics enclosure • Built -in connections for optional VCR • Over voltage protection for built in camera lightring • Reel assembly includes a footage counter on the basket hub and cable contact is not required • 100' push cable (standard) • PS3 standard 1.5" diameter color camera for 2" - 8" pipe • High resolution - 450+ lines ; high sensitivity - 0.3 lux • Long life LED light head with light intensity control • Operates with a PS3, PS2, and self- upright camera • Operates with PS2 mini /mainline camera for 3" - 15" pipes • Operates with any constant tone, 512 Hz locator /receiver Optional MP 20/20 Equipment: • Two optional mobile digital video recorders, housed in a protective case, are available to digitally record the video inspection and audio from the included microphone. Options: 80GB hard drive or 16GB SD card • Pneumatic tires are available to transport the MP2020 across the rough terrain • Mainline translator module and interface cable for operation with a standard multi- conductor truck • VCR housed in a transport case, AC or DC option • High- brightness, 700 nit sunlight - readable, LCD display • Keyboard to create defect and commentary entry . • push cable Buil • Built -in locator /receiver for accurate camera location in metallic and non - metallic pipes • PS2 or self- upright camera ao � h o �i •w A distance counter ana Hoer, ouut mt 'the PCU, displays distance and comments on the video monitor! Specifications subject to change without prior notice. Visit our web site at www.cuesinc.com 0 F Q �ww It as m a azw N W o F- a. Z _m 050 V �o - zNa O O V p Z N J IL z w 0 m F�- m m a w CD E E n Q w 0 °o °o °0 00 00 0 M V IT (D p r M I— .>' N co >1 U � J LL O Y_ CD U U -0O 0 a y w V z O z c o o¢ o 0 0 0 N E O O Z M V IT W M 'T M 7 H Z — O M , 7 IL ¢ CD O N fA 7 _U o v g ° a Q m U t w, a Q 3 m E N D_ E ca c Q o � 3 o m m F m o O U a_ CL w m r 8 � —1 0 m F�- m m a w CD E E n Q w 0 C 0 ' CENTRAL CONTRA COSTA SANITARY DISTRICT EQUIPMENT BUDGET REQUEST FISCAL YEAR DEPARTMENT /DIVISION /COST CENTER 2009 -2010 0420 -720 QUANTITY DESCRIPTION CATEGORY (1) PER UNIT COST TOTAL COST 1 Mercury Analyzer with Auto Dilute R, PF $43,000 $43,000 TOTAL $43,000 (1) R Replacement, PO Productivity - Office, PF Productivity Field, S Safety, V Vehicle ANTICIPATED ACQUISITION DATE: July 1. 2009 STATEMENT OF NECESSITY AND COST Central Contra Costa Sanitary District's (CCCSD) Environmental Laboratory currently has two mercury analyzers, one dedicated for low- concentration samples (U.S. Environmental Protection Agency [EPA] Method 1631), and one for high- concentration samples (EPA Methods 245.2 and 7471). The Leeman PS200 is dedicated to analysis of high- concentration mercury samples. The Leeman PS200 is almost 20 years old, and is no longer supported by Leeman Labs for parts or service. The instrument requires frequent maintenance for continued operation. For low- concentration mercury samples, such as final effluent monitoring, Laboratory staff use a Leeman Hydro AF analyzer. This analyzer is dedicated to only low mercury concentration samples to avoid contamination and inaccurate results. This instrument continues to provide reliable service to the lab. Mercury is the number one priority pollutant for the District. We analyze on average approximately 10 to 12 high -level samples per month, along with additional quality assurance /quality control runs. The cost of outsourcing these analyses would be approximately $650 per month. Thus, the instrument payback period would be approximately five years, and less when our samples for special studies are included. We are requesting to replace the current analyzer (Leeman PS200) with a unit similar to the Cetac M -7500. The new analyzer would provide a lower detection limit of 0.2 ppb (about 20 times better than the current analyzer), while using 1 milliliter of sample for analysis. The decreased sample size will decrease reagent use, will minimize waste produced by the Laboratory, and will save money on reagents. The optional auto - diluter unit allows the unit to be used without an operator constantly overseeing operation for over -range samples. SUBMIT D B ATE RECOMMENDED APPROVAL DATE 3 0 3 3- `t Department Director Gen ral Manager N:\POSUP\ Financial \Budget\2009 - 2010 \Equipment \Mercury Analyzer.dot M • 7500 Reliable and Easy to Use — These are the two thoughts tha tmost come to mind when users are asked about their experience with the OuickTracem M -7500. It is a Cold -Vapor Atomic Absorption (CVAAI instrument and easily meets the requirements of EPA Methods 245.1, SW845 -7470, 7471 and 3052. The M -7500 is excellent for highly productive labs needing a sensitive ans stable answer for unattended Mercury analysis. The large autosampler will accommodate the analysis of 360 samples without intervention. The optional autodilutor will automatically dilute samples measured above the highest calibrated standard. When configured for high throughput operation, the system uses less than 1 ml of sample and complete a samle in less than one minute, while easily maintaining normal reporting requirements of 0.2 ppb. By adjusting gas flow and pump speed, the user can lower the sensitivity all the .vay to 1 pot. I TEchnical SpECifications puickTraceT° M -7500 Mercury Analtjzer Carrier Gas (N2 or Ar): 30 -350 ml /mm Sample uptake rate: 0-10 ml /min Gas - liquid separator: Non - foaming, thin film Optics: Double beam, sample and reference cells Lamp: Ozone free Hg vapor lamp Detectors: Dual, deep well photovoltaic Detection range: < 1 opt —175 ppb Power requirements: 100 -240 VAC +/ -10° -0 50 / 60 Ftz Dimensions (HxWxD): 20 x 46 x 60 cm Weight: 272 kg A5X -520 Autosampler Standards Tray Size: 10 standards 4 sample racks 5 rack sizes 90 x 7 ml 60x14 ml 40x20 m1 1 24 x30 ml 21x50 ml Computer interface: RS -232 or USB Power requirements: 100 — 240 VAC +/- 10% 50/60 Hz Dimensions (HxWxD) 53 x 52 x 47 cm (ASX sits atop analyzer) f Computer Requirements [minimum) Pentium i:eieron 46o MHz processor 128 MS RAM 4.3 G8 HO Microsoft Windowst - NT4, 2000, or XP One available serial port One available USB port CETACredmdogies 14306 Industrial Rd Omaha, NE 68144 USA Tel. 402.733.2829 Fax.402.733.5292 www.cetac.com E*AC \I; I RY ANALYSIS arrow's Lab A EASY TO USE RELIABLE PRODUCTIVE EPA COMPLIANT High — Throughput . • Mercury Analysis System U l 4 I C ETA C Quick Trace TM M -7500 Mercury Analyzer I_] • Zdad ' CENTRAL CONTRA COSTA SANITARY DISTRICT EQUIPMENT BUDGET REQUEST FISCAL YEAR DEPARTMENT /DIVISION /COST CENTER 2009 -2010 0440 -820 QUANTITY DESCRIPTION CATEGORY (1) PER UNIT COST TOTAL COST 1 Calibrator, multifunction R $7,575 $7,575 1 Pressure module, 0 to 30 psig R $1,763 $1,763 1 Pressure module, 0 to 300 psig R $1,762 $1,762 TOTAL $11,100 (1) R Replacement, PO Productivity- Office, PF Productivity Field, S Safety, V Vehicle ANTICIPATED ACQUISITION DATE: JUI 1 2009 STATEMENT OF NECESSITY AND COST The Plant Operations Department uses the calibrator for differential pressure transmitters used to monitor most of the flows in the plant (gas flows, influent flows, steam flows, etc.) We also use the calibrators to set pressure switches in the field. The gas flows, differential pressures, and influent flows are regulatory requirements, which specify annual calibrations and documentation. The current Druck calibrators have been unreliable, and both calibrators have been returned to the manufacturer twice due to failure. The repair costs have been over $1,000 per repair for a total cost of approximately $4,500. The original cost of the two calibrators was $6,055. General Electric has purchased Druck, and the support for these calibrators and their reliability has diminished. Due to increased regulatory requirements, it is critical that we have a reliable, accurate, and dependable calibrator. A calibrator similar to the Transmation 190 would have a built -in, microprocessor - controlled, compressor to automatically generate and control pressure. This is the only manufacturer that provides an automatic internal pressure source. Hand pumps are currently used to control the pressure necessary for various tests and calibrations. The automatic, built -in, microprocessor - controlled compressor would eliminate leaks, and the time spent performing calibrations would be reduced. SUBMI D Y DATE RECOMMENDED APPROVAL DATE 3 3 o`j 3 -3- 01 Department DI r G feral Manager N:\POSU P \Financia I \Budget\2009 -2010 \Equipment \Ca I i bra tor.dol TRANSMATION 190: QuikCal 190 Multifunction & Pressure Calibrator, 0.025% Accuracy Page 1 of 2 1.800.800.5001 TRANSMATION 190 . SNOP FOR PRODUCr5 QuikCal 190 Multifunction Et Pressure Calibrator, 0.025% Accuracy 0 • eyword Search GOI Shop by Category Q, 1 Shop by Manufacturer FT New Search j i Enter Promo Code' r Antivate I © I QUICK LINKS Shopping Cart Security Our No- Hassle Return Policy We Respect Your Privacy Tax & U.S. Shipping Info ` " _ �� wrf Transcat Order #: 190P Model: TRANSMATION 190 Mfg Part#: 190P Our Price: $6,891.00 USD Availability: Usually ships within 3 -5 business d+ Calibration services may extend delivery Add Calibration Options: Transcat Accredited Calibration TLansca AccrgditedCalibra[ion with Qata Tran�cat Accredited Callbration_with Uncertaintie No calibration selected Product Highlights Field hardened - temperature characterized from 00 to 50° C Portable /weighs less than 15 Ibs Built -in mrocroprossor controlled compressor to automatically generate and control presses Modular design- choose the option you need Unsurpassed accuracy to 0.025% of pressure reading or 0.01% of full scale electrical value Pressure control stability up to 0.002 inches of water column (Quick Cal 191/196) or 0.02 i column (Quick Cal 190/15) Monitor up to three parameters simultaneously Bright, sunlight readable high resolution, backlit paperwhite display Documenting models interface with leading CMS packages, including Blue Mountain, AMS a Each Unit Includes Batteries and Charger Test Leads Ittt):Hv;ww.transcat.com /Catalog /nrodtictdetai 1.nsnx ?itemnum =190P 1/22/2009 1.800.800.5001 TRANSMATION 90 -30G SHOP waveooucrs Isolated QuikCal Pressure Module, 30 PSI Keyword Search GOI Shop by Category Shop by Manufacturer (] New Search Enter Promo Code Activate QUICK LINKS Shopping Cart Security Our No- Hassle Return Policy We Respect Your Privacy Tax & U.S. Shipping Info VeriSign Secured _' - -- q 0 Transcat Order #: 90- TRANSMATION 90 -30OG: Isolated QuikCal Pressure Module, 300 PSI 0 u Page 1 of 2 1.800.800.5001 TRANSMATION 90 -30OG 940P FOR PRODl1CM Isolated QuikCal Pressure Module, 300 PSI Keyword Search GOI Shop by Category !Shop by Manufacturer New Search Enter_0omoCode] uACtvate i QUICK LINKS Shopping Cart Security Our No- Hassle Return Policy We Respect Your Privacy Tax & U.S. Shipping Info Transcat Order #: 90 -30OG Model: TRANSMATION 90 -30OG Mfg Part#: 90 -30OG Our Price: $1,605.00 USD Availability: In Stock - Usually ships within or Calibration services may extend delivery Add Calibration Options Transcat Accred1ted Calibration Transcat-Accredited C- IitLratlon with Data Transcat Accredited Calibration with Uncertain No calibration selected Product Highlights 0 to 300 PSIG Range Highest Accuracy in an Interchangeable Module: ±0.025% Rdg ± 0.03 PSI Compatible with Transmation 190 & 390 Series Calibrators Uses 316 SS- Compatible Pressure Media 2.875 x 2.375 x 2 "/3 oz. Each Unit Includes 3ttp://www.transcat.com/ Catalog /productdetail.aspx ?itemnum= 90 -300G 1/22/2009 P' 0 0 ' CENTRAL CONTRA COSTA SANITARY DISTRICT EQUIPMENT BUDGET REQUEST FISCAL YEAR DEPARTMENT /DIVISION /COST CENTER 2009 -2010 1 0440 -850 QUANTITY DESCRIPTION CATEGORY (1) PER UNIT COST TOTAL COST 1 Pump, sewage, portable, R $30,300 $30,300 4 -inch, self - priming, diesel - powered (3 cylinder), including fittings and battery TOTAL $30,300 (1) R Replacement, PO Productivity- Office, PF Productivity Field, S Safety, V Vehicle ANTICIPATED ACQUISITION DATE: July 10 2009 STATEMENT OF NECESSITY AND COST In order to empty any of the District's 20 tanks and basins, the use of a portable pump is required. To take these tanks and basins off -line in a minimal amount of time and return them to service following repairs without generating odor requires adequate and dependable portable pumps. The standard procedure for Buildings and Grounds (B &G) requires a minimum of two pumps to remove most tanks and basins from service. B &G currently has three 4 -inch, diesel- driven pumps for this procedure; however, one of the pumps has now been inoperable for over five years. In addition the two diesel- driven pumps that are operable were purchased in 1994 and 1995. By purchasing a new pump now, we would have the ability to rotate the new pump into service to extend the life of our current operating pumps. Another consideration is if there is an emergency or a pump failure during a tank/basin removal from service, there could be a situation where we would be unable to accommodate the emergency or the tank/basin removal. In order to prevent such a situation and maintain our ability to respond to emergencies, to utilize equipment on a rotational basis, to remain timely in the service of District tanks and basins, and to have reliable equipment that provides for optimal customer service opportunities, we request the replacement of the inoperable 4 -inch pump with a pump similar to a Gorman Rupp, Model T4A3- F3L1011, portable, 4 -inch, self - priming, diesel - powered (3 cylinder) sewer pump (including fittings and battery). SUBMI D Y ATE E OM ENDED APPROVAL DATE 3 0 3 -3 -01 Department Dire for G neral Manager N: \POSUP \Financial\Budget\2009- 2010 \Equipment \Sewage Pump.dot • • • Specification Data I Sec. 45 Diesel Engine Driven ACDEU Self Priming Centrifugal Pump w /Autostart �s Model T4ANS -F3L T SERUM Size 4" x 4" Total Head Capacity of Pump in U.S. Gallons per Minute (GPM) at Continuous Performance psi7FFeet 56.4 130 180 180 180 180 180 52.0 120 310 350 350 350 350 43.3 100 372 505 595 670 670 34.7 80 385 515 615 725 790 26.0 60 390 520 622 735 800 17.3 40 392 528 628 745 810 Suction Lift 25' 1 20' 15 10 5' PUMP SPECIFICATIONS Size: 4"x4" (101 mm x 101 mm) NPT - Female. Casing: Gray Iron No. 30. Maximum Operating Pressure 95 psi (655 kPa).' Semi -Open Type, Two Vane Impeller: Ductile Iron No. 65- 45 -12. Handles 3" (76,2 mm) Diameter Spherical Solids. Impeller Shaft: Stain!ess Steel Type 17 -4 PH. Replaceable Wear Plate: Carbon Steel No. 1015. Removable Adjustable Cover Plate: Gray Iron No. 30; 37 Ibs. (17 kg). Seal Plate: Gray Iron No. 30. Seal: Cartridge Type, Mechanical, -Oil- Lubricated, Double Floating, Self - Aligning Silicon Carbide Rotating and Stationary Faces. Stainless Steel No. 316 Stationary Seat. Fluorocarbon Elastomers (DuPont VitonO or Equivalent). Stainless Steel No. 18 -8 Cage and Spring. Maximum Temperature of Liquid Pumped 160 °F (71 °C).' Flap Valve: Neoprene w /Steel Reinforcing. Shaft Sleeve: Alloy Steel No. 4130. Intermediate: Gray Iron No. 30. - Radial Bearing: Open Single Ball. Thrust Bearing: Open Double Ball. Bearing and Seal Cavity Lubrication: SAE No. 30 Non - Detergent Oil. Flanges: 125# Gray Iron No. 30. Gaskets: Buna -N, Compressed Synthetic Fibers, PTFE, Vegetable Fiber, Cork and Red Rubber. 0- Rings: Buna -N. Hardware: Standard Plated Steel. Brass Pressure Relief Valve. Bearing and Seal Cavity Oil Level Sight Gauges. Standard Equipment: Hoisting Bail. 90° Discharge Elbow. Strainer. Single Ball Type Float Switch." `fto Ft. 05 m) Staidard Length; Dual Switches aiii Alt - :n-,!o Cable Lengths Available From the Factory. Optional Equipment: Battery. G -R Hard Iron Impeller and Seal Plate. Hardened Steel Wear Plate. High Speed (55 MPH /89 KM /H) Wheel Kit with ST205/75R14 Pneumatic Tires. Over- the -Road Trailer (Meets D.O.T. and Transport Canada Requirements) Available w /Either Electric or Hydraulic Surge Brakes, Running Lights, Two Trailer Jack Stands and Safety Chains. EPS W /Submersible Transducer Liquid Level Sensor (50 Ft. 115 MI Cable Standard, Alternate Lengths Available). 'Cottstult Factory for Applications Escecdrng errd'or Temoerature Indicated. ENGINE SPECIFICATIONS PAGE 1244 MARCH 2006 W, Model: Deutz F3L. Type: Three Cylinder, Four Cycle, Air Cooled Diesel Engine. Displacerne ❑t: 197.4 Cu. In. (3,24 Liters). Governor: Mechanical, Lubrication: Forced Circulation. Air Cleaner: Oil Bath. Oil Reservoir: 10 U.S. Ots (9,6 Liters) Dry 9.5 U.S. Ots (9.0 Liters) Refill. Fuel Tank: 61 U.S. Gallons (231 Liters). Full Load Operating Time: 31.2 Hours. Starter: 12 Volt Electric. Standard Features: High Oil Temperature, Low Oil Pressure, V -Belt, Alternator and Start Failure Safety Shut Down Switches /Indicators. Fuel Level Gauge. Throttle Control. Autostart Instrument Panel with Temperature Gauge, Oil Pressure Gauge, Amme- ter, Hourmeter, Tachometer, Manual /Stop /Auto Key Switch, 15 Amp Fuse, Audible Startup Wain - ing Delay. Muffler `v /Guard and Weather Cap. DEUTZ PUBLISHED PERFORMANCE: Maximum Continuous B.H.P. 50.3 (37 kW) @ 2300 RPM Maximum Dynamic B.H.P 55.8 (41 k'W) @ 23CO RPM THE GORMAN -RUPP COMPANY • MANSFIELD, OHIO www.gormanrupp.com GORMAN -RUPP OF CANADA LIMITED e ST. THOMAS, ONTARIO, CANADA Specifications Subject to Change Without Notice * Copyright by the Gorman -Rupp Company 2006 ertntnn W a S Specification Data I SECTION 45, PAGE.1244 2.75 4.00 -8 N 4[ +t .00 -8 PT —, 6918] � ' tK —.I[ __ 5.50 19.37 1139,73 [492.01 29.49 [749.03 22.12 [561,83 44.25 [!124,0] 51.64 PIlBRIPS 3 I _I .51 J,, 259, 8 FLACES i t— 7.38 2.75 —�I _ 25.;'5 _�, 14.74 [187.41 169.3; C64L41 E374,47 I TYP APPR'�): - -" "— -- — GuhE.SI ,Y. _— [2235.7 OY =R:L- INi,,I - -S `; 8.0.,/,_ '_1.27 CO YE NE'ED (101LIMETERS] 1050/[26.0.73 REOUIP.EO FOR REMOVAL 0:= aACK CCV_R P[.ATE SK117 BASE 2-WHEEL APPROXIMATE NET WEIGHT: 2390 LBS. (1084 KG.) 2845 LBS. (1290 KG.) ISIONS a•.1tl WEIGHTS SHIPPING WEIGHT: 2575 LBS. (1168 KG.) 2845 LBS. (1290 KG.) EXPORT CRATE SIZE: 196 CU. FT. (5,5 CU. M.) 3 I _I .51 J,, 259, 8 FLACES i t— 7.38 2.75 —�I _ 25.;'5 _�, 14.74 [187.41 169.3; C64L41 E374,47 I TYP APPR'�): - -" "— -- — GuhE.SI ,Y. _— [2235.7 OY =R:L- INi,,I - -S `; 8.0.,/,_ '_1.27 CO YE NE'ED (101LIMETERS] 1050/[26.0.73 REOUIP.EO FOR REMOVAL 0:= aACK CCV_R P[.ATE - i� PERFORMANCE 8.9: HUT" :31 FNGI'VF f 156T.5 VOLUTE • 1 gg IMPELLER .. j 34-1A g� ®� gg�• imilimim� ' j !2.(10 ,-„ 1 •, 1 1304.81 3 I _I .51 J,, 259, 8 FLACES i t— 7.38 2.75 —�I _ 25.;'5 _�, 14.74 [187.41 169.3; C64L41 E374,47 I TYP APPR'�): - -" "— -- — GuhE.SI ,Y. _— [2235.7 OY =R:L- INi,,I - -S `; 8.0.,/,_ '_1.27 CO YE NE'ED (101LIMETERS] 1050/[26.0.73 REOUIP.EO FOR REMOVAL 0:= aACK CCV_R P[.ATE THE GORMAN -RUPP COMPANY e MANSFIELD, OHIO GORMAN -RUPP OF CANADA LIMITED • ST THOMAS, ONTARIO, CANADA Stoecilinations Subject to Change Without Notice © Copyright by the Gorman -Rupp Company 2006 Fronted in J.S.A. - PERFORMANCE VOLUTE • 1 1 IMPELLER .. g� ®� gg�• imilimim� ' •, F =ir • '- a a �iEe?�E eE'�eiEE rE:E�E�E iE E .-.E F s :EEE::�s� 3Es3ctlEE� E aa::eE�E:ee:I. iiee �E^ira °�aa E� i€ iMai' EeE EieE::Eeee� EE.v_ro H UEieii ii ei� eiF:ee Eei!E:irE eiie ^E�' i me E':r3i5Y3 111! 1:1 . .. [is IHEJ a.�E��.Ee� e � EE�:E = r. E.se .ag • :. :, •. Etisil t� g�iE- :: °: Is. Lei° G E:' 3 �E:siE � isJilEEIiR s:. us s s E�i�� ' . ., • : ° iii:� mlliiuipiiidriummimmump .ail= .ya�li54ELfi I:* IcHibi hiss 1EEyati• ns: a:... : "', '" ... aEx?E�ERits = =o u:qq EC ii 3 E EE°aE se: °res:e ail:a36GEEeeeE�:• :s: a °a9 @Egg iEoE® i .fie —e?EE . '•t':i EE 11jusislIEN111 11 if i Ei; viii °ii 'E �► �E t i ea E a c'" 'aEa'¢ r: EFs E is ..E... �E° eE °E E?EEEEB s fix: :: se Eac::EEEEEE lii EE ,Tai ��a.i� e'EEGEaaaa� aWaE: € i= iE3�1a� Is::. ::: i"E ::a i-3�a :. _a.... ii�Eigi? : .:i ..�. �.. e....... • 6E9ic �F ii2�EeaEeUS .E,a` : " - - MR MV&.rF PER SECOND CLSC METRES c, T-12-03-11' PER NOLM X 10 THE GORMAN -RUPP COMPANY e MANSFIELD, OHIO GORMAN -RUPP OF CANADA LIMITED • ST THOMAS, ONTARIO, CANADA Stoecilinations Subject to Change Without Notice © Copyright by the Gorman -Rupp Company 2006 Fronted in J.S.A. • u H U F- U) oLU } W aD z(a aF- cn z awU) �ZW 9: -j U UC'J2 �W W o> H G ON U 0 rn J O O N H Z 11J U 0 0 0 0 0 0 0 0 0 0 LO CD 0 0 U') m (D n co o 0 N N N CD ;I- 1 w C9 U) .T U 7 ._ 'o U- 2 CL _T > CU U U =3 4-- °0 w CL U wo 0 0 0 0 co � 0 0 0 LO Q) ~ L) N N N (D V W a J L L 'a co C C U N N p x N N N C � c � c o a a > > x X C U_ U_ N (U co co U E E U 'a E w en a C0 c N N N N -,t O H U 0 � o g 3 0 Z w L w L w w L 2 v 2 v 2 2 > _w C co r r N In • 9 ' CENTRAL CONTRA COSTA SANITARY DISTRICT EQUIPMENT BUDGET REQUEST FISCAL YEAR 2009 -2010 COLLECTION SYSTEM OPERATIONS /FLEET SERVICES 0300 -610 QUANTITY DESCRIPTION CATEGORY (1) PER UNIT COST TOTAL COST 1 Half -ton 2WD small pickup, R, V $26,500 $ 26,500 extended cab 1 Half- ton 2WD small pickup, R, V $27,000 $ 27,000 extended cab, w/ crane 1 Half -ton 2WD pickup, extended R, V $28,000 $28,000 cab 2 Half -ton 4WD pickup, extended R, V $30,000 $60,000 cab $141,500 (1) R Replacement, PO Productivity- Office, PF Productivity Field, S Safety, V Vehicle ANTICIPATED ACQUISITION DATE: July 1, 2009 STATEMENT OF NECESSITY AND COST The District has established an ongoing vehicle replacement plan that takes into account expected lifecycles for each vehicle based on years of service and mileage. This plan is updated every year and is used as the basis for vehicle replacement requests. The pickup trucks will replace vehicles that have reached the end of their useful lives based on their age and /or condition. District personnel, in their attempt to best utilize the fleet, must transfer some vehicles from one use to another. This may require that ancillary equipment, such as cranes, that are requested for new vehicles must be mounted to vehicles already owned by the District in order to facilitate the replacement plan. SUBMITTED BY DATE RECOMMENDED APPROVAL DATE '' ,,11 INYN f &'?"" 3 '- U 3 -S" Department Director eneral Manager CSO /C: \DOCU M E -1 \jking \LOCALS -1 \Temp \MXLibDir \vehicles.doc 0 i I• -all r J�� 0 0 Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER, Board Meeting Date: June 4, 2009 No.: 6.a. Bids and Awards Type or Action: AWARD CONSTRUCTION CONTRACT /AUTHORIZE EXECUTION OF CONTRACT DOCUMENTS /AUTHORIZE PROFESSIONAL ENGINEERING SERVICES AGREEMENT AMENDMENTS subject: AWARD A CONSTRUCTION CONTRACT TO CALIFORNIA TRENCHLESS, INC.; AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS; AND AUTHORIZE PROFESSIONAL ENGINEERING SERVICES AGREEMENT AMENDMENTS FOR THE CONSTRUCTION OF THE NORTHERN PUMPING STATION UPGRADES, DISTRICT PROJECT 5971 Submitted By: Initiating Dept. /Div.: Alexandr Mestetsky, Associate Engineer Engineering / Capital Projects REVIEWED AND RECOMMENDED -FOR BOARD ACTION: 1M/1% \�1 !A Mest lsky A. Antkowiak T.'PitcCki A. Farrell James M Kelly, General anager ISSUE: On May 8, 2009, nine (9) sealed bids were received and opened for the construction of the Northern Pumping Station Upgrades, District Project 5971. The Board of Directors must award the contract or reject bids within 50 days of the bid opening. Authorize the General Manager to execute the contract documents subject to SUBMITTAL requirements and agreement amendments for professional engineering services. RECOMMENDATION: Find that the project is exempt from the California Environmental Quality Act (CEQA), award a construction contract to California Trenchless, Inc.; authorize the General Manager to execute the Contract Documents subject to favorable review of insurance certificates, bond submittals, appropriate Contractor license, and any other required submittals (SUBMITTALS); and authorize the General Manager to execute amendments to the Professional Engineering Services Agreements with Lee & Ro, Inc. and Dodson Psomas. FINANCIAL IMPACTS: Approximately $1,361,000, including design, bid price, contingency, and construction management. ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended. NAPESUP \Cbradley\POSITION PAPERS \Mestetsky \5971- AwardContract,Sasha.doc Page 1, of 6 0 0 POSITION PAPER Board Meeting Date: June 4, 2009 subject AWARD A CONSTRUCTION CONTRACT TO CALIFORNIA TRENCHLESS, INC.; AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS; AND AUTHORIZE PROFESSIONAL ENGINEERING SERVICES AGREEMENT AMENDMENTS FOR THE CONSTRUCTION OF THE NORTHERN PUMPING STATION UPGRADES, DISTRICT PROJECT 5971 BACKGROUND: Pumping Station Operations staff has identified a number of improvements needed at the Concord Industrial, Clyde, Orinda Crossroads, Maltby, and Martinez Pumping Stations (see Location Map in Attachment 1). The improvements at the Concord Industrial Pumping Station include installing a District - supplied standby generator, replacement of obsolete variable frequency drives, installing a new grinder, and other operational and safety improvements. Improvements to the Concord Industrial Pumping Station will be limited to those that are necessary to maintain operational integrity of the existing pumping station in light of the potential future impacts to the pumping station if the Concord Naval Weapons Station should be developed. The Clyde Pumping Station will be equipped with a new standby generator and flood protection measures. An emergency bypass vault and pump connections will be installed at the Martinez Pumping Station. A replacement bar screen will be installed at Orinda Crossroads, and a new valve vault cover will be placed at Maltby. In September 2006, the District executed a Professional Engineering Services Agreement with Lee & Ro, Inc. for the design of improvements at the Concord Industrial, Clyde, and Martinez Pumping Stations. Dodson Psomas was retained to design a new grinder installation at Concord Industrial. Lee & Ro, Inc., Dodson Psomas, and District staff prepared the plans and specifications for the project. The Engineer's estimate for construction of the Northern Pumping Station Upgrades, District Project 5971, is $650,000. This project was advertised on April 13 and 20, 2009. Nine (9) sealed bids ranging from $619,000 to $808,000 were received and publicly opened on May 8, 2009. The Engineering Department conducted a technical and commercial review of the bids and determined that California Trenchless, Inc. is the lowest responsive bidder with a bid amount of $619,000. A summary of bids received is shown in Attachment 2. The District will perform construction management and will provide contract administration, inspection, surveying, office engineering, and submittal review. Staff recommends retaining Lee & Ro, Inc. and Dodson Psomas to provide support services during construction for this project because Lee & Ro, Inc. and Dodson Psomas helped prepare the plans and specifications and, therefore, have a solid understanding of the project design. The construction support services include reviewing shop drawings and submittals, responding to design questions, evaluating change order requests, performing site visits to verify compliance with the design intent, and other related activities. A construction support services agreement amendment with a cost ceiling of $25,000 has been negotiated with Lee & Ro, Inc., bringing the total agreement amount NAPESUP \Cbradley \POSITION PAPERS \Mestetsky \5971- AwardContract,Sasha.doc Page 2 of 6 0 POSITION PAPER Board Meeting Date: June 4, 2009 subject AWARD A CONSTRUCTION CONTRACT TO CALIFORNIA TRENCHLESS, INC.; AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS; AND AUTHORIZE PROFESSIONAL ENGINEERING SERVICES AGREEMENT AMENDMENTS FOR THE CONSTRUCTION OF THE NORTHERN PUMPING STATION UPGRADES, DISTRICT PROJECT 5971 to $85,000. A construction support services agreement amendment for $35,000 has been negotiated with Dodson Psomas, bringing the total agreement amount to $83,000. The funds required to complete this project, as shown in Attachment 3, are $991,000. The total cost of the Northern Pumping Station Upgrades, District Project 5971, is anticipated to be $1,361,000. This project is included in the fiscal year (FY) 2008 -09 Capital Improvement Budget (CIB) on pages CS -87 to CS -89. Staff has conducted a cash -flow analysis of the Collection System Program budget and concluded that adequate funds are available for this project. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15301 since it involves minor alterations to an existing public facility involving negligible or no expansion of use. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDED BOARD ACTION: Staff recommends the following 1. Find that the project is exempt from CEQA, 2. Award a construction contract in the amount of $619,000 for the construction of the Northern Pumping Station Upgrades, District Project 5971, to California Trenchless, Inc., the lowest responsive bidder, Authorize the General Manager to execute the Contract Documents subject to SUBMITTAL requirements, and 4. Authorize the General Manager to execute agreement amendments with Lee & Ro., Inc. and Dodson Psomas for $25,000 and $35,000, respectively, to review shop drawings and submittals, respond to design questions, evaluate change order requests, and perform site visits to verify compliance with the design intent.. N:\PESUP \Cbradley \POSITION PAPERS \Mestetsky \5971- AwardContract,Sasha.doc Page 3 of 6 0 0 Central Contra Costa ATTACHMENT 1 Drawing No. Sanitary District I NORTHERN PUMPING STATIONS UPGRADES PROJECT, DP 5971 PROJECT LOCATIONS Page 4 of 6 0 ATTACHMENT 2 NORTHERN PUMPING STATION UPGRADES DISTRICT PROJECT 5971 SUMMARY OF BIDS PROJECT NO.: 5971 DATE: MAY 8, 2009 PROJECT NAME: NORTHERN PUMPING STATION UPGRADES PROJECT LOCATION: MARTINEZ, CALIFORNIA ENGINEER EST.: $650,000 BIDDER BID PRICE California Trenchless Inc. $619,000 2283 Dunn Road Hayward, CA 94545 510 - 782 -5335 Spiess Construction Co. Inc $667,820 1110 E. Clark Avenue Santa Maria, CA 93455 805 - 937 -5859 NCCI, Inc. $674,680 Pier 26 The Embarcadero San Francisco, CA 94105 -1248 415 - 974 -0947 Valentine Corporation $681,369 111 Pelican Way San Rafael, CA 94901 415- 453 -3732 Aztec Consultants $705,000 2021 Omega Road, Suite 200 San Ramon, CA 94583 925- 837 -1050 D. W. Nicholson Corporation $736,000 24747 Clawiter Road Hayward, CA 94540 510 -887 -0900 Manito Construction, Inc. $761,700 1043 Serpentine Lane, Suite I Pleasanton CA 94566 _ 925- 600 -0220 Water Works Construction, Inc. $779,797 4989 -C Noonan Lane Fairfield, CA 94533 707 - 437 -0991 Anderson Pacific $808,000 1390 Norman Avenue Santa Clara, CA 95054 408 - 970 -9900 BIDS OPENED BY /s /Julie Lopez DATE 5/8/09 SHEET NO. 1 OF 1 NAPESUMCbradley \POSITION PAPERS \Mestetsky \5971 -Award Contract,Sasha.doc Page 5 of 6 In W p Q U F W Z Z O ZO Z U LLI U� � F U Z ly Z Qaa0 U QjU� a�a Z �-• x D W p m P r af h 0z a 0 Y y O U c 0 c N R M ? Y Vi C O U 0 O O O O r O m r M Cl) 11: M y O O O O 1 O C-4 O M O 69 E Q 0 0 0 0 0 0 0 0 0 0 0 0 o o O O o T It CO N 11c; O M O �'- N N O LO N to M M M N M r N N tD r W 44 to to to to to M w w w rn C .N W H F H W J a 2 W y O O o O y W r 0 o Z O F- d E Z O ] F W o U Y U Z W N A U Z W ~ W Z d y C 2 C m W a Z E C N O 2 " y W O O in Q O W F H F N _ O Q c °o m m O O O G UJ o Q ° CL O Z u N Z � A o R p X U Q' v J co t 'o d 0 " U Q O y O 0 O ~ O C J J y O U n a c a 2 O O O A U N ~ 7 N O '' ~ W W p Fa- Q Z F- U U a m a m o o U m a c 0 O a OU Z o a ci ti di N Z @ a N W� Q m F Z o 0 0 IX 7 U UU IL y LL Q a O Z N M R ui fD co O tU (0 a z O H 0 a T N a U d ui w CL Agenda Item 7.a.1) Board Meeting of June 4, 2009 Written Announcements: Recycled Water a) Concord Recycled Water Project Update In September 2008, the District joined the Bay Area Recycled Water Coalition to pursue federal grant funding for this project through the United States Bureau of Reclamation's Title XVI Program. Since then, the Coalition has worked with federal legislators to draft and submit bills to both the House of Representatives and the Senate to provide grant funding for Coalition recycled water projects including the Concord Recycled Water Project. If the Coalition receives federal authorization for their proposed recycled water projects, the District could receive up to $1.8 million in federal grant funding for the project, or 25% of the total estimated project cost ($7.2M). This project is currently not budgeted in the District's Capital Improvement Budget. However, if Title XVI grant funding is obtained, staff will request that the Board approve the additional funding necessary to construct the project. Staff will keep the Board updated. The attached flyer describes the proposed project in more detail. Awards /Recognition b) Northern California Pipe Users Group Recognition In 1992, the District was one of the founding charter members of the Northern California Pipe Users Group (PUG). PUG is a Forum of Public Agencies, Engineers, and Industry Professionals dedicated to improving the design construction and operation of sewer and water systems. Since its inception, PUG has been instrumental in promoting the development of numerous underground trenchless technologies. A major component of its charter was the education and training of end users in these technologies. District staff has attended /participated in these training programs. PUG's accomplishments include standardized specifications for various technologies such as micro - tunneling, cured in place pipe, pipe bursting, etc, as well as enhancements to materials such as double gasket concrete pipe. Through PUG's efforts, the availability /use of trenchless technologies throughout Northern California has dramatically increased with a corresponding reduction in costs. At the June 18, 2009 Board Meeting, representatives of PUG will recognize the District's support and participation. 0 0 General Updates c) Injury on District Property On May 22, 2009, employees from SC Fields Technical Services were on site to inspect and repair diesel tanks. At approximately 7:50 a.m., one of the employees twisted at the waist to grab a tool from his tool box and his leg slipped out from under him resulting in a serious knee injury. Since the injured man was on the top of the tank, the Control Room was contacted and they called 911. Contra Costa County Fire responded within five minutes, provided medical assistance, and transported the injured man via ambulance to John Muir Hospital in Concord. Plant Operations Director Doug Craig convened a meeting around 9:30 a.m. to discuss the incident, identify causes, and review communication processes. Given what we know thus far, it was an unpreventable incident. Although the injured man is not a District employee and it was not our primary responsibility to do so, the injury was reported to CalOSHA. 0 Agenda Item 7.a.1) Board Meeting of June 4, 2009 Additional Written Announcements: Awards /Recognitions d) National Association of Clean Water Agencies Platinum 11 Award On May 27, 2009, the National Association of Clean Water Agencies ( NACWA) notified the District that we will receive a Platinum 11 Peak Performance Award at the NACWA Summer Conference in Milwaukee, Wisconsin to be held from July 14 to July 17, 2009. The award is for 100% compliance with our National Pollutant Discharge Elimination System Permit for 11 consecutive years. We should receive the actual award in August 2009. • • 7. at, t r� s .CCCSD/Concord Recycled Water Project (� �� Project area shown in map above and in detail map at right. Project Information The Central Contra Costa Sanitary District (CCCSD) proposes to expand its recycled water distribution system to provide recycled water to irrigation users in the City of Concord near the 1-680 freeway south of the Buchanan Fields Airport. CCCSD will extend its recycled water pipelines from the Buchanan Fields Golf Course (an existing recycled water customer) to provide a drought proof water supply for landscape irrigation at local businesses, office parks, and landscape medians in Concord. The project is estimated to cost approximately $7.2 million to complete and will be constructed in two phases. Phase 1 has already been designed and will be constructed as soon as Federal grant funding is obtained. The design of Phase 2 will commence upon Federal grant funding authorization. CCCSD, in coordination with the City of Concord, is aggressively pursuing outside funding to make this project a reality. Project Schedule caftieolftcosta5anitaryDistdct - ", ` 5019 Imhoff Place, Martinez, CA 94553 1925 .228.9500'www.centralsan.org O 00 D �D p1 �D Ci n M SQ G 2) CD 'S 0 O 0) rF O' O M n 0 Central Contra Costa Sanitary District Board Meeting June 4, 2009 Board Member McGill 17. Item $ d.1) FUTURE MEETINGS AND CONFERENCES WITH PAID EXPENSES AND /OR STIPEND Will attend the Mayors' Conference in Orinda, CA, June 4, 2009 Will attend the Mayors' Conference July 2, 2009 Future Committee Meetings: None scheduled R MEETINGS AND CONFERENCES THAT EXPENSES AND /OR STIPEND WAS PAID Committee Meetings None Attended the Contra Costa Council Installation Dinner June 3, 2009 I. Item ,8:d.2 Announcements Will attend Contra Costa Council Land Use Task Force Meeting June 10, 2009 with Bill Lindsey, Manager Richmond regarding.the economic down turns impacts on the City' s budget Will attend Contra Costa Council Water Task Force Meeting June 16, 2009 Obentral Contra Costa Sanisr District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 4, 2009 No.: 8.a. Engineering Type of Action: ADOPT RESOLUTION Subject: ADOPT A RESOLUTION FINDING THAT SPECIAL CIRCUMSTANCES REQUIRE MODIFICATION, SUSPENSION, AND RELIEF FROM APPLICATION OF DISTRICT CODE PROVISIONS PERTAINING TO THE TIME FOR PAYMENT OF CONNECTION FEES; AND APPROVING A ONE -YEAR PILOT PROGRAM FOR DEFERRED PAYMENT OF CONNECTION FEES FOR HOMES AND BUILDINGS CONSTRUCTED ON VACANT PARCELS Submitted By: Initiating Dept. /Div.: Jarred Miyamoto - Mills, Principal Engineer Engineering /Environmental Services REVIEWED AND RECOMMENDED FOR BOARD ACTION: J.J. iy C. Swanson A. Farrell K. Alm ames M. Ky , ly, eneral Marlager ISSUE: District Code Section 1.24.010 states that "The Board may... modify, suspend or relieve the application of an ordinance or regulation if it finds that the ordinance or regulation is unjust or inequitable because of special circumstances..." RECOMMENDATION: Adopt a resolution finding that special circumstances require suspension, modification and relief from application of District Code Section 6.08.040 and Subsection 6.12.030D, pertaining to the time for payment of connection fees; and approving a one -year pilot program allowing deferred payment of annexation and capacity fees for homes and buildings constructed on vacant parcels. FINANCIAL IMPACTS: Development of agreements with other agencies and builders will require staff and District Counsel effort. Administering the pilot program including processing, recording and enforcement of agreements, and billing and accounting for payments received in escrow are estimated to require between 1/4 to 1/2 FTE (full -time equivalent) in additional staff effort for the one -year program at a cost of $60,000 to $100,000. ALTERNATIVES /CONSIDERATIONS: The Board could elect to rescind its motion to establish the fee deferral pilot program. On the other hand, if the proposed program is implemented, it would allow deferred payment of annexation and capacity fees only. The Board could direct staff to allow deferred payment of other fees, such as those for reimbursements to others, as well. This is not recommended since reimbursement fees are collected on behalf of, and are disbursed to, private parties (including some of the same homebuilders seeking relief under the pilot program) who incurred costs to install sewer facilities to serve their own property and the properties of others. N: \ENVRSEC \Position Papers \Miyamoto- Mills\2009 \PP Deferral of Fees (Moved to 6 -4 -2009) Final jm2 rev 2.doc Page 1 of 3 0 POSITION PAPER Board Meeting Date: June 4, 2009 subject: ADOPT A RESOLUTION FINDING THAT SPECIAL CIRCUMSTANCES REQUIRE MODIFICATION, SUSPENSION, AND RELIEF FROM APPLICATION OF DISTRICT CODE PROVISIONS PERTAINING TO THE TIME FOR PAYMENT OF CONNECTION FEES; AND APPROVING A ONE -YEAR PILOT PROGRAM FOR DEFERRED PAYMENT OF CONNECTION FEES FOR HOMES AND BUILDINGS CONSTRUCTED ON VACANT PARCELS BACKGROUND: The homebuilding community has contacted counties, cities and special districts requesting that each agency consider allowing deferred payment of impact and utility connection fees at the close of escrow for new homes as allowed by recent legislation, rather than continuing the current practice of collecting these fees when a building permit is issued or utility service connections are made. The homebuilders believe that the current economic recession, specifically the credit and cash flow crisis, has resulted in an inequitable and unjust situation for builders. If the Board concludes that this is in fact the case, it may find that the situation constitutes a "special circumstance" requiring suspension, modification and relief from application of District Code provisions pertaining to the time for payment of fees. At its meeting on May 7, 2009, the Board passed a motion that directed staff to develop a one -year pilot program to allow deferred payment of connection fees at the close of escrow, rather than requiring payment of these fees when a connection permit is issued just prior to actual physical connection of house plumbing to the public sewer. The proposed pilot program would operate by applying the following conditions: • Only homes and buildings being built on vacant parcels would be eligible for the fee deferral program; • Only annexation and capacity fees could be deferrable to the close of escrow. Other fees including those for reimbursements, application, plan review and inspection would continue to be collected at the time of Connection Permit issuance; • The annexation and capacity fee amounts assessed would be those applicable on the date of payment. That is, if a fee increase or decrease occurs between the time of Connection Permit issuance and close of escrow, the new fees would be charged. • Participating in the fee deferral program would be at the builder's option. That is, the builder would choose between paying applicable fees at the time of Connection Permit issuance, or signing a promissory note and recordable agreement calling for payment of fees either upon, 1) close of escrow, 2) first occupancy, or 3) after expiration of a two -year period from the issuance of the Connection Permit, whichever event occurs first. N: \ENVRSEC \Position Papers \Miyamoto- Mills\2009 \PP Deferral of Fees (Moved to 6 -4 -2009) Final jm2 rev 2.doc Page 2 of 3 POSITION PAPER Board Meeting Date: June 4, 2009 subject: ADOPT A RESOLUTION FINDING THAT SPECIAL CIRCUMSTANCES REQUIRE MODIFICATION, SUSPENSION, AND RELIEF FROM APPLICATION OF DISTRICT CODE PROVISIONS PERTAINING TO THE TIME FOR PAYMENT OF CONNECTION FEES; AND APPROVING A ONE -YEAR PILOT PROGRAM FOR DEFERRED PAYMENT OF CONNECTION FEES FOR HOMES AND BUILDINGS CONSTRUCTED ON VACANT PARCELS On June 20, 2009, staff met with Homebuilders Association and other builders' representatives to discuss the proposed pilot program. These representatives expressed a willingness to work with the District to ensure successful implementation of the program as proposed. During the coming year, staff will collect and evaluate information on the cost and effectiveness of the pilot program and will periodically report this information to the Board. In May 2010, staff will recommend continuation or termination of the program. RECOMMENDED BOARD ACTION: Adopt a resolution finding that special circumstances require suspension, modification and relief from application of District Code Section 6.08.040 and Subsection 6.12.030D, pertaining to the time for payment of connection fees; and approving a one -year pilot program allowing deferred payment of annexation and capacity fees for homes and buildings constructed on vacant parcels. N:\ENVRSEC \Position Papers\Miyamoto- Mills\2009 \PP Deferral of Fees (Moved to 6 -4 -2009) Final jm2 rev 2.doc Page 3 of 3 • • RESOLUTION NO. 2009- A RESOLUTION OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT FINDING THAT SPECIAL CIRCUMSTANCES REQUIRE MODIFICATION, SUSPENSION, AND RELIEF FROM APPLICATION OF DISTRICT CODE PROVISIONS PERTAINING TO THE TIME FOR PAYMENT OF CONNECTION FEES; AND APPROVING A ONE -YEAR PILOT PROGRAM ALLOWING DEFERRED PAYMENT OF CONNECTION FEES FOR HOMES AND BUILDINGS CONSTRUCTED ON VACANT PARCELS WHEREAS, representatives of the homebuilding community have requested that public agencies, including the Central Contra Costa Sanitary District (District) consider allowing deferred payment of impact or connection fees at the close of escrow for new homes, as allowed by California Government Code Section 66007; and WHEREAS, the District Board of Directors finds that the impacts of the current economic recession, specifically the credit and cash flow crisis, has resulted in an inequitable and unjust situation for builders, which constitutes a special circumstance requiring suspension, modification and relief from application of District Code Section 6.08.040 and Subsection 6.12.030D, pertaining to the time for payment of connection fees; and WHEREAS, the District Board of Directors passed a motion at its regular meeting on May 7, 2009, that directed staff to develop a one -year pilot program allowing builders to defer payment of connection fees to the close of escrow, rather than requiring payment of these fees when a connection permit is issued just prior to actual physical connection of house plumbing to the public sewer; and WHEREAS, staff developed a pilot program that will allow deferred payment of annexation and capacity fees at close of escrow, and presented the proposal to the Board of Directors of the District at its regular meeting on June 4, 2009. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the District as follows: THAT the proposed one -year pilot program for deferred payment of annexation and capacity fees is hereby approved; and THAT staff is directed to implement the pilot program as soon as possible, by applying the following conditions: (1) Only homes or buildings being built on vacant parcels shall be eligible for the fee deferral program; (2) Only annexation and capacity fees may be deferred. Other fees including those for reimbursements, application, plan review and inspection shall continue to be collected at the time of Connection Permit issuance; 0 Resolution 2009 - Page 2 of 2 0 (3) The annexation and capacity fee amounts assessed shall be those applicable on the date of payment. That is, if a fee increase or decrease occurs between the time of Connection Permit issuance and the time of payment, the new fees shall be charged. (4) Participation in the fee deferral program shall be at the builder's option. That is, the builder may choose between paying applicable fees at the time of Connection Permit issuance, or signing a promissory note and recordable agreement calling for payment of fees either upon close of escrow, first occupancy, or after expiration of a two -year period from the issuance of the Connection Permit, whichever event occurs first. (5) Unless extended by the Board of Directors, the pilot program will terminate on June 4, 2010. PASSED AND ADOPTED this 4th day of June 2009, by the Board of Directors of the Central Contra Costa Sanitary District by the following vote: AYES: Members: NOES: Members: ABSENT: Members: James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme Secretary of the Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to form: Kenton L. Alm Counsel for the District n Scentral Contra Costa Sanay District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: June 4, 2009 No.: 9.a. Human Resources Type of Action: ADOPT MEMORANDUM OF UNDERSTANDING Subject: ADOPT MEMORANDUM OF UNDERSTANDING BETWEEN THE DISTRICT AND THE MANAGEMENT SUPPORT /CONFIDENTIAL GROUP EFFECTIVE JUNE 4, 2009 -APRIL 17, 2012 Submitted By: Cathryn R. Freitas, Initiating Dept ✓Div.: Administration /Human Human Resources Manager Resources REVIEWED AND RECOMMENDED FOR BOARD ACTION., l C. Freitas R. Mu§qFr6vbY A. J/JOOdall, Esq. James M. Xelly, General Manager ISSUE: The Management Support/Confidential Group ratified a successor Memorandum of Understanding (MOU) with the District on May 15, 2009. Formal adoption of the MOU by the Board of Directors is required. Adopt the MOU with MS /CG effective June 4, 2009 through April 17, 2012. FINANCIAL IMPACTS: The cost of the additional salary and benefit adjustments for negotiated changes in the first year of the agreement is approximately $435,000. ALTERNATIVES /CONSIDERATIONS: None. BACKGROUND: Board representatives and the MS /CG bargaining team met and conferred over several months to discuss changes to the expiring agreement. The parties worked to achieve a tentative agreement that balanced the needs of the District and the employees. Agreement was reached on the following: Wages: First Year - -3 %, Second and Third Years —CPI of 2% to 4 %. Tier III benefits for new employees hired after July 1, 2009 1. Enrollees in a PPO will pay the difference in premiums between the PPO and highest cost HMO. 2. Rule of 70 with minimum of 55 years of age and 10 years of service as eligibility for retiree and spouse medical and dental after retirement. 3. District contribution to medical plans for retirees is set to the lowest cost HMO. The District shall pay 50% of the premium cost for the lowest cost HMO (includes pre- Medicare and Medicare supplement plans) for the retiree and spouse. The retiree shall pay full cost to cover other eligible dependents. 4. Eliminate Medicare reimbursement. C: \Documents and Settings \cfreitas \My Documents \mscg pos ppr adopting mou 5- 8- 09.doc 0 0 POSITION PAPER Board Meeting Date: June 4, 2009 subject. ADOPT MEMORANDUM OF UNDERSTANDING BETWEEN THE DISTRICT AND THE MANAGEMENT SUPPORT /CONFIDENTIAL GROUP EFFECTIVE JUNE 4, 2009 -APRIL 17, 2012 5. Eliminate retiree life insurance. Changes to safety shoe allowance, educational incentive reimbursement, orthodontia, registration differential criteria, discipline, grievances, and substance abuse language, and medical waiver. Various language modifications that make the MOU in compliance with state and federal laws. The MS /CG are to be commended for meeting and conferring in good faith. The end result of the negotiation process provides a modest increase in salaries and benefits and recognizes the excellent work of our employees. Attached is the draft Memorandum of Understanding between the District and MS /CG. Additions to the document are printed in red. Deletions to the language are denoted by strikeouts. The MOU between the District and MS /CG expired on April 17, 2009. A new pay period began on April 18 and ended on May 17, 2009. Members of the bargaining unit ratified the agreement on May 15, 2009. In accordance with Board authority permitting the wage increase to go into effect the first day of the pay period in which the tentative agreement is ratified by MS /CG, MS /CG members will receive a three percent wage increase effective April 18, 2009. RECOMMENDED BOARD ACTION: Adopt the Memorandum of Understanding between the District and the MS /CG effective June 4, 2009 through April 17, 2012. C: \Documents and SettingsUreitasNy Documents \mscg pos ppr adopting mou 5- 8- 09.doc 0 0 MANAGEMENT SUPPORT /CONFIDENTIAL GROUP MEMORANDUM OF UNDERSTANDING PREAMBLE RECOGNITION AND COVERAGE The Management Support/Confidential Group, hereafter known as the MS /CG, is the formally recognized exclusive employee representative for all employees other than General Employees, Management Employees, and Executive Management Employees. The MS /CG shall represent all regular employees currently designated by Resolution of the Board of Directors. The determination for new and reclassified positions shall be in accordance with the District's Employer /Employee Relations Ordinance. RIGHTS The Board of Directors' Representatives and duly appointed Representatives of the MS /CG will meet and confer in good faith. The Board of Directors, or any agent thereof, agrees that there will be no interference, restraint, or coercion against the MS /CG or against any employee because of his /her group membership or group activity. It is the intent and purpose of the parties hereto to promote harmonious, economic, and industrial relationships between the District and MS /CG and to effect the best possible service at the most effective cost to the customers of the District. The District and MS /CG jointly agree to perform faithfully the obligations imposed by this Memorandum of Understanding, and furthermore, agree that the provisions contained herein shall be recognized as the sole statement of contractual rights and obligations between the two parties, except however, that all rights, privileges, and benefits secured prior to this agreement shall remain in full force and effect, except as may be provided herein. The District has the sole and exclusive right to determine the consideration of the merits, necessity, or organization of any service or activity provided by law or Executive Order. Additionally, the rights of the District include, but are not limited to, the exclusive right to determine the missions of its constituent departments and divisions; set standards of services; determine the procedures and standards of selection for employment and promotion; direct, classify, and assign its employees; require overtime, when necessary, for operations of the District; take disciplinary action; relieve its employees from duty because of lack of work or for other legitimate reasons; maintain the efficiency of District operations, including, but not limited to, the contracting or subcontracting of production, service, maintenance, or other type of work performed by the District; determine the methods, means, and personnel by which District operations are to be conducted; determine the content of job classifications; take all necessary actions to carry out its mission in emergencies; and exercise complete control and discretion over its organization and the technology of performing its work; provided, however, that the CADocuments and Settings \cfreitas\My Documents\mscg mou 2009- 2012.doc 0 exercise of such District rights shall not conflict with the express provisions of this Memorandum. ARTICLE 1 -- PAYROLL DEDUCTION OF DUES The District shall provide payroll deduction of dues for the MS /CG employees, provided however, that a signed payroll deduction form is executed by the employee specifying the amount to be deducted and is in the Accounting Office by the fifteenth of the month prior to its effective date. The monies withheld shall be turned over to the treasurer of the MS /CG by the fifteenth of the following month. ARTICLE 11- -PAY Paycheck Distribution: The District shall distribute paychecks directly to the employee on the last regular District working day of each month. However, if the employee so elects, distribution may take place at the employee's written request by direct deposit to any financial institution accepting electronic wire transfer from the Federal Reserve Bank. Uniform Pay Periods: Employees shall be paid based on a pay period from the 18th to 17th of each month. Minimum Call Back Pay: An employee not on Standby but who is called back to work shall be compensated at time and one -half for a three (3) hours' minimum for each call or time and one -half for the actual time worked. Out -of -Class Pay: Employees assigned to work in a higher classification in the absence of their supervisor shall receive a minimum of one salary step after two continuous weeks in the higher classification. When a supervisor is absent for two or more continuous weeks (ten work days) and where more than one employee is assigned the supervisor's responsibilities at different times during the absence, which may be less than two weeks per employee, then those employees shall receive a minimum of one salary step for the actual hours worked in the higher classification. Meal Allowance: Those called in who are not on stand -bv, other than Operations the meal allowance, but not the paid meal break. cleanup time. Receipts will not be required for meal allowances. Terminal compensation: X411- pertien-ef-tThe employee's terminal compensation will be contributed by the District to the 401(a) plan at termination, retirement or resignation at C:\Documents and Settings \cfreitas\My Documents \mscg mou 2009- 2012.doc 0 0 b). or the Internal Revenue Service maximum contribution limit, whichever is lower.. as 509/6. tAFMiRal GGMPGR6atiGR q6 betW9eR $5,000 and $10,009, 0 0 In no case will the total 401(a) contribution be in excess of Internal Revenue Code mandated limits in force at the time of termination, retirement or resignation. Any other outstanding vacation or sick leave and earned overtime due the employee at the time of termination, retirement, or resignation will be calculated and issued to the employee with the final paycheck. All unused accumulated sick leave at the time of retirement is credited as longevity upon retirement. ARTICLE III -- GRIEVANCE PROCEDURE It shall be the policy of the District and the MS /CG to develop and practice reasonable and effective means of resolving difficulties which may arise among employees, to reduce potential problems, and to establish channels of communication. The grievant may elect, in writing, to represent himself /herself rather than have the MS /CG provide representation. If the grievant elects to represent himself /herself at this step, or at any later step, the MS /CG shall be relieved of any further obligation of representation and shall be relieved of any obligation to share in any further expense of the grievance procedure. No resolution shall be inconsistent with the terms of this Agreement. Matters Subject to Grievance: Any complaint an employee has concerning the interpretation or application of rules, regulations, policies, or procedures governing personnel practices, working conditions, wages, hours, and other terms and conditions of employment. Matters Not Subject to Grievance: The District's policies, rules, and regulations as such; a rating as given in an Employee Performance Appraisal; the Disciplinary and Termination Actions as outlined in the District's Discipline Policy and Procedures; classification; and contractual changes in health plans initiated by and at the sole discretion of the health plan providers. PROCEDURE Step One: The grievant shall, within fifteen (15) working days, from when the employee knew of the occurrence, present and discuss any difference or grievance with his /her immediate supervisor. Both the grievant and his /her supervisor shall make a bona fide effort to amicably settle such differences. The supervisor shall respond within We (5) fifteen (15) working days after the final meeting with the grievant. If, after this response, the grievant does not believe the problem has been satisfactorily resolved, then the grievant shall have the right to proceed to Step Two of this procedure within five (5) working days after receipt of the supervisor's written response. C:\Documents and Settings \cfreitas\My Documents\mscg mou 2009- 2012.doc 0 0 Step Two: In the event such differences are not settled and the grievant desires the grievance to be considered further, it shall be presented, in writing, within five (5) working days by the employee involved, and /or his /her representatives to the grievant's Department Manager. A meeting shall be arranged by the Department Manager within five (5) working days of receipt of the written grievance. The grievance shall be discussed with the grievant and pertinent facts brought to light. The Department Manager shall respond, in writing, within five (5) fifteen (15) working days after the final meeting rendering the decision. Failure of the grievant to take further action within five (5) working days after receipt of the decision will constitute withdrawal of the grievance. Step Three: In the event such differences are not settled at Step Two and the grievant desires the grievance to be considered further, it shall be presented, in writing, within five (5) working days to the General Manager or his designated representative who will discuss the grievance with the grievant, his representative or representatives, and with other appropriate persons within ten (10) days of receipt of the grievance. The General Manager may designate a person, not in the grievant's normal line of supervision, to advise him concerning the grievance. A record may be maintained of information presented. The General Manager shall render a decision, in writing, to the grievant within fea (19) twenty (20) working days after hearing the grievance. Failure of the grievant to take further action within ten (10) working days after receipt of the General Manager's decision will constitute withdrawal of the grievance. Step Four: In the event such differences are not settled and the grievant desires the grievance to be considered further, it shall be presented, in writing, to the Secretary of the Board within five (5) days of receipt of the General Manager's decision. The Secretary shall calendar the agenda item at the next regularly scheduled Board Meeting in keeping with established guidelines for calendaring an agenda item. The Board may employ a neutral third party to hear the matter and recommend action to the Board. The Board may adopt, reject, or modify the recommendation of the Board - appointed neutral third party. The decision of the Board is the final action of the District. Miscellaneous Provisions: No grievant shall, at any stage of the grievance procedure, be required to meet regarding the grievance with any supervisor or manager without organizational representation, nor shall any supervisor or manager be required to meet with the grievant regarding the grievance without benefit of counsel or representation. No waiver of time lines must be granted either party due to the lack of available counsel. In certain grievances, the first and/or second steps may be deleted if the grievance arises out of an action by an authority above the level of the grievant's supervisor. However, such grievances will begin at a level no higher than Step 3 of this grievance procedure. Failure at any step of this procedure to communicate the decision on a grievance within the specified time limits shall permit the lodging of an appeal at the next step of the C:\Documents and Settings \cfrreitasNy Documents\mscg mou 2009- 2012.doc 4 0 0 procedure within the time allotted, had the decision been given. Failure to appeal a decision within the specified time limits shall be deemed a withdrawal of the grievance The time limits specified in this procedure may be extended, in any specific instance, by mutual agreements, in writing. The cost of the grievance arbitration shall be shared equally between the District and the MS /CG, including the fees of the neutral third party, a court reporter or stenographer. Cancellation fees shall be the responsibility of the moving party. Group Grievances: If the grievance involves employees with different immediate supervisors, the grievance may be filed at the appropriate step of the grievance procedure. However, such grievance will begin no higher than Step 3 of this grievance procedure. Employee- Processed Grievance: An employee covered by this Agreement may present a grievance directly and have such grievance adjusted without intervention of the MS /CG as long as the adjustment is not inconsistent with the terms of this Agreement. Grievance Witnesses: The District shall endeavor to make available for testimony in connection with the grievance procedure reasonable requests for District employees to appear when requested by the grievant, the MS /CG, or the District. Any employee witnesses required to appear in connection with this Article shall suffer no loss of normal pay but will not receive any form of overtime compensation in connection with his /her appearance. Grievance Processing During Regular Working Hours: The grievant and his /her representative(s) shall normally be entitled reasonable time to process a grievance during normal working hours with no loss of pay or benefits, provided the grievant has the permission of his /her supervisor. Such permission shall not be unreasonably withheld. Separate Grievance File: All materials concerning an employee's grievance shall be kept in a file separate from the employee's personnel file, which file shall be available for inspection only by the grievant, his /her representative, with approval by the grievant and management, supervisory, and confidential employees who can demonstrate a need to review the file. ARTICLE IV-- DISCIPLINARY PROCEDURE RECORBS The District and MS /CG agree to follow the following disciplinary procedures unless the parties agree to other procedures as determined on a case by case basis. A.1. Disciplinary Action: a. General The District's disciplinary procedure is intended to advise the employee of less than satisfactory behavior or actions on the iob and it is intended to be used as a corrective measure for improvement. The District shall use progressive steps in C:\Documents and Settings \cfreitas \My DocumentArnscg mou 2009- 2012.doc 0 0 b. Grounds for Discipline District. 2. Drinking of intoxicating beverages or use or possession of illegal or unprescribed drugs on the iob: or arriving on the job under the influence of such beverages or drugs; or providing or soliciting intoxicating treatment program as agreed to by the District and the employee in lieu of Abuse. 3. Habitual absence or tardiness 4. Abuse of sick leave 5. Disorderly conduct 6. Incompetency or inefficiency 7. Violation of any lawful or reasonable regulation or order made and given by an employee's supervisor: insubordination 8. Dishonesty 9. Violation of District safety rules and regulations 10. Failure to perform duties 11. Misconduct 12. Storage carrying or use of firearms or other items traditionally considered lethal weapons on District property. 13. Loss of required valid California Driver's License in accordance with Article ?, Section ? 14. Driving a District vehicle without a valid California Driver's License. C:\Documents and Settings \cfreitas\My Documents\mscg mou 2009- 2012.doc 6 0 0 C. Written Notice All acts of discipline will be documented by a written notice to the employee stating the reasons and grounds for such discipline. All records of discipline above a shall remain a part of the employee's personnel file for a period of three years, assuming no continuation of a similar offense. All disciplinary records which are removed from the employee's personnel file after three years shall be maintained in a separate file by the District Human Resources Manager to be used only in matters involving discrimination, litigation complaints or charges, and grievances alleging disparate treatment. d. Human Resources Manager Any offense warranting disciplinary action, with the exception of suspension with e. Content of Notice in writing to the employee at least five (5) working days before the proposed following: 1. A description of the proposed action and its effective date or dates, and the ordinance, regulation, or rule violated. additional information if the matter should be appealed to the Board. 4. A statement advising the employee of the right to seek representation and to request a hearing as provided herein. A.2. Dismissal of An Employee a. General During his/her probationary period, an employee may be dismissed without cause by the Board the General Manager, or his /her Department Director with CADocuments and Settings \cfreitas \My Documents\mscg mou 2009- 2012.doc 0 0 the approval of the General Manager. This discharge is at the sole discretion of the District with no recourse under the grievance or appeals provision. A regular employee maV be dismissed at anV time bV the Board of Directors. the General Manager, or his /her Department Director for cause with the approval of the General Manager as stated herein. If a promoted, regular employee is found to be unable to adequately perform under the increased responsibility of the new position during the probationary period, the employee shall be demoted back to the previously held position. No other employee in a permanent position shall be displaced by this action. b. Sufficient Cause for Dismissal 1. Conviction of a felony. (The District will consider the felonV conviction in light of the employee's lob duties performed.) 2. Fraud or misstatement of qualifications in securing employment. 3. Misappropriation of District funds or property. 4. Intentional or gross misconduct. 5. Failure to respond or improve as specified in Article IV, Section A. 1.b. (1- 14) nr cnntinued hehavior as specified in Article IV. Section A.1.b. (1 -14) improvement in the workers' performance. 6. IncapacitV due to mental or permanent physical disability. 7. Gross violation of District safety rules and regulations. show satisfactory cause for such action. C. Notice of Dismissal After review and discussion with the Human Resources Manager, all regular employees shall be provided with a notice of dismissal at least five (5) working shall contain the following: 1 A description of the proposed action and its effective date and the ordinance(s) regulation(s). or rule(s) violated. 2. A statement of the acts or omissions upon which the action is based. C: \Documents and Settings \cfreitas \My Documents \mscg mou 2009- 2012.doc 0 • 3. A statement that a copy of any available materials upon which the action is based is attached. This does not preclude either party from utilizing additional information if the matter should be appealed to the Board. However, this additional material shall be exchange between the parties related to the original charges and it shall not be based on events more than three (3) years old, in accordance with Article IV, Section A. 1.c., Written Notice. 4. A statement advising the employee of the right to seek representation and to file an appeal as provided herein. A.3 Fair and Impartial Hearing For Disciplinary Action and Dismissal of Employees a. Procedure A regular employee upon receipt of a notice of dismissal, demotion, or suspension may appeal in writing, to the General Manager within ten (10) working days of the date of the notification. The General Manager may overturn, Administration to act as the Hearing Officer or, if it has been determined that a conflict of interest exists, or in his absence, another Department Director may be him /her, present any mitigating evidence or otherwise respond to the Notice of Dismissal. The Hearing Officer shall issue his /her opinion and decision within twenty (20) working days of the hearing. The Hearing Officer may, based upon the evidence presented at the hearing, concur with the Department Director's b. Appeal to Board of Directors to the Board of Directors pursuant to the procedures set forth herein. A.4. Appeal a. General ro appealing to the Board via filing a written request for hearing with the Secretary of the District within ten (10) working days of receipt of the Hearing Officer's decision The Secretary shall calendar the matter at the next regularly scheduled Board meeting in keeping with established guidelines for calendaring an agenda item. C:ADocuments and Settings \cfreitas \My Documents \mscg mou 2009- 2012.doc 0 • b. Board Shall Designate A Representative to Hear Appeal The Board shall employ a neutral third partV to hear the appeal and to recommend action to the Board. Except in cases where MS /CG is not involved in the appeal the cost of the hearing shall be shared equally between the District and MS /CG. including the fees of the neutral third partV and a court reporter or stenographer. Cancellation fees shall be the responsibilitV of the moving partV. C. Adopt or Modify Recommendation The Board may adopt reject or modify the recommendation of the Board - appointed neutral third partV. The decision of the Board is the final action of the District. ARTICLE V-- APPOINTMENT OF RELATIVES Members of immediate family of elected or appointed officials shall not be appointed to District employment. Members of the immediate family of employees shall not be employed by the District. Those relatives appointed before July 1, 1982, shall not be appointed to the same division, nor shall be transferred, promoted, or demoted into the same division, nor be placed in such a position as to evaluate a relative or be in the same line of supervision. Immediate family members are defined as mother, father, brother, sister, son, daughter, in -laws, or grandparents. This provision shall apply to all types of employment status. ARTICLE VI -- VACATION General: All employees, with the exception of Temporary status employees, earn paid vacation time from the first month of employment. However, a new employee without District tenure may not use any accumulated vacation time until after completion of six (6) months service. Thereafter, accumulated vacation time may generally be used as desired, subject to the approval of the appropriate supervisor, subject to two (2) weeks notice in advance. The schedule of vacation days and the maximum number of vacation days which may be accumulated and deferred are shown in the following tables: Vacation Earnings: A. Current regular or probationary employees hired by the District prior to May 1, 1985, earn ten (10) hours of vacation per month worked plus additional allowance for longevity after five (5) years. Maximum Number of Vacation Days Which C:\Documents and Settings \cfreitas\My Documents\rttscg mou 2009- 2012.doc 10 B. Regular or probationary employees hired by the District after May 1, 1985, earn 6.67 hours of vacation per month worked, 0 -3 years; and ten (10) hours of vacation per month worked, 3 -5 years; plus additional allowance for longevity after five (5) years worked. Maximum Number of Vacation Days Which Years of Annual Vacation Can Be Accumulated Service Allowance and Deferred 0 -3 Years 10 Days 20 Days Years of Annual Vacation Can Be Accumulated Service Allowance and Deferred 0 -5 Years 15 Days 30 Days 5 -10 Years 16 Days 32 Days 10 -15 Years 17 Days 34 Days 15 -20 Years 20 Days 40 Days 20 -25 Years 25 Days 50 Days 25 -30 Years 30 Days 60 Days 30 & Over 35 Days 70 Days B. Regular or probationary employees hired by the District after May 1, 1985, earn 6.67 hours of vacation per month worked, 0 -3 years; and ten (10) hours of vacation per month worked, 3 -5 years; plus additional allowance for longevity after five (5) years worked. Maximum Number of Vacation Days Which Years of Annual Vacation Can Be Accumulated Service Allowance and Deferred 0 -3 Years 10 Days 20 Days 3 -5 Years 15 Days 30 Days 5 -10 Years 16 Days 32 Days 10 -15 Years 17 Days 34 Days 15 -20 Years 20 Days 40 Days 20 -25 Years 25 Days 50 Days 25 & Over 30 Days 60 Days Use of Vacation Accumulation: All employees shall be afforded (1) one calendar year from the anniversary date to use such extra vacation days to or below the permitted maximum limits Accrual Credit: The extra days accrued due to service of over five (5) years are credited to each employee's account on his /her anniversary date. Employees are notified as they reach the maximum accrual limit. Termination: If an employee leaves the District for any reason, he /she will be paid for any earned vacation time not used. Payment of Accumulated Vacation Time: A. Employees may request payoff of accumulated vacation time. B. Employees must have either taken ten (10) days of vacation time within the calendar year of application or have accrued sufficient vacation time to take a mandatory ten (10) days of vacation time off within the calendar year of application. C. The maximum number of days which will be considered for payment in any one calendar year shall be twenty (20) days. C:ADocuments and Settings \efreitas \My Document~ \mscg muu 2009- 2012.doc I I L L D. The employee shall submit a letter of request for payment of accumulated vacation to his/her Department Manager, which shall include the number of days pay requested. The request will then be submitted to the General Manager. If all of the conditions specified above are satisfied, the request will be considered. E. Note the following exception to the above: payment of accumulated vacation time above the maximum annual accrual shall occur automatically on the anniversary date on which the time would be lost provided that an employee has used at least ten (10) vacation days during the last twelve (12) months. The above policies do not apply to termination of employment or retirement. ARTICLE VII -- HOLIDAYS Holiday Schedule: There are thirteen (13) paid holidays. New Year's Day (January 1) Martin Luther King, Jr.' s Birthday (Third Monday in January) Lincoln's Birthday (February 12) Washington's Birthday (Third Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4) Labor Day (First Monday in September) Veteran's Day (November 11) Thanksgiving Day (Fourth Thursday in November) Day after Thanksgiving December 24 December 25 December 31 Weekend- Designated Holidays: If a designated holiday falls on a Saturday, the preceding workday not a holiday shall be deemed to be the holiday, and if the holiday falls on a Sunday, the following workday not a holiday shall be deemed to be that holiday. Holiday Compensation: All employees, with the exception of Temporary status employees who are required or authorized to work on a holiday listed above, will be paid at the rate of time and one -half the normal regularly assigned basic pay rate in addition to the normal monthly pay except for New Year's Day, Thanksgiving Day, and Christmas Day, which will be paid at a double -time rate in addition to the normal monthly pay. Employees required to work on a Friday immediately preceding a holiday or Monday C:\Documents and Settings \cfreitas\My Documents\mscg mou 2009- 2012.doc 12 0 0 immediately following will receive pay at time and one -half the normal basic pay rate or receive time and one -half off at a later date. Employees who earn holiday compensatory time may accumulate a maximum of what can be earned in a one -year period (currently 104 hours). Any employee with more than 104 hours of Holiday Compensatory Time accumulated as of June 17, 2000, may keep those accruals but will not accumulate more Holiday Compensatory Time until his /her accumulated Holiday Compensatory Time falls below the maximum. ARTICLE VIII — LEAVES Sick Leave: Current regular or probationary employees hired by the District prior to May 1, 1985, earn fifteen (15) days sick leave per year. Regular or probationary employees hired by the District after May 1, 1985, earn twelve (12) days sick leave per year. Sick leave is to be used only in case of real sickness, disability, medical, or dental care for the employee, or up to ten (10) days annually may be used to attend to health needs of an immediate family member. If all accumulated sick leave is used, earned vacation time may be used as sick leave in order to receive full regular pay. Probationary employees are eligible to use earned sick leave as required. Sick Leave Accumulation: Unused sick leave accumulates from one year to the next. There is no maximum limitation. All unused accumulated sick leave at the time of retirement is credited as longevity upon retirement. Sick Leave Incentive Benefit: For current regular or probationary employees hired by the District prior to May 1, 1985, the District shall augment the regular sick leave policy with an incentive benefit using a formula crediting eighty -five (85 %) percent of the employee's yearly unused sick leave to an accumulating account for that person. For regular or probationary employees hired by the District after May 1, 1985, the following schedule shall apply: Years of Service 0 - 5 Years 5 - 10 Years 10 - 25 Years 25 and Over Payoff Credit at Termination 0 Percent 25 Percent 25 Percent 25 Percent Pay off Credit at Retirement 0 Percent 25 Percent 35 Percent 40 Percent Payment for all credited sick leave will be made upon retirement or termination of employment only if the employee provides the District with a minimum of two (2) weeks notice. Salary Continuance Plan: It shall be the general policy of the District to continue pay to an employee under the Salary Continuance Plan when an employee incurs a work - related injury or illness. This plan commences if the employee qualifies for temporary disability payments from Worker's Compensation for the disability and, if in the opinion of the District, the disability is work - related. If the injury or illness is determined legitimate, all of the employee's regular benefits will continue during the time this plan is in effect. C:\Documents and Settings \cfreitas\My Documents\mscg mou 2009- 2012.doc 13 0 0 The salary continuance will be equivalent to seventy (70 %) percent of gross compensation less any Worker's Compensation payments. The maximum period for which this plan could be used by an employee will be six (6) months or until a stable level of disability is reached, whichever occurs first. The District's policy for charging sick leave for work - incurred injuries or illnesses shall be as follows: An employee requiring medical attention for a work- incurred injury or illness will not be required to charge the portion of time spent on the day of the injury receiving medical care to his/her sick leave record. After the doctor has released the employee from his office, any additional time off on that day will be charged to the employee's sick leave account. The first day of the three -day waiting period required by the State Compensation Insurance Fund begins the day following the date on which the injury or illness occurred. District Salary Continuance Plan benefits shall begin on the same day as State Compensation benefits commence. However, if the injury or illness causes disability of more than fourteen (14) days or necessitates hospitalization, the Salary Continuance Plan will become effective from the first day the injured employee leaves work as a result of the injury or illness. The employee may use vacation or sick leave accrual or earned overtime during this waiting period. Death in Family: In the event of a death in the immediate family of an employee, the employee may, after notifying his /her supervisor, be absent up to a maximum of ten (10) days and have the time off charged to his /her sick leave account. Accrued vacation time may be used if additional time is required. Death in the family leave must be taken within thirty days of the occurrence of the death. "Immediate Family" consists of the following persons: mother, father, husband, wife, brother, sister, son, daughter, in -laws, or grandparents. Verification may be required. Jury Duty: If an employee is called for jury duty, he /she may either take the time off with pay and may not receive furor pay from the court. employee. Mileage allowances and meal expense reimbursements shall be kept by the employee under any circumstances. Court Appearances: All employees who need time off work to attend legal proceedings must give advance notice of the need for such time off. A. The District will compensate an employee as if the employee was at work for time spent attending legal proceedings under the following circumstances: 1. Attendance at arbitrations held pursuant to this MOU; C:\Documents and Settings \cfreitas\My Documents\mscg mou 2009- 2012.doc 14 0 0 2. Responding to a subpoena or notice of deposition except as noted below in section B; 3. Attendance at a legal proceeding at the instruction of District management. B. The District will not compensate an employee as if the employee was at work for attending a legal proceeding under the following circumstances: If the employee is an expert witness; 2. If the legal proceeding is against the District and the employee is a plaintiff in that action; 3. If the employee participates in a legal proceeding and the proceeding does not involve the District. Such employee must apply for vacation leave, earned overtime, or leave of absence without pay. Military Leave: Employees who are assigned to military duty are entitled to military leave in accordance with the provisions of applicable state laws (California Military and Veterans Code, Section 395 et seq.). Pregnancy Disability: For the purposes of the State Disability Insurance, Pregnancy Disability Leave is effective the first date the employee is disabled. The District will require verification from the employee's physician. E.g., if an employee's last day of work is 9/1 and the baby is delivered on 10/1, then the effective date of Pregnancy Disability Leave will be 9/1. Upon termination of the disability, (generally six weeks following a regular delivery, eight weeks following a Caesarean Section, or the length of the disability whichever is longer), the employee will no longer be able to use sick leave but will be allowed to use any accrued vacation, earned overtime, or leave without pay. The combination of time off for approved Pregnancy Disability Leave and Family Medical Leave may not total more than seven months per occasion. This requires approval of the Department Manager. Family and Medical Leave: The District will comply with the provisions of the Family and Medical Leave Act and the California Family Rights Act. The District will require an employee to exhaust his /her sick leave prior to considering a leave of absence without pay for the purposes of family and medical leave. Leave of Absence Without Pay: Employees may request a leave of absence without pay through his /her supervisor. A leave of absence without pay for up to thirty (30) working days may be approved by the Department Manager and the General Manager. Longer leave shall require the approval of the Board of Directors and may be made if there is a compelling reason and the employee's work unit will not be unduly affected by the employee's absence. During an extended leave, the employee's employment status and seniority will remain unchanged. Health plan insurance benefits will be continued for only medically - related leaves. However, all other rights, privileges, and benefits of employment are suspended until the employee's return to active employment. C:\Documents and Settings \cfreitas \My Documents\mscg mou 2009- 2012.doc 15 0 0 Administrative Leave: Administrative leave shall be granted for all employees covered under this Agreement at three (3) days per year effective April 18 of each year. Administrative leave must be used by April 17 of each year or it will be forfeited. ARTICLE IX -- CAFETERIA PLAN The District shall contribute $170 per month for each employee to the Cafeteria Plan. Effective January 1, 2004, the District shall contribute an additional $50 per month for each employee to the Cafeteria Plan provided that this additional amount must be used to reimburse eligible cafeteria plan expenses. The additional $50 per month may not be taken as cash. ARTICLE X -- GENERAL INCREASES Effective April 18, 20093, the District shall continue to contribute the employee's current basic retirement contribution. Additionally, a three percent (3` ),,) general increase shall be provided to all employees covered by this Memorandum of Understanding. payGhGGk- Effective April 18, 200410, the wage adjustment shall be based on changes in the Consumers Price Index (CPI) for all Urban Consumers (San Francisco /Oakland/San Jose) during the February 20039 to February 200410 base period. Depending on the CPI, the salary adjustment shall be at least two percent (2 %), but no more than five four percent (54 %). Effective April 18, 200511, the wage adjustment shall be based on changes in the Consumers Price Index (CPI) for all Urban Consumers (San Francisco /Oakland /San Jose) during the February 2004 -10 to February 2005-11 base period. Depending on the CPI, the salary adjustment shall be at least two percent (2 %), but no more than five four percent (54 %). E#94ve APF41 18, 2006, the wage aGlju6trnent shall be based OR GhaRge6 ip. th8- jG6e) GlWiRg the FebF�,iaFy 2005 to February 2006 base period. [)GPGRdiRg GR the Gpl, the salaFy adjustment shall -he at least tWG p8FGent (20%), bUt Re mere thaR Six peFGeRt EffBGtive ApFil 18, 2007, the wage aGljustmeRt shall be based OR GhangeG in the jese) duFing the FebF6iaFy 2006 te February 2007 base peried. PepeRdliRg 9R the Gpl, the salary aGqwstrnA-.nt shall hp at Itzas! twe percent EffGGt;ve Apr 1 18, 2908, the wage adjustment shall be ba6ed OR Gl;aRges;R the C;GRSYFRBFG Price index (GPI) feF all Urban GAn,;umRr,; (San FraRG GGG4)aklaAd,1S Pin 0 C:ADocuments and Settings \cfreitas\My Documents \mscg mou 2009- 2012.doc 16 # i (During the period of this Memorandum of Understanding, the employee will continue to contribute to the employee cost -of- living (COL) share of the retirement system as required by the Contra Costa County Retirement System.) ARTICLE XI -- RECLASSIFICATION Reclassification Requests: The District is responsible for determining the methods, means, and personnel by which District operations are conducted including, but not limited to, classifying and reclassifying personnel. If an employee has reason to believe that his /her duties and responsibilities are being performed outside of the employee's class description so as to justify a reclassification, the employee may submit that evidence in writing, through his /her Department Manager to the Human Resources Manager. Upon receipt of the request, the Human Resources Manager shall evaluate the written request with the Department Manager and render an appropriate recommendation. If the recommendation is that a reclassification is appropriate, then that recommendation shall be submitted to the Board of Directors for consideration. However, if the recommendation is that further information is needed or the reclassification is not clearly justified, the Human Resources Manager will set up a three to five member panel comprised of management team members to consider the reclassification request. The employee shall be able to make a written and verbal justification to the panel. A consultant, specializing in classification studies shall be retained to evaluate the reclassification request and advise the panel. The panel shall be overseen by the Human Resources Manager. If the determination of the panel is that reclassification is inappropriate, that determination shall be final and not subject to grievance. If the recommendation of the panel is that reclassification is appropriate, then that recommendation shall be submitted to the Board of Directors for consideration. Probationary Period: The probationary period for members of Management Support/Confidential Group who are reclassified for any reason is six months. ARTICLE XII- -MERIT INCREASES Employees normally receive a salary range increase upon satisfactory completion of their Probationary Period and a merit increase of one salary step every twelve (12) months from the date they achieve permanent status until they reach the top of their range. This merit increase shall only be withheld based upon an unacceptable overall evaluation rating as noted in an Employee Performance Appraisal Form. During the term of this Memorandum of Understanding, the District shall use the Employee Performance Appraisal Form. ARTICLE XIII -- PROFESSIONAL REGISTRATION The District shall pay the registration and renewal fees for all professional registered engineers, licensed land surveyors, and those employees who hold a current California CADocuments and Settings \cfreitas\My Documents\mscg mou 2009- 2012.doc 17 Wastewater Treatment Plant Operator's Certificate. The registration and/or certificate must be a requirement of the employee's classification. Some employees are required by law or job classification to hold a license, certificate, or professional registration. If an employee does not possess the required license, certificate, or professional registration at the time of hire or promotion, the employee may be given two (2) or more opportunities to take and pass the necessary examinations to meet the requirements of the job. The maximum time allowed to obtain the license certificate or professional registration shall be two (2) years from the employee's date of hire or promotion. During this period, the employee shall remain in a probationary status and shall be ineligible for any merit pay increases. ARTICLE XIV— REGISTRATION OR CERTIFICATION DIFFERENTIAL The District shall grant a one step salary increase to full -time, regular employees while employed at the District as a Professional Engineer, Land Surveyor, Certified Public Accountant or Certified Management Accountant who, while eMpleyeel by the 9i6tFiGt, have achieved their registration or a license in positions where the registration or license is not required. Such an increase shall be limited to one registration or certification per employee and be subject to the employee's demonstrated ability to assist in the accomplishment of District activities requiring a level of skills and importance normally expected from a person with such registration or license. ARTICLE XV -- EDUCATION - TUITION REFUND POLICY The District will reimburse employees (with the exception of those in a temporary status or on a Leave of Absence) desiring to further their education for the purpose of improving their on- the -job performance. Approval will be given only for courses within the scope of the employee's employment field and District job responsibilities. Class and study time must be outside of the employee's working hours, and the completion of the course must result in at least a C grade or its equivalent. The maximum tuition refund to an eligible employee shall not exceed $4-2000 per fiscal year. An employee may elect to apply part of the tuition refund toward the purchase of course - required textbook(s), which will then be retained by the District at the completion of the course. Requests for the budgeting of education tuition refunds must be submitted to the employee's Department Manager by March 15 of each year. ARTICLE XVI-- LONGEVITY COMPENSATION Career Service Pay: A two and one -half (21/2%) percent career service pay increase will be granted to employees after ten (10) years of employment with the District. ARTICLE XVII - -SHIFT DIFFERENTIALS Night Shift Differential: Night Shift Differential applies only to employees who are regularly scheduled to work night shift. The rate of pay for the Night Shift Differential is C:\Documents and Settings\cfreitasVvIy Documents\mscg mou 2009- 2012.doc 18 0 0 determined by increasing the basic hourly salary for the job by seven and one -half (7 1/z %o) percent. Em Swing Shift Differential: Swing Shift Differential applies only to employees who are regularly scheduled to work Swing Shift. The rate of pay for the Swing Shift Differential is determined by increasing the basic hourly salary for the job by five (5 %) percent—.# ARTICLE XVIII- -WORK HOURS Work Week: The normal workweek for full time nonshift employees is eight (8) hours per day. Although most employees are scheduled to work Monday through Friday, some services and operations are currently scheduled on a 24 -hour basis, seven (7) days a week. Reduced Work Week: An individual may submit a written request for a reduced workweek of up to thirty-two (32) hours to his /her supervisor, who will give the request full, prompt, and responsible consideration. The request may be for a period not to exceed three months and such request will be forwarded by the supervisor to the appropriate department or division manager with a recommendation. Department manager approval is required to implement a reduced workweek. The decision of the department manager is final and not subject to the grievance procedure. Should the individual wish to extend the three -month period, he /she must submit an additional request(s). All benefits will remain in effect with the exception that pay and vacation and sick leave accumulations will be prorated according to the amount of time worked. Alternative Work Schedules: An individual or group of employees within a work unit may request the District to adopt an alternative work schedule, with a written request to their supervisor, who will give full, prompt, and responsible consideration to such request and forward such request to the appropriate department or division manager with a recommendation. Department manager approval is required to implement an alternative work schedule. The decision of the department manager is final and not subject to the grievance procedure. ARTICLE XIX -- FILLING OF VACANT POSITIONS When an opening occurs for a position that is not included in the Personnel Advancement Policy, employees may compete on an open /promotional basis. Employees must meet the minimum qualifications of the open position to apply. At the conclusion of the recruitment and testing process, an eligibility list of candidates will be prepared. A District manager or his /her designated representative will interview and select from the candidates on the eligibility list in the following manner: the four - highest ranking District employees shall be interviewed, and any outside candidates who place among the top four candidates on the eligibility list shall be interviewed. C:\Documents and Settings \efreitas\My Documents\mscg mou 2009- 2012.doc 19 In the event that a vacancy occurs or exists and the possibility of layoffs exists due to the elimination of a position or positions, management may limit recruitment. The District agrees to notify the Management Support/Confidential Group of this occurrence, and the parties agree to meet and confer. ARTICLE XX— LATERAL TRANSFERS All individuals eligible (in the same classification), who are not on probation, and who submit applications to the Personnel Office will be interviewed by the Department Manager or his /her designated representatives when a vacancy exists and will be considered prior to any other recruitment activity. ARTICLE XXI— OVERTIME ACCUMULATION Compensation for overtime work shall be paid at the next pay period, or the time and one -half hours may be accumulated as "Earned Overtime," to a maximum of forty (40) hours with an - eighty (80) hour limit on Earned Overtime taken off per year. Exceptions to this limit for bona fide family emergencies shall be considered by the District on a case -by -case basis. When required to maintain the operations of the District, the District may require Overtime. ARTICLE XXII -- EMPLOYEE BENEFITS Health Plans: Current regular or probationary employees shall be provided with a choice of three health plans. As of the date of this Agreement, those plans are Kaiser, a Health Net HMO and a Health Net PPO. In the event these plans become unavailable due to unforeseen circumstances, the parties agree to meet and confer as soon as possible to negotiate the effects of any such change. The premium cost of the plans shall be borne by the District. However, employees hired after June 30, 2009 who select the PPO plan shall pay through payroll deduction the difference in premiums between the PPO plan and the highest cost HMO plan. The parties agree that in the event that federal health care reform legislation becomes effective during the term of this Agreement, which calls for health and other benefits different, or under different terms than those provided for in the Agreement, the parties will immediately meet and confer for appropriate modifications. The District's health plans are subject to contractual changes initiated by and at the sole discretion of the health plan provider(s). Changes initiated by the provider(s) are not subject to the District's grievance procedure. Complaints regarding these changes are to be directed to the health plan provider(s). The District agrees to meet and confer with representatives of MS /CG with regard to any major changes initiated by the provider(s). Dual Health Coverage: Those employees having dual coverage under a health insurance program may withdraw from the District's health insurance coverage and, in lieu of such coverage, receive additional monthly compensation in the amount of $4-56 200. Continuation of this program is subject to Health Plan carrier acceptance. Retirement: The District shall provide a retirement program for all employees covered under this Memorandum of Understanding. C:\Documents and Settings \cfreitas\My Documents\mscg mou 2009- 2012.doc 20 District employees who were members of the Retirement Association on or prior to March 1, 1973, and who have vested thirty (30) years service in the Retirement Plan are not required to make any further contributions to the Retirement Plan. Those District employees so qualifying shall be entitled to receive a cash supplement to their compensation equivalent to, and in lieu of, any District payment as may be granted and made as a portion of employee retirement contributions to the retirement program. Deferred Compensation: The District offers a Deferred Compensation Plan to employees, who may defer up to the amount allowed by law. Employee participation in the Deferred Compensation plan is voluntary. 401(a) Money Purchase Plan: The District contributes to each employee's 401(a) Money Purchase Plan an amount equal to that which the District would otherwise contribute to the Social Security system, but not including the employee's contribution to Medicare or FICA. If, during the term of this Memorandum of Understanding, the District is required by law to participate in the Social Security system, the District will stop contributing to the 401(a) Money Purchase Plan and will meet and confer on the change. Dental Plan: The District shall provide a dental care program for all employees covered under this Memorandum of Understanding. Delta Dental shall be the dental plan provider. Disability Plan: The District shall provide a Long Term Disability program for all employees covered under this Memorandum of Understanding. There shall be a ninety - day waiting period. Term Life Insurance Plan: For current regular or probationary employees hired by the District prior to May 1, 1985, the District shall provide a term life insurance policy equal to two (2) times the employee's annual salary at Step E to a maximum of $75,000. For regular or probationary employees hired by the District after May 1, 1985, the District shall provide a term life insurance policy equal to one (1) times the employee's annual salary at Step E to a maximum of $75,000. Continuance of Benefit Plan: The District shall have a program which provides a continued degree of responsibility to the employee upon retirement and to the dependents of a deceased employee. Tier I: Employees hired by the District prior to May 1, 1985 shall be covered by medical, dental, and reduced life insurance plans (one -half of the life insurance provided at time of retirement for employees hired before May 1, 1985) when they retire from District employment provided that they meet the "Rule of 65:' Under the "Rule of 65" an employee's age plus years of service with the District at the time of retirement must total 65, with a minimum requirement that the employee must be at least age 50 and have at least ten (10) years of continuous service with the District at the time of retirement. Eligible employees' qualified dependents (as defined by the plan provider) who were covered as dependents at the time of retirement also shall be covered by medical and dental plans. C:\Documents and Settings \cfreitas\Mly Documents \mscg mou 2009- 2012.doc 21 0 0 Tier II: Employees hired after May 1, 1985 but before April 19, 2003 shall be covered by medical and dental plans when they retire from District employment provided that they meet the "Rule of 65." Under the "Rule of 65" an employee's age plus years of service with the District at the time of retirement must total 65, with a minimum requirement that the employee must be at least age 50 and have at least ten (10) years of continuous service with the District at the time of retirement. Employees hired after April 18, 2003, who have reached age 55 and have a minimum of ten (10) years of continuous service with the District at the time of retirement shall be covered by medical and dental plans when they retire from District employment. The District shall only pay for the full cost of an eligible retired employee's medical and dental plan premiums until the retired employee's 65th birthday. At age 65, the retired employee shall pay the District fifty (50 %) percent of the cost to the District for the employee's medical and dental coverage. Eligible employees shall be provided with reduced life insurance ($10,000) when they retire from District employment. Eligible employees' qualified dependents (as defined by the plan provider) who were covered as dependents at the time of retirement also shall be covered by medical and dental plans with the exception that the District shall only pay for the full cost of an eligible dependent's medical and dental plan premiums until the eligible dependent's 651 birthday. At age 65, the eligible dependent shall pay the District fifty percent (50 %) of the cost to the District for the eligible dependent's medical and dental coverage. cost for the lowest cost medical and dental plan for the retiree and spouse. Eligible employees' qualified dependents (as defined by the plan provider) other than the employee's spouse who were covered as dependents at the time of retirement also shall be covered by medical and dental plans with the exception that the employee shall pay the full cost of coverage for those dependents. Common to All Retirees: At the time of an eligible employee's retirement, all qualified dependents (as defined by the plan provider) who already were dependents at the time of retirement, shall continue to be covered by the District's medical and dental plans in accordance with the Tier I and Tier II benefits as stated above. The District shall have no obligation to pay for coverage for more than two -party (retiree plus one) coverage for any new and different dependent added after the date of retirement age (50 years). The medical coverage for eligible retirees after age 65 will be integrated with Medicare for all eligible retirees regardless of when they they were hired befeize OF a#9F Ma INS and eligible dependents upon their 65th birthday. If the retiree's /dependent's health plan requires enrollment at age 65 in Medicare Part 8, the retiree and /or dependent shall be responsible for paying for the Medicare premiums. For Tier I and Tier 11, uUpon submission of evidence of payment to Medicare, the District will reimburse the retiree and /or dependent for the cost of the Medicare premiums. For Tier 111 r District shall not reimburse any Medicare premiums. However, the District will not be responsible for any penalties or increased costs in the Medicare premium should the employee and /or eligible dependent not enroll in Medicare during the enrollment period surrounding his /her 65th birthday. C:\Documents and Settings \cfreitas\My Documents \mscg mou 2009- 2012.doc 22 The program for dependents of a deceased employee shall provide for health and dental benefits for the length of that employee's total service with the District (in other than temporary status), or until such time that the spouse remarries, or until such time that the dependents no longer qualify for benefits as stated by the District's policies. ARTICLE XXIII -- EMPLOYEE ASSISTANCE PROGRAM An Employee Assistance Program shall be provided MS /CG at District cost ARTICLE XXIV -- SAFETY EQUIPMENT The District will provide safety glasses from a District - designated supplier for those employees required to wear them. Employees regularly exposed to foot injuries are required to wear safety shoes. Employees who are periodically exposed to foot injuries are advised to wear safety shoes. Employees will be informed by their immediate supervisor whether or not they are required to wear safety shoes. Employees who are either required or advised to wear safety shoes shall be provided one (1) pair of safety shoes by the District from a District- designated supplier at a cost not to exceed $4:7-5 200 per pair of safety shoes plus replacement if shoes become unusable while performing District business. ARTICLE XXV -- MILEAGE REIMBURSEMENT The District -wide mileage allowance for the use of personal vehicles on District business shall be paid as allowed by IRS without tax consequences. ARTICLE XXVI -- PERSONAL AND DISTRICT PROPERTY The District discourages the use or display of personal property not required to perform an employee's job by an employee at work. The storage, carrying, or use of firearms or other lethal weapons on District property is strictly prohibited. Most employees required to wear uniforms during working hours are provided lockers by the District. Lockers are District property and may be searched by management at any time without advance notice. If a locker is to be inspected, and the employee is on the job -site, the employee will be allowed to be present when the locker is inspected. The District will be responsible for replacing damaged locks. Any and all electronically - produced documents, including faxes, E -mail or other forms of electronic communication, which are maintained, kept, received or transmitted on District property are not confidential, and are subject to disclosure and review at any time. Any matters generated or received on District computers, and any documents duplicated on C:ADocuments and Settings \cfreiws \My Documents \mscg mou 2009- 2012.doc 23 0 District copiers or other equipment, also are subject to search at any time whenever there is a reasonable justification for search. ARTICLE XXVII — SUBSTANCE ABUSE substance abuse ieags to oiscipiinary or worK- reiateo prooiems. in cases where an employee's alcohol or drag abuse controlled substances leads to disciplinary or work - related problems " iRteFfEIF96 With FegulaF W9Fk duties, the District agrees to discuss and, in its sole discretion. consider holding proposed disciplinary action in abeyance and referring the employee to appropriate counseling or treatment. The District further agrees that the employee will not be dismissed for the conduct that led to his or her referral to treatment or counseling while actively and successfully participating in such treatment or counseling programs, subject to his /her compliance with District and departmental rules and maintenance of acceptable job performance. However, an employee who fails to successfully complete treatment or counseling or who subsequently suffers a relapse shall be subject to disciplinary action.. An employee may have proposed disciplinary action held in abeyance to participate in treatment or counseling only once during his or her employment. ARTICLE XXVIII-- DRIVER'S LICENSE REQUIREMENTS Employees required by their classification to possess a valid Class A, B, or C driver's license must report the suspension or revocation of the driver's license to Personnel within 24 hours of a conviction or the next working day. In positions where possession of a valid California driver's license is mandatory, the revocation or suspension of that employee's license may result in disciplinary action up to and including suspension, demotion, or termination. Employees must report all citations received in a District vehicle before the end of the workday or at the start of the following workday for citations received outside of the District's regular work hours. Parking tickets are excepted. ARTICLE XXIX -- NONDISCRIMINATION There will be no discrimination by the MS /CG or the District or any agent of either of them because of race, color, creed, national origin, sex, disability, religion, or political beliefs. Discourteous treatment of the public or fellow employees including discrimination and /or harassment that is detrimental to the function of the District will not be tolerated. The offenders) shall be subject to disciplinary action as considered appropriate by the Department Manager. Management Support/Confidential Group and the District agree to comply with all provisions of the Americans with Disabilities Act including reasonable accommodations CADocuments and Settings \cfreitas\My Documents\mscg mou 2009- 2012.doc 24 0 0 for individuals protected under the Act. The District shall meet and confer with the Management Support/Confidential Group prior to any accommodation which might require an exemption from the Memorandum of Understanding. Any specific accommodation by the Americans with Disabilities Act shall not establish a past practice, nor shall it be cited as evidence of a past practice in the grievance procedure. ARTICLE XXX— LAYOFF If the Board of Directors deems layoffs to be necessary, they will be done in accordance with the layoff provisions in the District Ordinance Code, Chapter 4. The District agrees to meet and confer with the Management Support/Confidential Group on the effects of such layoff. ARTICLE XXXI -- SAVINGS If any provision of this Memorandum of Understanding should be held invalid or outside the scope of bargaining by operation of law or by the final judgment of any court of competent jurisdiction, the remainder of this Memorandum of Understanding shall not be affected thereby. ARTICLE XXXII - -PAST PRACTICES Should the District take action to change its practices in subjects within the scope of meet and confer as specified in Government Code Section 3500 et seq. which is not a part of this Agreement, the District agrees to meet and confer before taking such action. ARTICLE XXXIII - -TERM This Memorandum of Understanding shall remain in full force and effect from June 4, 20093 through April 17, 2085 -12. Signatures to Agreement Signed and entered into this _day of May, 20039, subject to the approval of the respective parties. CENTRAL CONTRA COSTA SANITARY DISTRICT Allison M. Woodall Chief Negotiator C:ADocuments and Settings \cfreitas\My Documents\mscg mou 2009- 2012.doc 25 • Cathryn R a6n Freitas Randall Musgraves 0 MANAGEMENT SUPPORT /CONFIDENTIAL GROUP Paul Louis Chief Negotiator Alex Rozul Frank Favalora Deborah Hill Andy Baker, Esq. C:ADocuments and Settings \cl'reitas\My Documents\mscc mou 2009- 2012.doc 26 0 0 Agenda Item 10a GRAYSON CREEK REW EMERGENCY REPAIR BOARD UPDATE DP 7278 June 4, 2009 K -RAIL PROTECTION 1 • F WHAT WENT WRONG • Primary Cause — High Temperature Resulted in Epoxy Failure • Secondary Causes: - Vibration of Vehicles — Large Trucks - Differential Motion Response - Micro - cracking of Concrete - Inadequate Installation Use of adhesive anchors in an overhead application is not recommended due to susceptibility to elevated temperatures. STATUS OF PERMANENT REPAIR • County reviewing proposed solution — expect response by end of this week • Prepared design of replacement pipe alignment • Requested quote for pipe /delivery schedule from JIFFCO — expect response today • Found supplier /schedule for fabrication of hanger support rollers — 10 days 2 • • STATUS OF PERMANENT REPAIR • Plan to either request quotes from several current District contractors or continue with C. Overra — function of pipe and hanger availability • Permanent repair will be completed in 4 to 6 weeks pending approval of County RECOMMENDATION • Authorize the General Manager under Public Contract Code 22050 (b) to continue with emergency repairs on the recycled water pipeline at Grayson Creek in Martinez 3 s QUESTIONS 0